Speech Therapy eSHARS Training 2011-2012
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Speech Therapy eSHARS Training 2011-2012 Presented By: Sheena Joslyn Secretary to Mr. Robert Seale-Associate Superintendent for Finance MAC/SHARS Contact Provider: Medicaid Finance & Consulting Services (MFCS) A Division of Houston ISD
description
Speech Therapy eSHARS Training 2011-2012. Presented By: Sheena Joslyn Secretary to Mr. Robert Seale-Associate Superintendent for Finance MAC/SHARS Contact Provider: Medicaid Finance & Consulting Services (MFCS) A Division of Houston ISD. Agenda Items. Booklet Pages - PowerPoint PPT Presentation
Transcript of Speech Therapy eSHARS Training 2011-2012
Speech TherapyeSHARS Training2011-2012
Presented By: Sheena JoslynSecretary to Mr. Robert Seale-Associate Superintendent for Finance
MAC/SHARS Contact
Provider: Medicaid Finance & Consulting Services (MFCS)
A Division of Houston ISD
Agenda Items Booklet Pages
New eSHARS book available!
Logging in How, when & what to bill Screen Shots New features
Pertinent PagesRelevant to the 2010-2011 Booklet
Page 1Students you bill in eSHARS
Page 4Policy
Page 17Evaluation + TherapyBillable Time
Page 28Reminders
eSHARS Process UserID = email address
Login = from Houston
5 Tabs
Birdville = Live data
Training = Fake data
Communication
1. Sheena Joslyn
Any Questions
2. Houston ISD
1. Add a Visit from Scratch
2. Review Pending Approval of Visits
• ONLY supervisors see
3. View your Visit History
4. View Student Info.
5. View Student Logs
6. View My Caseload
7. View My Appeal ListNEW OPTION
The WebsiteLogging In
Website Example-After Login
Website Example-Birdville Tab
Website Example-Visit Tab
1. Caseload
2. Service
3. What would you like to do
Building Your Caseload “View My Caseload” (blue box)
Allows you to add students to caseload
Place checkmark next to students you need in your caseload Click “Add”
Pages of students, scroll to bottom Removing a student (On right-side of screen)
Place a checkmark next to their name and click “Remove”
Click “close” or click the “Visit” tab
Website Example-View My Caseload
Left Side = Medicaid eligible students @ your assigned campus(es)
Right Side = The billable students you see and bill for
Expands
Website Example-After Add Students
1. Add A Visit From ScratchEvaluation
Highlight student and choose service In this example we’re creating a Speech Evaluation Service
“Add a Visit From Scratch” (3rd, blue box) Choose:
1. Location
2. Date (Defaults to current date)
3. Visit Start Time (Defaults to current time)
4. Length of visit “Next” Next screen = 2 questions
Before this Evaluation, was this Student Special ED? After this Evaluation, will this Student be Special ED?
“Create, Save & Close”
Website Example-Add A Visit
2nd Date
Start Time
LengthLastNEXT
1st Location
Website Example-Evaluation VisitDo I Bill for This Evaluation?
Evaluations only billable if the student has an existing Special Ed. label or qualified for one.
1. Add A Visit From ScratchTherapy
Highlight student and choose service In this example we’re creating a Speech Therapy
Service
“Add a Visit From Scratch” (3rd, blue box) Choose:
1. Location
2. Date (Defaults to current date)
3. Visit Start Time (Defaults to current time)
4. Length of visit
5. Individual or Group Session
“Next” Primary Activity Student Observation Targeted IEP Objective “Save, “Copy,” “Delete”
and “Close”
What Happens When I copy? Click the date(s) you wish to copy to
Cannot copy to future dates If you click the wrong date, select it from right side
and click “remove.”
What happens when I select “Copy?”
Click “Next
2. Review Pending Approval of VisitsSupervisors Only
Highlight Student from caseload “Review Pending Approval of Visits” (3rd box) Choices:
Ready To Bill Reviewed but Failed Review Later
“Save “ and “Close”
3. View Your Visit History Highlight Student from caseload
To see all visits, SKIP to next bullet
“View Your Visit History” (3rd box) Copied visits: “open” visits and edit them Also delete any billed visits
EXCEPTION: If the billing status reads “Bill Process Completed, Bill File Created” = Email Sheena Joslyn
NEW OPTIONShows you what step in the process any
appealed visits are.
4. View Student Information Tabs are:
Visit History Log (Optional Feature) ARD History Medicaid History Campus History
Visit History (Delete, View, and change billing status)*ALERT: If not ready to bill, put into Completed-DO NOT BILL Status
ARD History (Modify and/or Add an ARD)*CAUTION: There may be services already present that need to stay within the
active ARD
*The ARD date can overlap the most recent ARD, but cannot overlap an existing Visit
ARD ScenariosA. Johnny’s ARD was scheduled for March 1st, but was held
on March 16th A. You will NOT have any visits billed from March 1-March 15
B. You will “Add an ARD” to read March 16th ending March 16 of the next year
B. Lula’s ARD was scheduled for April 6th, but was held on March 31st
A. You will “Edit” existing ARD to end on March 30th
B. You will “Add an ARD” to read March 31st ending March 31 of the next year
Note: The previous ARD end date is one day prior to my current ARD Date
Website Example-Visit HistoryView Student Information
Website Example-Log (Optional)View Student Information
Reminders Communication via phone or BISD email Add students via Sheena Joslyn Parental consent forms Setup a billing schedule
6 week maximum
Make sure student has ARD/IEP
Contacts Sheena Joslyn
(817) 547-5735 [email protected]
Training presentations, updates… MAC/SHARS Website
Houston ISD (800) 381-6334 [email protected]
