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Iota-Alpha Chapter

Sigma Pi Fraternity, International

Sponsored Event Program

I. GeneralIt is the job of the Executive Council but especially of the Risk Management Chairman to

maintain a safe but enjoyable atmosphere at all Sigma Pi sponsored events. To accomplish these

ends, it falls upon the Risk Management Chairman to prepare for each event so that it can run as

smoothly as possible. In this, there are several areas that need attention: Alcohol Regulations,

Security, Designated Driving, and Crisis Management. He will organize a small team of sober

individuals charged with attending each area. At least one member of the Executive Board must

be at the party and sober at all times.

II. Security

Security is a necessity at every Sigma Pi sponsored event and is to be of high priority. Any order

given to any member or guest by the Executive Council, Risk Management Chairman, or a

member of the events Risk Management team is to be followed without question as long as it

pertains to the safety of that individual or of another.

A. Security Members

All security members are to be completely sober at all times and are to be willing to fulfilltheir job requirements. There is to be a minimum of the following security members at

every event at all times:

1. Two (2) members at the facilitys entrance to attend to the list

2. One (1) member for every two fire exits to insure that no unauthorized members or guests

are allowed entry

a) If possible have one (1) member per fire exitB. Outside Security

During social events all doors will be unlocked from the inside and unblocked from both

directions. There will only be one entrance to all social events which will be at a

predetermined centralized location. Members and guests are absolutely prohibited from

leaving the chapter house with an open container of an alcoholic beverage.

The Risk Management Chairman or a member of his team is to make regular rounds of thefacility in which the event is held to make sure that the grounds are safe. Loitering is

strictly prohibited. It is a good idea for the person making rounds to make sure that guests

and members are not illegally parked. The presence of any law enforcement

representatives or university personnel is to be reported to the Chairman, his team, or the

Executive Board member immediately to prevent any possible problems.

C. Working the Door

The main outside security is working the door. Members charged with working the door

must abide by the following guidelines:

1. The List: All guests or members entering the facility must be on a predetermined list

made by the Social Chairman and approved by the Office of Greek Affairs. Those not on

the approved list are to be turned away without question.

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2. Wristbands: All guests and members who enter the facility must show proper

identification and are to be given a specific wristband obtained by the Risk Management

Chairman from the Office of Greek Affairs.

3. Guest Count: There is to be a count of guests and members entering and exiting the house

to make sure that it both agrees with the list and abides by fire regulations for the facility.

4. Refusing Entry: Members working the door have the right to refuse entry to any guest ormember for any of the following but not limited to:

a) They do not have any form of legal identification

b) They are habitual problem makers

c) They are delinquent and owe money

d) They are already obviously intoxicated

Any disputes are to be brought to the Risk Management Chairman or his team members.

D. Inside Security

When inside the facility that the event is being held, it is important to prevent any and all

altercations between members or guests. Any small problems should be reported to a

member of the risk management team or the Risk Management Chairman. Any major

problems should be reported to the Executive Council and if necessary the facility placed

on lock-down. If the event is held in the Fraternity house, it is important to note that

members may have a reasonable number of guests in their own room. Guests may stay aslong as they abide by the quite hour policies of the Fraternity.

To prepare for injuries, the Fraternity medical kit is to be stocked and accessible by

everyone if the event is held in the Fraternity house. If the event is held in another facility,

make sure the Risk Management Chairman and his team knows where the First Aid kit is

located. In the event of injury, the proper first aid procedures are to be followed.

III. Alcohol Regulations

A. Alcohol Distribution

The laws pertaining to the established drinking age are fully applicable to all Fraternity

events and supercede all others. Members at the party and their guests may only consume

alcohol if age 21 or older, no special cases. There shall be an identification check in some

form or fashion at all events including alcoholic beverages. Hard alcohol is prohibited

during all Sigma Pi sponsored events. No new alcohol may enter the house or be

distributed between 12:00 am and the official end of the event set by the Social Chairman.

B. Alcohol Consumption

The consumption of alcohol during social events shall be limited to the predetermined

party area. It is also the job of the Risk Management Chairman and his team to insure that

members and guests drink responsibly and maintain control. It is the most difficult job ofany person to stop a guest or especially a friend from drinking too much but it must be

done.

C. Alcohol Disposal

It is the responsibility of all members to properly dispose of all alcoholic containers as

soon as they become empty. Any and all spills are to be cleaned immediately. If the

person or guest is unruly or unwilling to clean the mess, have the Risk Management

Chairman or a member of his team clean the mess and report the offender.

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IV. Designated Drivers

At any social event where alcoholic beverages are distributed, designated drivers are to beutilized. All designated drivers will be pre-determined and are to abide by the Designated Driver

Program. The security team is to be aware of which Fraternity members are the nights

designated drivers and the drivers numbers are to be easily accessible to the security members.

It is stressed that a member of the security team or another sober individual contacts thedesignated driver to prevent prank calling.

V. Food and Non-Alcoholic beverages at Social Functions

It is the job of the Social Chairman to provide non-alcoholic beverages and food at all social

functions. The Risk Management Chairman and his team should insure the safety of all food

provided and is to monitor the usage of energy drinks used in combination with alcoholicbeverages.

VI. Emergency Information

Make sure all emergency routes for the Fraternity house and emergency numbers are kept up-to-

date.

A. Emergency Procedures

In the event of an emergency, members and guests are to abide by the established crisis

management programs. In case of fire, evacuate the facility as guided by its established

evacuation procedure. For the Fraternity house, follow the fire evacuation policy. If there

is a major injury or another serious problem, it may be necessary to place the house on

lockdown while the necessary measures are taken.

B. Important Numbers

1. Emergency 911

2. Mercy Region Hospital (785)-776-3322

3. KSU Police Department (785)-532-7408

4. Riley County Police Department (785)-537-2112

5. Riley County Fire Department (785)-537-6333

6. Manhattan Fire Department (785)-587-4500

7. Interfraternity Council (785)-532-5546

Iota-Alpha Chapter