Spring 2021 Memo - Rutgers University
Transcript of Spring 2021 Memo - Rutgers University
Firefox
1 of 4
https: //outlook.office.com/mail/inbox/id/AAQkAGFIYjI2YjE4L. ..
[ Academic Personnel Forum - Announcement] Part-Time Lecturer Appointments -Spring 2021
Academic Personnel Forum <[email protected]> Thu 12/10/2020 8:08 AM
To: Academic Personnel Forum < [email protected] >
An announcement has been added in the "Academic Personnel Forum" site at (httP-s:fLsakai.rutgers.eduLP-ortaILsiteL8a66942a-f126-4705-a995-d22b92970240) at Dec 10, 2020 8:08 am Good morning,
The Office of Academic Labor Relations is responsible for processing Class 7 Part-Time Lecturer ("PTL")
appointments for new and returning PTLs. While the collective bargaining agreement governing PTLs may be
reviewed on ALR's website at the following URL, this communication provides a summary of important dates
and requirements pertaining to appointments and advancements: https://academiclaborrelations. rutgers.edu
/contracts
Please be advised that new hire and re-hire requests by units are due by Friday, January 8, 2021. Please be
further advised that with respect to PTL advancement reviews taking place in the current semester, PTLs
should be notified of advancement decisions no earlier than Sunday, December 13, 2020 (ten days before the
end of the Fall 2020 semester on December 23, 2020) and no later than Tuesday, January 12, 2021 (twenty
days after the close of the semester) .
PTL Appointments
Documentation and Required Approvals
In accordance with the Hiring Freeze and Position Cost Control Presidential Directive issued on April 2, 2020,
documentation indicating Chancellor am2roval must accompanY. all PTL hire and re-hire reguests. Please note
that approval from University Human Resources/OneSource is not required for PTL hires and re-hires. All offer
letters should include both the hiring authority and employee's signature as well as language regarding_pre
emploY.ment screenings as applicable per UniversitY. Human Resources PolicY. 60.1.30. Offer letters must also
include the salary (including per credit rate).
Please ensure that requests are correctly entered, with supporting documentation attached. The documents
below should be utilized for PTL appointments. These documents are also attached and can be accessed on
ALR's website.
• Sample PTL Appointment Letter
• Determination of Titles Worksheet for PTLs and Teaching Coadjutants/Declaration Form for PTLs and
Teaching Coadjutants
• Programs/Resources Relating to Professional Development and Training
In addition, a Background Check Certification or Waiver provided by University Human Resources must
accompany all PTL appointments every semester. However, during the period of emergency as declared by the
12/11/2020, 11 :33 AM
Firefox
2 of4
https://outlook.office.com/mail/inbox/id/AAQkAGFIYjl2YjE4L. ..
State of New Jersey and the University, the University may relax University Policy 60.1.30 and allow individuals
to commence employment in a legacy Rutgers position prior to receiving the full results of the background
check due to the inability of the University to timely obtain certain information from agencies related to that
background check. Any individual allowed to commence employment under this relaxation of University Policy
shall be subject to termination of employment if the information subsequently obtained about the individual that
had not been obtained (or not disclosed by the applicant) at the time of application of employment, are not
deemed acceptable by the University.
Unit Eligibility
Please consult the Recognition article, the Determination of Titles Worksheet, and list of PTL Job Class Codes
when determining unit eligibility and selecting the appropriate job class code. Please keep the following in
mind:
• Certain appointments that had previously been designated as unit-ineligible may now be deemed unit
eligible and therefore must be assigned a unit eligible job code accordingly.
• Co-teachers (i.e., 2 or 3 teachers assigned to teach the same course) who are assigned to teach a
course within 2 weeks following the beginning of the semester and assigned for the remaining portion of
the semester, whose shares of teaching, as determined in the sole discretion of the hiring authority, are
the equivalent of at least one-half of a full two credit course for a full semester, should be appointed as
part-time lecturers.
• Full-time PhD students who are paid a salary by Rutgers University to teach courses in a Rutgers
University academic program during an academic year, if such is prior to admission to candidacy or
completion of the fifth year of the program (whichever is sooner), are not eligible to be appointed as
PTLs.
Salary Provisions
Prevailing Minima
The minimum base salary rate for union eligible PTLs for Spring 2021 is as follows:
• PTLs paid by the credit: $1,886
• PALS Intensive and Evening programs: $57/hour
• PALS Corporate program: $63/hour
• Mason Gross studio PTLs (Music): $109/student/lesson
3% Across-the-Board
Returning PTLs who did not teach during Fall 2020 and whose salary is above the prevailing minima shall
receive an across-the-board increase of 3% to their base salaries.
A PTL may be offered a salary that is less than what the PTL received in an earlier semester only if the PTL is
appointed to teach a significantly different course or if the PTL had been paid above their base salary rate due
to special circumstances. If a PTL is paid above their base salary rate due to special circumstances, the
department must inform the PTL in writing of the special circumstances at the time of the appointment. The
appointment letter should state the reason for the special circumstances as well as both the base salary rate
and the additional amount the PTL is being paid for the special circumstances.
PeopleSoft Process for Active Class 7 Record
12/11/2020, 11 :33 AM
Firefox
3 of 4
https://outlook.office.com/mail/inbox/id/AAQkAGF1Yjl2YjE4L. ..
Please keep in mind that if a PTL has an active class 7 record , the request should be submitted utilizing the
reappointment template under the active record in the PeopleSoft system, not as a hire under a new class 7
record. When using the reappointment template for PTLs who have advanced to PTL 2 or PTL 3, please be
sure to update the Job Class Code field to reflect the correct job class code. If the offer letter and either the
Background Check Verification or Waiver are not attached to the request, the transaction will not be processed.
Hiring of State of New Jersey Retirees
When hiring a new employee, including PTLs, units are advised to ask potential employees if they are a retiree
of the State of New Jersey, including Rutgers University. If theY. are a State retiree. please contact Michelle
Brugnoli immediately_,_ Michelle will provide the hiring department with paperwork that must be completed before
the hiring process can begin. Appointments for retirees should not be entered in HCM without receiving
confirmation from Michelle Brugnoli that all paperwork is in order.
As mentioned above, new hire and re-hire requests by units should be submitted to Academic Labor Relations
by Friday, January 8, 2021 .
PTL Advancement
Required Salary Increases
PTLs who have advanced to PTL 2 or PTL 3 in Fall 2020 shall receive a 9% increase if advancing to PTL 2 or
18% if advancing directly to PTL 3. If, however, the PTL received the 5% increase in academic year 2018-2019
pursuant to the 12 semesters provision in Article 4, paragraph 1b.ii, the PTL shall only receive 4% if advancing
to PTL 2 or 13% if advancing to PTL 3. Please note that, if a PTL 2 or PTL 3 is appointed to teach a course for
the first time, the PTL's initial salary for that course shall be set by the department at 9% if PTL 2, or 18% if PTL
3, above the prevailing minima set above.
For SP-ring 2021, PTLs advanced to PTL 2 or PTL 3 who did not teach in Fall 2020 shall receive both the
advancement increase plus the 3% across-the-board increase.
Two-Semester Appointments
A PTL 3, who has taught at least one course each semester (fall and spring) in the previous six (6) consecutive
academic years, shall receive a letter of appointment for two semesters in one aP-pointment letter. If a PTL
receives an appointment for two semesters, the appointment to teach a course may be rescinded due to low
enrollment or due to the academic or fiscal needs of the department, program or unit. Notice that an
appointment to teach a course has been rescinded shall be provided pursuant to Article 6.C.
Notification of Advancement Decisions
As previously discussed, December 23, 2020 marks the end of the Fall 2020 semester. Please ensure that
PTLs are notified of the decision, in writing, by no earlier than December 13, 2020 and no later than January
12, 2021. The written notice may be sent to the PTL via e-mail and should indicate whether advancement to
PTL 2 or PTL 3 was denied or approved. For notices conveying that advancement was denied, please ensure
that the notice provides that the PTL may request a meeting to explain the reason for the denial and provide
recommendations for improvement in accordance with Article 9 of the collective negotiations agreement. The
dean/chair or a designee should then meet with the PTL to provide such information.
Additionally, please be advised that ALR will be sending a separate communication to all units regarding PTL
12/11/2020, 11 :33 AM
Firefox
4 of4
https ://outlook.office.com/mail/inbox/id/AAQkAGFlYjI2YjE4L. ..
advancement and the submission of information concerning PTLs that sought advancement during Fall 2020.
PTL UnemP-IOY.ment Reguirements
State of New Jersey Unemployment Form Requirement (Form BC-10)
In accordance with the mandates set forth by the New Jersey Department of Labor and Workforce
Development, employers must issue Form BC-10 to employees who are separated from employment. As a
result of recent state legislation, Form BC-10 must be given to any employee, including PTLs, who become
unemployed for any reason , whether the unemployment is permanent or temporary.
The new law also requires that employers provide separated workers with the following information on Form
BC-10:
• Date the worker becomes unemployed;
• Recall date, in cases where the employment separation is temporary; and
• Notification that the employee may lose some or all benefits if a claim is not filed in a timely manner.
Please ensure all sections of the form, including those required by the legislation, are completed before it is
issued to the employee. Since PTLs are hired one semester at a time, Form BC-10 may be issued to PTLs at
the time of appointment. The form is available on ALR's website and can be downloaded from the UHR
website. The recent state legislation is available for review at the following URL: httR://www.nj~g.state.nj~
/2010/Bills/AL 11/87 .PDF.
Please do not hesitate to contact ALR (oalr@og .rutgers.edu) with any questions regarding the appointment or
advancement of PTLs.
Thank you .
Attachments:
Sample PTL Appointment Letter 12.2020.docx Programs Resources Relating to Professional Development 12-2-20.i;1df DETERMINATION OF TITLES WORKSHEET 12-10-19.pdf
This automatic notification message was sent by sakai.rutgers.edu (https:fLsakai.rutgers.eduL12ortal) . You can modify how you receive notifications at Home > Preferences.
12/1 1/2020, 11 :33 AM