SPONSORSHIP PROPOSAL...IPWEA NSW website, fortnightly newsletters, LinkedIn, Twitter and Facebook....

3RD ANNUAL DEVELOPMENT ENGINEERING FORUM 2020

WEDNESDAY 16TH SEPTEMBER 2020

HOLIDAY INN, WARWICK FARM

FUTURE-PROOFING THE PATHWAYS FOR DEVELOPMENT ENGINEERING

SPONSORSHIP PROPOSAL


2 3RD ANNUAL DEVELOPMENT ENGINEERING FORUM 2020 WEDNESDAY 16TH SEPTEMBER 2020

BE PART OF THE IPWEA NSW 3RD ANNUAL DEVELOPMENT ENGINEERING FORUMThe Institute of Public Works Engineering Australasia (NSW Division) would like to invite you to participate in the 3rd Annual Development Engineering Forum to be held at the Holiday Inn, Warwick Farm on Wednesday 16th September 2020.

The IPWEA NSW Development Engineering Forum is NSW’s leading forum for streamlining engineering processes within the public works and engineering sector. This Forum is relevant for all levels of Public Works professionals presenting a broad range of information and discussion platforms.

WHO IS IPWEA NSW? The Institute of Public Works Engineering Australasia NSW Division (IPWEA NSW) is a professional organisation providing member services and advocacy for those involved in and delivering public works and engineering services to the community.

The Institute has been around for over 100 years and Membership primarily consists of Public Sector/Local Government professionals specialising in Infrastructure and Public Works.

Members come from the wide range of professions involved in Public Works and Services including Engineers, Technicians, Public Works Directors, Contractors, Consultants, Managers, and Strategic Planners. Our Members include those working in the areas of roads, bridges, asset management, water supply and sewerage, stormwater systems, airports, cemeteries, parks and gardens, and coastal and harbour facilities.

All IPWEA NSW events are open to Members as well as Non-Members.

PARTNERING BENEFITSParticipating partners of the Development Engineering Forum will gain a unique opportunity to demonstrate your organisations level of support, expertise and commitment to the Public Works Industry.

Share your expertise and experience

Connect directly with a target audience, key clients and stakeholders

Engage with both Public and Private sectors

Build new relationships with IPWEA NSW and its Members

Strengthen existing connections

Communicate your message to local professionals

Address your customers’ needs and concerns

Improve your ability to engage and influence

Advocate for your profession

Boost your personal brand

Showcase your latest products and services

Stay up to date with emerging industry trends

Mingle with like-minded peers

Tap into the ever-growing Construction and Public Works sectors


33RD ANNUAL DEVELOPMENT ENGINEERING FORUM 2020 WEDNESDAY 16TH SEPTEMBER 2020

DEVELOPMENT ENGINEERING FORUM KEY POINTSHeld annually, our unique Development Engineering Forum is NSW’s premier event for the Public Works and Engineering sector.

Consistent growth

Attracts upwards of 100 delegates from Rural and Metropolitan NSW

Topical and innovative speakers

Contemporary case studies

Audience interaction

Solutions and discussions on risk minimisation

Outstanding networking opportunities

DEVELOPMENT ENGINEERING FORUM PURPOSEThe 3rd Annual Development Engineering Forum is NSW’s leading forum, streamlining engineering processes within the Public Works sector. This Forum provides an exceptional platform for presenting partners to shape the future of the ever-growing Engineering Industry with a core focus on success and innovative practice

In conjunction with our Membership and Technical Panels, the program has been designed by Engineers for Engineers. Local Government professionals and developers will guide you through detailed case studies, demonstrating how they achieve success on current projects by implementing new practices and minimising risk.

This Forum is relevant for all levels of public works and is a perfect opportunity to share your experiences, learn from your colleagues and discuss best-practice to enhance the future of NSW Communities.

It is imperative that we band together during this critical time in order to propel the Public Works sector into the future.



THE AUDIENCEThis Forum attracts delegates from NSW’s Councils, State and Local Government agencies and key industry stakeholders including:

• Engineers • Team Leaders

• Coordinators • Managers

• Directors • Councillors

• Officers • Principal Planners

• CEO/COOs • Partners

This is a must attend forum for Engineers, Developers, Town Planners, Architects, Legal Professions, Consultants, General Managers to meet and listen to experts and peers.

DELEGATES BY PROFILE

Engineers

Directors

CEO/COO

Team Leaders

Councillors

Partners

Coordinators

Officers

Other

Managers

Principal Planners



PROGRAM OVERVIEW

8:30am – 9:00am REGISTRATION, ARRIVAL TEA AND COFFEE

9:00am – 9:10am Welcome Address

9:10am – 9:15am Welcome to Country

9:15am – 9:30am Opening Remarks

9:30am – 10:00am Keynote Presentation

10:00am – 10:30am Case Study

10:30am – 11:00am MORNING TEA

11:00am – 12:00pm Panel Discussion

12:00pm – 12.30pm Case Study

12:30pm – 1:30pm LUNCH

1:30pm – 2:00pm Presentation

2:00pm – 2:30pm Case Study

2:30pm – 3:00pm Presentation

3:00pm – 3:30pm AFTERNOON TEA

3:30pm – 4:45pm Panel Discussion

4:45pm – 5:00pm Closing Remarks

5:00pm – 7:00pm CANAPES, BEVERAGES AND NETWORKING

*Please note that the program is subject to change



KEY SPONSORSHIP CONTACT If you have any questions or require further information regarding Sponsorship opportunities and packages, please do not hesitate to contact:

Jenny BanEvents Manager P (02) 8267 3006 M 0478 804 773 E [email protected]

The Forum homepage also contains further details about the 3rd Annual Development Engineering Forum W www.ipweansw.org/development-engineering-forum

JOIN US AS A PARTNER IN 2020The 3rd Annual Development Engineering Forum sponsorship opportunities are designed to maximise effective product positioning, enhance brand awareness and assist business engagement.

Sponsoring the Development Engineering Forum will provide outstanding networking opportunities, allowing you to promote key business products and services to influential decision-makers within the Engineering and Public Works Industries.

Sponsors receive exclusive entitlements according to their level of commitment. These will include verbal/visual recognition and inclusion of their logo throughout Forum material as well as the website.

Sponsors will benefit from exposure to an attentive and targeted audience during the breaks and networking canapes. This is your opportunity to establish new business relationships or build on existing ones.

Leading up to the event, the Forum will be promoted through internal IPWEA NSW channels including on the IPWEA NSW website, fortnightly newsletters, LinkedIn, Twitter and Facebook.

Choose from one of the partnership opportunities included in this prospectus and our friendly Events Team will work closely with you to ensure your company remains in the spotlight.



PACKAGES

ELITE PARTNER $10,000 PLUS GST (EXCLUSIVE)

As Elite Partner, you are a key component in the success of the Forum. In addition to receiving the highest level of exposure, IPWEA NSW will work alongside you to maximise your promotional opportunities and commercial rewards.As Elite Partner you will receive the following entitlements:

Pre-Forum:• Company logo featured on the Forum homepage with a link to your company’s website*• Marketing promotion as Elite Partner through IPWEA NSW social media posts and Member EDM’s in the lead up

to the event• Nominated speaker promoted through IPWEA NSW marketing in the lead up to the event

During Forum:• Three (3) full complimentary registrations inclusive of all Forum sessions and social events • Acknowledgement as Elite Partner during the Opening Session with logo displayed*• One (1) dedicated presentation timeslot at the Forum (20 minutes plus 10 minute Q&A) inclusive of your own

PowerPoint slides and company logo**• Opportunity to place one (1) A4 promotional flyer on the delegate tables during the Forum*• Opportunity to provide delegates with a branded gift*• Company logo on PowerPoint holding slides*• Company logo to be printed on the Forum Program*• Two (2) freestanding promotional banners positioned in a prominent location during the Forum*• Promotional/marketing material of your choice to be displayed on trestle tables*

Post-Forum:• Access to official photos to be used in company publications• Inclusion in IPWEA NSW post-forum marketing• Delegate survey supplied• Delegate list supplied

*partner to supply all artwork/material **presentation slot is under IPWEA NSW’s discretion



PANEL SESSION $7,000 PLUS GST (TWO OPPORTUNITIES)

This is the perfect opportunity to ensure your company will receive targeted exposure, using your expertise while aligning your brand to a topic that matters to you. Maximise promotional opportunities by networking with those who can propel your business.As Panel Session Partner you will receive the following entitlements:

Pre-Forum:• Company logo featured on the Forum homepage with a link to your company’s website*• Marketing promotion as Panel Session Partner through IPWEA NSW social media posts and Member EDM’s in

the lead up to the event• Nominated speaker promoted through IPWEA NSW marketing in the lead up to the event

During Forum:• Two (2) full complimentary registrations inclusive of all Forum sessions and social events • Acknowledgement as Panel Session Partner during the Opening Session with logo displayed*• Opportunity for one (1) of the above nominated company representatives to participate in one (1) panel

discussion of their choice*• Company logo on PowerPoint holding slides*• Company logo displayed during nominated panel discussion*• Company logo to be printed on the Forum Program*• One (1) freestanding promotional banner positioned in a prominent location during the Forum*• Promotional/marketing material of your choice to be displayed on trestle tables*


*partner to supply all artwork/material **presentation slot is under IPWEA NSW’s discretion



NETWORKING PARTNER $5,500 PLUS GST (EXCLUSIVE)

As Networking Partner, you have an outstanding opportunity to network with key clients throughout all catered breaks within our structured platform. This package will allow you to promote key business products and services to influential decision-makers.As Networking Partner you will receive the following entitlements:

Pre-Forum:• Company logo featured on the Forum website with a link to your company’s homepage*• Marketing promotion as Networking Partner through IPWEA NSW social media posts and Member EDM’s in the

lead up to the event

During Forum:• Two (2) full complimentary registrations inclusive of all Forum sessions and social events • Acknowledgement as Networking Partner during the Opening Session with logo displayed*• Opportunity for one (1) of the above nominated company representatives to present a 5 minute welcome during

the networking canapes*• Company logo to be printed on the Forum program*• One (1) freestanding banner positioned in a prominent location during the Forum*• Promotional/marketing material of your choice to be displayed on trestle tables*


*partner to supply all artwork/material



TABLE DISPLAY PARTNER $2,800 PLUS GST (UNLIMITED OPPORTUNITIES)

As Table Display Partner, you have a premier opportunity to maximise brand awareness and facilitate business engagement through effective product positioning. As Table Display Partner you will receive the following entitlements:

Pre-Forum:• Company logo featured on the Forum homepage with a link to your company’s website*• Marketing promotion as Table Display Partner through IPWEA NSW social media posts and Member EDM’s in

the lead up to the event

During Forum:• One (1) full complimentary registration inclusive of all Forum sessions and social events • Acknowledgement as a Table Display Partner during the Opening Session with logo displayed*• Company logo to be printed on the Forum program*• One (1) freestanding banner positioned in a prominent location during the Forum*• Promotional/marketing material of your choice to be displayed on trestle tables*


*partner to supply all artwork/material



TERMS AND CONDITIONSAll sponsors/partners must agree to the following terms and conditions for partnering in the 3rd Annual Development Engineering Forum.IPWEA NSW reserves the right to accept or reject any application for sponsorship at its discretion. Sponsorship packages which may be limited in number, will generally be allocated to those organisations who apply earliest. Application of sponsorship packages regardless of the preference is at the discretion of IPWEA NSW, whose decision will be final.Confirmation and Payment:To confirm your booking, please complete the Acceptance and Booking Form and return it to Events Manager, Jenny Ban at IPWEA NSW together will full payment of total booking cost.• On receipt of the Acceptance and Booking Form, written

confirmation and a tax invoice will be sent to you.• Full payment is subject to the IPWEA NSW terms of trading, payable

within 14 days of receiving invoice. If your payment is not received by the due date, the sponsorship will become available to other interested organisations. As spaces are limited, returning an Acceptance and Booking Form does not guarantee a place as a Sponsor.

• In the event of any late payment beyond the invoice due date, admin fees of 1.5% percent of the full amount will be added onto the invoice on a monthly basis until the balance is settled. Such fees will be in addition to the outstanding sponsorship fee and will not be negotiable.

Sponsorship Benefits, Obligations and Due Dates:• The Sponsor agrees to pay the sponsorship fee in accordance

with the amount and payment terms set out in the Sponsorship Agreement.

• The Sponsor will act at all times in a manner which is consistent with the good name, goodwill and reputation of IPWEA NSW.

• IPWEA NSW is responsible for administration of the event/activity and coordinating all details in relation to the venue at which such events/activities are held.

• The Sponsor is permitted to bring up to the specified amount of full day Forum passes and speaker passes stated per entitlement to the event. Any additional passes must be registered online at the fixed Member/Non-Member rates per person.

• The Sponsor is responsible for providing the required artwork, logos and text as relevant by the due date(s) advised by IPWEA NSW.

• Logos will be requested in a jpeg format, high resolution 300dpi. Should an alternative format be received IPWEA NSW cannot be held responsible for the quality of logos displayed in any of the promotional material.

• In the event that materials, information or artwork required by IPWEA NSW are not received by the designated due date(s), the use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded.

• Promotional/Marketing material is to be provided and set up by the sponsor/company representative on the day of the event. Marketing material can include pull up banners, flyers/pamphlets and items for display on trestle tables.

Cancellation Policy:Cancellation of your sponsorship must be received by IPWEA NSW in writing. • Due to the considerable administration associated with this Forum,

a cancellation fee equivalent to 25% of the full payment amount will be incurred, should confirmed agreements be cancelled prior to 30th June 2020.

• Cancellations made between 1st July 2020 and 1st August 2020 will pay a cancellation fee equal to 50% of the full payment amount of the confirmed agreement.

• Cancellations made after 1st August 2020 will incur 100% cancellation fee.

• If the event is cancelled by IPWEA NSW, less than 3 months prior to the scheduled date, Sponsors are entitled to a 75% refund.

• If the event is rescheduled by IPWEA NSW and the Sponsor can reasonably demonstrate their inability to participate, they may be entitled to a partial refund after fixed costs have been met.

Exceptional Circumstances:IPWEA NSW reserves the right to change the venue, delivery method and duration if exceptional circumstances demand it.• In the event of a change of venue, delivery method and/or duration,

the agreement to participate will remain in force as long as the Sponsor is informed at least one month before the planned forum.

• IPWEA NSW will use reasonable endeavours to remedy the impact of exceptional circumstances.

• IPWEA NSW is not responsible for any further costs incurred by partners in connection with the event.

• Whilst IPWEA NSW take precautions to ensure that your property is not damaged or stolen, we decline responsibility for any loss of damage which will befall the person or property of the Sponsor from any cause whatsoever.

• It is the responsibility of Sponsors to ensure their insurance cover is adequate to their risk and requirements.

• IPWEA NSW reserves the right to cancel this agreement for non-compliance of the terms and conditions outlined within this agreement by giving the Sponsor one month notice of cancellation. This will include any action by a Sponsor that results in criticism and bad publicity which could reflect badly on IPWEA NSW.

• If either party goes into liquidation, is wound up, dissolved (except for the purpose of reconstruction or amalgamation), enters into a scheme or arrangement, is placed under official management or in receivership the other party may cancel this agreement by giving one month written notice of their intention to cancel. Any sponsorship monies unspent will remain the property of IPWEA NSW.

Force Majeure:IPWEA NSW is not responsible for any delays or non-compliance of its obligations due to acts, events or causes beyond its control.• Should IPWEA NSW be unable to hold the 3rd Annual Development

Engineering Forum due to Force Majeure, Sponsors will receive a partial refund after fixed costs have been met.

• Force Majeure events include acts of God, war, acts of any government including by the issue of orders under the Public Health Act 2010, explosions, pandemics, epidemics, quarantine restrictions, lockout and severe weather.

• Where a force majeure event occurs, the parties will work together in good faith to agree a mutually agreeable course of action with regard for the delivery of the Services (or the non-delivery of the Services in the case of conference cancellation).

Disputes: In the event of a dispute arising, the parties agree to negotiate towards an agreeable outcome. If the parties cannot agree on a breach of the terms and conditions, IPWEA NSW may cancel the contract with one month’s written notice to the Sponsor. Consequential Damage:IPWEA NSW will not be liable for any indirect or consequential damages arising out of a breach of this sponsorship contract.Additional Staff:All packages include a defined number of passes as outlined in the Sponsorship entitlements. Any additional representatives can attend and must be registered online at the fixed Member/Non-member rates per person.Venue:The Sponsor, representatives and invitees of the sponsor are also to observe the rules, regulations and procedures as prescribed by the venue hosting the Development Engineering Forum.Gifts:If your package entitles you to provide Forum attendees with a branded gift and you wish to take up the opportunity, the gift needs to be approved by the Events Team at IPWEA NSW prior to attending the Forum. Gifts brought on-site without the Events Team being made aware will not be allowed for distribution. This policy also includes raffles and donations conducted during the Forum or associated with the Forum.Australian Privacy Act:The delegate list will be provided after the Forum and will exclude any delegates who have withheld permission to publish their details in accordance with the Australian Privacy Act.



ACCEPTANCE AND BOOKING FORM To confirm your sponsorship of the 3rd Annual Development Engineering Forum and to secure the benefits outlined in this proposal, please complete the form below and email to IPWEA NSW Events Manager, Jenny Ban: [email protected]

For further information, please contact Jenny Ban P: 02 8267 3006 M: 0478 804 773 E: [email protected]

DETAILS

Salutation

Name

Position

Organisation

Address

Suburb

Postcode

Phone

Mobile

Email

Partnership Opportunities Please indicate your selection

Elite Partner .................................................$10,000 + GST

Topic Partner ................................................. $7,000 + GST

Networking Partner .....................................$5,500 + GST

Table Display Partner .................................$2,800 + GST

Terms and ConditionsI have read and agree to the terms and conditions outlined in this prospectus. Companies will be allocated packages on a first come basis once full payment is received. Please sign and return with payment.

Signature

Date

/ /

PAYMENT METHOD (select one)

1. Please send me an invoice:

Purchase Order No. (if required)

Accounts Payable

Name

Email

Phone

2. We wish to pay via EFT to: Commonwealth Bank Bank: CBA King Street, Sydney BSB: 062 032 Account Number: 2801 0678 Account Name: IPWEA NSW Reference: DEF and Company name

3. We wish to pay via company cheque:Note all cheques must be made payable to: ‘IPWEA NSW’Please send to Jenny BanIPWEA NSW, Level 12, 447 Kent Street,SYDNEY NSW 2000

4. We wish to pay by Credit Card:If you would like to pay via credit card, please contact our Finance Manager, Andrew Dermott on (02) 8267 3001

SPONSORSHIP PROPOSAL...IPWEA NSW website, fortnightly newsletters, LinkedIn, Twitter and Facebook....

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