Sponsorship & Exhibition Opportunities · Branded reusable water bottles € 5.000 (maximum 1...

www.NECTM8.com

Stay informedPlease visit the conference website for the latest information on the Northern European Conference on Travel Medicine 2020.

8th Northern European Conferenceon Travel Medicine 2020JuNE 3-5 | RoTTERdaM | ThE NEThERlaNds

Sponsorship& Exhibition

Opportunities

About NECTM8We are delighted to invite you to participate at the forthcoming 8th Northern European Conference on Travel Medicine, taking place from Wednesday 3 – Friday 5 June 2020 in Rotterdam, The Netherlands.

NECTM was founded by twelve travel health organisations and societies in eight countries to meet common educational needs in an expanding multidisciplinary field of Travel Medicine. The first biennial conference was successfully organised in Edinburgh in 2006 followed by Helsinki, Hamburg, Dublin, Bergen, London and Stockholm. More than 500 travel medicine specialists and practioners across Europe and internationally meet every other year with a smile on their faces to update on science, to discuss, interact, learn and enjoy. Every NECTM is unique and reflects current scientific challenges as well as specific travel medicine issues.

For NECTM8 we expect to attract 500 to 700 delegates to join us in Rotterdam to learn about the latest developments in the field of travel medicine. It provides a perfect opportunity for you to promote new and innovative technologies, products and services. Our target audience includes travel medicine and health practitioners, general practitioners, infectious disease and tropical medicine specialists, researchers, nurses, pharmacists and students involved in this field and related specialities.

We aim for a conference experience of the highest quality, with world class speakers, learning and networking opportunities.

We encourage you to participate in this great event on travel medicine and we look forward to welcoming you to Rotterdam.

The Netherlands National Coordination Center for Travelers Health Advice (LCR),Local Organising Committee

Martin P. Grobusch Helena Hervius Askling and Sandra Grieve for the Local Scientific Committee for the Steering Group

sponsor Brochure | NECTM8 | Rotterdam | The Netherlands | June 3-5, 2020 3

Why sponsor NECTM8?

Industry partnership is at the heart of this eventOur sponsorship packages have been carefully shaped to meet the commercial imperative of our industry partners. We understand your needs and how to meet them whilst adding value to the experience enjoyed by our delegates.

Involvement in NECTM is all about building brand awarenessOur exhibition hall is positioned to capture maximum customer engagement during the tea & coffee breaks and poster viewing sessions. There are a range of opportunities to suit every budget, keeping your brand front of mind with delegates. Sponsors will also benefit from enhanced brand exposure on our NECTM8 website and app before, during and after the event.

Meet new contacts and strengthen key relationshipsEnable your representatives to interact with our delegates. The integrated exhibition hall including the poster display area is a dedicated meeting space where all refreshments will be served.


Programme

What topics will be covered? The programme reflects current scientific challenges as well as specific travel medicine issues inspired by the maritime conference theme. The Scientific Committee is planning for two parallel session tracks, incorporating a dedicated nursing track and a general practice track. Topics covered will include (Please note topics are still subject to change):• Digital tools for travel medicine• Organization and contents of the travel health consult• Current epidemiology• The vulnerable traveler: elderly, immune compromised• New vaccines• Antibiotic resistance• Post travel diagnostics and care• History maritime diseases• Vaccinations and the anti-vaccine movement

Preliminary Programme Schedule and potential sponsor slots*

For the latest information on the programme, please check the conference website: www.NECTM8.com

WednesdayJune 3rd

Thursday June 4th

Friday June 5th

Morning Nurses day GP day

Registration opens Breakfast symposium* Breakfast symposium*

Afternoon Opening ceremony Lunch symposium* Lunch symposium*

Welcome reception

Evening Conference dinner

Who will you meet in Rotterdam?For the 8th NECTM the attendance of approximately 500 to 700 participants is anticipated. The target audience consists of travel medicine and health practitioners, infectious disease and tropical medicine specialists, researchers, general practitioners, nurses, pharmacists and students involved in this field and related specialities.


Venue

De Doelen International Conference Center RotterdamSchouwburgplein 50 Rotterdam, The Netherlands

Rotterdam is known for being a dynamic multiethnic city, its modern architecture and maritime history centred on Europe’s largest seaport. The conference will be held in De Doelen, a city-center, state-of-the-art venue for conferences and concerts.

It is located within 2 minutes walking distance from Rotterdam Central Station. De Doelen is not only the cultural focal point of Rotterdam, but it also features state of the art convention facilities and services, with the needs of the organiser and the delegate in mind.

ROTTERDAM


Sponsor opportunities-at-a-glance

Sponsorship and exhibition opportunities are outlined in the table below and in more detail on the following pages. Priority of choice of sponsorship opportunity will be based on sponsorship category and will be allocated on a first-come-first-served basis.

Opportunity Costs

Platinum sponsorship € 30.000 (max. 2 sponsors)

Gold sponsorship € 20.000 (max. 2 sponsors)

Silver sponsorship € 10.000

Lunch symposium € 10.000 (max. 1 per day)

Breakfast symposium € 7.500 (max. 1 per day)

Welcome reception € 5.000 (max. 1 sponsor)

Lunch € 5.000 (max. 1 per day)

Coffee breaks € 2.500 (max. 1 sponsor per break)

Branded reusable water bottles € 5.000 (max. 1 sponsor)

Badge lanyards € 4.500 (max. 1 sponsor)

Program-at-a-glance € 2.500

Website link € 1.000

Link in the conference app € 1.000

Display table € 750

Exhibition space from € 3.600

Please note: All sponsorship and exhibition costs are quoted exclusive 21% VAT.


Sponsorship and exhibition opportunities

Sponsorship and exhibition packagesSponsorship and exhibition packages have been designed to provide your company an opportunity to support NECTM8. There will be 3 levels of sponsorship:

Platinum sponsorship

€ 30.000(max. 2)

Gold sponsorship

€ 20.000(max. 2)

Silver sponsorship

€ 10.000

includes the following: includes the following: includes the following:

Special acknowledgment on NECTM8 website incl. company logo

As platinum sponsor

As gold sponsor

As silver sponsor

Link to company website on NECTM8 website

-

Special acknowledgment on the conference holding slides

As platinum sponsor

As gold sponsor

As silver sponsor

Special acknowledgment in the conference app

As platinum sponsor

As gold sponsor

As silver sponsor

Full conference registrations 4 3 2

Possibility to arrange sponsored lunch symposium

Possibility to arrange sponsored breakfast symposium

Signage during one coffee break

Corporate banner in prominent position during the conference (provided by the company)

2 1 -

Exhibition space First choice (if available)

Second choice(if available) -

Item (flyer) on display table near registration desk

- -

Please note that requests regarding exhibition location, time slots for symposia and others are given priority according to the sponsorship status and availability.

Please contact us if you are interested in additional sponsorship opportunities.


Sponsor educational opportunities

Lunch symposium € 10.000 (maximum 2 sponsors) This option is included in the Platinum Sponsorship and is only available for other sponsors, if the Platinum sponsors will not use this opportunity.Industry partners can present their latest technological advances and research developments during the lunch symposia at the NECTM8 conference. Although they take place in the conference centre, each lunch symposium is arranged and coordinated by the organization hosting the symposium.

The Scientific Committee reviews the content of each symposium to ensure that it meets the scientific principles of the conference, and they allocate slots based on the overall conference programme.

The symposium will run for 60 minutes without a competing session and will take place during a lunch break.

Basic AV equipment and technical assistance included. Acknowledgement and session listing in the final programme on the

website and app. Your company logo and website link will be carried on the conference website

and app. Excl. lunch (which can be sponsored separately)

There are 2 lunch symposium times available. One on Thursday and one on Friday.

Breakfast symposium € 7.500 (maximum 2 sponsors)This option is included in the Gold Sponsorship and is only available for other sponsors, if the ‘Gold sponsors’ will not use this opportunity. The Scientific Committee reviews the content of each symposium to ensure that it

meets the scientific principles of the conference, and they allocate slots based on the overall conference programme.

The symposium will run for 30 minutes prior to the main conference programme starting in the morning.

Basic AV equipment and technical assistance included. Acknowledgement and session listing in the final programme on the website

and app. Your company logo and website link will be carried on the conference website

and app. Excl. breakfast (which can be sponsored separately).

There are 2 breakfast symposium times available. One on Thursday and one on Friday.


Please note: All prices quoted are exclusive of VAT which will be charged at the prevailing rate where required

Sponsor opportunities social events

Welcome reception € 5.000 (maximum 1 sponsor)All delegates will be invited to the welcome reception on Wednesday June 3th, 2020.

Recognition as a sponsor of the welcome reception on signage during the welcome reception.

Your company logo in the app and on the NECTM8 website and hyperlink to your company’s website.

Recognition as a sponsor of the welcome reception on conference documentation.

3 Invitations to the welcome reception.

Lunch € 5.000 (maximum 1 sponsor per day) Recognition as a sponsor on signage during a lunch break

(on Thursday or Friday).

Your company logo in the app and on the NECTM8 website and hyperlink to your company’s website.

1 Registration for the conference.

Coffee breaks € 2.500 (max. 1 sponsor per break) Recognition as a sponsor on signage during the coffee breaks on one

conference day.

Your company logo in the app and on the NECTM8 website and

hyperlink to your company’s website.


Sponsoring delegate services

Branded reusable water bottles € 5.000 (maximum 1 sponsor) Water bottles will be provided to all delegates branded with your company logo.

Your company logo (single color) will be carried on the conference website and app.

Badge lanyards € 4.500 (maximum 1 sponsor)A name ribbon (lanyard) will be issued to all delegates on arrival. This sponsorship option provides a visual way to increase your brand awareness as delegates will be required to wear these at all times during the conference. Your logo (single color) will be printed alongside the conference logo on the lanyard.

Program-at-a-glance € 2.500Each delegate will be given a handy-sized mini programme. Your logo will appear prominently throughout the programme and will be referred to many times by delegates.

Website link € 1.000On the conference website www.nectm8.com a direct company link via the sponsors logo can be provided to the sponsors homepage.

Link in the conference app € 1.000The conference app can be downloaded by all delegates and will contain important information including the conference program, session rooms, exhibition booth information and general information. On the conference website www.nectm8.coma direct company link via the sponsors logo can be provided to the sponsors homepage.

Display table € 750Centrally locatated, near the registration desk, you can leave your item (flyer) on a display table.


Exhibition opportunities

Exhibition space from € 3.600The NECTM8 exhibition is always the hub of activity at each meeting. As an exhibitor, you will enjoy prime exposure and direct marketing opportunities with the key players and decision makers in the field. The floor plan has been designed to maximize the exhibitor exposure to all participants and the very popular. All coffee breaks will be held in this area as well as the poster displays. The exhibition will be open during the entire conference.

The minimum space which can be purchased is 3m x 2m (6m2).Included with the package:

Net exhibition floor space. Floor space stands are ideal for those who wish to build their own stand.

Shell schemes (white system walls), furniture and more can be booked via the Technical Manual.

Listing as an exhibitor on the website with a link to the company website.

Company listing within the app of 50 words along with company logo.

Per 3 sqm. you will receive 1 non-personalized exhibitor badge (Exhibitors do not have access to the scientific programme. Welcome reception and coffee breaks are included).

Additional exhibitor badges can be booked at a rate of € 150. Exhibitors who wish to attend the conference should register for a full conference pass.

Exhibition space allocation will be on a first come first served basis and can be based on the profile of the organisation.

Tailor made sponsor packagesPlease contact the Conference Secretariat for tailor made packages.

As always, demand for space and sponsorship packages is expected to be high, so please contact us as soon as possible to ensure the widest choice of options. A preliminary exhibition plan is available on the conference website. Exhibition space is offered on a first-come, first served basis, and the organisers reserve the right to amend the floor plan. In the unlikely event that this happens, exhibitors will be notified in the first instance.


Sponsor contract

Company name

Contact person

Street name or P.O. Box

Post code City Country

Phone number Cell phone

email address

Please return the completed and signed order form to the Conference Secretariat:NECTM8, c/o Congress by design: [email protected]

Signature: Date: The undersigned is authorised to sign and authorised on behalf of his/her company to signfor the total sum.

8th Northern European Conference on Travel Medicine 2020

For details, see the Sponsor brochure.

Please tick the item(s) of your choice Price € (excl. VAT):Sponsorship and exhibition packages: Platinum sponsorship 30.000

Gold sponsorship 20.000

Silver sponsorship 10.000

Sponsor educational opportunities: Lunch symposium 10.000

Breakfast symposium 7.500

Sponsor opportunities social events: Welcome reception 5.000

Lunch 5.000

Coffee breaks 2.500

Sponsoring delegate services: Branded reusable water bottles 5.000

Badge lanyards 4.500

Program-at-a-glance 2.500

Website link 1.000

Link in conference app 1.000

Display table 750

Exhibition opportunities: Exhibition space ..... m2 * € 600 = ............

TOTAL in €

Please note: All sponsorship and exhibition costs are quoted exclusive 21% VAT.


Terms of payment

Sponsor and exhibitors package • 25% upon receipt of the agreement and first invoice

• 75% on January 1, 2020

All payments must be received before the start date of NECTM2020. Should the Supporter fail to complete payments prior to the commencement of the NECTM2020, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Reservations made less than 4 months before the conference will be subject to 100% payment upon reservations.

Sponsoring and exhibiting arrangements will be confirmed in writing between NECTM8 Conference Secretariat and the sponsoring/exhibiting organization using the standard NECTM8 contract text. An invoice with payment details will be sent together with the confirmation letter.

After receipt of the sponsorship agreement you will receive an invoice, payable within 30 days after receipt. If the invoice has not been fully paid prior to the conference, you will not have access to the conference.

Cancellation/modification policyCancellation/modification of items must be made via email to the NECTM 2020 secretariat: [email protected].

In case of cancellation of the sponsorship agreement by the sponsor a cancellation fee of 25% of the agreed sponsorship contribution applies if the cancellation is received before or on January 1, 2020. After January 1, 2020 a cancellation fee of 100% of the agreed contribution applies.

Booking and policies

NECTM8 is a unique and prestigious marketing opportunity and we are confident your involvement as a sponsor in this global forum will provide your

company with exceptional business rewards.

Conference Secretariat

For further details on the opportunities available please contact:

NECTM8 Conference SecretariatCongress by design

P.O. Box 773480 DB HarmelenThe Netherlands

E-mail: [email protected]: +31 (0)88 0898101

www.congressbydesign.com

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