Sponsorship & Exhibitor Prospectus€¦ · ‘WHOLISTIC’ PRINCIPLES – Integrative corporate...


Invitation Dear Valued Sponsor Exhibitor, On behalf of IIMHCO (International Integrative Maternity HealthCare Organization), we take great pleasure in inviting you to support our next global summit in 2019. The IIMHCO conference will be held on Sat 28th and Sun 29th September – with optional Workshops on Friday 27th. In 2015, we held the inaugural Integrative Maternity HealthCare congress titled SOMCANZ (Symposium of Maternity Carers NZ) which was an enormous success – beyond our wildest hopes – with exhibition stands selling out, and with us receiving incredibly wonderful feedback from both Sponsors and Delegates. In 2016 and 2017 we collaborated with the AIMA Conferences (Australasian Integrative Medicine Assoc). However, with worldwide interest exponentially increasing in Integrative Maternity HealthCare, two things became clear. Firstly, we needed to re-name to embrace the global relevance. And secondly, we needed to return to our own dedicated maternal-neonatal wellness Conference. The IIMHCO summit is becoming a renowned forum for sharing cutting-edge knowledge and showcasing advancement trends in Integrative Maternity HealthCare.


IIMHCO CORE VALUES

Our Purpose: To be the global leader & influencer ‘umbrella organization’ collaborating Integrative Medicine with Maternity HealthCare internationally

1. EMPOWERING CATALYST OF CHANGE FOR FREEDOM – Passionately compelled to

improve outcomes for expectant mothers-to-be internationally, for women to have the right to experience the Birth of their Dreams.

2. ‘WHOLISTIC’ PRINCIPLES – Integrative corporate mentality that is holistic and

naturopathic, which organically grows networking referrals exponentially.

3. JOYFUL INTEGRITY – Team & Customer inter-relationships that are always genuine, kind, caring, honest, respectful & fun.

4. BENEVOLENT CAPITALISM – Combining the power of free-enterprise entrepreneurial

ethics, with generous altruistic impactful Giving.


IIMHCO Mission Statement

A visionary aim for the revolutionary Maternity-Care cross-discipline exchange of progressive research, innovative knowledge, enlightened experience and radical ideas; in a medically professional and universally holistic environment of liberal

open-mindedness; for the compelling passion to create a global impact, by giving Women worldwide access to triadic body-mind-spirit maternal-neonatal health well-

being, inspired by the values of humanistic empowerment. This prospectus outlines the sponsorship and exhibition opportunities available to you at the 27 - 29 Sept 2019 IIMHCO global summit. Please take some time to review the packages to determine the best fit for your promotional requirements. To provide you with the best return for your investment, we are open to discussing your promotional needs and tailoring a package accordingly. We anticipate a sell-out exhibition again, so encourage you to act now. (IIMHCO reserves the right to decline sponsors – and although we have every intent to try to avoid booths marketing identical products or services, we cannot guarantee against similar products or services potentially being featured by more than one stand.) We look forward to sharing this unique symposium with you and welcoming you as a valued Sponsor and/or Exhibitor. Further information can also be found at www.iimhco.com. Kathy Fray Caroline Jack IIMHCO Founding Director IIMHCO Conference Manager


“Integrative Maternity HealthCare” definition

When the medical and the holistic, the contemporary and the traditional, the mainstream and the alternative, all respect how they complement each other,

and form a united revolution of cohesive evolution, to create the ultimate in Best Practice Maternity Care.

About the Venue Ellerslie is a great location, with easy access to the motorway and city trains. There are hotels within walking distance, and extensive free car-parking. About the Delegates Attendees are around two-thirds Midwives. Plus, holistically-minded Obstetricians, Antenatal Educators, Doulas (professional birth-support people), Lactation Consultants, and many Integrative Medicine practitioners of multiple therapeutic modalities who specialise (or wish to specialise) in Maternal-Neonatal health well-being. About the 2019 Conference The goal of IIMHCO is to unite ALL maternity specialists under one roof, to share and compare, connect and communicate, educate and inspire. From Midwives to Medical Herbalists, from Hypnobirthers to Homeopaths, from Obstetricians to Osteopaths – and every discipline in-between; with our collective goal being to uphold the World Health Organization mandate:

“Optimal health and well-being are inclusive of the

physical, social, psychological, emotional and spiritual dimensions of life.”


Exhibitor Marketplace The exhibitor marketplace is aimed to be the hub of IIMHCO at registration, during morning/afternoon teas, meal breaks and the Friday evening pre-conference networking event. We will ask for your 1st, 2nd and 3rd preferred location. Exhibitor booth location preferences will be given to Sponsors, along with the order that Deposits are received.

OUR GLOBAL IMPACT

With every Sponsor, Exhibitor & Delegate, we give!

Here at IIMHCO we believe that real and meaningful change to Women’s Health can come through the worlds’ entrepreneurial Business Ethics aligning with Conscious Consumer

values, for a higher purpose of making positive social change to our Global Society. So, when you spend with us, we give!

(Refer the * within this Prospectus)


Sponsorship Opportunities

Diamond Naming-Rights Sponsor $15,000+GST As the Diamond Naming-Rights Sponsor, you will be recognised as the major sponsor of the IIMHCO Conference. Benefits: • Company profile promotion

o Logo incorporated into IIMHCO logo, plus o Company Logo on website o Company Logo on the registration page o Links to sponsor website – from each logo placement o Company profile on conference website (around 500 words) o Profile on social media sites in the lead-up to the conference o Company logo on the front page of the registration brochure

• At Conference

o Verbal acknowledgement as principal sponsor from the MC every time the conference name is said during the 2-day Conference

o Largest 4.2w x 1.8d booth in prime location (1.8m Trestle Tables with white Tablecloths included free if required)

o Company logo on all signage (incorporated into IIMHCO logo) o Company logo on sponsors holding slide o Introduction to your choice of plenary Keynote Speaker o Insert of product and information into conference satchel o Full-page colour advert on the conference handbook back-page (art work

to be provided) o 2 x Attending-delegate passes for the Friday workshops (incl catering) o 4 x Delegate/Exhibitor passes for the Friday evening networking (incl

catering) o 4 x Delegate/Exhibitor passes for the Sat-Sun Conference (incl catering) o 4 x Seats at the Saturday evening dinner (incl catering) o One “out of the box” promotion opportunity to Delegates (to be agreed

upon by conference organiser)

• Global Impact* – your Sponsorship will also pay for three Women in Kenya to receive life-changing Obstetric Fistula correction surgery.


Platinum ‘Premier’ Sponsors x 3 $7,500+GST As the Platinum Premier Sponsors, you will be recognised as three Major Sponsors of the IIMHCO Conference, choosing between sponsoring opportunities of:

Saturday Evening Dinner, Delegate Satchel-Bags or Charity Barista provider Benefits: • Company profile promotion

o Logo on website o Logo on the online registration page o Links to website – from each logo placement o Company profile on conference website (around 400 words) o Logo on the front page of the Programme brochure

• At Conference

o Large 3.0w x 2.4d booth in prime location (1.8m Trestle Table with white Tablecloth included free if required)

o Company logo on sponsors holding slide o Insert of product/information into delegate conference satchel o Conference Handbook full-page mono Advert in programme body, OR

Half-page colour front/back inside-cover Advert subject to availability (art work to be provided)

o 2 x Attending-delegate passes for the Friday workshops (incl catering) o 2 x Delegate/Exhibitor passes for the Friday evening networking (incl

catering) o 2 x Delegate/Exhibitor passes for the Sat-Sun Conference (incl catering) o 2 x Seats at the Saturday evening dinner (incl catering) o One “out of the box” promotion opportunity to delegates (to be agreed

upon by conference organiser)


• Sponsorship Specifics

o SATURDAY DINNER SPONSOR: This event is planned to be an elite round-table evening giving Delegates the opportunity to talk with Keynote experts. The sponsor will be invited to give a short speech welcoming the attendees to this special and exclusive dinner, and the sponsor will be invited to décor the dining tables featuring their company. We want the sponsor boldly represented that evening.

o DELEGATE-BAG SPONSOR: The attendee-satchel sponsor receives substantial exposure, with their logo given dominant placement on the attractive quality canvas bags which will be carried all Saturday-Sunday by delegates, and taken home for potential continued long-term use.

o CHARITY BARISTA SPONSOR: This role is sponsoring our Fair-trade Barista service, with attending delegates encouraged to make a Cash Donation for coffees ordered, with funds raised going to a charity of the Sponsor’s choice (such as Women’s Refuge). Each delegate/exhibitor/speaker/staff will be supplied with a re-usable coffee-cup featuring the Sponsor & Conference logos, and a Sponsor pull-up banner is welcome next to the Barista.

• Global Impact* – your Sponsorship will each also pay for two Women in Kenya to receive life-

changing Obstetric Fistula correction surgery.


Gold ‘Key’ Sponsors x 3 $5,000+GST As the Gold ‘Key’ Sponsors, you will be recognised as three key sponsors for the IIMHCO Conference choosing between sponsoring opportunities of:

One of two lunch sponsors or networking event sponsor Benefits: • Company profile promotion

o Logo on website o Logo on the online registration page o Links to website – from each logo placement o Company profile on conference website (around 300 words) o Logo within the Programme brochure

• At Conference o Large 3.0w x 2.4d booth (1.8m Trestle Table with white Tablecloth

included free if required) o Company logo on sponsors holding slide o Insert of product/information into delegate conference satchel o Conference Handbook half-page mono Advert in programme body, OR

Quarter-page colour front/back inside-cover Advert subject to availability (art work to be provided)

o Attending-delegate pass for the Friday workshops (incl catering) o Delegate/Exhibitor pass for the Friday evening networking (incl catering) o Delegate/Exhibitor pass for the Sat-Sun Conference (incl catering) o Seat at the Saturday evening dinner (incl catering)

• Sponsorship Specifics o LUNCH SPONSOR: As one of two lunch sponsors you will be given specific

grateful thanks and recognition by the Emcee for your sponsorship prior to your specific lunch break. You will be invited to décor the catering tables featuring your Company, and we welcome you temporarily installing extra pull-up banners nearby to the catering tables during your sponsored Break – we want your Company to be well featured

o NETWORKING EVENT SPONSOR: This event is planned to be a networking event on the Friday evening, giving all delegates and sponsors a chance to meet and enjoy time together before the conference starts. The sponsor will be invited to give a short speech welcoming the attendees to this event, and we welcome you temporarily installing extra pull-up banners in the area - we want your Company to be well featured

• Global Impact* – your Sponsorship will each also pay for one Woman in Kenya to receive life-changing Obstetric Fistula correction surgery.


Silver Sponsors x 3 $3,500+GST As a Silver Sponsor, you will be recognised as one of only three Important Sponsors for the IIMHCO Conference Morning/Afternoon Teas Benefits: • Company profile promotion


• At Conference

o Large 3.0w x 2.4d booth (1.8m Trestle Table with white Tablecloth included free if required)

o Company logo on sponsors holding slide o Insert of product/information into delegate conference satchel o Half-page mono advert in the conference handbook (art work to be

provided) o Attending-delegate pass for the Friday workshops (incl catering) o Delegate/Exhibitor pass for the Friday evening networking (incl catering) o Delegate/Exhibitor pass for the Sat-Sun Conference (incl catering) o Seat at the Saturday evening dinner (incl catering) o Specific grateful thanks recognition given by Emcee for sponsorship, prior

to Morning/Afternoon Tea break o You will be invited to décor the catering tables featuring your Company,

and we welcome you temporarily installing extra pull-up banners nearby to the catering tables during your sponsored Break – we want your Company to be well featured

• Global Impact* – your Sponsorship will each also pay for two expectant Women in Kenya to

be provided with safe Maternity Medical Care.

1x SOLD


Top Student Award Sponsor $3,500+GST Available to an individual or company. IIMHCO will be offering all midwifery, medical and naturopathic/therapeutic Students of any relevant modality, an opportunity to submit an Abstract to present. All accepted presentations will have the chance to be judged as the Best Student Presentation as decided by the Conference Organisers. The wining Student will receive a $1000 Cash Award. Benefits: • Company profile promotion

o Naming rights to the Top Student Presentation Award o Company featured as a Silver Sponsor status o Logo on website o Logo on the online registration page o Links to website – from each logo placement o Company profile on conference website (around 200 words) o Logo within the Programme brochure

• At Conference

o Large 3.0w x 2.4d booth (1.8m Trestle Table with white Tablecloth included free if required)

o Opportunity to announce the Winner and present the Award o Company logo on sponsors holding slide o Insert of product and information into conference satchel o Half-page advert in the conference handbook (art work to be provided) o Attending-delegate pass for the Friday workshops (incl catering) o Delegate/Exhibitor pass for the Friday evening networking (incl catering) o Delegate/Exhibitor pass for the Sat-Sun Conference (incl catering) o Seat at the Saturday evening dinner (incl catering) o Specific grateful thanks recognition given by Emcee for sponsorship, prior

to on-stage Top Student Award presentation o You will be invited to also provide a plaque/certificate of your choosing

• Global Impact* – your Sponsorship will each also pay for two expectant Women in Kenya to

be provided with safe Maternity Medical Care.

SOLD


Bronze Sponsors x 2 $2,500+GST As a Bronze Sponsor, you will be recognised as one of only two Important Sponsors for the IIMHCO pre-conference Friday Workshops (morning or afternoon). Benefits: • Company profile promotion


• At Conference

o Roomy 3.0w x 1.8d booth (1.8m Trestle Table with white Tablecloth included free if required)

o Company logo on sponsors holding slide o Insert of product and information into Conference satchel o Quarter-page advert in the conference handbook (art work to be

provided) o Attending-delegate pass for the Friday workshops (incl catering) o Delegate/Exhibitor pass for the Friday evening networking, and Sat-Sun

Conference (incl catering) o Seat at the Saturday evening dinner (incl catering) o Specific grateful thanks recognition given by Emcee for sponsorship, prior

to Morning/Afternoon Workshop o As morning/afternoon Workshop sponsors, you will be invited to jointly

décor the tables featuring your Company, and we welcome you installing a pull-up banner in the room – we want your Company to be well featured

• Global Impact* – your Sponsorship will each also pay for an expectant Woman in Kenya to be

provided with safe Maternity Medical Care.

Tailor-Made Sponsor $Cost as Negotiated We are very happy to sit down with you and collaborate a unique presence at the IIMHCO conference, customised to your Company’s individual needs.


Exhibitor-Only Booths

Roomy $1,750+GST, Regular $1500+GST Benefits: • At Conference

o Roomy 3.0m Wide or Regular 2.1m Wide Booth (all 1.8m Deep) o 1.8m Trestle Table with white Tablecloth included free if required o Insert of one piece/sample into delegate Conference satchel o Quarter-page mono advert in the conference handbook (art work to be

provided) o Delegate/Exhibitor pass for the Friday evening networking, and Sat-Sun

Conference (incl catering) • Global Impact* – your “Roomy Booth” Exhibitor fee will each also pay for two Kenyan

newborn babies (or one Baby with “Regular Booths”) to be given Clothing, Blanket and a Bath-basin.

Not-For-Profit Tables $650+GST These limited numbers of subsidized booths for Non-Profits will be confirmed on a first-in first-serviced Deposit-paid basis. (All location and general specifics will be finalised closer to the time by the Conference Manager) Benefits: • At Conference

o Half-share of a 1.8m Trestle Table with white Tablecloth o Delegate/Exhibitor pass for the Friday evening networking, and Sat-Sun

Conference (incl catering) • Global Impact* – your Exhibitor Table fee will include supporting 10 Indian Women with

Children attend a Self-Help Group.


Satchel Insert $450+GST Benefits: • Opportunity to have promotional material or sample included in Delegate bags

• Global Impact* – your Satchel Insert fee will also pay for the admittance of a Kenyan Woman

into Hospital for Safe Childbirth

Conference Programme B&W Advertising

Full-Page Mono $500+GST Half-Page Mono $350+GST Quarter-Page Mono $250+GST (Artwork to be provided) • Global Impact* – your Programme Advertising fee will also give 20 women in India access to

Family Planning Awareness

For all queries and to register as a Sponsor or Exhibitor: Please contact Conference Manager Caroline Jack [email protected] Mob +64-27-5140902


Sponsorship/Exhibitor Terms & Conditions

G.S.T. All prices are quote in NZ$ and exclude GST (Goods & Services Tax) which is currently 15 percent. PAYMENT An invoice will be sent on signing the booking form. All invoices are non-refundable and due on the 20th of the month following the date on the invoice. EXHIBITION SPACE Booth stands will be confirmed upon receipt of both the non-refundable Deposit and signed Booking Form, and allocated on a first-come first-served basis. Allowance will be made for Exhibitor’s preferred locations as noted on their Registration form, along with the Conference’s provision for Sponsors. Sponsors and Exhibitors may not assign, sublet, invite or share any portion of their booth stand space with an additional party. The organisers may need to make changes to the Floor Plan; however, changes will not be undertaken without prior discussion with the companies or associations affected. If oversubscription occurs, we will contact the exhibitors to resolve allocation. Sponsors and Exhibitors consent to their contact details being shared with conference suppliers and contractors. CANCELLATION POLICY The organisers reserve the right to cancel the conference in case of circumstances beyond its control. In such a case all monies paid to date would be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount.


Exhibitor Booth Floor Plan


Sponsorship & Exhibitor Application Booking Form

We apply for a marketing package (including potentially exhibition space) in accordance with the terms and conditions set out in the Prospectus. Signed ___________________________ Print Name ______________________ Date _____________________________ Email ___________________________

Please print, scan and email this form to: [email protected]

Company/Association _________________________________________________ Postal Address _______________________________________________________ Street Address _______________________________________________________ Day Phone (incl Mobile) _______________________________________________ Please Tick: ( )Diamond Naming-Rights $18500+GST ( )Platinum Premier Sponsor $7500+GST ( )Gold ‘Key’ Sponsor $5000+GST ( )Silver Sponsor $3500+GST ( )Top Student Award Sponsor $3500+GST ( )Bronze Sponsor $2500+GST ( )Tailor-Made Sponsor $TBA+GST ( )Not-For-Profit Shared-Table $650+GST ( )Exhibitor-Only (roomy booth) $1750+GST ( )Exhibitor-Only (regular booth) $1500+GST ( )Delegate Satchel-Bag Insert $450+GST ( )Programme Full-page Advert $500+GST ( )Programme Half-Page Advert $350+GST ( )Programme Quarter-page Advert $250+GST Exhibitor Stand Preference (this option unavailable for non-profit organisations) Please indicate your preferred stand location numbers (refer floor plan) 1st ______________ 2nd ______________ 3rd ______________

Sponsorship & Exhibitor Prospectus€¦ · ‘WHOLISTIC’ PRINCIPLES – Integrative corporate...

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