Sport Club Council

2/26/14

Marketing Presentation

Sport Club Assignments• Tyler Spencer – all clubs

• Kendall Knottsclubs@ku.edu (785) 864-4519

• Baseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski

•Mykala Sandifersclubs@ku.edu (785) 864-4519

• Badminton, Boxing, Cycling, DanceSport, Disc Golf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball

Tyler Spencer◦ Sport Club Coordinator◦ 206 ASRFC◦ 864-0792◦ tyler.spencer@ku.edu

Mary Chappell◦ Director – Recreation

Services◦ 103 ASRFC◦ 864-0789

◦Jill Urkoski◦ Associate Director,

Program Management◦ 103E ASRFC◦ 864-0798

Patti Anderson◦ SOFAs Account

Coordinator◦ 20 Caruth-O’Leary◦ 864-5942◦ patti6@ku.edu

Aaron Quisenberry◦ SILC Coordinator◦ 400 Kansas Union◦ 864-4861

Rec Info Line◦ Field Conditions

Hotline◦ 864-3456

Contact Information

• Consist of Supplemental Requests &/or Capital Improvement Requests

• About once a month (refer to schedule in Handbook) the Executive Board will meet to hear Budget Requests

• The deadline for any requests is the Friday before the next meeting

• Eligibility:• New clubs can request funds to help with initial

expenses• Clubs ineligible for restricted fee allocation can request

funds but they will not exceed the amount they would have received if eligible, up to Executive Board discretion

• Requests should be for one-time or reasonably unexpected purchases

• Requests can be for travel if unexpected (regional/national tournament) and is not a yearly custom of the club

• Form T (“Budget Request”)

Budget Requests

CAPITAL IMPROVEMENTGuidelines:

• Must submit proposal to Sport Club Executive Board (SCEB) by spring deadline (5/2/14)

• Proposal will be voted on by SCEB and final approval will come from SC Coordinator

• All/some/none of the proposal can be approved

• Cannot be used for travel. Examples of items that can be purchased: jerseys, boat (partial), ergometer, blocking dummies, goals, etc.

• Each year based on $9000 and nine initial clubs ($1000 each possible).

• If there is at least $1000 not used in a year, the next club on the list will be given an opportunity to submit a proposal. This will continue within a given year if another $1000 becomes available.

• Trades can be made spot for spot. Must be approved by both club presidents and Sport Club Coordinator.

• Clubs can combine their allocation with another club for a larger purchase as long as both clubs fall within the same year.

• Clubs that would like to delay their purchase will be moved to the bottom of the list.

Capital Improvement

• Women’s Ultimate

• Jiu Jitsu

• Softball

QuidditchDisc GolfBoxingBowling JudoRock ClimbingKi AikidoDanceSportMen’s Rugby

Eligible Clubs

Wait List Clubs

Eligible Clubs

• Must have 8 members

• Must charge at least $5 per member (with a minimum GI of $40)

• Restricted fee allocation is $75

• Requirements:

• Must attend both Workshop Policy Meetings (Beginning of each semester)

• Do not have to attend Sport Club Council Meetings

• May not apply for Supplemental Requests

• Not eligible for Capital Improvement

• May travel 1 time per semester

• Necessary Paperwork:

• Constitution, Officer’s List, Facility Agreement, Coaches Applications, SILC Registration, Facility Requests, Renewal of Recognition

Level 5 Clubs

SC TravelPolicies

Please fill out

in detail

• The following vendors have approached the Sport Club offices to offer their products. Some offer special discounts, some offer product longevity, some are simply reasonable prices on equipment/services clubs normally need, etc. Clubs have previously used most, but not all of these companies, please notify sport club staff of a good or bad experience with them so we can continue to recommend the companies that will benefit you most!• Remember, all sport club policies apply

towards purchases (even with these vendors)!

Preferred Vendors

Francis Sporting Goods (Adidas

Apparel)

Patrick Woods

785-856-2189 *104

pwoods@sunflower.com

www.francisteamsales.com

Ultimate Athletics (UA)Mike Bergkamp800-496-4339

bergkampm@ultimateathletic.com

www.ultimateathletic.com

Motel 6 / Studio 6

800-671-2089

www.motel6.com

www.staystudio6.com

Corporate ID #: CP545316

Holiday Inn (for hosting in town)

Katy McConnell785-749-8920

kmcconnell@hulsinghotels.com

Preferred Vendors – Apparel/Gear

Preferred Vendors - Hotels

GTM1008 W. 23rd

Lawrence, KS 66046785-838-3000

www.gtmsportswear.com

Premier Auto Co.

Ryan Blum

2332 Haskell Ave, Ste A

Lawrence KS 66046

(785) 841-6200 office

Business Hours:  8am-5:30pm M-F, 9am-1pm

Sat

Preferred Vendors – Car Rental

Hertz

(800) 654-3131 office

Only for out of state airport rental cars.

Please book rental and then contact Tyler to

make payment

All appendices on the website are now electronically editable

You can also access the appendices through the SC printer

Website: http://recreation.ku.edu/sport-clubs

*** Please use a pdf editor OTHER THAN Adobe PreviewAND DO NOT use Internet Explorer

Editable Appendices Online

New EFT

For all sport clubs, there is a Weight Room available for use in the basement of the ASRFC.

If your club is interested in using the weight room, schedule a training session with the Personal Training Program Manager at ptsrfc@ku.edu

You can only use the weight room when your club has it scheduled

Two people must be present whenever it is being used.

Must have an Omni lock passcode to useAll rules are in the handbook

SC Weight Room

• Low profile cones w/ carrier• Tall Cones• Igloo 5 Gallon Cooler• Field painting string• 2 point and shoot digital

cameras• Digital SLR Camera• Sony Handycam video

camera

• Tripods• GPS• Extension Cords• Field Liners• Tables and chairs• Folding Canopy• White and orange field

paint• 6 ft by 8 ft trailer

Submit an equipment request form

Equipment Checkout

• Please submit a form to Tyler for Coaching IDs approval, once it is approved your coaches can come get IDs from the administrative office.• Don’t forget YOUR OWN Student ID (or set up your

biometric scan) to get into the ASRFC every time you use the facility. Simply being a Sport Club member does NOT grant you entry to the ASRFC.• Coaches will only be able to enter the ASRFC during

your club’s practice times.

Coaching and Student IDs

• Obtaining an OMNI Code:• Email Tyler regarding obtaining an OMNI code• Email him with a 4 digit code

• You will then receive confirmation and instructions

• These are personal codes not to be shared with people in your club• You are responsible for EVERYONE and EVERYTHING

in the Weight Room

OMNI

• Remember that if you need anything for practice or games at Shenk please ask us first. • While out at Shenk the SC Supervisor on duty

will be your point of contact.• IMPORTANT: Shenk fields will be closed

through the end of Spring Break!

Shenk

• Can be used for:• Travel• Tournament/Game

official’s pay• Equipment costs

• NOTE: This will be inventoried so this equipment MUST stay with the club!

• Advertising (up to $175)

• CLUB membership to associations or organizations

• Guest Instructor • Workshop with

Expert

• CANNOT be used for:• Coaching services• Social functions• Insurance• Personal items (Items

you intend to take when you are finished)

• Individual memberships to associations or organizations

• Individual event registration for alumni, ASRFC faculty/staff or coaches

• Food or Alcohol

Restricted Fee

Levels MembersGenerated

Income Allocation

Range

I 50 + $13,500 + $10,000 - $20,000

II 30-49 $5,000 + $3,500 - $7,000

III 15-29 $1,300 + $1,000 - $3,000

IV 8-14 $200 + Match Generated (up to $500)

Restricted Fee Allocation

Allocation Hearing

Exec Board presentation

Clean out your

mailboxes!!!

Upcoming Important Dates