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Transcript of Sponsored By: Starting from Scratch: Digital Preservation from the Ground Up Lynne M. Thomas, co-PI...
![Page 1: Sponsored By: Starting from Scratch: Digital Preservation from the Ground Up Lynne M. Thomas, co-PI Northern Illinois University Navigating Cultural Change.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e905503460f94b950dd/html5/thumbnails/1.jpg)
Sponsored By:
Starting from Scratch: Digital Preservation from
the Ground UpLynne M. Thomas, co-PI
Northern Illinois University
Navigating Cultural Change for Digital Preservation
Meg MinerIllinois Wesleyan University
![Page 2: Sponsored By: Starting from Scratch: Digital Preservation from the Ground Up Lynne M. Thomas, co-PI Northern Illinois University Navigating Cultural Change.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e905503460f94b950dd/html5/thumbnails/2.jpg)
Where to begin?
• We began by not getting an NEH digitization grant in 2008
• This is our “holy crap” moment…and the beginning of our education process
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Cans of worms opened
• Image source:Wikimedia Commons
• It can’t just be us losing out on grant dollars… can it?
• Do we even know what’s here? And how much of it there is? Where it is?
• How on earth will we manage it?
• And pay for it?
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It’s so tempting to begin with tools…
• But you can’t make good choices without good information and lots of campus wide buy-in
• You will miss hugely important details based on not knowing different organizational practices outside your purview
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So we started talking to people instead
• Conversations are (mostly) free.• But not always successful at first– On campus– Consortially
• Find your allies! Commiseration leads to team building.
• Group IMLS grant application
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Getting a grant really helped the conversation along
• Campus attention• Money• Federally-mandated accountability• Outreach component to grant
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An institutional records angle
• Pre-grant conversations about records generally – Enron!
• When the IR was obviously not going to be enough
• A tragedy and an opportunity – the Great Crash of 2009
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Benefits of making your move
• Further records discussions with staff– IT staff make great allies!
• Working with faculty– Leverage with campus students and
administrators– Scouts for issues that arise on
committees and in their disciplines
• Advice and priorities
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Partnering Challenges
• Ways the grant is different for partner institutions vs. “lead”
• Different collection types• Different administration setups• Staffing, money, and IT setups• Different missions
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Actions & Findings
![Page 11: Sponsored By: Starting from Scratch: Digital Preservation from the Ground Up Lynne M. Thomas, co-PI Northern Illinois University Navigating Cultural Change.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e905503460f94b950dd/html5/thumbnails/11.jpg)
What do you do with a funded grant?
• We educate ourselves, our faculty, and our administrators
• Survey!• Self-study/case study!• Tool evaluation• Sample policies to share• Workshops, webinars, and conferences,
oh my• White paper (overview)
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Figure out what you know
• Begin with the library. Then the campus.
• How much data?• What kinds of formats?• Will we keep all of it? Where?• Do we have a plan? A policy? A plan
for a policy?
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…and what you don’t
• Just how much digital stuff in need of saving is there on our campuses?
• Does campus IT? • How about our Administrators?• Do our faculty even know that this is
a thing?
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Where do people keep their data?
6%
6%
7%
9%
23%17%
4%
5%
1%
1%
1%
1%
19%USBCloud StoragePersonal Hard DriveExternal DriveWork Hard DriveUniversity NetworkOtherE-mailField Specific Repository Tape DriveDVDCDNo AnswerOther University NetworkFloppy Disc
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Where do people keep their data?
7%
7%
30%
20%
30%
3%3% USB Cloud Storage
Personal Hard Drive External DriveWork Hard Drive University NetworkOther E-mailField Specific Reposi-tory
Tape Drive
DVD CDNo Answer Other University
NetworkFloppy Disc
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Sponsored By:
Where do people keep their data?
USB Cloud External Hard Drive
Work Hard Drive
University Network
Other Tape Drive0
1
2
3
4
5
6
7
Staff Faculty
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Sponsored By:
Aware of data protection policies?
Yes No02468
101214161820
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Sponsored By:
Aware of data protection policies?
Yes No0
2
4
6
8
10
12
14
16
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Sponsored By:
Restoration priorities?
24%
19%
8%6%
14%
11%
6%
8%3%
Research DataTeaching MaterialsAdministativeCommunicationsScholarshipOrganizationalPersonalOtherNo Value
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Sponsored By:
Restoration priorities?
27%
7%
20%
40%
7%
Research DataTeaching MaterialsAdministativeCommunicationsScholarshipOrganizationalPersonalOtherNo Value
![Page 21: Sponsored By: Starting from Scratch: Digital Preservation from the Ground Up Lynne M. Thomas, co-PI Northern Illinois University Navigating Cultural Change.](https://reader030.fdocuments.us/reader030/viewer/2022033104/56649e905503460f94b950dd/html5/thumbnails/21.jpg)
Sponsored By:
Restoration priorities?
Resea
rch
Data
Teac
hing
Mat
erials
Administ
ative
Comm
unica
tions
Scho
lars
hip
0
1
2
3
4
5
6
StaffFaculty
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Roadblocks
• IRB • “We can’t even afford test tubes” • “You'll need a virtual machine for that” • “You don’t have access to that server”• “All that’s on the internet, it’ll always be
there…”
Getting around them will cause cultural change for all of us!
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Figure out what you have
• Begin SOMEWHERE. ANYWHERE. But BEGIN.
• An excel spreadsheet is a perfectly reasonable place to start.
• Get your own house in order. • You already have many of the skills
you need (i.e. selection, curation, description)
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Embrace “good enough”
• Most of us will not be TRAC certified. And that is okay.
• It’s cheaper to implement good enough digital preservation than to not have it and lose out on grant dollars or your institution’s own history
• You routinely make choices for paper; why not digital?
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Inspire action institutionally
• Raise awareness for individual researchers
• Impress on all contacts that this isn’t a “project” – think programmatically!
• We cannot and should not try to keep everything (cultural/personal habits)
• We will not have an enduring historical record if Web pages are the default IR
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Additional current incentives on our campuses
• IL Senate Bill 1900• FASTR (federal bill)• Data Management Plan requirements
from federal funding agencies• New University President at NIU July
1, 2013
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Education is key
• This can’t be done alone or by hiring in one person who “knows new tech”
• Collaboration means more stakeholders = better chances of success and funding
• This is already acquisitions, processing, and description, just in a different format.
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More on education
• Educating communities can never stop– one-on-one with everyone– sitting in on relevant committees
(invited or not)– give presentations of any size,
anywhere, to any group
• Use the right message with the right group
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Tilting at Windmills
• We surveyed our individual campuses• We looked at 50+tools so you don’t have
to.• Right now, we are testing a limited subset
of tools to see how they work together.• We’re going to tell you what’s easiest to
use and how well it works out of the box. • Testing generally by end users, to identify
roadblocks.
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Tool grid!
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Tools 101
• Open source (“free”) vs proprietary ($$)
• Testing: Archivematica, Curator’s Workbench, DuraCloud, Internet Archive, and MetaArchive
• Don’t forget storage costs.• Tool grid!• http://digitalpowrr.niu.edu/tool-grid/
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A note about the word “free”
NOT
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Grant period “aha” moments
• Explosion in theory and practice from 2008-present
• Resources everywhere – good and bad news
• We do not have technology problems• DP is not library/archive problem• Why we should all be grateful to the
NSA
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What’s next?
• White paper via IMLS (Spring 2014)• Digital POWRR Wiki
http://powrr-wiki.lib.niu.edu/index.php/Main_Page
• Workshops, tools, and more!• Tool selection, policy writing,
collaborative DP plans, and implementation
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Sponsored By:
http://digitalpowrr.niu.eduQuestions?