Sponsorship and Exhibit Opportunities

http://www.coastlab2016.com/

WELCOME!

On behalf of the Local Organizing Committee, we are delighted to invite you to attend CoastLab16, the 6th International Conference on the Application of Physical Modelling in Coastal and Port Engineering and Science. The conference will be held at the University of Ottawa, in Canada’s capital, from May 10 to May 13, 2016.

Situated at the heart of the National Capital Region, Ottawa is rich in culture, history and recreational opportunities. Over one million people live and work on both sides of the Ottawa River and the conference site is just steps from the Rideau Canal - a UNESCO World Heritage Site. The region is known for its many cycling and walking paths, hiking in beautiful Gatineau Park and the vibrant Byward Market.

A varied presentation format is designed to encourage participation from both the public and private sector. Distinguished keynote speakers, industry exhibitions and several practical professional development courses will be highlighted. As well, a technical tour of the National Research Council experimental facilities will be included. Our social evening will feature a unique “capital” dining and entertainment experience. We look forward to welcoming you in Ottawa from May 10-13, 2016. Mark you calendars now!

To find out more about the CoastLab16 Conference, we invite you to visit the website at www.coastlab2016.com

Ioan NISTOR and Andrew CORNETTCo-Chairs, CoastLab16

Tel: 613-298-8197E-mail: info@coastlab2016.ca

ENSURE YOUR VISIBILITY AT THE COASTLAB16 CONFERENCE

CoastLab16 will offer a diversified and high quality technical, social and cultural program that will provide you with maximum visibility throughout the event.

National and international manufacturers, consultants, distributors, entrepreneurs and product and service suppliers are cordially invited to participate in this unique opportunity to reach out to a broad audience through the exposure offered by the 2016 CoastLab16 Conference.

Two options are available to ensure that your company benefits from optimal visibility while also contributing to the overall success of this event:

Become an event partner or sponsor; or Rent a booth to present your products and services.

To confirm your intention to support the organization of the CoastLab16 Conference, please complete and return the attached Partnership/Sponsorship Agreement Form. Note that we will proceed on a first come, first served basis.

Why Sponsor? Why Exhibit?

NATIONAL AND INTERNATIONAL AUDIENCE

CoastLab16 is expected to attract upwards of 150delegates from across Canada and from more than 30 countries around the world. Here is your opportunity to see and be seen by a national audience and to also present your company to a strong, motivated international audience!

EDUCATED AND EXPERIENCED ATTENDEES

CoastLab16 Conference delegates are coastal and hydraulic engineers and researchers. Many have undertaken post-graduate studies and possess post-graduate degrees. Delegates are experienced professionals, working in their respective fields for many years, many for their entire careers.

DESIGNERS, SPECIFIERS AND DECISION MAKERS

CoastLab16 Conference delegates are the engineers responsible for the design and specification of a wide range of coastal engineering works in Canada and around the world. They also manage those who design, specify and purchase for a wide variety of projects, applications, clients and enterprises. Some are enterprise owners themselves who control purchasing for their own organizations, while others hold pivotal and influential positions in the public, private and academic realms.

HIGH PROFILE TARGETED PROMOTION OPPORTUNITY

The CoastLab16 Conference is a top specialized IAHR conference, with delegates attending from around the world. By sponsoring the CoastLab16 Conference in Ottawa you align yourself with this major event, showcase your firm to our provincial, national and international delegates, and place yourself in front of those who make decisions that can benefit your business!

Throughout the conference, the Trade Show and Exhibition offers the opportunity to promote your products or services to your target audience. From designers to consultants to decision makers, approximately 150 delegates will be attending this conference giving you the perfect opportunity to reach your next client!

http://www.coastlab2016.com/

CONFERENCE SPONSORSHIP OPPORTUNITIES

PLATINUM LEVEL $5,000 + HST

Promotional documents Logo on the outside back cover of the preliminary conference program (Platinum level) Logo on the conference website (home page and sponsor page) with a link to your company website

Conference Logo on the outside back cover of the official conference program (Platinum level) Logo on the outside back cover of the conference proceedings (Platinum level) Logo on the conference kit given to conference attendees

Activities Official sponsor of the conference banquet Official sponsor of a technical presentation conference room

Other advantages Exhibit booth Two complete registrations for the conference including technical presentations and social activities

GOLD LEVEL $2,500 + HST

Promotional documents Logo on the outside back cover of the preliminary conference program (Gold level) Logo on the conference website (sponsor page) with a link to your company website

Conference Logo on the outside back cover of the official conference program (Gold level) Logo on the outside back cover of the conference proceedings (Gold level) Logo on the main conference sign (Gold level)

Activities Official sponsor of the conference networking and welcome reception Official sponsor of a technical presentation conference room

Other advantages One complete registration for the conference including technical presentations and social activities

SILVER LEVEL $1,500 + HST

Promotional documents Logo on the conference website (sponsor page) with a link to your company website

Conference Logo on the outside back cover of the official conference program (Silver level) Logo on the outside back cover of the conference proceedings (Silver level) Logo on the main conference sign (Silver level)

Other advantages Official sponsor of a technical presentation conference roomOne complete registration for the conference including technical presentations and social activities

http://www.coastlab2016.com/

LUNCHEON SPONSOR$700 + HST

There are three luncheons at the conference. Each luncheon will have no more than three sponsors. Your name and logo on the tickets for the luncheon. Your name and logo prominently displayed at the luncheon.Acknowledgement of your sponsorship at the luncheon. Your name and logo in the Conference Programme as a Luncheon Sponsor. Two free tickets to the sponsored luncheon.

WELCOME RECEPTION$700 + HST

The Welcome Reception is the first social event of the Conference, occurring on Tuesday night. Your name and logo on tickets for the Welcome Reception. Your name and logo prominently displayed at the Welcome Reception. Acknowledgement of your sponsorship at the Welcome Reception. Your name and logo in the Conference Programme as a Welcome Reception Sponsor. Two free tickets to the Welcome Reception.

BANQUET$1,000 + HST

The Conference Banquet, held on Friday night, is the premiere social event of the conference, attendedby delegates and their partners. Your name and logo prominently displayed at the pre-banquet reception. Your name and logo displayed on a card at each banquet table. Your name and logo on the title page of the Banquet Programme. Acknowledgement of your sponsorship at the Awards Banquet. Two free tickets to the Awards Banquet, together with reserved seating.

HEALTH BREAK$500 + HST

There are five Coffee Breaks at the conference, one each mid-morning and mid-afternoon on Wednesday and Thursday, and mid-morning on Friday. There will be no more than two Sponsors for each Coffee Break. Your name and logo on a card at each food and beverage station. Your name and logo in the Conference Programme as a Coffee Break Sponsor.

http://www.coastlab2016.com/

Sponsorship: General Terms and Conditions

CONTRACT:Once approved by the CoastLab16 Conference (hereinafter referred to as the organizer), this request for sponsorship constitutes a contract between the requestor (hereinafter referred to as the sponsor) and the organizer, and incorporates all conditions relative to the sponsor indicated in this document. Sponsorships will be prioritized according to the order of receipt of applications accompanied by the necessary payment (please refer to the complete information in this document).EXCLUSIVITY AND LIMITS:The sponsor may not sublet, transfer, or assign rights to any part of the sponsorship, or resell the sponsorship, without the express permission of the organizer, or conduct promotions of any kind that are not directly related to their normal business activity.FORCE MAJEURE:The organizer will not be held responsible for conditions preventing the execution of the sponsorship, or of the conference, because of force majeure, which includes events or occurrences beyond the control of either party, including, without limitation, events such as fire, flood, labour disruption and discontinuity in the provision of electrical service or for any other reasons beyond its control. If the organizer cancels the conference for other reasons, the sponsor will be entitled to reimbursement for the sponsorship fees only, subject to the limitations contained in these general terms and conditions.

PAYMENT:To be officially accepted as a sponsor, each requestor must complete and forward the sponsorship agreement accompanied by the full payment (please refer to the sponsorship agreement request form in this document). If a sponsor whose sponsorship has been approved later decides to cancel the sponsorship, the sponsor must submit a request for cancellation in writing, as follows:Where notice of cancellation is received on or before February 1, 2016, the organizer will refund the balance of the sponsor’s payment after deduction of a $200 administration fee.Where notice of cancellation is received from February 2 to March 1, 2016 inclusively, the organizer will refund 50% of the sponsor’s payment.Where notice of cancellation is received after March 1, 2016, no refund will be made.TERMINATION OF CONTRACT:The organizer reserves the right to terminate the contract and to withdraw the sponsorship of the conference if:a) the sponsor has not fully paid the sponsorship fee; or b) the sponsor fails to respect one or more of the contract conditions.INTERPRETATION:The organizer may make any changes, amendments or additions as needed to the terms and conditions relating to the sponsorship deemed necessary to ensure the proper execution of the conference. The conditions and regulations applicable to the sponsor are within the responsibilities of the organizer to regulate and such decisions will be considered final. The organizer may therefore require sponsors to modify sponsorships as deemed necessary to ensure the proper execution of the conference. In the event that the sponsor refuses to comply, the organizer may order that the sponsorship be revoked without entitlement to compensation.

http://www.coastlab2016.com/

PARTNERSHIP/SPONSORSHIP AGREEMENT CoastLab16 Conference

May 10-13, 2016

___________________________________________________________________________________________________ LAST AND FIRST NAME___________________________________________________________________________________________________TITLE ORGANIZATION___________________________________________________________________________________________________ADDRESS STREET CITY___________________________________________________________________________________________________PROVINCE/STATE COUNTRY POSTAL CODE/ZIP___________________________________________________________________________________________________TELEPHONE FAX___________________________________________________________________________________________________EMAIL

* HST of 13% will be added

____________________________________________________________________________________________SIGNATURE OF PARTNER/SPONSOR DATE

____________________________________________________________________________________________ SIGNATURE OF CONFERENCE REPRESENTATIVE DATE

If you are interested in becoming an official sponsor of CoastLab16 Conference, please send a letter of commitment along with a deposit of 20% (bank draft, money order or cheque) to: CoastLab16 Conference(in attn. of Dr. Ioan NISTOR)161 Louis PasteurUniversity of Ottawa, Civil Engineering Department Ottawa, K1N 6N5, Canada

For further information please contact:

Dr. Ioan NISTOR. OR Dr. Colin RENNIE 2016 Coastlab Organizing Committee 2016 Coastlab Organizing Committee Tel: (613) 562-5800 ext. 6147 Tel: (613) 562-5800 ext. 6124 Fax: (613) 562-5173 Fax: (613) 562-5173 inistor@uOttawa.ca crennie@uOttawa.ca

SPONSORSHIP LEVEL PRICE

PLATINUM Level $5,000 + HST*

GOLD Level $2,500 + HST*

SILVER Level $1,500 + HST*

SPONSORSHIP LEVEL PRICE

AWARDS BANQUET $1,000 + HST*

LUNCHEON $700 + HST*

WELCOME RECEPTION $700 + HST*

COFFEE BREAK $500 + HST*

http://www.coastlab2016.com/

EXHIBITOR BOOTH RENTAL REQUEST FORM CoastLab16 Conference

May 10-13, 2016

____________________________________________________________________________________________________NAME OF COMPANY (EXHIBITOR)____________________________________________________________________________________________________ ADDRESS STREET CITY____________________________________________________________________________________________________PROVINCE/STATE COUNTRY POSTAL CODE/ZIP____________________________________________________________________________________________________TELEPHONE FAX____________________________________________________________________________________________________NAME OF CONTACT PERSON EMAIL

THE BOOTH RENTAL INCLUDES:- A 8'x10‘ draped booth - Wireless Internet access - Lunch for two people - One pass to attend technical presentations - An advertising space on the conference CD-ROM* - One conference CD-ROM (conference proceedings)* Registered exhibitors may submit an electronic file (maximum 2 Mb in .PDF format) containing information on their company or products which will be included in the conference proceedings. REQUEST TO RENT A BOOTHIf the present request is accepted, we agree to rent the booth at the following rate:

*HST of 13% will be added

PAYMENT:Once your booth is reserved, you will be mailed a confirmation. Please note that the amount indicated on the confirmation must be paid within thirty (30) days. Please make your cheque payable to the CoasLab16 Conference.

We fully understand that the present form will become a binding contract once it is approved by Dr. Ioan NISTOR, who is responsible for exhibitors on behalf of the CoastLab16 Conference Organizing Committee. We have read, understood and accept the conditions pertaining to exhibitors as set out in this contract and dictated in the present form.

________________________________________________ Applicant’s authorized signature

________________________________________________ Name (please print in block letters) Date

In compliance with An Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information, the CoastLab16 Conference undertakes to protect all personal information contained in the present contract. The above information will only be used for administrative purposes related to the registration of the company and of the resource/contact person on a list of conference participants. Applicants are encouraged to rent their booths no later than March 31, 2016. For applications with payments received after March 31, the booth rental may not include all the options, as some items require advanced administration and preparation.

BOOTH RENTAL Before December 31, 2015

$2,000 +HST* .

After January 1, 2016 $2,500 +HST* .

EXHIBITORS SHOW SCHEDULE: Set-up: Tuesday, 9:00 am - 12:00 pmExhibitor Show Open: Tuesday, 1:00 pm - 12:00 pm

Wednesday, 8:00 am - 5:00 pm Thursday, 8:00 am -3:45 pm Friday, 8:00 am -3:45 pm

Take Down: Friday, 3:45 pm - 5:00 pm SHARP

Please return the application to:

Dr. Ioan NISTOR,CoastLab16 Organizing Committee161 Louis Pasteur, CBYOttawa, K1N 6N5, CanadaTel: (613) 562-5800 (ext. 6147)inistor@uottawa.ca

http://www.coastlab2016.com/