Sporting Life Webcast · 5 Key Business Changes 1. Sporting Life is implementing EDI with ALL...
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EDI Webcast October 27, 2016
Transcript of Sporting Life Webcast · 5 Key Business Changes 1. Sporting Life is implementing EDI with ALL...
EDI Webcast
October 27, 2016
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Team Introduction
Business Contact
Administration
• Steven McGarry [email protected]
Operational
• Paula Roberts [email protected]
• Gerald Pennant [email protected]
Sporting Life
Rollout Coordinator
• Keith Buker [email protected]
Operations
• Jose Stein [email protected]
• Marian Gavrilov [email protected]
Spice Technology Group
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Agenda
1. Why EDI
2. Key Business Changes
3. What Type of Supplier am I
4. Project Scope
5. Transaction Details
6. MH10 Labels - SSCC
7. Rollout Plan
8. Tools available for Suppliers
9. Pricing
10. Procedures & Timelines – Next Steps
11. EDI Project FAQ
12. Key Contacts
13. Q & A
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Why EDI? Electronic Data Interchange (EDI) is an important tool in automating retail supply chain interaction between Trading Partners. Receiving and confirming Advance Ship Notice (ASN’s) prior to delivery will automate the receiving process and save enormous amounts of time and frustration for all parties. Automated business-to-business (B2B) communication helps organizations to jointly bring the right product to the right place at the right time at the right cost to the consumer. This results in improved product assortment and better in-stock levels, which enhances the customer’s experience in our stores. All members of Sporting Life Trading Partner community will benefit from these improvements.
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Key Business Changes 1. Sporting Life is implementing EDI with ALL vendors.
2. Introduction of item catalogue from Vendor via 832 or upload function
3. Introduction of electronic PO 850 from Sporting Life to Vendor
4. Introduction of 855 PO Acknowledgement from Vendor to Sporting Life
5. Introduction of 860 PO Change from Sporting Life to Vendor – followed by 855
6. Shipping orders packed by store to the DC
7. Introduction of 856 Advance Ship Notice with MH10 Label for all shipments
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What type of EDI Supplier am I?
1. I am currently EDI X12 capable and can connect with Sporting Life before November 30, 2016
2. I am currently EDI X12 capable but will not be able to connect with Sporting Life before November 30, 2016
3. I am not EDI X12 capable and will be EDI compliant through the Spice Web EDI Portal
All vendors need to become EDI compliant by November 30, 2016. Vendors that are not X12 EDI capable by Nov 30th, need to sign up for the Spice Web EDI Portal
Please use the chat box to ask your questions
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The following transactions will be exchanged in production: Sporting Life Sends Supplier Sends
Item Catalogue (832)
PO – Purchase order (850)
PO – Purchase order change (860)
PO Acknowledgement (855)
ASN – Advance Shipping Notice (856)
The EDI Project Scope
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Transaction Details
EDI Document Key Business Rules/Comments
832 – Catalogue or Excel format • Primary goal is to capture GTIN (UPC, EAN etc) and any other item parameters • Price NOT required
850 - Purchase Order (PO)
• PO’s will be mark for store (SDQ) • Ensure the PO is accurate and all discounts/allowances (SAC’s) are correct and dates can be
met • Address any PO errors upon receipt with the originator/buyer • Open PO’s will be retransmitted via EDI once you go Live
860 - Purchase Order Change (POC) • All changes to a PO will be communicated with an 860 PO Change • Any concerns with the 860 should be addressed with Buyer
855 – Purchase Order Acknowledgement (POA) • An 855 is required for all 850 & 860 transactions • An 855 is required within 24 hrs of receipt of the 850 or 860 • Any changes you require to the PO will be communicated via the 855 • Send additional 855 if/when the PO status changes • Final 855 is requested prior to ASN, including quantities & schedule for split shipments
856 – Advance Ship Notice (ASN) • Pack by store - ship to warehouse • MH10 case labels required • ASN must match your physical shipment and packing slip
997 – Functional Acknowledgement
• A 997 is required for all sent and received transactions
810 – Invoice (Future Requirement)
• Phase 2 implementation – Invoice inquiries [email protected]
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MH10 Label - SSCC
Please ensure your SSCC is GS1-128 compliant. Please include your GS1 Company Prefix within your SSCC. All codes must be 20 digits in length
EXAMPLE OF AN SSCC IN A GS1-128 BARCODE
https://www.gs1ca.org/pages/n/standards/std_BarCodingBasicsforShippingContainers_en.pdf
Below is a link to a reference document published by GS1 Canada
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The Rollout Plan We will commence rollout of the supplier community following the conclusion of this Webcast.
A. EDI Initiative Communication
EDI Initiative Letter Supplier Registration
via web invitation Direct Vendor
communication (this webcast)
B. Supplier Set-Up
• Spice sends
communication/supplier discussion
• Agreement signed • Communication Setup • Supplier Compliance
testing complete • Web Portal supplier will
not need to test
C. Pre Live & Support
• Supplier moves from
test to production (Spice)
• Production support procedures in effect
In Progress
D. Production Live
• Parallel production
process • First 850 PO • Frist 855 POA • First successful 856 ASN
shipment • Full Production
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Tools available to Suppliers
Traditional X12 EDI Suppliers:
Self-service EDI Certification tool
Business scenario-based EDI testing with your UPC/EAN/GTIN
Syntax and data/business rule certification
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Tools available to Suppliers
Traditional X12 EDI Suppliers:
Document Tracking Tool
Online tracking of status/disposition of your EDI documents exchanged with Sporting Life
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Tools available to Suppliers
Web EDI Suppliers:
Web-based portal provides easy access to all of Sporting Life EDI documents and including document tracking and dashboards
Purpose-built tool for Sporting Life with all of Sporting Life’s unique business rules built in tightly for painless EDI compliance
Training tutorials and live Webinar Training offered bi-weekly
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Tools available to Suppliers
NPLS: separate web-portal tool (New Product Listing System - NPLS) for providing UPC/EAN/GTIN Catalogue data to Sporting Life
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Pricing
Traditional X12 EDI Suppliers:
Self-service EDI Certification tool Business scenario-based EDI testing with your
UPC/EAN/GTIN Free Connectivity using FTP-SSL (optional: VAN or AS2 at
additional cost)
User ID /PW for online Document Tracking Reports
FEES $650 /one time fee 832, 850, 855, 856, 860
Certification fee applies to all suppliers who will require EDI certification, including suppliers using 3rd party web EDI tools.
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Pricing (cont.)
SPICE Web EDI & NPLS* Catalogue:
SPICE Connect – Web EDI for Ordering
NPLS Catalogue
FEES – VALUE OPTION $200 / one time fee - $50/month 100 docs /month $0.50/doc thereafter $200 /one time fee - $50/month 2 Uploads /month $10 per upload thereafter
SOW per requirements
* NPLS: New Product Listing System Browser-based online applications, purpose-built for Sporting Life business rules and catalogue exchange with business dashboards. No hardware or software required.
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Pricing (cont.)
FEES – PAY PER USE OPTION $200 / One time fee - $50/month when used Up to 100 docs /month $0.50/doc thereafter $200 - One time fee - $50/month when used 2 uploads monthly - $10/upload thereafter Annual fee $300
Special Channels: XML, flat files, web services and other APIs are supported SOW per requirements
SPICE Web EDI & NPLS Catalogue
SPICE Connect – Web EDI for Ordering
NPLS Catalogue
* NPLS: New Product Listing System Browser-based online applications, purpose-built for Sporting Life business rules and catalogue exchange with business dashboards. No hardware or software required.
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Roll out Procedures and Timelines – Next Steps
Activity Steps Involved Timelines
EDI X12 Suppliers 1. SPICE will send Compliance Testing Agreement, Supplier to sign, indicate testing dates and pay testing fees
2. Supplier to commence development 3. UPC/EAN/GTIN data synchronization complete – Catalogue uploaded 4. Supplier to work on the certification portal for self-testing (after
development is complete) 5. Achieve Certification 6. Establish and test chosen connectivity with SPICE 7. Parallel Live (EDI + Paper)
This step will take no more than 30 – 60 days to complete development and certification
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Roll out Procedures and Timelines – Next Steps (cont.)
Activity Steps Involved0 Timelines
Web Portal (Virtual EDI) SPICE will send you a Web EDI agreement to execute. Access provided 24 – 48hrs after signing
1-2 days from when day of Agreement
Data Clean Up Prior to going live with EDI we must ensure data is synchronized. An EDI 832 or spreadsheet via our upload is required prior to going Live on EDI
Prior to go Live
Implementation Timeline Support
We require you LIVE by November 30, 2016 LIVE vendors will receive support from SPICE from 8am – 5pm EDT
November 30, 2016
Suppliers must be ready to be live by November 30, 2016 and any shipments after that date must have an ASN.
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EDI Project FAQ’s
1. Do I have to use SPICE Web EDI?
• All suppliers must test and validate with Spice. Those who are not EDI capable can become compliant using the simplified Web Portal Service. Suppliers who cannot implement EDI by the requested timeline will also need to use the Web Portal until they are EDI ready.
2. Is EDI compliance mandatory?
• Yes, EDI compliance is mandatory at Sporting Life.
3. When do I need to be compliant?
• We require you to go live on EDI no later than November 30, 2016. If you are unable to be EDI ready by the required date, you must
use the SPICE Web Portal Service (Web EDI) for immediate readiness.
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EDI Project FAQ’s (cont.)
4. If I have traditional EDI, can I connect with Sporting Life directly?
• No you cannot connect to Sporting Life directly as we integrated with Spice Technology Group who translates our EDI. You must connect through SPICE.
5. I use a 3rd Party EDI provider. Can I continue to use this provider for EDI with Sporting Life?
• Yes, you will be categorized as an EDI-ready supplier and you will have to go through EDI Testing & Certification. It is your responsibility to work with your 3rd Party provider to get set up properly for our requirements and in a timely manner. Neither Sporting Life nor SPICE will be responsible to follow up with your 3rd-Party.
6. When will I get all the documentation required for the EDI rollout?
• The EDI mapping specifications are available today from Spice. We will email you these along with a copy of the onboarding document over the next couple of days. Current mapping documents are always available on the Spice Compliance Portal.
7. Will Sporting Life cover the Supplier cost associated with EDI?
• The cost of EDI is the responsibility of the supplier.
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Key Contacts
Business Contact
Steven McGarry [email protected]
If you have any EDI questions, please email [email protected]
1. Contracts & Billing Administration [email protected] and [email protected]
2. Rollout & Support Team: 1-888-400-7950 x300, [email protected]
Mon – Fri 9 AM – 5 PM EDT
Sporting Life
Spice Technology
For details on shipping to Sporting Life, please download our Vendor Shipping Manual:
http://www.sportinglifeblog.ca/vendor-partnership-manual/
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Thank you!
Please use the chat box to ask your questions
Q & A
