Sponsor Prospectusac2019.site.apic.org/files/2018/11/APICSponsorProspectus... · 2018-11-28 ·...

apic.org/AC2019

Sponsor ProspectusVisit the conference website

for more information.

Juuunnneee 1122-1144 • PPhhhiilaaadddeelpphiaaa,, PPPAAA

June 12-14 n Philadelphia, PA2

Sponsor Prospectus n www.apic.org/ac2018 n [email protected] 3

2019 2019

SPONSORSHIP BENEFITSAPIC 2019 recognizes multiple levels of support; all conference advertising, sponsorships, symposia and receptions are chosen individually but may be combined to achieve the listed sponsor levels.

All sponsors are acknowledged on the APIC 2019 website and on onsite signage.

Platinum Sponsors Equal to or greater than $40,000

• Logo and hyperlink on conference website home page

• Logo listing in all pre-conference marketing and onsite signage

• Large onsite banner displaying logo• Platinum sponsor floor sticker in front of exhibitor booth• 1 full page advertisement in Exhibitor Directory

Gold Sponsors Equal to or greater than $25,000

• Logo and hyperlink on conference website • Logo listing in all pre-conference marketing and

onsite signage• Gold sponsor floor sticker in front of exhibitor booth• 1/2 page advertisement in Exhibitor Directory

Silver Sponsors Equal or greater than $15,000

• Logo and hyperlink on conference website • Silver floor sticker in front on exhibitor booth• Logo listing in all pre-conference marketing and

onsite signage• 1/4 page advertisement in Exhibitor Directory

Bronze Sponsors Equal or greater than $5,000

• Logo on conference website • Logo listing in all pre-conference marketing and

onsite signage• Bronze floor sticker in front on exhibitor booth

Conference Contributors <$5,000

• Text listing on onsite signage• Text listing on conference website�

FOR MORE INFORMATION, CONTACT:

Jennifer KerhinAPIC 2019 Sponsorship Manager301-200-4616 ext. [email protected]

APIC 2019 Sponsorship Opportunities

APIC 2019 expects nearly 300 exhibitors and 2,800 infection preventionist attendees.

Stand out from your competition and optimize your exposure to these attendees!

APIC o�ers a wide selection of sponsorship and advertising activities designed to enhance your presence and visibility at the annual conference.

• Increase your booth tra�c through targeted advertising options.

• Demonstrate your products or services through presentations at the exhibit hall Compliance Demo Area.

• Enhance your brand exposure to infection preventionists from a variety of practice settings through your sponsorships.

• Showcase your support for APIC’s valuable education through plenary or concurrent session sponsorships.

• Promote your innovative products and services by hosting an educational symposium.

• Access IPs’ wealth of knowledge by hosting a focus group to acquire meaningful market research

Contact us to help tailor these sponsorship options to fit your strategy. We can create custom-fit packages tailored to meet your company’s marketing goals.


EducationConference Educational Proceedings $40,000

Drive all attendees to your booth with this sponsorship! All conference attendees receive the complete Conference Educational Proceedings—educational session slide presentations with synced audio and handouts—as part of their registration fee. They must present a coupon, printed with your company name and included in the registration bags, to your booth to pick up their access key card. Large onsite signage will point attendees to your booth for the pickup. On the Proceedings, the main menu will have a link to your company profile, with logo and hyperlinks. Post-conference, these Proceedings are also available for purchase by the entire APIC membership. Your exposure will reach all attendees, as well as potentially 15,000 or so members and prospects.

Your exclusive sponsorship includes:• All attendees must stop at your booth tor receive the

Access key card• Logo and sponsorship acknowledgement on all marketing

for this gallery, including: APIC 2019 website, Exhibitor Event Guide, mobile app and onsite signage

• Logo on Access key card ticket, given out at your booth• Onsite signage at registration and at your booth• Post-conference proceedings introductory page with your

company logo and hyperlink

Abstract Poster Online Gallery $15,000

APIC will make available to ALL APIC members, free of charge, the online abstract poster gallery. This gallery will showcase a graphic image of each poster, as well as the complete abstract text and author profile. Search features include by speaker, title and topic.

Your exclusive sponsorship includes:• Logo and sponsorship acknowledgement on all marketing for

this gallery, including: APIC website, Exhibitor Event Guide, mobile app and onsite signage

• Post-conference poster gallery introductory page with your company logo and hyperlink

• Post-conference eblast to ALL APIC members introducing the abstract poster online gallery and acknowledging your support

Opening and $6,000Closing Plenary each session

Sponsor the opening or closing plenary session that fits your marketing strategy and showcase your company to ALL attendees. Your company logo will appear on all marketing materials, including the brochures, onsite program, and onsite signage in the registration lobby.


Compliance $6,000 perDemo Area session—11 sessions available

Our Compliance Demo Area is the ideal forum to host 30-minute educational sessions regarding your products or services to an interested audience of infection preventionists. Located in the exhibit hall, each speaker-session will be approximately 20 minutes plus 10 minutes for Q&A. You choose the speakers and topics!

Sponsorship benefits include:• Ability to host a speaker/topic

of your choosing • AV including laptop, monitor

and speakers – all ready for your presentation

• Description of session with speakers on APIC website, Exhibitor Event Guide, and mobile app

• One floor sticker with your logo in front of the Demo area.

• Logo and sponsorship acknowledgement on all marketing for this area

$2,500 Concurrent Session each session

Link a targeted educational session that fits your marketing strategy and showcases your company to approximately 300 - 800 attendees! Your company logo will appear on all marketing materials, including the brochures, mobile app, onsite program, and onsite signage in the registration lobby.

$2,500

Webber Teleclass each session

APIC is partnering with Webber Training to provide educational sessions at APIC 2019 to approximately 30,000 participants from around the world. This unique educational opportunity is not a live webinar, but a session with a call in number (with handouts) to access during the presentation, as well as the ability to watch the archived session online at a later date and time. APIC and Webber Training have had great attendance (20,000+) for these type of sessions at previous annual conferences. APIC will announce this year’s teleclass opportunities in spring 2019.

APIC 2018 sessionsaveraged

50 attendees

Education continued


Exhibit Hall Advertising & Booth Traffic Generators

$15,000 Exhibit Hall Aisle Signs 1 available

Showcase your company logo on ALL nineteen (19) Exhibit Hall aisle and carpet signs. These 3-D aisle signs are hung from the ceiling and are highly visible throughout the Exhibit Hall. Your exhibit booth’s aisle sign will also be in your corporate color. Carpet sticker signs will be at each aisle at the front of the Exhibit Hall. Your custom graphics will appear on each aisle sign.

Hand Sanitizing Displays $10,000at Lunch 1 available

Increase your exposure by placing your hand sanitizers next to the lunch in the Exhibit Hall. You can place up to twelve (12) hand sanitizing stations throughout the lunch area. This exclusive opportunity allows attendees to sample your hand sanitizer right before lunch! Complimentary lunch is served each of the 3 days in the exhibit hall.

$4,000 each Floor Stickers 3 available

Direct attendees to your booth with colorful and exciting custom floor stickers that start at the exhibit hall entrance and lead to your booth. These stickers will feature your custom graphics along with the APIC 2019 logo. This package includes a total of five floor stickers, with an approx. size of 2’ x 2’.

Aisle Bench $1,500 eachAdvertising (6 available)

Let attendees sit down and relax for a minute on strategically placed aisle benches located in the exhibit hall. Place your advertisement behind benches for maximum visibility. Attendees will see your ads as they walk past or sit down. This advertisement is 3’ tall by 4’ wide.

�


Exhibit Hall Advertising & Booth Traffic Generators

$15,000 Water Bottles 1 available

APIC provides reusable water bottles to attendees in their conference tote bag. Bottles will have the sponsor’s logo (only logo; no text) on one side of bottle. Water coolers will be set-up throughout the Convention Center.

APIC Daily News $6,000T-shirts 1 available

Display your custom graphics on the back of the t-shirts worn by the sta� distributing the APIC Daily News, the daily conference newspaper avidly read by the attendees. Your graphics will be seen by all attendees each morning as the sta� hands out the newspaper. The t-shirt color is of the sponsor’s choosing.

$5,000 perlicense

(additional Hotel Key Cards fees apply)

Optimize brand exposure by having all attendees at your selected hotels see your company logo. Your company logo and booth # will appear on the o�cial APIC hotel key cards. You choose which hotels will have your custom keys. Please note that additional hotel and production fees apply.

$5,000Recharge Station 1 availableAPIC will o�er a Recharge Lounge (approx. 10x30) in the convention center for attendees, located near the Registration lobby. Attendees can get a quick “jump start” for mobile devices, laptops, and tablets. This station will be exclusively branded by your sponsorship.

Your exclusive sponsorship includes:• 1 column wrap (3 panels for your custom graphics)• Power strips for charging devices• Logo and sponsorship acknowledgement

on all marketing for this Lounge

$6,000 per dayPopcorn Carton 1 available per day Advertising (Wed, Thurs, Friday)Associate your company with the appealing smell of freshly popped popcorn! Attendees will appreciate this afternoon break and your custom graphics will be displayed on one side of the popcorn bag/carton.

Promotions


$4,000 each Column Wraps 8 availableAs attendees navigate around the convention center, column wraps are easily seen signage. Each column wrap has three large vertical panels of your advertising graphics, with APIC 2019 header and footer. These wraps are placed in strategic locations throughout the Convention Center for maximum visibility.

“You Are Here” Locator $3,500 eachDisplay Advertising 2 available

Show attendees where they are in the convention center with this brightly lit display. Located near the registration lobby in the Convention Center, the display provides a quick view of the conference center layout and identify locations of various services. Your custom graphics are highly visible with backlighting – they are guaranteed to be seen. The graphics are on the lower display panel (approx. 3’ x 8’)

Hand Sanitizing $3,000 eachStations 5 available

Increase your visibility by displaying your hand sanitizers, lotions and/or creams in highly visible locations throughout the Convention Center (outside the exhibit hall.) These stations will be displayed on all 4 days of the conference – Tuesday – Friday.

$2,000 eachDirectional Signage 6 availableHelp attendees navigate the building while advertising your products/services. Advertise with company graphics and logos on one of the APIC 2019 directional signs. These signs measure 1-meter wide x 3 meters tall. Sponsors have the entire back side of the sign for their graphics.

Promotions continued


Chapter Officers $10,000Workshop & Luncheon 1 available

O�cers from 100+ APIC chapters convene for a half day of learning, networking and sharing of ideas during the Annual Conference. The more than 150 representatives include: presidents, treasurers, legislative representatives, webmasters, and secretaries.

Your exclusive sponsorship includes:• Five (5) sales representatives can attend, meet and

engage with local leaders• Logo and sponsorship acknowledgement on all

marketing, including website, program, mobile app and onsite signage.

International and New $6,500 Member Reception 1 available

Immediately prior to the Welcome Reception, APIC hosts a reception specifically for international attendees and new members. Hosting almost 300 attendees from 42 countries, the Reception o�ers attendees a chance to network with each other in a more relaxed and intimate atmosphere. APIC leadership welcomes the attendees; this is an excellent opportunity for the exclusive sponsor to meet and network with APIC volunteer leadership!

Your exclusive sponsorship includes:• Welcome address by sponsor• Five (5) sales representatives can attend, meet and

engage with local leaders• Logo and sponsorship acknowledgement on all

marketing, including website, program, mobile app and onsite signage.

First-time Attendee $1,500Orientation 1 available

The first-time attendee orientation is designed to help first time attendees navigate the conference schedule. APIC expects 75 - 100 first time attendees at this orientation. Your company will be seen as supportive of new attendees. Your sponsorship will be acknowledged on all marketing of this event and onsite signage. �

Events


Exhibit Hall Map$6,000 1 availableThe foldable exhibit map lists all abstract poster categories and exhibitors, and will be placed in the attendees’ tote bag, along with the conference onsite program and exhibitor guide. Your custom graphics will be displayed on the back cover. Attendees tend to use this map throughout the conference because it is quick and easy to access. You will see the map in the hands of attendees!

Print and Online Advertising

Exhibitor Directory & Event GuideAPIC’s Event Guide and Exhibitor Directory is a high quality reference publication distributed to each attendee. A listing of all exhibitor symposia, hospitality events, and in-booth CE education helps attendees find the exhibitor events that take place during the busy three days of the APIC Annual Conference. The directory section lists all exhibitors, their products, services, and brand names (as provided by individual exhibitors). Attendees use this expanded directory to navigate the Exhibit Hall, and also as a year-round reference guide for finding vendors.

Back Cover (11” wide x 8.5” tall) $8,000

Inside Front Cover (11” wide x 8.5” tall) $6,000

2 full-page spread (1 available) (22” wide x 8.5” tall) $5,000

Inside Back Cover (11” wide x 8.5” tall) $4,000

Inside Vertical Half-Page Ad (5” wide x 8.5” tall) $2,000

46th Annual ConferenceWednesday-Friday, June 12-14

Philadelphia, PAPhiladelphia Convention Center

Exhibit Hall Mapapic.org/AC2019

Juuunnneee 1122-1144 • PPhhhiilaaadddeelpphiaaa,, PPPAAA

46th Annual ConferenceWednesday-Friday, June 12-14Philadelphia, PA Philadelphia Convention Center

Exhibitor Directory & Event Guide

apic.org/AC2019

If you want year-round visibility and increased chances that an IP will contact you, this is a must-do advertising opportunity!

First TimeAttendeeTips

apic.org/AC2019

46th Annual ConferenceWednesday-Friday, June 12-14Philadelphia, PAPhiladelphia Convention Center

First-Time Attendee Tips Pocket Program $4,000 1 availableThis foldable pocket program highlights the “Must Do” items for first-time attendees. It will be given to each first-time attendee at registration. Your custom graphics will be displayed on the back cover.


$4,000— Tote Bag Insert 15 availableTake your message directly to APIC attendees by placing your company flyer in each conference tote bag. We have a limited number of inserts—15 available and these sell out early. Don’t delay in choosing this sponsorship!

Hotel Room Drop $2,000

Have your literature or product sample delivered to each attendee’s hotel room. You choose the hotel and the date for the room drop! Hotel fees per room will apply.

Program Planner $1,500 each—Advertisement 3 availableShowcase your logo on the main page of the online educational program planner! Your logo will be seen by APIC members as they peruse the educational session titles, descriptions, and speaker bios. This is a great opportunity to showcase your logo in the months leading up to the annual conference!

� $3,000 forThe Insider 3 insertionsThis dedicated APIC electronic newsletter is specific to the APIC Annual Conference and typically has a run date that bookends the conference. It is designed to provide highlights about the conference as they are scheduled. This e-newsletter has a circulation of 20,000 readers and is a great way to drive tra�c to your exhibit booth onsite in 2019, and gain name-recognition beyond the conference. This publication sells out quickly; so, reserve your space today!

Available dates are:

December 7January 25February 22March 22April 5April 19May 3May 17May 31June 28

Print and Online Advertising continued


APIC Daily News

APIC Daily News is the o�cial daily newspaper of the APIC Annual Conference. Each issue includes conference highlights, APIC news, and program updates—copies fly o� the shelves each morning, as attendees know this is their go-to source for conference news.

Advertising opportunities include display ads (quarter-page to full page) and product listings. Each advertising placement, quarter-page or larger, includes the complimentary publication of one 200-word press release in each issue that the ad appears.

Each issue of APIC Daily News is also digitally distributed via email to all APIC members and APIC attendees each morning during the conference. Limited banner ad placements are available.

For more information on APIC Daily News advertising or to receive the media kit, please contact Jenn Waters, CustomNEWS, [email protected] or 240-401-6779

Print and Online Advertising continued


Dates/TimeEducational events can be held within these time frames. Final times are chosen by the host. Symposia do not need to start at the designated time—but they must finish by the designated end time.

TUESDAY, JUNE 11 12–2 PM Convention Center 1 available

WEDNESDAY JUNE 12 6–7:45 AM Convention Center 3 available

6–10 PM HQ Hotel 2 available

THURSDAY, JUNE 13 6:30–8:15 AM Convention Center 3 available

6–10 PM HQ Hotel 2 available

FRIDAY, JUNE 14 6–7:45 AM Convention Center 3 available

Satellite Symposia

$24,000 14 available

Session ContentThe satellite symposium can be as long or as short as you choose within the time frame provided. You have complete control over educational content and presenters. Satellite symposia are not part of the Annual Conference educational programming presented by APIC.

A content topic must be listed on the application. APIC allows only one content topic per time slot to maximize the attendees experience as well as help increase attendance for exhibitors.

CE CreditCompanies are responsible for making their own CE provider arrangements. APIC does not provide or approve CE credit for any exhibitor sponsored event.

Symposium Regulations• Only APIC 2019 exhibitors are eligible to host

symposia. All marketing partners and educational contractors must be approved by APIC.

• APIC reserves the right not to accept a symposium topic if it is determined to be not in alignment with APIC’s vision, mission, and strategic goals.

• These symposia cannot conflict with any o�cial APIC 2019 functions or sessions. Acceptable times are listed.

• All exhibitor marketing planned during the symposia must be approved by APIC. This includes, but is not limited to, invitations, announcements, and mailers.

• Space is assigned on a first-come, first-served basis. Space will NOT be assigned or held without a complete registration form and full payment.

• Joint ventures or combined exhibitor events are allowed; however, one company name must be listed as the event host. This company must be an APIC 2019 exhibitor.

• Educational symposia are separate from hospitality events. Social elements, including a band, DJ, etc. are not suitable for educational symposia. APIC will do its best to separate the hospitality events from educational symposia to ensure an appropriate atmosphere.

Reach infection prevention and control professionals with events in your own style and format!

54% of APIC 2018 attendees

attended satellite symposia.

97% of APIC 2018 attendees who attended symposia stated it held significant education value for them.

*APIC 2018 Annual Conference Survey


Pricing includes:• Marketing

• Pre-registration list of conference attendees (mailing address only)

• One dedicated email to all APIC attendees with details of your symposium

• Listing of symposium title, faculty, location, and sponsoring company with description in Exhibitor Events Guide

• Listing of symposium title, faculty, location, and sponsoring company with description on APIC 2019 website and mobile app

• APIC 2019 logo to be used upon receipt of signed agreement form

• Convention Center or hotel room rental• Room rental• Podium

• Registration• 6’ desk with 2 chairs outside of meeting room• Lead Retrieval equipment for meeting time

Please note that AV is NOT included in this fee.

This fee DOES NOT include:• Catering costs

• Audio Visual – ALL AV must be purchased and handled separately

• Education content• Accreditation • Faculty management, fees/honorarium, travel• Presentation materials/hand-outs

A complete service kit will be available upon completion of signed registration form and payment in full.

Symposium Add-On Pricing for Industry Perspectives Inclusion

Industry Perspectives is APIC’s online resource that supports the enhancement of professional competency in infection prevention with easy access to industry content. By publishing your content on Industry Perspectives, and aligning your company with the APIC brand, you will demonstrate a commitment to bringing expanded infection prevention and control knowledge to the APIC audience.

These options can bring significant exposure; however, please note that they do not count towards your annual conference sponsorship levels.

CHOOSE ONE OR ALL:

Pre-Symposium Market Exposure—List Symposia Session on Industry Perspectives $500Sponsor has the opportunity to list its satellite symposium on Industry Perspectives under the Calendar of Events tab. Sponsor can provide a URL link to the company website or landing page created for the symposium. Event listings provide additional exposure to the sponsor on the run up to the annual conference. Event will be listed from the time that complete information is provided through the event occurring.

Post-Symposium Market Exposure— Upload Session Slide Deck on Industry Perspectives $2,000Sponsor has the opportunity to extend its exposure and post the session PPT/PDF static slides at the conclusion of the conference for 60 days upon receipt and upload of slides. CEUs will not be supported for this. APIC will drive tra�c to Industry Perspectives through periodic messages to membership. Your sponsorship includes lead capture functionality during the 60-day campaign.

Post-Symposium Market Exposure— Upload Symposium Video on Industry Perspectives $2,500Sponsor has the opportunity to record their live symposium session, extending the shelf life of the program, and upload the video on Industry Perspectives for 60-days upon receipt and upload of video. APIC will drive tra�c to Industry Perspectives through periodic messages to membership. Sponsor is responsible for contracting with videographer at its expense. Our suggested video company is the conference AV Company, Projection. Your sponsorship includes lead capture functionality during the 60-day campaign.

Satellite Symposia continued

For more details on Industry Perspectives please contact Carlos Fulcher MBA, CAE, Executive Vice President, [email protected].


Hospitality events can be held during these times:

WEDNESDAY JUNE 12 6–10 PM

THURSDAY, JUNE 13 6–10 PM

Hospitality Events

Hospitality Events $6,000

Host your hospitality

reception at the Philadelphia

convention center or

HQ hotel to maximize

attendance! You choose

the event style—APIC helps

market the event.

PLEASE NOTE:

Hospitality events are

strictly social activities

and may NOT contain

product demonstrations,

scientific presentations, or

educational programs.

Hospitality Event Pricing includes:

Marketing


• Listing of symposium title, faculty, location, and sponsoring company

with description in Exhibitor Events Guide

• Listing of symposium title, faculty, location, and sponsoring company

with description on APIC 2019 website and mobile app

• APIC 2019 logo to be used upon receipt of signed agreement form

• One email all APIC attendees with details on your hospitality event

• Room rental

This fee DOES NOT include:

• Catering costs

• Additional entertainment or décor

• Audio Visual – ALL AV must be purchased and handled separately

A complete service kit will be available upon completion of signed

registration form and payment in full.


Focus Groups $6,000 each

Reach out to APIC attendees for market research focus groups. Attendees are rich sources of knowledge and ideas for your product development and marketing.

By hosting your focus group at APIC’s annual conference, increase your attendance while reducing expenses. APIC attendees are the perfect source for focus groups. You can capitalize on their attendance at the Annual Conference.

LOCATION: Philadelphia Convention Center

DATES/TIME

WEDNESDAY JUNE 12 6– 7:45 AM 11 AM – 12:30 PM

THURSDAY, JUNE 13 6:30 - 8:15 AM 11 AM – 12:30 PM

FRIDAY, JUNE 14 6– 7:45 AM 11 AM – 12:30 PM

You will receive:


• One customized email to all APIC attendees detailing your focus group

with company hyperlink to dedicated website.

• Room rental

• Basic AV set (screen, projector, microphone)

APIC DOES NOT

• Select the group participants

• Provide invitations or moderators

• Partake in the content or planning of the focus group

It is customary for the Focus Group sponsor to provide an honorarium to attendees and a meal (breakfast or lunch).

Small Meeting Rooms $1,000 per 4-hour period

You can rent meeting room space for your private meetings with clients and/ or internal sales representatives.

These rooms are not to be utilized for focus groups or research with attendees but rather in-depth conversations with current clients or strategy sessions with sales representatives. If attendee feedback is desired, our focus group option is available.

DATES/TIME

TUESDAY, JUNE 11 8 AM – 12 PM OR 1 – 5 PM

WEDNESDAY JUNE 12 8 AM – 12 PM OR 1 – 5 PM

THURSDAY, JUNE 13 8 AM – 12 PM OR 1 – 5 PM

FRIDAY, JUNE 14 8 AM – 12 PM OR 1 – 5 PM

Room rental specifics:

• Room rental is for a 4-hour period.

• This room rental fee does NOT include any AV or catering.

• Room seats a maximum of 20 ppl.

Other Meetings


APIC 2018 had great speakers and timely concepts. I greatly valued networking with the speakers and other conference attendees.

Visiting the exhibit hall helped me identifypotential vendors and review new products.

Overall, I learned new practices to implement and processes to make us better

and achieve the goal of 0% infections.

—APIC 2018 attendee

APIC’s Annual Conference brings together the most qualified thought leaders in infection prevention.

APIC 2019 provides real world solutions to the infection prevention and epidemiology challenges faced by healthcare professionals everyday.


STEP 1: Company Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

STEP 2: Sponsorship Selection

Sponsorship Name: Price $





STEP 3: Logo Recognition on SignageI agree to submit my company logo to the sponsorship manager ([email protected]) via email within one business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs, it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.

STEP 4: Payment ScheduleFull payment is due with this signed agreement. If this payment has not been received within four weeks, the sponsorship item may be released and this Sponsorship Application form will be declared null and void so that the item may be reassigned.

Payment Method p Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Call 301-200-4616 ext 108 to give credit card number.

Cardholder’s Name:

Authorized Signature:

STEP 5: AuthorizationBy signing this Agreement, I agree that I have read the above guidelines, and agree to abide by the terms and conditions set forth. A Sponsorship Application must be signed in order to confirm sponsorship of item.

AUTHORIZED SIGNATURE:

DATE: TITLE:

Cancellation PolicyNo refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application/contract.

Total $

Return Application to:

APIC 2019Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600 White Marsh, MD 21162

EMAIL: APICsponsorships@ sponsorshipboost.com

PHONE: 301-200-4616 ext 108

Sponsorship Contract

Sponsorship Level The total sponsorship contribution qualifies my company for:

p PLATINUM

p GOLD

p SILVER

p BRONZE

* Exhibitor Symposia fees will count towards recognition level and will be added by show management.

June 12-14 n Philadelphia, PA Sponsor Prospectus n www.apic.org/ac2019 21

STEP 1: Event Typep Satellite Symposium $24,000p Hospitality Event $6,000p Focus Group $6,000 p Meeting Room $1,000 per 4 hours

STEP 2: Day/Time (please select only one)SYMPOSIUM Tuesday, June 11 p 12–2 PM

Wednesday, June 12 p 6–7:45 AM p 6–10 PM Thursday, June 13 p 6:30-8:15 AM p 6–10 PM

Friday, June 14 p 6–7:45 AMHOSPITALITY EVENT Wednesday, June 12 p 6–10 p.m

Thursday, June 13 p 6–10 PMFOCUS GROUP Wednesday, June 12 p 6–7:45 AM or p11 AM–12:30 PM

Thursday, June 13 p 6:30–8:15 AM or 11 AM–12:30 PM Friday, June 14 p 6–7:45 AM or p11 AM–12:30 PM

MEETING ROOM Wednesday, June 12 p8 AM–12 PM or p1–5 PMThursday, June 13 p8 AM–12 PM or p1–5 PM

Friday, June 14 p 8 AM–12 PM or p1–5 PM

STEP 3: Content Topic

Contact Information

Company:

Contact (name):

Street Address:

City: State: Zip:

Phone: Fax:

Email:

Fine PrintPayment in full is required with application submittal. Space will not be assigned or held until full payment has been received. Bookings are final at the time of confirmation by show management. Space is assigned based on room set arrangements and estimated attendance. If estimated attendance decreases after booking, vendor may be given a different room than initially assigned. If estimated attendance increases, show management will in good faith try to reassign to a larger space. Session title, topic, and speakers must be submitted to Symposia Manager at [email protected] by no later than April 12, 2019. Vendors shall not promote, advertise, or represent any Symposia as an APIC event or as sponsored, supported, or endorsed by APIC, nor allow the appearance as such. Any promotional materials used in advertising the session must be sent to APIC by April 12, 2019 for approval for compliance with this covenant. Approval of materials by APIC shall in no way be construed as endorsement or approval of the substance of such materials or of the session. Vendor shall not require attendance at multiple sessions in order for the attendee to receive a complimentary item of value. Companies are responsible for marketing their sessions. Contact names will be provided when confirmation/payment is sent. Vendor hereby agrees to indemnify and hold APIC, convention center, and the host hotel harmless for any and all claims, expenses, costs (including without limitation, reasonable attorney’s fees), and liabilities of any nature associated with or resulting from the Symposium, or from any acts or omission of Vendor, its employees, or agents.

Cancellation PolicyIf the event is cancelled on or before March 1, 2019, a 50% refund will be issued. No refund of any kind will be issued for any event cancelled after March 1, 2019. Fees are final at the time of confirmation by show management.

CONTACT SIGNATURE DATE TITLE

STEP 4: Payment Informationp Check for $ enclosed, check number (Make check payable to: APIC) OR

p Please charge $ p Visa p MasterCard p American Express

Call 301-200-4616 ext 108 to give credit card number.

Cardholder’s Name:

Authorized Signature:

Event ContractReturn Application to:

APIC 2019 Sponsorship ManagerFAX TO: 888-908-2732

MAIL TO: PO Box 600White Marsh, MD 21162

EMAIL: [email protected]

PHONE: 301-200-4616 ext 108

for symposia only


APIC 2019 Annual Conference

Exhibits Department

512 Herndon Parkway, Suite D

Herndon, VA 20170

www.apic.org/ac2018

FUTURE APIC ANNUAL CONFERENCES

PHOENIX, AZJune 10-12, 2020

Austin, TXJune 28-30, 2021

Reach the LARGEST annual audience of Infection Preventionists.

Sponsor Prospectusac2019.site.apic.org/files/2018/11/APICSponsorProspectus... · 2018-11-28 ·...

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