SPONSORS - 2020 International Mountain Running U18 Cup · SPONSORS PARTNERS 7, $ 2 U1 8 U N N R U...

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WWW.AMBLESIDEMOUNTAINCUP.COM Ambleside Freemasons EPIC EVENTS SPONSORS PARTNERS ,17(51$7,21$/ 7+ :05$ U18 MOUNTAIN RUNNING CUP -81( (1*/$1' Presented by www.herdy.co.uk www.inov-8.com TEAM MANUAL @amblesidemountaincup

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Page 1: SPONSORS - 2020 International Mountain Running U18 Cup · SPONSORS PARTNERS 7, $ 2 U1 8 U N N R U NNI NG CUP. 15th WMRA International U18 Mountain Running Cup Ambleside England, 20th

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Ambleside Freemasons

EPICEVENTS

SPONSORS

PARTNERS

U18 MOUNTAIN

RUNNING

CUP

15th WMRA International U18 Mountain Running CupAmbleside England, 20th June 2020Presented by Inov8 and HerdyINOV8 LOGO HERDY LOGO

Presented by

www.herdy.co.uk www.inov-8.com

T E A M M A N U A L

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1. GENERAL INFORMATION pg 32. ORGANISATIONAL STRUCTURE pg 43. ARRIVALS pg 54. ACCREDITATION pg 65. ACCOMMODATION pg 7 - 86. TRANSPORT pg 97. TECHNICAL INFORMATION pg 10 -118. COMPETITION REGULATIONS pg 129. COMPETITION PROCEDURE pg 1310. MEDICAL SERVICES pg 1411. SECURITY pg 1512. CEREMONIES AND PROTOCOL pg 1613. DEPARTURES pg 1714. CONTACT DETAILS pg 1815. GENERAL PROGRAMME pg 1916. COURSE & PROFILE pg 20

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1. GENERAL INFORMATIONENGLAND:Population of about 56 million inhabitants. Capital City: London

AMBLESIDE:Your home for the weekend is one of the most popular tourist destinations in the English Lake District. Ambleside is a small town with a local population of about 2600 - many more in the holiday season - one mile north of the head of Windermere, England’s longest lake. According to local historians, the name ‘Ambleside’ derives from a Viking named Hamel. Hamel owned land here known as his ‘saetre’, the Norse word for a clearing. It is a popular centre for walking and climbing, as well as fell running (our hills are known as fells).

Ambleside is overlooked by Wansfell and Loughrigg, small fells where races will be taking place during the weekend of your visit. The town is dominated to the north by a range of mountains called the Fairfield Horseshoe.

History: the flat ground at the head of Windermere was chosen as the site of a Roman fort known as Galava. The town grew slowly, and became known as a centre for spinning wool and making woollen goods, though it has also seen industries such as brewing, tanning leather, toy-making and slate-mining. Today tourism is the major industry.

The nineteenth century educationist Charlotte Mason founded a college for girls that is now part of the University of Cumbria. Students come here to study outdoor education, forestry, adventure tourism and animal conservation. On the edge of the campus is the town’s museum which contains a fascinating collection of the work of Beatrix Potter, the creator of the Peter Rabbit books. She

was also a natural scientist and mycological artist, studying and painting mushrooms and funghi, and the Armitt has a significant collection of these art works.

Today: Ambleside is well served by a range of excellent cafes, restaurants, hotels, and specialist outdoor equipment shops. It’s also a popular centre for boating, sailing and wild swimming, both in Windermere and the nearby lakes and tarns. The town has a vibrant running community: Ambleside Athletic Club will be hosting the Junior English Fell Running Championships prior to the International races.

OFFICIAL TOWN WEBSITE: www.amblesideonline.co.ukOFFICIAL LANGUAGE: EnglishMoney: GBPMoney exchange: It is possible to change money in Manchester airport or Ambleside Post Office.

Electricity specifications: 230V 50 Hz. Power plugs & Sockets are of type G.

Telephone code: International country code for UK: +44

Shop opening hours: Mondays - Saturdays: Generally 09:00 - 17:30, Sundays: 10:00 to 17:00. Sunday shopping has become more popular and most, but not all, shops are open for business.

Post Office opening hours: Monday to Saturday 09:00 - 17:30

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2. ORGANISATIONAL STRUCTUREWORLD ATHLETICSPresident Sebastian Coe (GBR)

WMRA COUNCILPresident Jonathan Wyatt (NZL)Secretary Tomo Sarf (SLO)Treasurer Nancy Hobbs (USA)Council Member Andrzej Puchacz (POL)Council Member Wolfgang Münzel (GER)Council Member Sarah Rowell (GBR)Council Member Giorgio Bianchi (ITA)Council Member Sergio Mayayo (ESP)WMRA Delegate Sarah Rowell (GBR) The Jury of Appeal will be nominated during the Technical Meeting.

ENGLAND ATHLETICSChief Executive Office Chris JonesHead of Teams & Competitions Andrew Day LOCAL ORGANISING COMMITTEELOC President Kenny Stuart, Winner of the first World Mountain Trophy, Italy 1985 LOC Director Duncan Richards – [email protected] Race Director Jim EvansCeremonies & Venue Coordinator Niki RylanceAccommodation Judith Cantrell and Julie MaycockPhotography Co-ordinator Steve Ashworth www.steveashworthmedia.comTransportation Chris StaintonMedical Director Nick Wright www.eventsafetygroup.co.uk Media Director Eileen Jones Designer Ellen Longhorn www.ellenlonghorndesign.co.ukWebsite James Kirby www.jameskirby.me.ukAccreditation Eileen Jones and Judith CantrellCatering – Food and Beverage Joe FaulknerLogistics Duncan RichardsWebsite and Info www.amblesidemountaincup.comAthlete Liaison team Emily Field, Matthew Knowles, Matthew Mackay, Eve Pannone, Sebastian Segger-Staveley, Rosie Woodhams

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3. ARRIVALSService Provided - Arrival by AirThe official airport is Manchester Airport (MAN), which is situated 140 km from Ambleside.

Teams will be met at the airport by volunteers (former England U18 Cup competitors). After collecting the luggage, team members will be escorted to coaches and driven to Ambleside, approximately 90 minutes’ motorway drive from the airport.

All efforts will be made to minimise waiting time but maximise use of coach capacity.

Information Only - Arrival by trainThere is a direct line (train times of 90 mins) from the airport to Oxenholme station, which is approximately 20 km from Ambleside. Information Only - Arrival by roadThe Lake District lies to the west of the M6 motorway. To reach Ambleside take junction 36 off the motorway, then the A590 to Kendal which becomes the A591. Continue through Windermere, with the road running alongside the shores of Lake Windermere, to reach Ambleside.

Information Only - Approximate driving times are as follows:From London – 5 - 6 hrsFrom Manchester or Newcastle – 1.5 - 2 hrsFrom York or Birmingham – 2.5 - 3 hrsFrom Glasgow or Edinburgh – 3 - 3.5 hrs

Teams arriving by car or bus are kindly asked to go directly to Ambleside Youth Hostel where representatives from the LOC will welcome them.

Visa RequirementsEU/EEA/USA Citizens do not require visas to enter the UK. For countries outside this area, please check here www.gov.uk/check-uk-visa

Citizens of countries that need a visa can apply to their nearest Visa Application Centre (VAC), a British embassy or consulate in the applicant’s country. Please note that the location of VACs is subject to change and applicants should check latest information at www.gov.uk/find-a-visa-application-centre.

If invitational letters from UK Athletics to support the application process are required, please contact [email protected] providing the following information. 1. Name (as it appears on the passport)2. Passport Number 3. Passport expiry date4. Nationality5. Role at the competition (Athlete, coach, team doctor etc)6. Departure 7. Arrival Airport8. Outbound Flight Number, Date and Departure Time9. Return Flight Number, Date and Departure Time

This information is required for each individual that will be travelling.

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4. ACCREDITATIONGeneralThe Accreditation Centre will be located in Ambleside Youth Hostel.Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Photos are not required for the accreditation card system.

Accreditation ProcedureAccreditation cards will be prepared in advance, based on the information provided by the participating federation in the final entries. The Team Leader will be responsible for collecting the accreditation cards of all team members upon arrival. Team Leaders are requested to take the athletes’ passports or IDs to the Accreditation Centre in order to allow verification of the participants’ ages and nationalities.

Access Areas for TeamsAll team accreditation cards will allow access to the warm-up area, changing facilities and shuttle bus service. Only athletes who are directly involved in the competition will have access to the call room and to the course. Separate cards will be issued for the Team Leaders, for access to the Technical Information Centre (TIC) at the Parish centre.

Loss of AccreditationAny lost or damaged accreditation card should be reported to LOC or to the Accreditation Centre. Duplicate cards can be obtained where proof of identity can be established.

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5.1 ACCOMMODATIONGeneral informationTeams will be accommodated for the event at Ambleside Youth Hostel, which has 249 beds and 131 rooms. Towels are NOT provided. Please bring towel(s) for your own use, and perhaps swimwear for the lake. Free wifi is available in social areas.https://www.yha.org.uk/places-to-stay/ambleside

https://hub.yha.org.uk/sites/default/files/2019-06/YHA%20Ambleside%20Access%20Statement.pdf

However, as Ambleside Youth Hostel is not fully available until Friday 14:00 on Thursday 18th June, some teams will be accommodated in nearby Youth Hostels at:

Windermere(7 rooms, 29 guests – 3.4 km from Ambleside)https://www.yha.org.uk/hostel/yha-windermere Coniston (10 rooms, 59 guests – 9 km from Ambleside)https://www.yha.org.uk/hostel/yha-coniston-holly-how

Teams at these locations will be transported to Ambleside after breakfast on Friday 19th June.

Non-European teams arriving on Wednesday 17th June will be accommodated at Ambleside Youth Hostel.

The objective is to have all teams on one site. To achieve this, it is likely that team managers will be sharing a room with other team managers.

If numbers exceed Youth Hostel capacity, additional accommodation will be made available by the University of Cumbria in Ambleside approximately 2 km from the Youth Hostel.

Costs and WMRA QuotaThe LOC is covering the costs of 3 nights (4 nights if the flight exceeds 4 hours) full board accommodation for one team in each category and for one official from each country having up to 3 competitors in the delegation, two officials from each country having 4 or more competitors in the delegation.

FULL BOARD SHARED ROOMQuota athletes and officials Boys: 3 runners for Team Girls: 3 runners for TeamStaff: 1 official for delegation of 3 runners or less, 2 officials for delegation of 4 runners or more

Covered by LOC

Accommodation Athletes and officials outside the quota. Additional nights.

Youth Hostel £60per night, full boardOther Accommodation £90 per night full board, £30 per

night self catering

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5.2 ACCOMMODATIONNote: Prices are set per person/per night with full board accommodation; VAT included.All participants should be listed in the Final Entry form in order to secure proper accommodation for everyone. The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials.

Payment ProceduresAn invoice will be sent to each Federation detailing the amount they owe based on their final entries. Federations can make an advance payment in GBP by bank transfer to the following account: Bank: LloydsBank address: 11 Finkle Street, Kendal LA9 4AGIBAN: GB34 LOYD 3098 9772 6003 68BIC / SWIFT: LOYDGB21031

Note: A copy of the bank transfer will be required on arrival. The payment of the balance must be paid on-site by the Team Leader upon arrival at the Accreditation Centre. Payment can be made by cheque or cash in GBP.

MealsBreakfast, lunch and dinner will be provided by the Youth Hostel.The restaurant opening times are:Breakfast Thursday 08:30 Friday 08:30, 09:00 Saturday 07:30, 08:00, 08:30, 09:00 Sunday 07:30 - 09:00 (earlier continental breakfast TBC)

PACKED LUNCHES (Available at breakfast)

Dinner Wednesday 19:00 Thursday 19:00, 19:30 Friday 18:30, 19:15, 20:00 Saturday 18:00, 18:30, 19:15 (Post-race food available 15:00 - 16:15 at Race HQ)

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6. TRANSPORTRace location (Rothay Park) is 1.6 km from Ambleside Youth Hostel. There will be a minibus shuttle running between the Youth Hostel and Rothay Park between the following hours:

Friday 19th June 09:00 – 10:30 12:00 – 13:00 15:00 – 17:00 18:00 – 19:00

Saturday 20th June 12:00 – 14:00 15:30 – 17:3017:45 – 19:00

Route between Ambleside Youth Hostel and Rothay Park will be marked for walkers.

DeparturesReturn to Airport: Transport will be arranged according to the flight/train schedules submitted by the teams. Pick up times will be posted at the Youth Hostel Reception.

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7.1 TECHNICAL INFORMATIONThe courseThe 15th WMRA International Under 18 Mountain Running Cup will take place on an up & down course on Loughrigg fell, close to Ambleside.

The course will be a single 5 km circuit starting and finishing at the same place in Rothay Park.

The terrain is a mixed, fast, runnable course.On leaving the park, 200m from the start, a bridge over the river Rothay is crossed leading to 500m of steep road onto the mountain. On leaving the road over a stile, a path continues across a short wooden bridge onto the open fell proper.

The mixed path (grass, mud, stone) then climbs steeply to the plateau. Another stile over a stone wall leads to a flatter, smoother grass path past a tarn (lake). After 1.5km of fast running, the path then climbs again and a short, non-technical scramble leads to the high point.

The descent is on a mixture of rough stone path, open fell pasture and short grass which turns into trail for 600m then rejoins the road of the ascent, down into the park for the last 600m.

There are 2 or 3 very short sections which in wet weather can be boggy.

The course will be clearly marked with flags and tape.

The distances and amounts of ascent/descent per race are as follows:

Technical Information Centre (TIC) and Info PointThe main function of the Technical Information Centre (TIC) is to ensure smooth communication between the Team Leaders, the LOC, the WMRA Delegate and the Competition Management re- garding technical matters, such as handing out the results and collecting protest forms.

The TIC will be located in the Parish Centre at Rothay Park; the office is easily accessible from the park and will be open from 10:30 to 19:30 Friday 19th & Saturday 20th June.

The Info Point will be located in the same area. LOC staff will be available to help.

Category Distance Ascent/Descent

Girls 5.0 km +/- 240mBoys 5.0 km +/- 240m

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7.2 TECHNICAL INFORMATION Technical MeetingThe Technical Meeting will be held on Friday, 19th June 2020 at 16:00 in the Parish Centre, Rothay Park Ambleside.

Each team may be represented by a maximum of 2 (two) team delegates and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the LOC Director on 19th June, before 14:00. The Technical Meeting will be held in English.

The preliminary agenda of the Technical Meeting includes:• Welcome by the Director of the Local Organizing Committee• Welcome by the WMRA President• Presentation by WMRA Delegate• Presentation of the Competition Officials• Briefing on the competition, venue, ceremonies and Closing Party• Selection of the Jury of Appeal members• Answering of questions submitted in writing by Federations

Course inspectionAthletes and team members will have free access to the competition venue and race course for training in the days before the competition.

For the teams arriving Wednesday, contact the Race Director to arrange to be guided around the course on Thursday, as required.

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8. COMPETITION REGULATIONSEntriesEvery WMRA Member may enter one (1) team for each event. A team can be composed of 4 (four) athletes, the best three of them scoring. A Federation could enter up to 5 boys and 5 girls (including one reserve).Only the host nation is permitted to enter a second team.

The competition is limited to athletes born in 2003 and 2004. No athletes aged less than 16 or more than 17 years on 31 December 2020 can compete.

Although the WMRA International Under 18 Mountain Running Cup is basically a team competition, individual entries may be accepted.

Entries DeadlinesThe Preliminary and Final Entries should be made by WMRA member federations using the re- spective forms duly sent by email.

Deadline for the Preliminary Entries: 20th April 2020 Deadline for the Final Entries: 8th June 2020.

Final ConfirmationTeam Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Final start lists will be ready for collection together with the bibs after the Technical Meeting.

ScoringEach race shall be scored separately. Each team’s score shall be determined by the aggregate of the places of its 3 (three) athletes. Teams shall be classified according to their best 3 scores, the team in each race having the lowest score being the Winner, and so on. A tie shall be decided in favour of the team whose last scoring athlete finishes nearest to first place. A team with fewer than 3 (three) finishing athletes shall not be counted in the teams’ classification. No adjustments to teams’ places shall be made in respect of non-scoring team members or athletes participating as individuals.

Competition BibsEach competitor receives 2 competition bibs, to be worn according to WA Rule 143.The competition bibs must not be cut, bent or covered in any way. The competition bibs will be distributed immediately after the Technical Meeting.

Competition ClothingCompetitors must wear the Federation’s official team clothing. WA Rule 8 & 143 will be strictly applied. Please make sure to follow the latest version of the WA Advertising Regulations in force at the time of the event. Clothing and items not conforming to this rule and the current WA Advertising Regulations will be removed or taped at the Call Room. Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.

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9. COMPETITION PROCEDURETimetableThe competition timetable will be as follows: Start time14:00 Start Girls (Under 18)14:45 Start Boys (Under 18) Warming Up Before EventsWarming up will take place around the start/finish area. At the end of the warm up the athletes shall prepare for the race and will put any removed clothing in dedicated bags identified with the respective country code name (one for each Federation). These bags will be kept in a secure, covered area (tent) close to the finish line.Toilet facilities are available in the park in the form of port-a-loos, there are also public toilets in the park and toilet facilities at Race HQ in the Parish Centre.

Timing Chips Timing chips will be available from the call room located near the start, from 12:30 onwards. Each athlete must present themselves to the issuing staff with their bib number to be entered into the race computer. They will be given their timing chip on an elastic wrist-band, with a simple buckle to secure to the wrist. These chips must be returned to the call room immediately after the race.

Call Room ProceduresIt is the responsibility of the Team leaders to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. All athletes must report to the Call Room starting 25 minutes before their respective event, but no later than 10 minutes before the start. The following checks will be carried out on equipment that must comply with WA Advertising and Competition Rules:• Competition clothing

• Bags• Non-authorised equipment, including phones, is not permitted in the call room.

Starter CommandsAll instructions will be given in English. The command is: “On your marks!” followed by a starter’s horn.

Refreshment StationsThere will be water available at the start/finish line. Water, fruits and small snacks will also be available in the post event area. There will be an official Refreshment Station at 2.6 km. Only water will be available. However personal refreshment may be handed to athletes by coaches or other team members at this designated station only. Any athlete who collects refreshment from a place other than the refreshment station renders themself liable to disqualification by the Referee.

Protests and AppealsProtests will be processed in accordance with WA Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/ her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of 100 GBP must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing at the TIC.

Post Race FoodPost race food (vegetable chilli pitta bread/bean salad plus drinks) will be available at the Parish Centre for all those with accreditation from 15:00 - 16:15.

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10. MEDICAL SERVICES The LOC will provide medical assistance to teams, the competition organization, the personnel, the honorary guests as well as, during the competition, to the spectators. A medical tent with first aid team will be operating close to the finish line. A mobile paramedic will also be stationed on the course at 2.6km. All marshals are equipped with radios and any athlete withdrawing from the race should report to their nearest marshal.

Ambleside has its own Medical Centre located at Rydal Road Ambleside, LA22 9BPtel 015394 32693. Open 08:30 - 18:00 week days only.

There are two pharmacies in Ambleside.

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11. SECURITYAny instructions given by the LOC, the security personnel and the police must be followed in all areas, as well as during transport from one location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk. The emergency phone number is 999 (police, ambulance and fire department).If necessary, the police can be contacted via the TIC or the Information Desk in the Youth Hostel.

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12. CEREMONIES AND PROTOCOLParadeA parade of all teams through the town will take place on Friday 19th June starting at 17:00 from Rothay Park. All athletes to assemble in team kit at Rothay Park for 16:45.

N.B Teams are advised to bring waterproofs in case of rain, as the parade and opening ceremony take place outside.

Opening CeremonyThe Opening Ceremony will take place at 17:30 on Friday 19th June in the Market Square, Ambleside following the parade through town. Teams will be introduced at the Market Square.

Flower CeremoniesThe Flower Ceremonies for the individual winners will take place immediately after the finish of each race near the finish line.

Award & Closing CeremoniesThe Award & Closing Ceremonies will take place on Saturday 20th June at 17:00 in the Parish Centre, Rothay Park. Individual and team prizes will be awarded. Athletes must wear the official team clothing for the ceremonies. A short Closing Ceremony will follow immediately after the awards and will consist of WMRA flag handover to the next host of the WMRA International Under 18 Mountain Running Cup.

Final PartyAll athletes are invited aboard Windermere Cruises, 200 capacity ‘Party Boat’ The Swan, from 20:00 - 22:00 which will cruise around Lake Windermere. Everyone with accreditation or an invitation is welcome to attend.

The Party Boat will depart from a jetty close to Ambleside Youth Hostel.

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13. DEPARTURETeams will be asked to provide full travel details on the Final Entry Form. Team managers will be asked to confirm departure information to the LOC, on arrival in the Accreditation Centre. Any changes must be notified at this time.

Departure times of the transfer buses from the hotel will be provided and displayed at the Information Board. All outstanding fees, charges and possible other expenses must be settled before departure.

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Ambleside Youth Hostel, Waterhead Photo credit:Mark Howells-Mead.

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14. CONTACT DETAILSFor further details about this WMRA International Under 18 Mountain Running Cup please contact: (Duncan Richards - LOC Director) [email protected]

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MV Swan on Lake Windermere in front of Wansfell

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15. GENERAL PROGRAMMEWednesday 17th June 2020Arrival of Non–European Teams19:00 Dinner

Thursday 18th June 2020Arrival of European Teams08:30 Breakfast19:00 & 19:30 Dinner Sittings Friday 19th June 202008:30 & 09:00 Breakfast sittings09:30 – 10:30 Guided walks around course16:00 Technical meeting, Parish Centre16:45 All Teams assemble in Rothay Park17:00 Parade through Ambleside17:30 Opening Ceremony, Market Square18:00 Wansfell Open Uphill Only Time Trial (2.5k,400m) min age 14 (on the day)18:30 First Dinner sitting, then 19:15, 20:00

Saturday 20th June 202015th International U18 Mountain Running Cup

10:00 FRA English Junior Championship Races (U9,U11,U13,U15,U17&19)14:00 WMRA Start Girls (Under 18)14:45 WMRA Start Boys (Under 18)15:00 Post race meal Pasta Party, at Race HQ17:00 Award ceremony, Parish centre17:45 First shuttle bus to Youth Hostel18:00 First Dinner sitting, then 18:30, 19:1520:00 Party Boat

Sunday 21st June 2020 07:30 - 09:00 Breakfast (earlier TBA)9:30 Guided social/easy mountain run to Silver HoweOpen to public, all International teams invited11:00 Loughrigg – Silver Howe Fell Race (13.7 km/777m) min age 18

Departures of National Teams as required.

@amblesidemountaincup 19

Page 20: SPONSORS - 2020 International Mountain Running U18 Cup · SPONSORS PARTNERS 7, $ 2 U1 8 U N N R U NNI NG CUP. 15th WMRA International U18 Mountain Running Cup Ambleside England, 20th

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