Specification No STQ-1007 for 66 KV Monopole Linepunjabsldc.org/NIT/Specification No STQ-1007 for 66...

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OFFICE OF THE CHIEF ENGINEER/TRANSMISSION LINES, TRANSMISSION DESIGN DIRECTORATE, T&S CELL – I,

B –3, SHAKTI VIHAR, PSTCL, PATIALA TELEPHONES: DY.CHIEF ENGINEER/ TRANS. DESIGN – 2207774 SR.XEN/ T&S – I 2220777-83 & 2220888-98 EXTN – 4263

TELEGRAM: PUNJDETRANS FAX 0175-2220143/2301536

SPECIFICATION NO: STQ-1007

SPECIFICATION FOR DESIGN, TESTING, MANUFACTURE, FABRICATION, GALVANISATION, SUPPLY, ERECTION AND STRINGING OF 66 KV LINE TO 66 KV SUB-STATION OLD POWER HOUSE, PATIALA WITH DOUBLE CIRCUIT MONOPOLES

DUE DATE & TIME I) FOR SALE OF TENDER SPECIFICATION : 18.3.2011 UPTO15.00 HRS. II) FOR RECEIPT OF TENDERS : 22.3.2011 UPTO11:30 HRS. III) OPENING OF TENDERS : 22.3.2011 AT 15:00 HRS. PRICE : Rs. 2500/- (Rs. Two Thousand Five Hundred Only)

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PART - I

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PART -I

INSTRUCTION TO BIDDERS

CONTENTS

Sr. No. DESCRIPTION PAGE No. 1.0. Scope of bid 2.0. Qualifying requirements for bidders 3.0. Performance Security 4.0. Cost of bidding 5.0. One bid per bidder 6.0. Contents of Bid documents 7.0. Clarifications on Bid Documents 8.0. Amendment to Bidding Documents 9.0. Language of Bid 10.0. Documents comprising the Bid 11.0. Contract quality assurance 12.0. Bid Price 13.0. Bid validity 14.0. Taxes and Duties 15.0. Bid Security 16.0. Format of Bid 17.0. Signature of Bids 18.0. Sealing and marking of Bids 19.0. Deadline for submission of Bids 20.0. Late Bids 21.0. Modification and withdrawal of Bids 22.0. Information required with the proposal 23.0. Opening of Bids by owner 24.0. Clarification of Bids 25.0. Examination of Bids. 26.0. Comparison of Bids 27.0. Contacting the owner 28.0. Award criteria 29.0. Owner’s right to accept any bid and to reject any or all Bids 30.0. Notification of award 31.0. Signing of contract 32.0. Contract performance guarantee 33.0. Quantity Variation 34.0. Site Visit 35.0. Delivery Schedule 36.0. Order Preference

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PART –I

INSTRUCTION TO BIDDERS

1.0 SCOPE OF BID:-

1.1 Chief Engineer/Transmission Lines, Punjab State Transmission Corporation

Ltd., B-2 Shakti Vihar, Patiala (Punjab) hereinafter called ‘PSTCL’/‘Owner’/

‘the Employer’ wishes to receive Bids for the construction of 66 kV

Transmission line on Supply-Cum-Erection Basis (Turn Key) on double circuit

monopoles hereinafter referred to as "Works" as per the scope of work

mentioned hereinafter.

1.2 The scope of work includes: (i) Check survey; (ii) Design, Fabrication,

testing, inspection before despatch and supply of required types of 66 KV

Double Ckt. transmission line monopoles including GI nuts & bolts including

foundation bolts, spring washers, plain washers, step bolts / ladders, hangers,

D-shackles, U bolts, links etc for attaching the Earth Wire / ACSR fittings with

the monopole; (iii) Design & Casting of foundation for monopole footings (vi)

Erection of monopoles, tack welding of bolts and nuts including supply and

application of zinc rich paint , monopole earthing, fixing of insulator strings,

stringing of conductor and earthwire along with all necessary line accessories,

however, the Earth Wire , ACSR & their hardware fittings & Disc Insulators

shall be provided by the owner; (v) Testing and commissioning of the erected

transmission line and (vi) Other items not specifically mentioned in this

Specification but required for the successful commissioning of the

transmission line, unless specifically stated otherwise.

1.3 Rebate / discount, if any, shall be mentioned in the Commercial bid. Rebate /

discount mentioned only in the Price Bid or given after opening of the bids

shall not be considered.

1.4 Design & Testing :

1.4.1 Fresh design of monopoles is to be evolved as per the design details

mentioned in Part- 4, “Monopole Design Data” of this specifications. Every

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bidder shall submit his own designs conforming to the requirement of this

specification.

1.4.2 After placement of order & supply of detailed design calculations by supplier,

PSTCL may get the design checked from a government institution such as

CPRI Bangalore, SERC Chennai etc. The bidder shall attend to all the

observation/deficiencies in the design pointed by such an institution without

any extra cost.

1.4.3 Each type of monopole shall be got tested as detailed in Part- 5, “Monopoles

Testing” of the specification at the test bed of the firm and the same shall be

witnessed by officers of PSTCL. In case the firm does not have its own test

bed, the testing shall be arranged by the firm at the test bed of CPRI / SERC /

R&C at its own cost.

1.4.4 The bidder must have the requisite facility of Design, fabrication,

galvanization and should have adequate experience in this line. In order to

assess the capability of the firm, the data submitted by the firm along with

tender on the Performa attached as Annexure-6 ”SCHEDULE OF FINANCIAL

AND TECHNICAL RESOURCES OF THE BIDDER” shall be referred to. So,

the bidder must attach the same duly filled, otherwise tender shall be

considered as incomplete.

1.5 Supply of material for civil works:

a) The civil works material like cement, steel, crusher, sand etc. shall have to

be arranged and supplied by the bidder. The cement and steel however to be

used on the erection activity should be of good quality and ISI marked.

b) The PSTCL reserves the right to get steel tested for chemical and

mechanical analysis from government test houses /reputed engineering

college specified by the PSTCL at the cost of the successful bidder.

c) The owner also reserves the right to test the cubes of RCC mixture during

laying of foundations from govt. test houses/reputed engineering colleges

specified by the PSTCL at the cost of the successful bidder

2.0 QUALIFYING CRITERIA :

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a)The bidder shall have required facility of design, testing, manufacturing,

fabrication, galvanizing & supply and erection of monopoles, for Transmission

Lines, in India.

b)The bidder as a contractor should have designed, tested , supplied, laid

foundations & erected monopoles and strung conductor on turnkey basis in

India on 66 KV or above rating.

c) The bid can also be submitted as a Joint Venture where the partner having

the facility as per para (a) above will be the lead partner and the Joint Venture

must fulfill the qualifying criteria (a) and (b) above & the following conditions:

i) In case of successful bid the Form of Agreement as per requirement of

PSTCL shall have to be signed so as to be legally binding on all partners.

ii) The Lead Partner shall be authorized to incur liabilities and receive

instructions for and on behalf of any and all partners of the Joint Venture,

and the entire execution of the Contract shall be done with the Lead

Partner and payment under the contract shall be received by the Lead

Partner on behalf of the Joint Venture as per power conferred to him in the

Power of Attorney signed by legally authorized signatory of the J.V.

Partners as per PSTCL Performa. The payment under the Contract can

also be received by other partner based on authorization of Lead Partner.

iii) Both the partners of the Joint Venture shall be liable jointly and severally

for the execution of the Contract in accordance with the Contract terms

and a statement to this effect shall be included in the authorization

mentioned under (ii) above as well as in the Bid and in the Contract Form

(in case of a successful bid).

iv) Agreement entered into by the Joint Venture partners shall be submitted

with the bid as per PSTCL performa.

In addition to the above, the contractor will have to fulfill the following

conditions also :

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i) The contractor will have to submit a certified copy of “A” Class Electrical

Contractor’s license valid for working in Punjab with the bid or an

undertaking for submitting the same within one month of LOA.

ii) The contractor shall be having EPF code no. issued by EPF

Commissioner and documentary proof for the same will be required to be

furnished with the bid.

Further, the following terms of payment & performance security, which

are already being included in the tender documents for turnkey jobs, are

proposed to be a part of the NIT under consideration:

3.0 Performance Security:

a) The contractor shall furnish a performance security of amount equal to

10% value of the contract price in the form of bank guarantee in the

prescribed form within 30 days after receipt of notification of award. The

security shall be furnished valid initially till the expiry of defect liability

period of 18 month from the date of commissioning and shall be extended

appropriately as defect liability period is extended. The value of

performance security shall be reduced to 5% of total contract price as soon

as the PSTCL has issued taking over certificate.

b) The performance security shall cover additionally the following guarantee

to the PSTCL.

i) The successful Bidder guarantees the successful and satisfactory

operation of the equipment furnished and erected under the Contract as

per the specifications and documents.

ii) The successful Bidder further guarantees that the material / equipment

provided and installed by him shall be free from all defects in design,

material and workmanship and shall upon written notice from the PSTCL

fully remedy free of expenses to the PSTCL such defects as developed

under the normal use of the said equipment within the period of guarantee

specified in the relevant clause of the Conditions of contract.

c) The contract performance security is intended to secure the performance

of the entire contract.

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d) The performance security will be returned to the contractor without any

interest at the end of guarantee period.

4.0 COST OF BIDDING:

The Bidder shall bear all costs and expenses associated with preparation and

submission of its bid including post bid discussions, technical and other

presentation etc. and the PSTCL will in no case be responsible or liable for

those costs, regardless of the conduct or outcome of the bidding process.

5.0 ONE BID PER BIDDER

Each bidder shall submit only one bid per Package either by himself, or as a

partner in a Joint Venture. A bidder who submits or participates in more than

one bid per Package will be disqualified.

6.0 CONTENTS OF BIDDING DOCUMENTS

The bidding documents are those as stated below and should be read in

conjunction with any Addenda issued in accordance with clause 8. The

bidding document includes following Sections:-

Part-1 Instructions to Bidders

Part-2 General & Commercial Terms & Conditions

Part-3 Technical Specification

Part-4 Monopole Design Data

Part-5 Monopole Testing

Part-6 Formats & Annexures

7.0 CLARIFICATIONS ON BID DOCUMENTS

7.1 If the prospective Bidder finds discrepancies or omissions, in the

specifications and document or is in doubt as to the true meaning of any part,

he shall at once make a request, in writing, for interpretation/clarifications, to

the PSTCL. It shall not be obligatory on part of PSTCL to issue clarifications/

reply to such queries. In case of no clarification / reply from PSTCL, it shall be

considered that the clause / term / any part of specification, for which

clarification has been sought, is amply clear and does not require any further

clarification / comment from PSTCL.

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7.2 Verbal clarifications and information given by the PSTCL or its employee(s) or

its representative(s) shall not in any way be binding on the PSTCL.

8.0 AMENDMENT TO BIDDING DOCUMENT:

8.1 At any time prior to the deadline for submission of bids, the Owner may, for

any reason, whether at its own initiative or in response to a clarification

requested by a prospective Bidder, modify the Bidding Document by

amendment(s).

8.2 The amendment will be notified on PSTCL website. PSTCL will bear no

responsibility or liability arising out of the same .

8.3 In order to afford prospective Bidders reasonable time in which to take the

amendment into account in preparing their bids, the PSTCL may, at its

discretion, extend the deadline for the submission of bids suitably as it may

deem fit, on receiving request from Prospective bidder in writing in this

regard.

8.4 Such amendments, clarifications, etc. shall form part of the specification /

PSTCL’s requirement & shall be binding on bidders.

9.0 LANGUAGE OF BID

The Bid prepared by the Bidder and all correspondence and documents

relating to the bid, exchanged by the Bidder and the PSTCL, shall be written

in the English language.

10.0 DOCUMENTS COMPRISING THE BID

10.1 The commercial & technical bid would be opened on the due date of opening

and the price bid would be opened after scrutiny of the technical bids for

those bidders whose technical bids are found in order.

10.2 The bidders would submit their technical & commercial bid and price bid in

separate envelopes. In addition the bidders would submit requisite EMD in a

separate envelope.

The Bidder shall complete Price Schedules on the proformas furnished in

the Part-6 of this specification, indicating the goods to be supplied and

services to be rendered alongwith their quantity and prices. The same shall

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be placed in a separate envelope. The envelope shall be sealed and it will be

clearly indicated on the envelope that this envelope contains Price Schedules

only. No other document particularly the EMD (bid security) will be placed

inside this envelope.

10.3 All other documents including Technical Data Requirements will be placed in

the envelope called “Technical &Commercial Bid”.

The Bidder shall also submit documentary evidence to establish that the

Bidder meets the Qualifying Requirements as detailed in clause 2.0 above.

10.4 The EMD (Bid Security) shall be furnished in a separate cover in accordance

with clause 15.0.

10.5 As such, total 3 separate envelopes containing Main Technical & Commercial

Bid, Price Schedules & EMD will be prepared and placed in a separate outer

sealed envelope and handed over at the time of submission of bid. All the 3

inner envelopes and outer envelope should mention the tender enquiry No. and

should mention clearly the section of bid it contains. (Ref. Cl. 18)

10.6 All the above documents should be in triplicate and duly typed. Hand written

bid will not be accepted.

11.0 CONTRACT QUALITY ASSURANCE

The bidder shall include in his proposal the Quality Assurance Programme

containing the overall quality management and procedures, which he

proposes to follow in the performance of the contract during various phases

as detailed in relevant clauses of the technical specification.

12.0 BID PRICE

12.1 Price quoted for each item in the schedule of prices shall be reasonable for

each item in the judgment of the PSTCL. Under no circumstances, will a

manifestly unbalanced bid be considered.

12.2 The bidder shall fill in the unit price for all items of goods to be supplied and

services to be rendered described in the schedule of prices, whether

quantities are stated or not. Items against which no unit price is entered by

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the bidder will not be paid for by the employer when executed and shall be

deemed to be covered in the prices of other items in the schedule of prices.

12.3 The bidder shall complete the appropriate price and other schedules

furnished in the bidding documents, indicating the supplies and the services

to be provided.

12.4 Prices quoted by the bidder for the monopoles shall be 'VARIABLE' during the

performance of the contract as per the Price Variation clause given below.

However, the prices quoted for the foundation laying, erection and stringing /

sagging etc. shall “FIRM” and shall not be subject to variation on any account.

12.5 PRICE VARIATION:

The price quoted/confirmed is based on the cost of raw materials/

components and labour cost as on the date of quotation and the same is

deemed to be related to the prices of raw materials and all India average

consumer price index number for industrial workers as specified in the price

variation clause given below. In case of any variation in these prices and

index numbers, the price payable shall be subject to adjustment up or down in

accordance with appropriate applicable formula as under: -

P = Po (11+57 SBL + 09 Zn + 23 W ) 100 SBLo Zno Wo

Wherein

P = Price payable as adjusted in accordance with the above formula.

Po = Price quoted/confirmed.

SBLo = Price of Steel Blooms (refer notes).

This price is as applicable on the first working day of the month, one

month prior to the date of tendering.

Zno = Price of electrolytic high grade zinc (refer notes)

This price is as applicable on the first working day of the month, one

month prior to the date of tendering.

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Wo = All India average consumer price index number for industrial workers,

as published by the Labour Bureau, Ministry of Labour, Govt. of India

(Base 2001=100)(Refer notes).

This index number is as applicable for the month, three months prior to

the date of tendering. For example, if the date of tendering falls in May,

2010, the applicable basic prices of Steel Bloom (SBLo) and zinc

(Zno) should be for the month of April, 2010 and all India average

consumer price index number (Wo) should be for the month of

February , 2010.

The above prices and indices are as published by IEEMA vide

circular reference number IEEMA(PVC) TLT-2010/-/- one month prior

to the date of tendering i.e for the month of February, 2011 .

SBL= Price of Steel Bloom (refer notes).

This price is as applicable on the first working day of the month, two

month prior to the date of delivery.

Zn = Price of electrolytic high grade zinc (refer notes)

This price is as applicable on the first working day of the month, two

month prior to the date of delivery.

W = All India average consumer price index number for industrial workers, as

published by the Labour Bureau, Ministry of Labour, Govt. of India

(Base 2001=100)(refer notes).

This index number is as applicable on the first working day of the

month, four months prior to the date of delivery.

For example, if the date of delivery falls in November, 2010, the

applicable prices Steel Bloom (SBL) and Zinc (Zn) should be for the

month of September, 2010 and all India average consumer price index

number (W) should be for the month of July, 2010.

The “Date of Delivery” is the date on which transmission line

monopoles are notified as being ready for inspection/ despatch. (In the

absence of such notification, the date of manufacturer’s despatch note

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is to be considered as the date of delivery) or the contracted delivery

date (including any agreed extension thereto) whichever is earlier.

NOTES:

a) All prices of raw material are exclusive of modvatable excise/CV duty

amount and exclusive of any other central, state or local taxes, octroi

etc.

b) All prices are as on first working day of the calendar month.

c) The details of prices are as under :-

1) The prices of Steel Bloom are the average price of Blooms of size

150x150mm of all cities in Rs./MT, as published by Joint Plant

Committee (JPC), Kolkata. Heavy angles of size above 110x110mm

are deemed to be related to this price.

2) The prices of Steel Billet are the average price of Billets of size

100mm of all cities in Rs./MT, as published by Joint Plant Committee

(JPC), Kolkatta. Light angles of size below & including 110mm

x110mm are deemed to be related to this price.

3) The price of Electrolytic high grade zinc (in Rs./MT) is ex-works price

as quoted by a primary producer.

4) Cost weightage of re-rolling/conversion charges is included in Labour

cost weightage(W).

12.6 PRICE VARIATION CLAIMS:

i) No variation or increase in prices will be allowed on consumables,

handling, transportation, freight & insurance charges.

ii) Unless otherwise authorized by the purchaser on the basis of

consideration having been given to the force majeure conditions resulting

in delay in dispatches, no claim on price variation shall be entertained in

respect of period falling beyond the contractual delivery period, if the

material is supplied late. For this purpose the price variation will also

include the increase in the statutory levis like ED, CST etc. However the

benefit due to any decrease in price of raw material rates or statutory levis

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in respect of the period beyond the contractual delivery period shall be

passed on to the purchaser.

iii) If the variation is to be claimed along with the bills to be submitted through

the Bank, the supplier shall submit their claim supported by relevant price

circulars of IEEMA to CCF/CPC, PSTCL, Patiala well before actual

dispatch of material, submission of documents through Bank under

intimation to this office for verification of variation claims & to get the same

approved before sending documents through Bank.

12.7 MODVAT :

The rates should be quoted after taking into account the MODVAT benefit

accruing to the bidder, which will be retrained by him. However, the extent of

MODVAT benefit available which has been taken into account while quoting

the prices must be indicated. Any increase or decrease in this benefits due to

change in policy of Govt. shall be passed on the purchaser or borne by it.

12.8 The unit rates should be quoted on FOR destination basis at any Railway

Station in Punjab/ PSTCL Railway siding wherever existing or delivery at

PSTCL’s Stores / Bidder’s stores, through road transportation which will be

treated at par with FOR destination. The tenderer quoting FOR destination

rates must give the split up as ex-works prices, freight & insurance charges.

The break up of the FOR destination price should be given as under: -

a) The Ex-works rates inclusive of packing & forwarding part of

production cost should be on per metric ton basis. The cost should

indicate the complete cost of raw material, labour, packing &

forwarding charges forming part of production cost. The ex-works cost

should also include taxes and duties payable on raw material but

should not included taxes and duties leviable on finished material (if

leviable).

b) Packing cost not forming part of production cost, handling ,cartage

etc., freight charges and transit risk insurance covered in FOR

destination price must be shown separately.

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ii) All taxes and duties leviable on the price of finished goods as per sub clause (i)(a)

shall be paid extra and the same should be shown separately as prevalent on the

date of opening of tenders, to be paid at the rate as may be actually prevalent at the

time of supply otherwise these elements shall be deemed to be included in the

quoted prices and will not be extra. No taxes and duties will be payable on the

element of cost quoted under sub clause-(i)(b) above.

In addition to the break up of total price i.e. ex-works cost, ED, CST,

F&I and packing the bidder should also give split up of Ex-works price. The

break up to prices shall be indicated in respective Performa attached with the

specification. The filling up of Performa shall be mandatory for tenders. The

split up of Ex-works prices shall indicate cost of raw material, labour

component and overhead expenses. Raw material can further be divided into

3-4 parts depending on part of material. The Performa for price schedule

should be duly typed. Hand written prices shall not be accepted and the

tender shall be rejected out rightly in such cases.

The bidder will not be allowed to indicate overall discount on quoted price for

which split up has been given. However, quantity/payment discount can be

given by tenderer in the main tender (i.e. part relating to general terms &

conditions). Any firm offering discount on the quoted price or after the opening

of tender will be out rightly rejected.

iii) In case of rates ex-works/ex-godown and for imported material, freight

charges, transit risk insurance, handling and clearance charges, FOB and

C.I.F Commission of clearing agents at ports should also be indicated

separately.

iv) Only variable prices for monopoles as per IEEMA Circular and formula as per

clause 12.5 above may be quoted without any ceiling. Bids with FIRM rates

for monopoles shall be rejected.

v) The rates quoted F.O.R. destination or ex-works should be in both figures and

words and should be duly typed. Any overwriting, erasion, cutting etc.

should be legibly signed or avoided. Tenders written with pencil/hand written

shall be ignored.

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vi) Documentary proof for the base prices on which quoted rates of tower

material have been based, must be enclosed with tender.

vii) All statutory variations and fresh levy of any tax/ duty will be to PSTCL’s

account within contractual delivery period/ schedule of work.

13.0 BID VALIDITY

13.1 Bids shall remain valid for 120 days from the date of opening of main

technical & commercial bid.

13.2 In exceptional circumstances, prior to expiry of the original bid validity period,

the employer may request the bidders to extend the period of validity for a

specified additional period. The request and the responses thereto shall be

made in writing or by cable / FAX. A bidder agreeing to the request will not be

required or permitted to modify its bid, but will be required to extend the

validity of its bid security for the period of the extension.

14.0 TAXES AND DUTIES:

14.1 All Custom Duties, Excise Duties, Sales Taxes, Work Contract Tax and other

Taxes,Duties & Levies payable by the bidders in respect of the transaction

between the bidders and their vendors/sub-suppliers while procuring any

components, sub assemblies, raw-materials and equipment shall be included

in the bid price and no claim on this behalf will be entertained by the owner.

For bought out items, the Excise Duty and Sales Tax will be included in

quoted Ex-Works price and no tax in any form shall be payable to the supplier

in respect of the bought out items directly despatched from the works of sub-

supplier and the sale to PSTCL shall be made on "Sale in Transit basis"

where ever possible.

14.2 CST / VAT and Excise Duty, local taxes and other levies for self

manufactured items in respect of the transactions between the PSTCL and

the Contractor under the Contract should be indicated separately, wherever

applicable, in the Price Schedule given in Part VI. All other local taxes / levies

shall be considered inclusive in the quoted rates.

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Wherever Excise duty is applicable, the due credit under the MODVAT

(Modified Value Added Tax) scheme as per the relevant Government policies

wherever applicable, shall be taken into account by the Bidder while quoting

bid price.

14.3 As regards the Income Tax, surcharge on Income Tax and other taxes which

are liable to deduction at source, the Bidder shall be responsible for such

payment to the concerned authorities with in the prescribed period.

14.4 Employer would not bear any liability on account of service tax. Employer

shall, however, deduct such tax at source as per the rules and issue

necessary certificate to the contractor.

14.5 Sales Tax / VAT or Works Contract Tax , Turnover Tax or any other similar

taxes under the sales tax / VAT Act for services to be performed in India, as

applicable is included in Contract Price and the Employer would not bear any

liability on this account. The Employer shall, however, deduct such taxes at

source as per the rules and issue TDS certificate to the contractor.

15.0 Earnest Money Deposit (EMD) :

15.1 The bidder shall furnish as a part of the bid an EMD (Bid Security) as

mentioned below in shape of Demand Draft in favour of AO(CPC), PSTCL,

Patiala as per specification.

S.No Description EMD required (Rs. Lacs)

1 Package for design, testing, manufacturing, supply of material & erection as per detailed scope of work

6.00

The following shall be exempted from depositing Earnest Money:

a) Suppliers having permanent Earnest Money deposit of Rs. 10.0 Lac with the

TL organization. A certificate to this effect issued by the concerned Accounts

Officer of the PSTCL during three month immediately preceding the due date

of tender opening and showing the Serial number/Account number allotted in

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the Permanent Earnest Money deposit register shall be submitted by the

Bidders in the envelope for Earnest Money.

Permanent earnest money deposit of Rs. 10 lac shall be deposited by the

Bidder/Suppliers Organization wise with only CE/TL i.e. Transmission

Organization irrespective of the fact whether they have PEMD already deposited

with other purchase organization of the PSTCL. A certificate to this effect issued

by the AO/CPC, PSTCL, Patiala of the Board under TL Organization during three

months immediately proceeding the due date for tender opening and showing the

serial Number/account Number allocated in the PEMD Register shall be

submitted by the Bidder in the envelope for Earnest Money, for seeking

exemption thereof.

Earnest Money may be accepted in the form of Bank Guarantee valid upto 3

months after the validity date of tenders as NIT/Tender Specification in case of

Public Sector Undertakings partly owned by Punjab Govt. /Central

Government/Other State Govt. The proof of the firm being a joint venture of the

Central/State Govt. shall be attached with the Bank Guarantee.

15.2 The PSTCL shall reject any bid not accompanied by an acceptable EMD.

15.3 The EMD of unsuccessful bidders will be returned as promptly as possible but

not later than 30 days after the expiration of the period of bid validity.

15.4 The EMD of the successful bidder will be returned when the bidder has

signed the agreement and furnished the required performance security.

15.5 The EMD may be forfeited

a. If the bidder withdraws its bid, except as provided in sub-clause 21.1

b. In the case of successful bidder, if he fails within the specified time limit to:

i) Sign the Agreement, or

ii) Furnish the required performance security.

16.0 FORMAT OF BID:

16.1 The Bidder shall prepare one original and two copies of the bid, clearly marking

each “Original Bid” and “Copy of Bid”, as appropriate. In the event of any

discrepancy between them, the original shall govern.

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16.2 The original and all copies of the bid shall be typed and shall be signed by the

Bidder or a person or persons duly authorised to bind the Bidder to the

Contract. The letter of authorisation shall be indicated by written power-of-

attorney accompanying the bid. All pages of the bid, except for un-amended

printed literature, shall be initialled by the person or persons signing the bid.

16.3 The bid shall contain no inter-lineation, erasures or overwriting except as

necessary to correct errors made by the Bidder, in which case such corrections

shall be initialled by the person or persons signing the bid.

17.0 SIGNATURE OF BIDS:

17.1 The bid must contain the name, residence and place of business of the person

or persons making the bid and must be signed and sealed by the Bidder with his

usual signature. The names of all persons signing should also be typed or

printed below the signature.

17.2 Bids by Corporation/Company must be signed with the legal name of the

Corporation/Company by the President, Managing Director or by the Secretary,

other person or persons authorised to bid on behalf of such Corporation/Company

in the matter.

17.3 A Bid by a person who affixes to his signature the word `President`, `Managing

Director` `Secretary`, `Agent` or other designation without disclosing his principal

will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder

shall be furnished with the bid.

17.5 The Bidder’s name stated on the proposal shall be the exact legal name of the

firm.

17.6 Bids not conforming to the above requirements of signing may be disqualified.

18.0 SEALING AND MARKING OF BIDS:

18.1 The Bidders shall seal the original and each copy of the bid in three separate

envelopes, duly marking the envelopes as “original” and “copy” as under:-

i Envelope containing EMD

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ii Envelope containing Technical & Commercial Bid

iii Envelope containing Price Schedules .

These three envelopes will be sealed and placed in an outer envelope. The

outer envelope shall be addressed to the Owner at the following address:

Chief Engineer/ Transmission Lines, Design Directorate Transmission, Punjab State Transmission Corporation Ltd, B-2 Shakti Vihar,

Patiala-147001 (Punjab) Phone: 0175-220 7774 Fax: 0175- 2301536 18.2 The outer envelope will bear (the name of package, the specification number,

and the words "DO NOT OPEN BEFORE ____________ ".

18.3 Each inner envelope shall indicate the name and address of the Bidder to

enable the bid to be returned unopened in case it is declared “late” or

“rejected”.

18.4 If the outer envelope is not sealed and marked as required by para 18.1, the

Owner will assume no responsibility for the Bid’s misplacement or premature

opening.

18.5 The EMD and Price Schedules must be submitted in two separate sealed

envelopes as detailed above and should be placed in the outer envelope

alongwith envelope containing main technical and commercial bid.

19.0 DEADLINE FOR SUBMISSION OF BIDS:

19.1 The Bidders have the option of sending the bid by registered post or

submitting the bid in person. Bids submitted by telex/telegram will not be

accepted. No request from any Bidder to the Owner to collect the proposals

from airlines, cargo agents etc. shall be entertained by the Owner.

19.2 Bids must be received by the Owner at the address specified under para

18.1, not later than the time & date mentioned in the Invitation to Bid.

19.3 The PSTCL may, at its discretion, extend this deadline for the submission of

bids by amending the Bidding Document, in which case all rights and

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obligations of the PSTCL and Bidders previously subject to the deadline will

thereafter be subject to the deadline as extended.

20.0 LATE BIDS:

Any bid received by the PSTCL after the time & date fixed or extended for

submission of bids prescribed by the PSTCL, will be rejected and/or returned

unopened to the Bidder.

21.0 MODIFICATION AND WITHDRAWAL OF BIDS:

21.1 The Bidder may modify or withdraw its bid after the Bid’s submission provided

that written notice of the modification or withdrawal is received by the PSTCL

prior to the deadline prescribed for submission of bids.

21.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed,

marked and despatched in accordance with the provisions of clause 18.0.

21.3 No bid may be modified subsequent to the deadline for submission of bids.

21.4 No bid may be withdrawn in the interval between the deadline for submission

of bids and the expiration of the period of bid validity specified by the Bidder

on the Bid Form. Withdrawal/modification of a bid during this interval may

result in the Bidder’s forfeiture of its bid security.

22.0 INFORMATION REQUIRED WITH THE PROPOSAL:

All the necessary technical & commercial information, as per the

requirements of this specification shall be furnished with the bid.

23.0 OPENING OF BIDS BY PSTCL:

23.1 The PSTCL will open bids in the presence of Bidders representatives (upto 2

persons) who choose to attend at the date and time for opening of bids.

23.2 The Bidder’s names, terms and conditions, modifications, bid withdrawals and

the presence or absence of the requisite bid security and such other details

as the PSTCL, at its discretion, may consider appropriate will be announced

at the opening.

Price Bids will be opened after scrutiny of technical and commercial bids for

those bidders whose technical & commercial bids are found in order. The

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date & time of opening of the price bids will be intimated to the bidders whose

technical & commercial bids are found in order in advance by PSTCL. The

price bids shall also be opened in the presence of bidder’s representatives

who choose to attend at the date & time of opening of price bid.

23.3 No electronic recording devices will be permitted during the opening of bid

as well as price bids.

24.0 CLARIFICATION OF BIDS:

To assist in the examination, evaluation and comparison of bids the PSTCL

may, at its discretion, ask the Bidder for a clarification of its bid. The request

for clarification and the response shall be in writing and no change in the price

or substance of the bid shall be sought, offered or permitted.

25.0 EXAMINATION OF BIDS:

25.1 The PSTCL will examine the bids to determine whether they are complete,

whether any computational errors have been made, whether required sureties

have been furnished, whether the documents have been properly signed, and

whether the bids are generally in order. The price bid of only those bidders

will be opened whose bids are found technically & commercially in order.

25.2 The price furnished in various price schedules should be consistent with

each other. In the case of any inconsistency in the price furnished in the

specified price schedules, the PSTCL shall be entitled to consider the lowest

prices for the purpose of evaluation and award of contract. All arithmetical

errors will be rectified on the basis of the unit price or total price (in figures or

in words) which ever is more beneficial to the PSTCL.

26.0 COMPARISON OF BIDS:

26.1 The bids shall be compared on the basis of total prices (i.e. for supply portion

and price for services to be rendered as quoted by the Bidder) for the entire

scope on Package basis as given in Price Schedules.

26.2 The evaluated bid prices of all the bidders shall be compared among

themselves and as a result of this comparison, the lowest bid emerging

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thereon or after negotiations if any by Competent Authority will be selected

for award of the contract.

27.0 CONTACTING THE PSTCL:

Bids shall be deemed to be under consideration immediately after they are

opened and until such time official intimation of award/rejection is made by the

PSTCL to the Bidders. While the bids are under consideration, Bidders and/or

their representatives or the interested parties are advised to refrain from

contacting by any means, the PSTCL and /or his employees / representative on

matters related to the bids under consideration. The PSTCL, if necessary, will

obtain clarifications on the bids by requesting for such information from any or all

the Bidders, in writing. Bidders will not be permitted to change the substance of

the bids after the bids have been opened. Any effort by a bidder to influence the

purchaser in any way may result in rejection of the bidder's bid. Bidders shall give

undertaking that they will not pay commission etc. or engage any commission

agent or liaison agent for dealing with the Board in any matter including purchase

of specification etc. This undertaking is required to be supplied along w ith

the offer.

28.0 AWARD CRITERIA:

28.1 The PSTCL will award the Contract to the successful bidder, whose bid has

been determined to be substantially responsive and has been determined as

the lowest evaluated bid, provided further that the bidder is determined to be

qualified to perform the Contract satisfactorily. The PSTCL shall be the sole

judge in this regard.

28.2 Both supply and erection contracts will constitute a divisible supply contract

and erection contract. The breach in one contract by the successful bidder

will automatically be classified as breach of the other contract for all intents

and purposes.

29.0 PSTCL`S RIGHT TO ACCEPT AND TO REJECT ANY OR ALL BIDS:

The PSTCL reserves the right to accept or reject any bid, and to annul the

bidding process and reject all bids at any time prior to award of contract,

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without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds / reasons for

the PSTCL’s action.

30.0 NOTIFICATION OF AWARD:

30.1 Prior to the expiration of the period of bid validity and extended validity period,

if any, the PSTCL will notify the successful Bidder in writing by registered letter

or FAX, to be confirmed in writing by registered letter, that its bid has been

accepted.

30.2 The notification of award will constitute the formation of the Contract.

30.3 Upon the successful Bidder’s furnishing of performance security pursuant to

Clause 32.0 the PSTCL will promptly notify each unsuccessful Bidder and will

discharge its EMD, pursuant to clause 15.0.

31.0 SIGNING OF CONTRACT:

Within thirty (30) days of the Notification of award the successful bidder shall,

sign the contract agreement and submit required performance security.

32.0 CONTRACT AGREEMENT AND PERFORMANCE SECURITY

32.1 The contractor shall execute contract agreement regarding all the terms of

the contract to be prepared by and completed at the cost of the contractor.

The contractor shall furnish a performance security of amount equal to 10%

value of the contract price in the form of bank guarantee in the format given

in Part 6 of this specification within 30 days after receipt of notification of

award. The security shall be furnished valid initially till the expiry of defect

liability period of 18 month from the date of commissioning and shall be

extended appropriately as defect liability period is extended. The value of

performance security shall be reduced to 5% of total contract price as soon

as the PSTCL has issued taking over certificate.

32.2 The Performance Security shall cover additionally the following guarantee to

the PSTCL.

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A. The successful Bidder guarantees the successful and satisfactory operation

of the equipment furnished and erected under the Contract, as per the

specifications and documents.

B. The successful Bidder further guarantees that the material / equipment

provided and installed by him shall be free from all defects in design, material

and workmanship and shall upon written notice from the PSTCL fully remedy

free of expenses to the PSTCL such defects as developed under the normal

use of the said equipment within the period of guarantee specified in the

relevant clause of the Conditions of contract.

32.3 The Contract Performance Security is intended to secure the performance of

the entire contract.

32.4 The Performance Security will be returned to the Contractor without any

interest at the end of guarantee period.

33.0 QUANTITY VARIATION:

33.1 The provisional quantities required are mentioned in the respective schedule

of prices. Final quantities shall be determined after completion of check

survey. The final quantities of monopoles, gantries, line materials and

foundations shall be confirmed by the employer based on the requirement of

quantities of various items furnished by the contractor after completion of

check survey. Hence, it will be the responsibility of the contractor to intimate

the exact requirements of all monopoles, gantries, foundations and line

materials etc. required for line. The Empowered Officer of the PSTCL will

order the final quantities at the unit rates quoted in the bid.

33.2 The Empowered Officer of the PSTCL reserves the right to increase or

decrease upto 20% (twenty percent only) of contract value the quantity of bid

and services specified without any change in the unit price or other terms and

conditions during the execution of the contract. The quantities of individual items

may vary upto any extent after the final route plan(s) and route profiles of the

line(s) covered in the package are finalised.

34.0 SITE VISIT:

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34.1 The bidder is advised to visit and examine the site of works and its

surroundings and obtain for itself on its own responsibility all information that

may be necessary for preparing the bid and entering into a contract for

construction of the works. The costs of visiting the site shall be at the bidder's

own expense.

34.2 The bidder and any of its personnel or agents will be granted permission by

the Employer to enter upon its premises and lands for the purpose of such

visit(s).

35. DELIVERY SCHEDULE:

35.1 The bidder shall clearly indicate in his tender that he will stick to the deliveries

of various types of complete monopoles as mentioned hereunder. The delivery

shall not be subject to the availability of Steel, Zinc or any other raw

material.The successful bidder shall have to adhere to the delivery schedule.

35.2 In case supplier fails to complete the order as per stipulated delivery schedule

for recognized reasons of Force Majeure he shall be responsible to furnish well

in time sufficient evidence and date to the satisfaction of purchaser to prove the

existence of said Force Majeure condition so as to justify grant of extension in

delivery period. Such extension shall only be granted for the period for which

completion of supply is proved to have been delayed on account of reasons of

Force Majeure. The penalty shall be enforced from the expiry date of delivery for

each type of monopole separately.

35.3 As per the requirement of PSTCL, the proposed delivery schedule is as

under:-

Sr.No. Activity Period 1 Submission of detailed

design including drawings Within 15 days of placement of P.O.

2 Approval of design by PSTCL

Within 45 days of placement of P.O.

3 Testing of Monopoles Within 3months of placement of P.O. 4 Supply of material &

erection as per scope of work as per the specification

Commencement : Within 4 months of placement of P.O. Completion : 2 months thereafter.

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36. ORDER PREFERENCE:

The Board would allow an order preference to such Bidder whose works are

situated within the State of Punjab as per the procedure laid down as under:

a. The rate of Punjab firms would be de-escalated by 15% for all the Units.

Their position in the comparative statement shall be shown accordingly for

the purpose of comparative statement.

b. The zone of consideration for placing of purchase order/contract would

there after be demarcated taking into account the quantity of material

required as per NIT and the quantities offered by the different bidders

subject to the condition that for Punjab based firms upto 20% of the total

quantity will be reserved provided they fall in the consideration zone after

application of price differential. However, where the Punjab firms qualify

amongst the lowest bidder on the quoted rate, they shall for part of the

original quoted list for purpose of placing orders.

c. The purchase on the Punjab firm claiming order preference and falling

within this zone would be placed on lowest rate of the firm not claiming

order preference within the zone of consideration or on the concerned

Punjab firms own quoted rate whichever may be lower.

d. In the event of zone of consideration ending at the de-escalated rate

tendered by a firm claiming order preference, the rate to be allowed to

such firms shall be the next quoted rate by the firm not claiming order

preference or the concerned firm’s own quoted rates, whichever may be

lower.

e. The Punjab based firms claiming order preference shall be required to

furnish an undertaking in prescribed form (Annexure- 8) on a non-judicial

stamp paper of appropriate value to the effect that they shall execute the

order if placed on them under ‘Order preference’ as per tender

specification. Such undertaking should be submitted by the Punjab based

tendering firms latest by the close of the day of opening of the tenders. In

case no such undertaking is furnished by the Punjab based firms who are

otherwise eligible for claiming ‘Order Preference’ as per the tender

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specification, their tender shall not be considered for placement of any

order under order preference. In the event of refusal by the Punjab based

firms to execute the purchase order/contract at their quoted rates or offers

made under order preference as per ‘c’ and ‘d’ above as the case may be,

after having furnished the above undertaking their Earnest Money shall be

forfeited apart from initiating further administrative action, such as

suspending business dealings, blacklisting etc.

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PART 2

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PART – 2

CONDITIONS OF CONTRACT

1. Definitions and Interpretations

1.1 Definitions

In the contract (as herein after defined) the following words and

expressions shall have the meanings hereby assigned to them:

1.1.1 “ Conditions” means conditions of contract.

1.1.2 “Contract” means agreement between the PSTCL and the Contract for the

execution of the works incorporating the conditions, specification,

PSTCL’s Drawings and Contractor’s Drawings, price & other completed

schedule, Bid, Letter of Award and such further documents as may be

expressly incorporated in the letter of award.

1.1.3 “Contract Agreement” means the document recording the terms of the

contract between the PSTCL and the Contractor.

1.1.4 “Contract Price” means the sum stated in the letter of Award as to the

contractor for execution and commissioning of the works and adjusted,

after optimisation, on the basis provided in the contract. It shall be the

sum total of all the amount entered by the contractor in the schedule of

prices.

1.1.5 “Contractor” means the person whose Bid has been accepted by the

Employer and the legal successors in title to the contractor but not (except

with the consent of the Employer) any assignee of the contractor.

1.1.6 “Contractor‘s Drawings” means all drawings, samples, patterns, models

and operation and maintenance manuals to be submitted by the contractor

under the contract.

1.1.7 “Contractor’s Equipment” means all appliances or things of whatsoever

nature required for the purposes of the works but does not include plant.

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1.1.8 “Employer” means the PUNJAB STATE TRANSMISSION CORP. LTD. and

the legal successors in title to the Employer but not (except with the consent

of the contractor) any assignee of the Employer.

1.1.9 ”Employer Drawings” means all the drawings and information provided by the

Employer to the contractor under the contract.

1.1.10 ”Gross Misconduct” means any act or omission of the contractor in violation of

the most elementary rules of diligence, which a conscientious contractor in

the same position and under the same circumstances would have followed.

1.1.11 “Notification of award/Letter of award” means the formal award by the

Employer of the bid incorporating any adjustments or variations to the bid

agreed between the Employer and the contractor.

1.1.12 “Performance security” means the security to be provided by the contractor

for the due performance of the contract.

1.1.13 “Plant “means monopole, monopole parts, line materials, and all things to be

provided under the contract for incorporation in the works.

1.1.14 “Schedule of Prices” means the completed price Schedule or any part or

individual schedule thereof, submitted by the contractor with his bid and

forming a part of the contract documents.

1.1.15 “Site” means the place or places, where work is to be done by the contractor

or to which Plant is to be delivered, together with so much of the area

surrounding the same as the contractor shall with the consent of the

Employer use in connection with the works otherwise than merely for the

purposes of access.

1.1.16“Specification” means the specification of the works included in bidding

documents and includes the contract and any modification.

1.1.17“Subcontractor” means any person (other than the contractor) named in the

contract for any part of the works or any person to whom any part of the

contract has been subcontracted with the consent of the Employer and the

Subcontractor’s legal successors in title but not any assignee of the

subcontractor.

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1.1.18 “Bid” means the contractor’s priced offer to the Employer for the execution of

the works.

1.1.19“Tests on Completion” means the tests specified in the Contract or otherwise

agreed by the Employer and the contractor to be performed before the works

are taken over by the Employer.

1.1.20“Time for completion” means the time stated in the conditions of contract for

completing the works or any part thereof and passing the tests on completion

calculated from the commencement date unless extended in accordance with

the specification.

1.1.21 “Works” means all Plant to be provided and work to be done by the contractor

under the contract.

1.1.22 “Government” means the Government of Punjab / India.

1.1.23 “Other Contractor” means any party or parties having a direct contract with

the Employer for the work outside the scope of this contract and shall include

any subcontractor of this “other Contractor.”

1.1.24 “Engineer” shall mean the Chief Engineer/TL, PSTCL, Patiala to act as

“Empowered Officer’, from time to time for the purpose of the contract.

1.2 Written Communication

Wherever in the contract provision is made for communication to be “Written”

or “in writing” this means any hand-written, type written or printed

communication including telex, cable and facsimile transmission.

1.3 Notice, consents and approvals

Wherever in the contract provision is made for the giving of notice, consent or

approval by any person, such consent or approval shall not be un-reasonably

withheld. Unless otherwise specified, such notice, consent or approval shall

be in writing and the word “notify” shall be construed accordingly.

1.4 Periods.

In these conditions “day” means calendar day, however, “working day” as

used therein means all calendar days excluding Sunday and all legal

holidays within India “Month and Year” and all dates shall be reckoned

according to the Gregorian calendar.

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2 Employer’s Decisions and Instructions.

2.1 The Contractor shall proceed with the decisions and instructions given by

the Employer or its representative in accordance with these conditions.

2.2 The Contractor may require the Employer to confirm in writing any

decision or instruction of the Employer, which is not in writing. The

contractor shall notify the Employer of such requirement without undue

delay. Such a decision or instruction shall not be effective until written

confirmation thereof has been received by the contractor.

3 Drawings

3.1 Contractor’ s Drawings

The contractor shall submit to the Employer for approval:

a) within the time given in the contract or in the programme such

drawings, samples, models or information as may be called for therein,

and in the numbers therein required, and

b) during the progress of the works, such drawing of the general

arrangement and details of the works as specified in the contract.

The Employer shall signify his approval or disapproval thereof. If he

fails to do so within the time given in the contract or the programme or

if no time limit is specified, within 21 days of receipt, they shall be

deemed to be approved.

Approved drawings, samples and models shall be signed or otherwise

identified by the Employer.

The contractor shall supply additional copies of approved drawings in

the form and numbers stated in the contract.

3.2 Consequences of disapproval of Contractor’s Dra wings

Any Contractor’s drawings, which the Employer disapproves, shall be

forthwith modified to meet the requirements and shall be re-submitted.

3.3 Approved Contractor’s Drawings.

Approved Contractor’s drawings shall not be departed from except as

provide in clause 31.

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3.4 Inspection of Contractor’s Drawings

The Employer shall have the right at all reasonable times to inspect, at the

Contractor’s premises, all contractor’s drawings of any part of the works.

3.5 Employer’s Use of Contractor’s Drawing s

The Employer may use contractor’s drawings for no other purpose than

completing, operating, maintaining, adjusting, and repairing the works.

3.6 Contractor’s Use of Employer’s Drawings

The Employer’s drawings, specification and other information submitted by

the Employer to the Contractor shall remain the property of the Employer.

They shall not, without the consent of the Employer, be used, copied or

communicated to a third party by the contractor unless necessary for the

purpose of the contract.

4 Errors in drawings

4.1 Errors in Contractor’s Drawings

The contractor shall be responsible for any errors or omissions in the

Contractor’s drawings unless they are due to incorrect Employer’s

Drawings or other written information supplied by the Employer. Approval

by the Employer of the Contractor’s drawings shall not relieve the

contractor from any responsibility under this Subclause

The contractor shall bear any costs he may incur as a result of delay in

providing contractor’s drawings and other information or as a result of

errors or omissions therein, for which the contractor is responsible.

The contractor shall at his own cost carry out any alterations or remedial

work necessitated by such errors or omissions for which he is responsible

and modify the contractor’s drawings and such other information

accordingly.

The performance of contractor’s obligations under this clause shall be in

full satisfaction of his liability under this clause but shall not relieve him of

his liability under sub-clause 27.1(of this part).

4.2 Errors by Employer

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The Employer shall be responsible for the Employer’s drawings and for

other written information supplied by him. If such Employer’s drawings,

information or details are incorrect and necessitate alterations of the work,

the Employer shall pay the Contractor the cost of the alterations as

mutually agreed.

5. Obligations of the Contractor

5.1 General Obligations

The contractor shall, in accordance with the contract, with due care and

diligence, carry out the works as per the scope of work defined in the

Specifications within the time for completion. The Contractor shall also

provide all necessary contractor’s equipment, superintendence, labour

and all necessary facilities thereof.

The Contractor shall be deemed to have carefully examined the bidding

documents, the site and the existing installations, as applicable, and to

have satisfied himself as to the nature and character of the work to be

executed, the prevailing meteorological conditions as well as the local

uses and conditions and any other relevant matters and details. Any

information received from the Employer shall not in any way relieve the

contactor from his responsibility for supplying the equipment and material

and executing his work in terms of the contract, including all details and

incidental work and supply of all accessories or apparatus which may not

have been specifically mentioned in the contract but are necessary for

ensuring the complete installation and a safe and efficient operation of the

plant.

The Contractor will have to submit a certified copy of “A” Class Electrical

Contractor’s license valid for working in Punjab with the bid.

The contractor shall be having EPF code no. issued by EPF

Commissioner and documentary proof for the same will be required to be

furnished with the bid.

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5.2 Setting Out

The Contractor shall set out the works in relation to original points, lines

and levels of reference given by the Employer in writing and provide all

necessary instruments, appliances and labour for such purposes.

If, at any time during the execution of the works, any error appears in the

positions, levels, dimensions or alignment of the works, the contractor

shall rectify the error.

The Contractor shall bear the cost of rectifying the error, unless the error

results from incorrect information supplied in writing by the Employer, or

from default by another contractor of the Employer, in which case the cost

together with profit shall be borne by the Employer.

The checking of any setting -out by the Employer shall not relieve the

Contractor of his responsibility for the accuracy thereof.

6. Contract Agreement

The contractor shall execute a contract agreement recording all the terms

of the contract, to be prepared by and completed at the cost of the

contractor in the form provided in Part – 6

7. Performance Security

7.1 The contractor shall obtain a performance security, in the sum of 10% of

the total contract price within 30 days after the receipt of the Notification of

Award. The performance security shall be provided in the form of Bank

Guarantee. The cost of complying with the requirements of this clause

shall be borne by the contractor. The security shall be furnished valid

initially till the expiry of the Defects Liability period of 18 months, and shall

be extended appropriately as Defects liability period is extended in

accordance with clause .

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7.2 The value of the performance security shall be reduced to 5% of the total

contact price as soon as the Employer has issued a taking over certificate in

accordance with Subclause of Taking over certificate.

7.3 The form of the performance security shall be as provided in the specification

or in some other format that is acceptable to the Employer. In the event of any

change in the contract price, the performance security shall be adjusted

provided that such adjustment shall be subject to the approval of the

Employer. The performance security shall be paid to the Employer on first

demand without conditions or proof.

7.4 Period of Validity

The performance security shall be valid until the contractor has executed,

completed and remedied defects in the works in accordance with the contract.

No claim shall be made against the performance security after the issue of

the Defects Liability Certificate and the performance security shall be returned

to the contractor within 14 days of the issue of the Defects Liability Certificate.

8. Contract Price

8.1 Sufficiency of Contract Price

The contractor shall be deemed to have satisfied himself of and taken

account of in his bid:

a. All the condition and circumstances affecting the contract price.

b. The possibility of carrying out the works as described in the

contract.

c. The general circumstances at the site.

d. The general labour position at the site and

e. with respect to the above provision, the contractor shall be deemed

to have also satisfied himself, before bidding, with

- existing conditions, nature of existing roads and bridges and

other means of access to the site.

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- Presence of artificial obstructions on ground or underground or

in air, boulders, or released water from and structures

constructed for the existing sub-station, or the like

- Stability of existing slopes in the site

- Nature of the surface and subsurface on or in which the works

are to be executed or in the immediate vicinity of the works, and

the nature and extent of surface water or water contained in the

subsoil by which the works may be affected under all possible

climatic conditions.

8.2 If the specification does not contain particulars of materials and works which

are obviously necessary for the proper completion of the works, and the

intention to include, which is nevertheless to be inferred, all such materials

and works shall be supplied and executed by the contractor without extra

charge. If the contractor requires additional information, he shall so request

in writing to the Employer who will provide such detailed information as

necessary within a reasonable time.

8.3 The contractor shall be responsible for checking the information given in

writing by the Employer for obvious omissions or inconsistencies, and for his

interpretation of information received from whatever source.

8.4 Physical Obstructions and Conditions

If during the execution of the works on site the contractor encounters physical

obstructions or conditions, which could not reasonably have been foreseen by

the contractor, the Employer shall certify, and these shall be added to the

contract price, the additional cost of complying with any instruction which the

Employer, after due consultation with the contractor issues to the contractor in

connection therewith.

9. Programme

9.1 Programme to be Furnished

Within thirty (30) days after receiving Notification of Award, the contractor

shall submit to the Employer , a detailed programme based on the key

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dates stated in the bidding documents or other dates which may be given

in the notification of award in the form of PERT-Chart schedule showing

the order of precedence in which he proposes to carry out the works and

construct his temporary facilities including design, manufacture, delivery to

the site, transport, storage, survey, foundation casting, erection and

commissioning. Also, the contractor, whenever requested by the

Employer shall provide particulars for his information, in writing, of the

contractor’s arrangement within ten(10) calendar days of such request or

other days stated in his request.

9.2 Alteration to Programme

No major alteration to the programme shall be made without the approval

of the Employer.

9.3 Revision of Programme

If the progress of the works does not conform to the programme, the

Employer may instruct the contractor to revise the programme.

10. Contractor’s Representative

10.1 The contractor shall, in addition to a project co-ordinator, employ one or

more competent representatives to supervise the carrying out of the works

on site. They shall be fluent in the language for day-to-day

communications. Their names shall be communicated in writing to the

Employer before work on site begins.

10.2 Any instruction or notice which the Employer gives to the Contractor’s

representatives shall be deemed to have been given to the contractor.At

least one of the contractor’s competent representatives on each site shall

be fluent in speaking, writing, reading and understanding English.

10.3 The contractor shall, upon the Employer’s written instruction, remove from

the works any person employed by him in the execution of the works, who

misconduct’s himself or is incompetent or negligent.

11. Contractor’s Construction Management

11.1 Contractor’s Equipment

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The contractor shall provide all contractor’s equipment haulage & power

necessary to complete the works, including transport at his own cost.

All contractor’s Equipment’s shall, when brought on to the site, be deemed

to be exclusively intended for the execution of the works. The Employer

shall have lien on all such equipment brought to Site for the purpose of

erection, testing and commissioning of the transmission line. The

contractor shall not remove from the site any such equipment, except:

a) when it is no longer required for the completion of the works, or

b) when the Employer has given his consent.

11.2 Safety Precautions

The contractor shall observe all applicable regulations regarding safety on

the site.

Unless otherwise agreed, the contractor shall, from the commencement of

work on site, until taking over, provide:

a) fencing, lighting, guarding and watching of the works and

b) temporary roadways, footways, guards and fences which may be

necessary for the accommodation and protection of owners and

occupiers of adjacent property, the public and others.

11.3 Electricity and Water

The contractor shall make his own arrangement for provision of any

supplies he may require.

11.4 Employer’s equipment

The contractor shall pay hire charges as may reasonably be levied for the

Employer’s equipment, if any, and also provide the transport, haulage,

power etc. at his own cost.

11.5 Clearance of Site.

The contractor shall from time to time during the progress of the works

clear away and remove all surplus materials and rubbish. On completion

of the works the contractor shall remove all contractor’s equipment and

leave the whole of the site and the works clean and in a workmanlike

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condition, to the satisfaction of the Employer. The contractor shall obtain

prior approval of the Employer to remove surplus materials.

11.6 Opportunities for other Contractors

The contractor shall in accordance with the Employer’s instructions,

cooperate with and afford to other contractors engaged by the Employer to

work on the site and persons lawfully so engaged upon the site all

reasonable opportunities for carrying out their work provided that the same

shall not obstruct or disturb the progress of the works. The contractor

shall also afford such opportunities to the employees of the Employer.

11.7 Authority for Access

No persons other than the employees of the contractor and his

subcontractors shall be allowed on the site except with the written consent

of the Employer.

Facilities to inspect the works shall at all times be afforded by the

contractor to the Employer and his representatives ,authorities and

officials.

12. Compliance with Laws

12.1 Compliance with Statutes , Regulations.

The contractor shall in all matters arising in the performances of the

contract, comply in all respects with, give all notices and pay all fees

required by the provisions of any national or state statute, ordinance or

other law or any regulations or by law of any duly constituted authority.

The contract shall in all respects by construed and interpreted in

accordance with the laws in force in India, including any such laws passed

or made or coming into force during the period of the contract.

12.2 Compliance with Laws.

The contractor shall comply with the laws of India for manufacturing of

equipment and erection of the lines.

13. Patents

13.1 Patent Rights

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The contractor shall indemnify the Employer against all claims of

infringement of any patent, registered design, copyright, trade mark or

trade name or other intellectual property right provided that all of following

conditions are satisfied:

a) The claim or proceedings arise out of the design, construction,

manufacture or use of the works or any plant supplied by the

contractor.

b) The right was protected at the date of the contract in the contractor’s

country or the country in which the plant is to be manufactured or

erected.

(c ) The infringement or allegation of infringement was not caused by any

use of the works otherwise than for the purpose indicated by or

reasonably to be inferred from the specification.

(d) The infringement or allegation of infringement was not caused by the

use of any plant in association or combination with any plant not

supplied by the contractor, unless such association or combination was

disclosed to the contractor prior to the date of the bid.

(e) The infringement or allegation of infringement was not caused by the

contractor following the design or instructions of the Employer.

13.2 Claims in respect of Patent Rights

The contractor shall be promptly notified of any claim under this clause

made against the Employer. The Contractor may at his own cost conduct

negotiations for the settlement of such claim and any litigation that may

arise there from.

The Employer shall not make any admission which might be prejudicial to

the contractor unless the contractor has failed to take over the conduct of

the negotiations or litigation within a reasonable time after having been so

requested.

The Contractor may not, however, conduct such negotiations or litigation

before he has given the Employer such reasonable security as the

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Employer may require. The security shall be for an amount which is an

assessment of the compensation, damages, expenses and costs for which

the Employer may become liable and which are the subject of the

indemnity under subclause 16.1

The Employer shall, at the request of the contractor, provide all available

assistance for the purpose of contesting any such claim or action and

shall be repaid all reasonable costs incurred in so doing by the contractor.

13.3 Payment for Equipment in Patent Dispute

The Employer will not make payment for equipment against which there is

an unresolved claim for patent infringement.

14. Obligations of the Employer

14.1 Access to and Possession of the Site

The Employer shall in reasonable time grant the Contractor access to and

possession of the site, which may, however, not be exclusive to the

contractor.

The contractor shall provide at his own cost any access foot pass

structures, bridges and approach to the work sites from public roads in

accordance with the requirement stipulated in the Technical Specification.

14.2 Assistance with local Regulations.

The Employer shall assist to the extent possible the contractor in

ascertaining the nature and extent of any laws regulations, orders or by-

laws and customs where the plant is to be erected, which may affect the

contractor in the performance of his obligations under the contract. The

Employer shall if so requested procure for the contractor copies thereof

where available and information relating thereto at the contractor’s cost.

15. Labour

15.1 Engagement of Labour

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The contractor shall, unless otherwise provided in the contract, make his

own arrangements for the engagement of all labour and for their payment,

housing, feeding and transport.

The contractor shall pay rates of wages and allowances according to the

nature of the works and observe hours and working conditions of his

employees as per the Labour Laws in vogue / coming in vogue during

Contract execution. The contractor shall observe all regulations prescribed

by the law of the Government and shall strictly comply with any

agreement, custom, practice or award relating to the wages.

The contractor is encouraged, to the extent practicable and reasonable, to

employ staff and labour with the required qualifications and experience

from sources within the region of work.

15.2 Returns of Labour

The Contractor shall submit detailed returns showing the supervisory staff

and the numbers of the several classes of labour from time to time

employed by the contractor and subcontractors on the site. The returns

shall be submitted in such form and at such intervals as the Employers

may prescribe.

The contractor shall within twenty four (24) hours of the occurrence of any

accident at or about the site or in connection with the execution of the

works report such accident to the Employer. The contractor shall also

report such accident to the competent authority whenever such report is

required by the law.

The contractor shall keep proper wages books and time sheets showing

the wages paid to and the time worked by all workmen employed by him in

and for the performance of the contract and shall produce such wages’

books and time sheets on demand for inspection by any persons duly

authorised by the Employer and shall furnish to the Employer such

information relating to the wages and conditions of employment of such

workmen as the Employer or his duly authorised representative may from

time to time require.

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15.3 Restriction on Working Hours.

No work shall be carried out on the Site outside normal working hours or

on the locally recognised days of rest, unless:

a) the contract so provides, or

b) the work is unavoidable or necessary for the saving of life or property

or for the safety of the works, in which case the contractor shall

immediately advise the Employer, or

c) the Employer gives the consent.

15.4 The contractor will be expected to employ on the work only his regular skilled

employees with experience of the particular type or work. No female

labour shall be employed after darkness. No person below the age of

eighteen years shall be employed.

15.5 In case the Employer becomes liable to pay any wage or

dues to the labour or any Government agency under any of provisions

of the Minimum Wages Act, Workmen Compensation

Act, Contract Labour Regulation Abolition Act or any other

law due to act of omission of the contractor, the Employer may make

such Payments and shall recover the same from the contractor’s bills.

16. Workmanship and Materials

16.1 Manner of Execution

All plant to be supplied shall be manufactured and all work to be done

shall be executed in the manner set out in the contract.

Where the manner of manufacture and execution is not set out in the

contract, the work shall be executed in a proper and workmanlike manner

in accordance with recognised good practice & main tang full safety

measures.

16.2 Covering up work

The contractor shall give the Employer full opportunity to examine,

measure and test any work on site which is about to be covered up or put

out of view.

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The contractor shall give due notice to the Employer whenever such work

is ready for examination, measurement or testing.

The Employer shall then, unless he notifies the contractor that he

considers it unnecessary, without unreasonable delay carry out the

examination, measurement or testing.

16.3 Uncovering Work

If so instructed by the Employer, the Contractor shall expose any parts of

the works. The Contractor shall reinstate and make good such parts to

the Employer’s satisfaction.

If any parts of the works have been covered up or put out of view by the

Contractor after complying with sub-clause 19.2 and are found to be in

accordance with the contract the cost incurred by the contractor in

complying with the Employer’s instructions including profit shall be

certified by the Employer and added to the contract price. In any other

event, al costs shall be borne by the contractor.

17. Inspection & Testing

17.1 Independent Inspection

The Employer may, if so provided in the Contract or with the Contractor’s

consent, delegate inspection and testing of plant to an independent

inspector.

17.2 Inspection and Testing During Manufacture

The Employer shall be entitled during manufacture to inspect, examine

and test the materials and workmanship and check the progress of

manufacture of all plant to be supplied under the contract. This shall take

place on the contractor’s premises. If plant is being manufactured on

other premises, the contractor shall obtain permission for the Employer to

carry out such inspection, examination and testing on those premises.

No such inspection, examination or testing shall release the contractor

from any obligation under the contract.

17.3 Dates for Inspection and Testing

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The contractor shall give the Employer reasonable notice in writing of the

date on and the place at which any plant will be ready for testing as

provided in the contract and the Employer shall attend at the place so

named within fifteen(15) days of the date which the contractor has stated

in his notice. The Employer shall give the Contractor twenty-four (24)

hours notice in writing of his intention to attend the tests. The above

notices shall be given at first by the quickest possible means and

confirmed later in writing.

If the Employer does not attend on the date agreed, the contractor may,

unless the Employer instructs the contractor not to do so, proceed with the

tests, which shall be deemed to have been made in the Employer’s

presence.

The Contractor shall forthwith forward to the Employer duly certified

copies of the test results. If the Employer has not attended the test, he

shall accept the validity of the test readings.

If the Contractor does not get the material inspected when the

inspecting officer visits their works after receipt of inspection call on one

pretext or the other, it will have to bear TA/DA for the journey performed by

such an inspecting officer which shall be Rs.3000/- (outside Punjab) &

Rs.1000/- (within Punjab) per visit of each officer. Besides this recovery

against each fake call, a letter of warning shall be issued and it shall be

counted towards firm’s performance for all intents and purposes. These

changes shall be Rs. 5000/- and Rs.2000/- per visit of each officer

respectively in case the material fails during inspection.

17.4 Facilities for Testing

Where the Contract provides for tests on the premises of the contractor or

of any Sub-Contractor, the Contractor shall provide such assistance,

labour, materials, electricity, fuel, stores, apparatus and instrument as may

be necessary to carry out the tests efficiently. In case the goods have not

been inspected/tested at the manufactures works by a representative of

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the PSTCL, the supplier/contractor shall furnish the following certificates

alongwith consignment for facility of the consignee.

a) Type test certificate

b) Routine test certificate (if applicable)

18. Rejection

If, as a result of the inspection, examination or testing, the Employer decides

that any plant is defective or otherwise not in accordance within the Contract,

he may reject such plant. The contractor shall then with all speed make good

the defect or ensure that any rejected plant complies with the contract.

If the Employer requires such Plant to be retested, the tests shall be repeated

under the same terms and conditions. All cost incurred by the Employer in

the repetition of the tests shall be to the contractors account.

19. Information regarding material receipt at contr actor store .

The Contractor shall be responsible for the receipt at Site of all Plant and

Contractor’s Equipment delivered for the purposes of the contract and shall,

upon arrival at site, give intimation to the Employer when and where it has

arrived and/ or been stored.

20. Suspension of Works, Delivery or Erection

Order to Suspend

The Employer may at any time instruct the Contractor to:

a) Suspend progress of the works, or

b) suspend delivery of plant or Contractor’s Equipment which is ready for

delivery to the site at the time for delivery specified in the Programme,

or if no time is specified, at the time appropriate for it to be delivered,

or

c) suspend the erection of plant which has been delivered to the site.

When the Contractor is prevented from delivering or erecting plant in

accordance with the Programme by reason of any delay or failure on the

part of the Employer, or of failure by the Employer to give permission to

deliver or by any cause for which the Employer is responsible, the

Employer shall be deemed to have instructed a suspension provided the

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contractor has given the notice of the same within fifteen (15) days of

such occurrence and the Employer does not respond to such a notice by

the Contractor.

The Contractor shall during suspension protect and secure the works or

plant affected at the contractor’s works or elsewhere or at the site, as the

case may be, against any deterioration, loss or damage.

21. Effects of Suspension

21.1 Cost of Suspension

The additional cost incurred by the Contractor in protecting, securing and

insuring the works or Plant and in following the Employer’s instructions

under clause 20 (of this part) and in resumption of the work, shall be

added to the contract Price except that no such addition to the contract

price shall be made if the suspension or deemed suspension is for a

period less than 10 days.

The Contractor shall not be entitled to be paid any additional costs if such

suspension is necessary by reason of a default on the part of the

contractor or for the proper execution, or for the safety of the works or

plant, unless such necessity results from any act or default of the

Employer or in consequence or any of the Employer’s risks.

The Contractor shall not be entitled to additional costs unless he notifies

the Employer of his intention to make such claim, within 10 days after

receipt of the order to suspend progress or delivery or of the date of

deemed suspension (under clause 20) & the order to suspend.

21.2 Payment in Event of Suspension

The Contractor shall be entitled to payment as at the date of suspension

for Plant which has not been delivered to Site if the work on Plant or

delivery of Plant has been suspended for more than 3 months.

A certificate of payment shall be issued on condition that :

a) the contractor has marked the plant as the Employer’s property in

accordance with the Employer’s instructions, and

b) the suspension is not due to the contractor’s default.

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21.3 Prolonged Suspension

If suspension (under clause 20) as per order to suspend has continued for

more than 180 days and the suspension is not due to the Contractor’s

default, the Contractor may give notice to the Employer requiring

permission to proceed with the works within 30 days.

If permission is not granted within that time, the Contractor may treat the

suspension as an omission under relevant clause (of this part)of the

portion it affects, or if the suspension affects the whole of the works,

terminate the contract.

21.4 Resumption of work

If the Contractor chooses not to treat prolonged suspension as an

omission or termination under sub-clause 24.3 (of this part) the Employer

shall upon the request of the contractor, take over the responsibility for

protection, storage, security and insurance of the suspended works and of

the plant which has been delivered to the Site and which is affected by

suspension and the risk of loss or damage thereto shall thereupon pass to

the Employer.

After receipt of permission or an order to proceed, the Contractor shall,

after due notice to the Employer, examine the works and the plant affected

by the suspension. The contractor shall make good any deterioration or

defect in or loss of the works or plant that may have occurred during the

suspension. Cost properly incurred by the contractor which would not

have been incurred but for the suspension shall be added to the contract

price.

The Contractor shall not be entitled to payment for costs incurred in

making good any deterioration, defect or loss caused by faulty

workmanship or materials or by the Contractor’s failure to take the

measures specified in order to suspend.

If the Employer has taken over risk and responsibility for the suspended

works under the sub clause, risk and responsibility shall revert to the

Contractor 15 days after receipt of the permission or order to proceed.

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22 Time for completion

22.1 The Contractor immediately after signing of contract is required to start the

work as per the final activity schedule given by PSTCL. All approvals

required from the owner for this purpose will be sought immediately after

signing of contract. The vendors for equipment will be finalised, equipment

drawings will be submitted for approval without delay. It is expected that

the contractor will commence the construction activity at sites within 2

months and the completion shall be in line with the final activity schedule.

22.2 The receipt of material should be matched with the erection schedule. The

contractor shall provide for proper checks and balances to ensure timely

completion of the turn-key contract.

22.3 The payment against the contract may be proposed to be made against

some loan scheme. The commitment charges levied, if any due to slow

progress of work by the contractor will also be payable by the contractor.

22.4 The project execution shall be carried out by the contractor in a logical

‘Stage-by-Stage’ sequence , so as to complete the work in accordance with

provisions of this specification. However, changes can be made in the otherwise

logical sequence of the construction activities, if necessary and required by the

circumstances e.g. non-availability of clear site etc.

23. Extension of Time for completion

23.1 Causes for Extension of time for Completion

The contractor may claim an extension of time for completion if he delays

in completing the works by any of the following causes:

a) Physical obstructions or conditions which could not reasonably have

been foreseen by the contractor.

b) The failure of the Employer to fulfill any of his obligations under the

contract.

c) Delay by any other contractor engaged by the Employer, affecting this

contract.

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d) Any suspension of the work under clause 20,except when due to the

contractor’s default.

e) The Employer‘s Risks, if & when they constitute the sole reason for the

delay in completion of works.

f) Force Majeure.

23.2 The contractor shall give to the Employer notice of his intention to make a

claim for an extension of time within 15 days of the occurrence of any of

the above cause(s) for such a claim becoming known to the contractor.

The notice shall be followed as soon as possible by the claim with full

supporting details.

23.3 The Employer shall, after due consultation with the Contractor grant the

contractor from time to time, either prospectively or retrospectively, such

extension of time for completion as may be justified and notify the

contractor accordingly.

23.4 The contractor shall be entitled to such extension whether the delay

occurs before or after the Time for completion.

24 Penalty

24.1 If the Contractor fails to comply with the time for completion in accordance

with Clause 29.2 for the whole of works or, for any transmission line works

within the relevant time prescribed by clause 25 then the Contractor shall pay

to the PSTCL a sum equivalent to half percent (0.5%) of the contractor price

as penalty for such default , without prejudice to the PSTCL’s other remedies

under the contract, for each week or part there of which shall elapse between

the relevant time for completion and the date stated in Taking-over Certificate

of the whole of the works or the relevant Section. However, the amount of

Penalty for the contract shall be limited to a maximum of Five percent (5%) of

the total Contract price. The PSTCL may, without prejudice to any other

method for recovery, deduct the amount of such damages from any monies

due or to become due to the contractor. The payment or deduction of such

damages shall not relieve the contractor from his obligation to complete the

works, or from other of his obligation and liability under the contract.

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24.2 There will be a slack of one month on overall time for completion that will not

entail any penalty and will not involve any additional financial implication.

Delay beyond slack period will attract penalty for the period of delay including

slack period.

25. Tests on Completion

25.1 Notice for Tests

The Contractor shall give to the PSTCL a 15 days notice of the date after

which he will be ready to make the tests on completion (the test) unless

otherwise agreed, the tests shall take place within 15 days after the said

date on such day or days as the PSTCL shall notify the contractor.

25.2 Time of Tests

If the PSTCL fails to appoint a time after having been asked to do so, or

does not attend at the time and place appointed, the contractor shall be

entitled to proceed with the tests in his absence. The tests shall then be

deemed to have been made in the presence of the PSTCL and the results

of the Tests shall be accepted as accurate.

25.3 Delayed Tests

If the Tests are being unduly delayed by the Contractor, the PSTCL may

by notice require the contractor to make the tests within 21 days after the

receipt of such notice. The Contractor shall make the Tests on such days

within that period as the contractor may fix and of which he shall give

notice to the PSTCL.

If the Contractor fails to make the Tests within 21 days, the PSTCL may

itself proceed with the tests. All tests so made by the PSTCL shall be at

the risk and cost of the Contractor and the cost thereof shall be deducted

from the contract price. The tests shall then be deemed to have been

made in the presence of the Contractor and the results of the tests shall

be accepted as accurate.

25.4 Facilities for Tests on Completion

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The Contractor, except where otherwise specified, shall arrange such

labour, materials, fuel, water, stores and apparatus as may be reasonably

required to carry out such Tests efficiently.

25.5 Retesting

If the works or any portion thereof fails to pass the Tests, the PSTCL or

the contractor may require such tests to be repeated on the same terms

and conditions. All costs to which the PSTCL may be put by the repetition

of the Tests under this Sub-Clause or under any other clause of this

specification, shall be to the Contractor’s account.

25.6 Consequences of Failure to Pass Tests on compl etion

If the works or any portion thereof fails to pass the tests or the repetition

thereof , the PSTCL after due consultation within the contractor, shall be

entitled to:

a) order one further repetition of the tests under the conditions already

specified, or

b) reject the works or portion thereof in which event the PSTCL shall have

the same remedies against the contractor as are provided under this

specification, or

c) issue a taking over certificate, if the PSTCL so wishes, notwithstanding

that the works are not complete. The contract price shall then be

reduced by such amount as may be agreed by the PSTCL and the

contractor or, failing agreement, as may be determined by arbitration.

25.7 Use by the PSTCL

In considering the results of tests carried out under sub-clauses

mentioned above, the PSTCL shall make allowances for the effect of any

use of the works by the PSTCL on the performance or other

characteristics of the works.

25.8 Test Certificate

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As soon as the works or any portion thereof has passed the Tests, the

PSTCL shall issue a Certificate to the Contractor to that effect.

26 Taking over

26.1 The works shall be taken over by the PSTCL when

they have been completed in accordance with the contract, except

in minor respects that do not affect the use of the works for their intended

purpose, have passed the Tests on completion and taking over certificate

has been issued or deemed to have been issued .

26.2 Taking-Over Certificate

The Contractor may apply by notice to the PSTCL for a Taking-over

certificate not earlier than 15 days before the works will in the Contractor’s

opinion be complete and ready for taking over under sub-clause 26.1

The PSTCL shall within 45 days after the receipt of the contractor’s

application either:

a) issue the Taking-over certificate to the Contractor stating the date on

which the works were complete and ready for taking over, or

b) reject the application giving his reasons and specifying the work

required to be done by the contractor to enable the taking over

certificate to be issued.

If the PSTCL fails either to issue the Taking-Over Certificate or to reject

the Contractor’s application within the period of 45 days he shall be

deemed to have issued the taking over certificate on the last day of that

period.

26.3 Use before taking over

The PSTCL shall not use any part of the works unless a Taking-Over

Certificate has been issued in respect thereof.

If nevertheless the PSTCL uses any part of the works, that part which is

used shall be deemed to have been taken over on the date of such use.

The PSTCL shall on request of the Contractor issue a Taking–Over

certificate accordingly. If the PSTCL uses any part of works before taking

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over the contractor shall be given the earliest opportunity of taking such

steps as may be necessary to carry out the Tests on completion.

26.4 Interference with tests on Completion

If the contractor is prevented form carrying out the Tests on Completion by

an act of the PSTCL without assigning any valid reason, the PSTCL shall

be deemed to have taken over the works on the date when the tests on

completion would have been completed but for such prevention subject to

mutual agreement between the PSTCL & the contractor shall issue a

taking-over certificate accordingly.

The works shall not be deemed to have been taken over if they are not

substantially in accordance with the contract.

If the works are taken over under this clause the contractor shall

nevertheless carry out the tests on completion during the defects liability

period. The PSTCL shall require the tests on completion to be carried out

by 15 days notice and in accordance with the relevant provisions of clause

28.

Any additional costs to which the contractor may have put in making the

tests on completion during the defects liability period, shall be added to

the contract price.

27 Defects after taking over

27.1 Defects Liability Period

The defects liability period will be 18 months from the date of

commissioning of transmission lines on load.

27.2 Making good defects

The contractor shall be responsible for making good any defect in or

damage to any part of the works which may appear or occur during the

effects liability period and which arises from either:

(a) Any defective materials, workmanship or design, or

(b) Any act of ommission of the contractor during the Defects liability

period.

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The Contractor shall make good the defects or damage as soon as

practicable and at his own cost to match the original specification to the

satisfaction of the PSTCL.

27.3 Notice of Defects

If any such defect shall appear or damage occur, the PSTCL shall

forthwith inform the contractor thereof stating in writing the nature of the

defect or damage. The provisions of clause 30 shall apply to all

replacements or renewals carried out by the contractor to remedy defects

and damage as if the said replacements and renewals had been taken

over on the date they were completed to the satisfaction of the PSTCL but

not so as to extend the defects liability period in respect thereof beyond

three (3) years from the date of taking over.

27.4 Extension of Defects Liability period

The Defects Liability period shall be extended by a period equal to the

period during which the works (or that portion thereof in which the defect

or damage to which the clause applies has appeared or occurred) cannot

be used by reason of the defect or damage but not so as (in the case of

any further defect or damage to such portion occurring during any such

extension), to extend the Defects Liability period for the works or that

portion beyond three (3) years from the date of taking over.

When erection or delivery of Plant has been suspended under clause 20,

the contractor’s obligations under this clause shall not apply to any defects

occurring more than three years after it would have been delivered but for

the suspension period.

27.5 Failure to Remedy Defects

If the Contractor fails to remedy a defects or damage within a reasonable

time, the PSTCL may fix a final time for remedying the defect or damage.

If the Contractor fails to do so, the PSTCL may:

a) carry out the work himself or by others at the contractor’s risk and cost,

provided that he does so in a reasonable manner.

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b) The contractor shall pay to the PSTCL the cost of the work carried out

in accordance with the subpara (a) above, within 15 days of receipt of

the notice therefor from the PSTCL, or

c) If the defect or damage is such that the PSTCL has been deprived of

substantially the whole of the benefit of the works or a part thereof, he

may terminate the contract in respect of such parts of the works as

cannot be put to the intended use. The PSTCL shall to the exclusion

of any remedy under clause 45 be entitled to recover from the

contractor all sums paid in respect of such parts of the works together

with the cost of dismantling the same, cleaning the site and returning

plant to the Contractor or otherwise disposing of it in accordance with

the Contractor’s instructions.

27.6 Removal of Defective work

If the defect or damage is such that repairs cannot be expeditiously

carried out on the site, the contractor may with the consent of the PSTCL

remove from the site for purposes of repair any part of the works which is

defective or damaged after furnishing adequate security to the satisfaction

of the PSTCL.

27.7 Further Tests on Completion

If the replacements or renewals are such that they may affect the

performance of the works, the PSTCL may request that Tests on

completion be repeated to the extent necessary. The request shall be

made by notice within 30 days after the replacement or renewal. The

Tests shall be carried out in accordance with Clause 28.

27.8 Right of Access

Until the Defects Liability Certificate has been issued, the contractor shall

have the right of access to all parts of the works and to records of the

working and performance of the works.

Such right of access shall be during the PSTCL’s normal working hours at

the Contractor’s risk and cost. Access shall also be granted any duly

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authorised representative of the contractor whose name has been

communicated in writing to the PSTCL.

Subject to the PSTCL’s approval, the Contractor may also at his own risk

and cost make any tests which he considers desirable.

The aforesaid right of access shall also be subject to the Contractor not

interfering with or affecting adversely the intended use of the works.

27.9 Defects in PSTCL’s Designs.

The Contractor shall not be liable for any defects resulting from designs

furnished or specified by the PSTCL.

27.10 Contractor to Search

The Contractor shall, if required by the PSTCL in writing, search for the

cause of any defect, under the direction of the PSTCL. Unless the defect

is one for which the contractor is liable under this clause, the cost of the

work carried out by the contractor in searching for the cause of the defect

shall be added to the contract price.

27.11 Defects Liability Certificate

When the Defects Liability period for the works or any part thereof has

expired and the contractor has fulfilled all his obligations under the

Contract for defects in the works or that part, the PSTCL shall issue within

28 days to the Contractor a defects Liability Certificate to that effect.

27.12 Exclusive Remedies

Except in the case of Gross Misconduct, and/or latent defect (s) arising

within a period or five year from taking over, the PSTCL’s remedies under

this clause shall be in place of and to the exclusion of any other remedy in

relation to defects whatsoever.

28.0 Variations

28.1 PSTCL’s Right to Vary

The PSTCL may order Variation order to the contractor at any time before

the works are taken over, instruct the contractor to alter, amend, omit, add

to or otherwise vary any part of the works.

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The Contractor shall not vary or alter any of the works, except in

accordance with a variation order from the PSTCL. The Contractor may,

however, at any time propose variations of the works to the PSTCL.

28.2 Variation order Procedure

Prior to any Variation Order under Sub-clause 28.1 the PSTCL shall notify

the contractor of the nature and form of such variation.

As soon as possible after having received such notice, the contractor shall

submit to the PSTCL:

a) a description of work, if any, to be performed and a programme for its

execution, and

b) the Contractor’s proposals for any necessary modifications to the

Programme or to any of Contractor’s obligations under the Contract,

and

c) the contractor’s proposals for adjustment to the contract price.

Following the receipt of the contractor’s submission the PSTCL shall, after

due consultation with the contractor, decide as soon as possible whether

or not the variation shall be carried out.

If the PSTCL decides that the variation shall be carried out, it shall issue a

variation order clearly identified as such in accordance with the

Contractor’s submission or as modified by agreement. The PSTCL and

the Contractor will discuss and to agree to the adjustment of the contract

price.

28.3 Disagreement on Adjustment of the Contract Pri ce

If the contractor and the PSTCL are unable to agree on the adjustment of

the contract price, the adjustment shall be determined in accordance with

the rates specified in the schedule of prices.

If the rates contained in the schedule of prices are not directly applicable

to the specific work in question, suitable rates shall be established by the

PSTCL reflecting the level of pricing in the schedule of prices.

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Where rates are not contained in the said schedule, the amount shall be

such as in all the circumstances reasonable. Due account shall be taken

of any over or under recovery of overheads by the contractor in

consequence of the variation.

The Contractor shall also be entitled to have paid:

a) the cost of any partial execution of the works rendered useless by any

such variation, and

b) the cost of making necessary alterations to plant already manufactured

or in the course of manufacture or of any work done that has to be

altered in consequence of such a variation.

The PSTCL shall on this basis determine the rates or prices to enable

on account payment to be included in certificates of payment.

28.4 Contractor to Proceed

On receipt of a Variation Order, the contractor shall forthwith proceed to

carry out the variation and be bound to these conditions in so doing as if

such variation was stated in the contract.

The work shall not be delayed pending the granting of an extension of the

Time for completion or an adjustment to the Contract price under

preceding clauses.

28.5 Records of Costs

In any case where the contractor is instructed to proceed with a variation

prior to the determination of the adjustment to the contract Price in respect

thereof the contractor shall keep records of the cost of undertaking the

variation and of time expended thereon. Such records shall be open to

inspection/verification by the PSTCL at all reasonable times.

29. Ownership of plant

Plant to be supplied pursuant to the contract shall become the property of

the PSTCL at whichever is the earlier of the following times.

a) When Plant is delivered to Site or.

b) When by virtue of preceding relevant clauses the contractor becomes

entitled to payment of the value of the Plant.

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30. Certificates and payment

30.1 Terms of payment

The following terms of payment shall be followed :

a) For Material : 80% payment of the material including Excise Duty & Sales

Tax will be paid within 30 days on receipt of material in site store & after

verification by the concerned SDO / TLSC. The payment shall be made by

AO/CPC, PSTCL, Patiala on receipt of complete documents from the

supplier and on execution of Indemnity Bond on the prescribed proforma.

The balance 20% payment shall be made within 30 days after the erection

of the equipment duly verified by the concerned Sr.XEN/ TLSC during

measurement of the work.

b) For Erection Services :

90% of the erection price component of the contract shall be paid

within 30 days of submission of erection bill by the contractor to concerned

SDO/ TLSC. The payment shall be made by AO/CPC PSTCL, Patiala

after certification by the concerned Sr.Xen/ TLSC. Balance 10% shall be

paid within 30 days after commissioning & taking over of the transmission

line.

“If the constructions work lags the activity schedu le of the

line, the payment for the material dispatched/ rec eived will be

held up till the required progress in construction is achieved.”

30.2 Delivery and documents

i) Copies of the contractors invoice (4 copies).

ii) Packing list identifying contents of each package (4 copies)

iii) Receipted LR dully verified by concerned SDO/TLSC.

iv) Manufacturer’s/Contractor’s guarantee certificate of quality

v) Copy of Inspection Note / Despatch Instructions.

The above documents should reach the PSTCL within seven days from

the date of shipment to enable the PSTCL to make timely payment to the

contractor.

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30.3 Packing

The Contractor shall provide such packing of the material as is required to

prevent their damage or deterioration during transit to their destination as

indicated in the contract.

The packing, marking and documentation within and outside the packages

shall comply strictly with special requirements as shall be exclusively

provide for in the contract and in any subsequent instructions given by the

PSTCL.

30.4 No claim for Idle Labour and/or over stay char ges

In case the time allowed for carrying out the work (completion period)

extends beyond the specified period for reasons whatsoever, the quoted

rates should remain valid till completion of the entire work. No claim for

compensation for idle labour or over stay charges shall be entertained.

30.5 Issue of Certificate of payment:

Within 21 days after receiving an application for payment, which the

contractor was entitled to make, PSTCL shall issue a certificate of

payment to the contractor showing the amount due.

A certificate of payment, other than Final certificate of payment, shall not

be withheld on account of

a) Defects of a minor character which are not such as to affect the use of

the works, or

b) Any part of the payment applied for being disputed. In such case a

certificate of payment for the undisputed amount shall be issued.

30.6 Corrections to Certificates of Payment.

The PSTCL may in any certificate of payment make any correction or

modification that should properly be made in respect of any previous

certificates.

30.7 Application for Final Certificate of Payment.

The Contractor shall make application to the PSTCL for the final certificate

of payment within 30 days after the issue of Taking –over certificate by the

PSTCL.

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The application for the final certificate of payment shall be accompanied

by a final account prepared by the contractor & reconciled with the

PSTCL. The final account shall give full details of the value of all plants

supplied and work done under the contract together with.

a) Such additions to or deductions from the contract price as have been

agreed, and

b) All claims for additional payment to which the contractor may consider

himself entitled.

30.8 Issue of Final Certificate of Payment:-

The PSTCL shall issue to the contractor, the final certificate of Payment

within 30 days after receiving an application from the contractor.

30.9 Final certificate of payment conclusive

A final certificate of payment shall be conclusive evidence of the value of

the works, that the works are in accordance with the contract and that the

contractor has performed all his obligations under the contract except the

obligations arising during the defects liability period.

Payment of the amount certified in the final certificate of payment shall

be conclusive evidence that the PSTCL has performed all his obligations

under the contract.

Final certificate of payment or payment shall not be conclusive:-

a) to the extent that fraud or dishonesty relates to or affects any matter

dealt with in the certificate, or

b) if any, arbitration or court proceedings under the contract have been

commenced by either party before the expiry of 90 days after the issue

of the final certificate of payment.

c) In the event of any defects being noticed during the defects liability

period.

30.10 Failure to provide drawings:-

Should the contractor fail to provide drawings, diagrams, microfilms or

other information forming part of the works, at the times specified in the

contract, the payment which becomes due to the contractor in accordance

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with the contract will be delayed by a period of time equal to the delay in

providing the information.

31. Claims

31.1 Procedure

In any case where under these conditions, there are circumstances which

the contractor considers entitle him to claim additional payment, the

contractor shall :

a) if he Intends to make any claim for additional payment give to the

PSTCL notice of his intention to make such claim with 30 days after

the said circumstances became known to the contractor stating the

reasons for his claim, and

b) as soon as reasonably practical after the date of such notice submit to

the PSTCL full and detailed particulars of his claim but not later than

180 days after such notice unless otherwise agreed by the PSTCL. In

any event, such particulars shall be submitted no later than the

application for the final certificate of payment. The contractor shall

thereafter promptly submit such further particulars as the PSTCL may

reasonably require to assess the validity of the claim.

31.2 Assessment.

When the PSTCL has received full and detailed particulars of the

contractor’s claim in accordance with sub-clause 34.1 and such further

particulars as he may reasonably have required he shall after due

consultation with the contractor determine whether the contractor is

entitled to additional payment and notify him accordingly.

The PSTCL may reject any claim for additional payment, which does not

comply with the requirement of sub-clause 34.1

32. Currency and Rates of Exchange.

All payments shall be made in Indian Rupees only.

33. Provisional sums

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33.1 A provisional sum shall only be used, in whole or in part in accordance

with the PSTCL’s instructions.

The total sum paid to the contractor shall include only such amounts in

respect of work, supplies or services to which such provisional sum relate

as the PSTCL shall have instructed.

33.2 Ordering work against provisional sums

In respect of every provisional sum the PSTCL may after due consultation

with the contractor order:

a) Work to be executed including goods, materials or services to be

supplied by the contractor. The value of such work executed

determined in accordance with relevant clause(s) of this part of the

specification, shall be paid to be contractor in accordance with clause

30,and

b) goods and materials to be purchased by the contractor, for which

payment will be made in accordance with sub-clause 33.4

33.3 Invoices and Receipts.

The contractor shall, when required by the PSTCL produce quotation

invoices vouchers and accounts or receipts in connection with expenditure

in respect of provisional sums.

33.4 Payment against provisional sums.

For all works executed or goods, materials or service supplied or

purchased by the contractor under sub-clause 33.2 (b), there shall be

included in the sums paid to the contractor the actual price paid or due to

be paid by the contractor.

34. Care of the Works

34.1 Contractor’s Responsibility for the care of th e works

The contractor shall be responsible for the care of the works from the

commencement date until the Risk Transfer Date applicable thereto .

The Contractor shall also be responsible for the care of any part of the

works upon which any outstanding work is being performed by the

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Contractor during the Defects Liability period until completion of such

outstanding work.

34.2 Risk Transfer Date

The Risk Transfer Date in relation to the works is the date of occurrence of

any of the following:

a) the date of issue of the Taking-over certificate, or

b) the date when the PSTCL is deemed to have issued the Taking-Over

Certificate or the works are deemed to have been taken over in

accordance with relevant clauses of this section, or

c) the date of expiry of the notice of termination when the contract is

terminated by the PSTCL or the contractor in accordance with these

conditions.

35. Passing of Risk

35.1 Passing of Risk of loss of or Damage to th e works

The risk of loss of or damage to the works shall pass from the contractor

to the PSTCL on the Risk transfer Date applicable thereto.

35.2 Loss of or Damage Before Risk Transfer Date

Loss of or damage to the works occurring before the Risk Transfer Date

shall:

a) to the extent caused by any of the contractor’s risks, be made good

forthwith by the contractor at his own cost, and

b) to the extent caused by any of the PSTCL’s risks, be made good by

the contractor at the PSTCL’s expense if so required by the PSTCL

within 30 days after the occurrence of the loss or damage. The price

for making good such loss and damage shall be in all circumstances

reasonable and shall be agreed by the PSTCL and the contractor, or in

the absence of agreement, shall be resolved under the Arbitration

Clause.

35.3 Loss or Damage After Risk Transfer Date

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After the Risk Transfer Date , the Contractor’s liability in respect of loss of

or damage to any part of the works shall, except in the case of gross

misconduct, be limited :

a) to the fulfilment of the contractor’s obligations under relevant clause(s)

in respect of defects therein, and

b) to making good forth with loss or damage caused by the contractor

during the Defects Liability Period.

36. Damage to Property and injury to Persons

36.1 Contractor’s Liability

The contractor shall be liable for and shall indemnity the PSTCL against

all losses, expenses and claims in respect of any loss of or damage to

physical property (other than the works), death or personal injury to the

extent caused by :

a) defective design, material or workmanship of the contractor, or

b) negligence or breach of statutory duty of the contractor, his

subcontractors or their respective employees and agents.

36.2 Accidents

The Contractor shall be liable for and shall indemnity the PSTCL against

all losses, expenses or claims arising in connection with the death of or

injury to any person employed by the contractor or his sub-contractors for

the purposes of the works, unless caused by any acts or defaults of the

PSTCL.In the later cases the PSTCL shall be liable for and shall indemnity

the contractor against all losses, expenses and claims arising in

connection therewith.

37 Limitations of Liability

37.1 Liability after Expiry of Defects Liability Pe riod

Except in cases of criminal negligence or willful misconduct.

a) The contractor shall not be liable to the PSTCL, whether in contract, or

otherwise for any indirect or consequential loss or damage, provided

that this exclusion shall not apply to any obligation of the contractor to

pay liquidated damages to the PSTCL.

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b) The aggregate liability of the Contractor to the PSTCL under the

contract shall not exceed the contract price, provided that this limitation

shall not apply to any obligation of the contractor to indemnity the

PSTCL with respect to patent infringement.

37.2 Exclusive Remedies

The PSTCL and the contractor intend that their respective rights,

obligations and liabilities as provided for in these conditions shall alone

govern their rights under the contract and in relation to the works.

Accordingly, the remedies provided under the contract in respect of or in

consequence of :

a) any breach of contract, or

b) any negligence act or omission, or

c) death or personal injury, or

d) loss or damage to any property.

are , save in the case of gross Misconduct, to be to the exclusion of any

other remedy that either may have against the other under the law

governing the contract or otherwise.

37.3 Mitigation of loss or Damage

In all cases the party claiming a breach of Contract or a right to be

indemnified in accordance with the contract shall be obliged to take all

reasonable measures to mitigate the loss or damage which has occurred

or may occur.

38 Insurance

38.1 The Works

38.1.1 All the plant including ,Monopole Foundations, being supplied / ercted by the

Contractor shall be kept completely insured by the contractor at his cost from

the time of despatch from the contractor’s works, upto the completion of

erection and final checking, testing and commissioning at site and taking over

of the transmission line by the PSTCL.

38.1.2 It will be the responsibility of the contractor to lodge, pursue and settle all

claims (for all the plant including monopole foundations) with the insurance

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company in case of any damage, loss, theft, pilferage, fire etc. and the

PSTCL shall be kept informed about it. The Contractor shall replace the

lost/damaged plant including monopole foundations promptly irrespective of

the settlement of the claims by the underwriters and ensure that the work

progress s as per agreed schedules.

38.1.3 Contractor’s Equipment

The Contractor shall insure the Contractor’s equipment for its full

replacement value while in transit to the Site, from commencement of loading

until completion of unloading at the site, while on the site and until unloading

at its return destination against all loss or damage caused by any of the

Contractor’s risks.

38.1.4 Third Party Liability

The Contractor shall insure against liability to third parties for any death or

personal injury and loss of or damage to any physical property including the

property of the PSTCL other than the works arising out of the performance of

the contract and occurring before the issue of the last Defects Liability

Certificate. Such insurance shall be effected before the contractor begins any

work on the Site.

38.1.5 Employees

The Contractor shall insure and maintain insurance against his liability.

38.1.6 General

The insurance cover shall be taken by the Contractor in the name of the

PSTCL who shall authorise the contractor to pursue the claims with the

insurance company.

38.2 General Requirements of Insurance Policies

The Contractor shall :-

a. whenever required by the PSTCL produce the policies or certificates of

any insurance which he is required to effect under the contract

together with receipts for the premiums.

b. Effect all insurance’s for which he is responsible with an insurer and in

terms approved by the PSTCL, and

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c. Make no material alterations to the terms of any insurance without the

PSTCL’s approval. If an insurer makes any material alteration to the

terms the contractor shall forthwith notify the PSTCL, and

d. In all respects comply with any conditions stipulated in the insurance

policies, which he is required to place under the contract.

38.3 Permitted exclusions from Insurance Policies

The insurance cover effected by the contractor in the name of the PSTCL

shall exclude the following:

a. the cost of making good any part of the works which is defective or

otherwise does not comply with the contract.

b. Indirect or consequential loss or damage including any reductions in

the contract price for delay.

38.4 Remedies on the Contractor’s Failure to Insure

If the contractor fails to produce evidence of insurance cover a stated in

subclauses above then the PSTCL may effect and keep in force such

insurance. Premiums paid by the PSTCL for this purpose shall be

deducted from the contract price.

39. Force Majeure.

If at any time During the pendency of the contract/purchase order, if the

performance in whole/part by either party or any obligation there under, is

prevented/delayed by causes arising out of any war, hostility, civil commotion,

acts of the public enemy, sabotage, fire, floods, explosions, epidemics or non-

availability of Government controlled raw-material under order/Instructions of

Central/State Government regulations, strikes, lockouts, embargo, acts of Civil

/Military authorities or any other cases beyond their reasonable control ,

neither of the two parties shall be made liable for loss or damages due to

delay or failure to perform the contract during the currency of Force Majeure

conditions, provided that the happening is notified in writing (with documentary

proof) within 30 days from the date of the occurrence.

The supplies / work shall be resumed under the contract as soon as

practicable after the happening (event) ceases to exist.

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40. Contractor’s Negligence & Default

40.1 Notice of Default

In case of negligence on the part of supplier/contractor to execute the

order/contract with due diligence and expedition and to comply with any

reasonable orders given in writing by the Purchaser in connection with the

Purchase Order/Contract or any contravention in the provisions of the Purchase

order/contract, the Purchaser may give 21 days notice in writing to the

supplier/contractor to make good the failure or neglect or contravention and if the

supplier/contractor fails to comply with the notice within time considered to be

reasonable by the purchaser, he will suspend/terminate business dealings with

the supplier/contractor for a specific period apart from claiming reasonable

compensation/damage, forfeiture of security etc. The action taken under this

clause will be notified to all the purchasing agencies & other Boards.

40.2 Nature of Contractor’s Default

If the contractor :

a) has failed to comply within a reasonable time with a notice sub-clause

40.1, or

b) assigns the contract or subcontracts the whole of the works without the

PSTCL’s written consent, or

c) becomes bankrupt or insolvent, has a receiving order made against

him or compounds with his creditors, or carries on business under a

receiver, trustee or manager for the benefit of his creditors or goes into

liquidation.

The PSTCL may, after giving 21 days notice to the contractor, terminate

the contract and expel the contractor from the site.

Any such expulsion and termination shall be without prejudice to any other

rights or powers of the PSTCL, or the contractor under the contract.

41. Customs and Import duties.

The contractor shall pay any customs, import duties and taxes, on the

contractors equipment, if any, to be imported.

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42. Arbitration:

1. If at any time, any question, dispute or difference, whatsoever, shall arise

between the purchaser and the contractor/supplier, upon or in relation to or in

connection with the P.O. /contract, either party may forthwith give to other,

notice in writing of the existence of such question dispute or difference and

the same shall be referred for sole arbitration of a nominee of the purchaser

who shall give a reasoned/speaking award. The award of the sole arbitrator

shall be final and binding on the parties under the provision of the Indian

Arbitration Act, 1940 and of the rules there-under. Any statutory amendment,

modification or re-enactment thereof for the time-being in force, shall be

deemed to apply to and be incorporated in contract/P.O. It will not be

objectionable if the sole arbitrator is an officer of the PSTCL and he has

expressed his views on all or any of the matters in question of dispute or

difference.

2. Upon every or any such reference, the cost of and incidental to the reference

and award respectively, shall be the discretion of the Sole Arbitrator so

appointed who may determine the amount thereof or direct the same to be

taxed as between solicitor and client or as between party and party and shall

direct by whom and to whom and in what manner the same is to be borne and

paid.

3. The work under the contract shall, if reasonably possible, continue during the

arbitration proceeding and no payments due or payable by the purchaser

shall be withheld on account of such proceedings.

43. Advertising

Any advertising stating the subject of this contract by the contractor in

India or in other foreign countries shall be subject to approval of the

PSTCL prior to the publication.Publication of approved articles,

photographs and other similar materials shall carry acknowledge to the

PSTCL.

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44. Works Appraisal :

If some new firm submits tender which has never supplied the

tendered item to PSTCL earlier, its works appraisal shall be carried out before

opening of Part-III (Price Bid) to ascertain whether the offer of the firm is

technically/commercially acceptable or not. The cost of the works appraisal

shall be born by the firm and the same shall be deposited by the firm within

seven days from the issue of notice in this regard failing which the offer of the

firm shall not be processed further. The charges of Rs. 50,000/- (for firms

located outside Punjab) and Rs. 25,000/- (for firms located inside Punjab)

shall be levied for the purpose. In case the report is negative, these charges

will be repeated.

45 Civil suit/Jurisidiction :

All legal proceedings in connection with this purchase order/contract shall be

subject to the territorial Jurisdiction of the local civil courts at Patiala only.

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PART - 3

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PART- 3 TECHNICAL SPECIFICATIONS

3.1 SCOPE:

3.1.1 This specification covers the Design, fabrication, galvanizing, testing,

inspection before dispatch and delivery of various types of 66 KV

Transmission Lines monopoles, design of foundations, laying of foundations

alongwith supply of complete foundation material , erection of monopoles &

complete stringing & sagging on turnkey basis on the 66 KV double circuit

feeding line with 0.2 sq. inch ACSR (panther) for 66 KV old Power House

Sub-Station Patiala . The Earth Wire, ACSR , Disc Insulators & Hardware

Fittings for Earth Wire & ACSR shall be supplied by PSTCL. The tentative

sketch of the proposed line is enclosed in Part -6 of the specification .

3.1.2 The fabricated steel poles will include base plate with its required

accessories, monopole body (including extensions, if required), Cross Arms,

Ground wire peak etc. The accessories shall include strain plates, D-shackles

with nuts, bolts and washers, U-Bolts with nuts and washers, space washers,

links for providing attachment to the E.W and ACSR , anti climbing devices

and any other equipment/ material / article to complete the works as per the

scope given in this specification.

3.1.3 The monopoles will be fully galvanized. Provision will be made at the Cross

Arm level for fixing phase plates and Bird guards. The holes for fixing the

Earthing bonds at the peak and for grounding the monopoles at bottom or any

other holes, which the purchaser may require, shall be provided at the

convenient locations on the monopoles.

3.2 DESIGN & TESTING :

3.2.1 Fresh design of monopoles as per the requirements of this specification is to

be evolved as per the design details mentioned in Part-4, “Monopole Design

& Data” of this specifications. Every bidder shall submit his own designs

conforming to the requirement of this specification inclusive of all accessories

to complete the monopoles. The supplier shall quote the rate of the

monopoles including all the requisite accessories to complete the monopole.

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After placement of order & supply of detailed design calculation by supplier,

PSTCL may get the design checked from a government institution such as

CPRI Bangalore/PGCIL/CEA etc. The bidder shall attend to all the

observation/deficiencies in the design pointed by such an institution without

any extra cost.

3.2.2 Each monopole shall be got tested as detailed in part 5, “Testing of

Monopoles” of the specification at the test bed of the firm and the same shall

be witnessed by officers of PSTCL. In case the firm does not have its own

test bed, the testing shall be arranged by the firm at the test bed of CPRI /

SERC / R&C at its own cost.

3.2.3 The bidder must have the requisite facility of Design, fabrication,

galvanization and should have adequate experience in this line. In order to

assess the capability of the firm, the data submitted by the firm along with

tender on the Performa attached as Annexure-6 ”SCHEDULE OF FINANCIAL

AND TECHNICAL RESOURCES OF THE BIDDER” shall be referred to. So,

the bidder must attach the same duly filled, otherwise tender shall be

considered as incomplete.

3.3. MATERIALS:

3.3.1 STEEL: The steel to be used shall be conforming to IS-2062 (grade E-350

B0 ) as amended to date or its equivalent International Standards with

minimum Yield Strength of 350 MPa. In case of International Standards,

copies of the same shall be furnished along with the bid in English language.

Procurement of all steel material required for the fabrication shall be arranged

by the supplier at his cost.

The procurement of steel against this tender shall be arranged by the

supplier and progress thereof will be intimated to the purchaser, who

will satisfy itself regarding actual availability a t firm’s works by deputing

any representative of the Board. Similarly, the pro gress of manufacturer

shall also be watched during the progress of the wo rk. The steel

sections required for fabrication should be as per ISS:2062/1999 with

latest amendments .PSTCL reserves the right to insp ect the quality of

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steel . The steel re-rolled by re-rollers shall hav e their stamp. The re-

rollers should have valid ISI certificate for re-ro lling of particular

material.

The manufacturer i.e. the supplier shall maintain complete record

of the raw material for fabrication. The complete r ecord in this regard

shall be verified by Inspectors before carrying out inspection.

PSTCL also reserves the right to conduct stage ins pection to

check fabrication, raw material, galvanising and ot her allied activities

for which the manufacturer should give 15 days adva nce notice for main

activities viz procurement of raw material, fabrica tion and galvanising.

PSTCL shall limit the Price Variation claim of the bidders on account of

steel to the extent the price increase of steel conforming to IS:2062 . The

market fluctuations of steel prices to be procured by the bidders over and

above IEEMA prices of steel shall have to be absorbed by the bidders and

shall not be paid extra.

3.3.2 ZINC:

The contractor shall make his own arrangement for the procurement before

commencement of work of sufficient quantity of Electrolytic Zinc of Proper

quality for galvanizing monopole members. The bidder shall not link the

delivery period with availability/procurement/supply of zinc. The purchaser

shall be at liberty to have samples of zinc used, test checked in any

laboratory at the cost of the bidder and reject the particular supply if it not

found up to requisite standard.

3.3.3 All raw material for fabrication, galvanizing etc. for complete execution of work

shall be stocked in adequate quantities by the bidder to ensure that the

progress of works is not hampered. No extension in delivery time shall be

allowed on the pretext of non-availability or short supply of raw material.

3.4 QUALITY OF STEEL:

The steel used shall be of tested class & quality not in any way inferior to

structural steel conforming to IS:2062 (Gr. E350 B0) as amended to date.

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For all steel supplies, whether from indigenous production or from imported

stocks, it will be the responsibility of the bidder to verify and ensure that

supplies of steel received by him for and used in the fabrication works

covered under this specification are of tested class-I quality in accordance

with the specification mentioned therein and free from blisters, scales,

laminations or other defects. Purchaser may check the quality of steel being

used during fabrication/galvanization.

Any material made from steel of inferior quality and below specifications will

not be accepted by the Purchaser and shall have to be removed and replaced

by the bidder at his own cost on receipt of necessary instructions from the

purchaser’s Inspecting Officer(s).

3.5 TOLERANCES:

1. The tolerances as per IS:1852/1979 or its latest revision would be applicable

for angles, plates & rounds.

2 Fabrication tolerance shall conform to those specified in clause 6.2 to 6.5

of IS:802(Part-II-1978). Tolerance not specified above shall in general

conform to IS:7215/1974 or the latest revision.

3.6 MODEL ASSEMBLIES:

After the formal approval of the design calculations by the Purchaser, Model

Assembly of each type of monopole shall be prepared with reference to

Structural drawing approved by the Purchaser. The Supplier after evolving

part drawings of connections of the assembly will go ahead with Model

Assembly, without waiting for approval of part drawings. After completion of

Model Assembly of a monopole, the Supplier shall give a call to Purchaser

for inspection and approval of the same and Purchaser shall send

Authorized representative/Engineer to check the Model Assembly of the pole

w.r.t Structural drawing/ part drawings within 15 days of the receipt of call.

The Supplier after getting approval of Model Assembly and part drawings, will

proceed for proto testing of each pole and after successful testing shall go in

for mass fabrication of the same. The schedule of putting up Model

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Assemblies for approval should be so adjusted that the delivery of the

material is done as per delivery schedule.

3.7 STRUCTURAL DRAWINGS:

1. After the Model Assembly of the monopole is inspected and approved there

is always likelihood that the Structural drawing supplied by Bidder in the first

instance might not hold good due to some deviation changes or use of

section other than designed one. Bidder is, therefore, required to prepare

fresh Structural Assembly drawings of each monopole member which should

be supplied on reproducible paper to the Purchaser within one month of the

approval granted to Model Assembly otherwise Purchaser will be at liberty to

get prepared such drawings from elsewhere or departmentally for which

charges at market rate shall be computed and deducted from the pending

payments of the Supplier.

The revised structural drawings submitted by the Supplier will be checked and

approved within 15 days of the receipt of the same. Afterward, the Supplier

will supply drawings on reproducible paper in respect of all the monopoles

within another 15 days. These drawings will constitute a part of Contract

Agreement.

2. The structural drawings shall be complete showing design dimensions,

member length, slope factors or triangles, sections size, bend lines, gauge,

diameter, length and number of bolts, spacer washers, sizes of gusset plates,

position of holes etc and relative location of various members.

3. All members shall be clearly shown and respective identification marks

allotted to each member indicate the details of joints and arrangements of

members. Sufficient number of elevating cross section and plan views shall

be presented clearly.

4. The drawings shall be drawn to scale large enough to convey the information

adequately.

5. The connections shall be detailed to minimize eccentricity of the connection.

3.8 BILL OF MATERIAL:

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1. Preliminary bill of material will be prepared by the Supplier before putting up the

Model Assembly which shall be checked for identification mark , size of

member angle/plate, number of pieces for structure and particulars operation or

cutting required for members while inspecting the Model Assembly. Three sets

of BOMs shall be submitted by supplier for getting approval of the Purchaser

which is to be given within 7 days of the receipt of the same.

2. BOM for each type of monopole shall be prepared separately. This shall

indicate grade of steel, mark numbers, section sizes, member lengths, their

calculated weight, number of bolts, nuts and washer along with their size total

quantities required and Structural drawing member. No reduction in weight due to

drilling punching of bolt holes, screw, cuts, clipping, notching, chamfering etc.

shall be made while computing the calculated weight of members.

3.9 WORKMANSHIP AND FINISH:

Workmanship and finish shall be of the highest standard required by the best

modern practices with fabrication tolerance as indicated in this specification.

All members shall be cut to jig and all holes shall be drilled or punched to jig.

All parts shall be carefully cut and holes accurately located so that when the

members are in position the holes will be truly opposite to each other before

being bolted up. All corresponding parts shall be made similar and strictly

interchangeable. The drilling, punching, cutting and bending of all fabrication

steel work shall be such as to prevent any possibility or irregularity occurring

which might introduce difficulty in erection of the monopoles at site.

The bidder should clearly indicate in this tender his ability to comply

with the fabrication tolerance set in this specification and if he is unable to do

so he should indicate fully the proposed departure from this specification in

this respect with justification thereof.

3.10. Bolts and Nuts.

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Material for anchor bolts shall conform to grade 6.8 as per IS 12427 (latest

amendment). Exposed portion of the Anchor bolts shall be galvanized as per

relevant IS.

Material for headed bolts shall be of grade 6.8 and shall be galvanized in

accordance with relevant ISS. Threaded rod shall be of grade 6.8

3.11. Charpy impact requirements.

Structural plates shall meet Charpy impact value of 27J at 0 deg C. Charpy

impact properties shall be determined in accordance with relvant provisions of IS

2062 (2006), latest amendment.

3.12. Weld Material.

The material used for making welds shall be compatible with the parent material,

as defined by relevant ISS related to welding and shall meet the impact

requirements specified above for the lowest toughness requirements of the

plates being joined.

3.13. Detailing.

3.13.1. Typical Details.

Telescoping splices joining sections (slip joints) shall be designed to assure a

minimum lap of 1.5 times the largest inside diameter of the outer section.

Anchor bolts shall be provided with top and bottom templates to form a cage at

job site.

3.13.2. Circumferential welds.

Shaft-to-shaft, pole shaft-to-base plate, and pole shaft-to-flange shall be full

penetration welds.

Arm shaft-to-arm bracket shall be partial penetration groove weld with fillet

overlay, sized to develop the full strength of the shaft.

Other accessories (Iugs and plates for grounding, jacking, climbing and identification)

shall be fillet and/or groove welds sized to develop the loading requirements of the

attachment.

3.13.3. Longitudinal Welds.

Longitudinal welds in outer section of slip joints and within 76.2 mm (3") of a full

penetration weld shall be full penetration. Longitudinal welds shall be a minimum of 60%

penetration in other locations.

3.13.4. Plate Bends.

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The minimum inside radius of plate bends shall be such that cracking does not occur.

Care must be taken to prevent the steel from cracking especially at the free ends of the

bend either during the bending operation or subsequently due to residual stresses.

3.14. FABRICATION.

3.14.1. General.

The Pole manufacturer shall prepare a detailed drawing of the pole and submit it to

PSTCL for for approval. Fabrication shall be performed in strict compliance with

PSTCL's approved detail drawings. Material substitution or deviations from the final

approved drawings shall not be made without written approval from PSTCL.

The manufacturer shall accurately identify all material to assure proper usage.

3.14.2. Pole Shaft.

The pole shaft shall present the most pleasing appearance possible consistent with the

strength requirements in the specification and drawings. Pole shall be continuously

tapered from top to bottom with a uniform slope. No multi-ply steel plates will be allowed

for the pole structure fabrication. Shaft shall be made with number of sections specified

in the Standard Drawings.

The cross section of the pole shall be as specified in the Standard Drawings with all

sides equal.

3.14.3. Pole Slip Joint.

Pole section shall be made with telescopic slip joints for easy assembly either in air or

on the ground at the construction site. Overlapping shall not be less than 1.5 times the

largest inside diameter of the female section.

The taper of each section at a slip joint should match the taper of the adjacent

section to provide proper splice tolerances. No circumferential weld within a shaft

section shall be permitted. Other type of connection will not be permitted.

3.15. MATERIAL PREPARATION.

Edges shall be in accordance with relevant national / international welding standards.

Burrs or sharp notches that may be detrimental to the structure or that pose a safety

hazard shall be removed. Re-entry cuts shall be rounded. Care shall be taken to

prevent separation of the outer surface and reduction of the cross sectional properties

below those required by design. If separation occurs during bending, it shall be repaired

in accordance with relevant national / international welding standards.

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When hot bending is required, heating shall be done evenly over the entire bend area

and shall be of sufficient temperature to minimize separation and necking down of the

cross section. The temperature used in hot bending shall be such that the physical

properties of the steel are not diminished.

3.16. WELDING.

Welding shall conform to the relevant national / international standards. Preheat and

interpass temperature as per standards shall be followed. Welding shall be done by

the shield metal-arc, gas shielded flux core, gas shield metal arc or submerged-arc

processes. Welding electrodes shall be of low hydrogen classification as per

national / international standards, for submerged arc welding.

Care shall be taken in assembling and fitting, and welding shall be controlled to

minimize shrinkage stresses and distortion. AII finished work shall be of good quality

and have a neat appearance without warpage.

Caution shall be exercised to obtain full penetration welds where specified.

When inspection of a weld zone is called for , procedures shall be in accordance with

non-destructive testing procedures of national / international welding standards and the

following additional requirements:

Circumferential and longitudinal welds within the slip joint area of tubular sections shall

be shear wave ultrasonically inspected as per relevant standards.

Longitudinal welds in tubular sections, where visual inspection is not adequate, shall be

magnetic particle or dye penetrant tested.

Attachment welds shall be examined by visual inspection. Magnetic particle or dye

penetrant testing shall be used at questionable area by visual inspection.

3.17 QUALITY CONFORMANCE INSPECTION.

This is intended to eliminate defective materials and components of the steel poles.

Each component shall be inspected for conformance to the fabrication drawings. This

inspection , as per relevant Indian / international standards, shall include, but not be

Iimited to:

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i) Ultrasonic inspection of base plate more than 50mm thick prior to welding for

laminations.

ii) Visual inspection of dimensions to assure that tolerances are met.

iii) visual inspection of bent surfaces for surface separations (supplemented by

magnetic particle inspection wherever required);

iv) visual inspection of bolt holes to assure that they are cylindrical, perpendicular,

free of burrs and without torn or ragged edges;

v) visual inspection of all welds ;

vi) ultrasonic inspection of all full penetration welds

vii) ultrasonic inspection of shaft to base plate weld after galvanizing ;

viii) visual inspection of all structural partial penetration or fillet welds, in questionable

area use of magnetic particle inspection ;

ix) visual inspection of finish;

x) magnetic thickness measurement of finish coatings.

3.18 Monopole Foundations

1.Foundation Types

a) General

These specifications provide general guide lines for construction of foundations for

transmission lines monopoles covered in the tender. The foundation shall be

constructed as per design/drawings to be supplied by the bidder and to be approved

by PSTCL. Reinforced Cement concrete foundations , with concrete level at least

one meter above the ground level , shall be used for all types of monopoles in

conformity with the present day practice followed in the country and the

specifications laid herein. Foundation includes supply of materials such as cement,

reinforcement steel, sand, coarse aggregates etc. Rates quoted for foundations in

appropriate schedule shall include all items of work related to supply and installation

of foundations such as form work, excavation and backfilling, setting, providing

reinforcement etc.

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b) Classifications of Foundations

The foundation designs shall depend upon the type of soil, sub-soil water level and

the presence of surface water which have been classified as follows:

i)Normal Dry Type

To be used for locations where normal dry cohesive or non-cohesive soils are met &

water table is at a depth equal to or more than the width of the foundation below the

foundation level. The bearing capacity of soil for this type of foundation may be

taken as 11 T/ sq m.

ii) Partially submerged

To be used at locations where sub-soil water table is met between 0.75 m to 1.5 m

below the ground level. Upto the dry level the bearing capacity may be taken as 11

T/ sq.m and below that 6 T/sq.m

2) Properties of concrete & Reinforcement.

i) The cement concrete used for the foundations shall be of grade M-25.

ii) All the properties of concrete regarding its strength under compression, tension,

shear, punching and bend etc as well as workmanship will conform to IS:456-1978

(with latest amendments).

ii) The Portland Cement used in concrete shall conform to IS:269-1967.

iii) The Pozzolena cement used in concrete shall conform to IS:1489-1976.

iv) Concrete aggregates shall conform to IS:383-1970

v) The water used for mixing concrete shall be fresh, clean and free from oil, acids

and alkalies, organic materials or other deleterious substances. Potable water is

generally preferred.

vi) Reinforcement shall conform to IS:432-1966 for M.S. bars and hard drawn steel

wires and IS:1139-1966 and IS:1786-1966 for deformed and cold twisted bars

respectively. All reinforcement shall be clean and free from loose mill scales, dust,

loose rust, and coats of paint, oil or other coatings, which may destroy or reduce

bond. Contractor shall supply, fabricate and place reinforcement too shapes and

dimensions and indicated or as required to carry out the intent of drawings and

specifications. Only one type of steel shall be used for the design.

3) Unit rates and measurements

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i) The bidders are required to furnish unit rates in the Price Schedule.

ii)The scope of work for foundation per monopole shall include excavation, setting,

concreting, reinforcement, if any, timbering & shoring, shuttering, dewatering,

stock-pilling, dressing, curing, backfilling the foundation after concreting with

excavated/borrowed earth (irrespective of leads) and consolidation of earth,

carriage of surplus earth to the suitable point of disposal as required by the

Employer or any other activities related to completion of foundation works.

iii) No payments will be made for wire required for binding the reinforcement chairs,

bolsters and spacers, as the cost of these is deemed to be included in the unit

rate quoted for the item of reinforcement.

3.19 Construction of Monopole Foundations

a)Excavation

1. Excavation work must not be started until the monopole schedule and profile has

been approved by the Employer.

2. The excavation wall shall be vertical and the pit dimensions shall be such as to

allow a clearance of 150 mm on all sides from the foundation pad. The Contractor

should ensure clearance of 150 mm from the foundation pad for quality work. All

excavation shall be protected so as to maintain a clean subgrade. Any sand, mud,

silt or other undesirable materials which may accumulate in the excavated pit shall

be removed by the Contractor before placing concrete. The water table shall be kept

0.5m below the footing level for 24 hrs.from the last hour of concrete is placed.

3. No extra charge shall be admissible for the removal of the fallen earth in the pit,

when once excavated. Shoring and timbering/ shuttering as approved by authorized

representative of the Employer shall be provided by the Contractor when the soil

condition is so bad that there is likelihood of accident due to the falling of earth.

4. The foundation work shall be done correctly in accordance with standard methods

at the exact location and alignment and precisely at correct levels with the help of

setting template and levelling instrument. The foundation work will be carried out in

the presence of Employer’s representative available at site and for which adequate

advance intimation shall be given to the Employer by the Contractor. All precautions

shall be taken that foundations once finally set are not disturb. If these are disturbed

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due to any reasons the same shall be re-set in the presence of Employer’s

representative without any extra cost.

b) Setting templates & equipment

Foundation setting templates and all other related equipment shall be arranged by

the contractor at his cost for all types of monopoles.

c) MIXING, PLACING AND COMPACTING OF CONCRETE

1.The concrete shall be mixed in a mechanical mixer. However, in case of difficult

terrain hand mixing may be permitted at the discretion of Employer. In case of hand

mixing 10% extra cement shall be used without any extra cost. The water for mixing

concrete shall be fresh, clean and free from oil, acids and alkalies. Saltish or

blackish water shall not be used.

2. Mixing shall be continued until there is uniform distribution of material and the mix

is uniform in colour and consistency, but in no case the mixing be done for less than

two minutes. Normally mixing shall be done close to the foundation, but in case it is

not possible, the concrete may be mixed at the nearest convenient place. The

concrete shall be transported from the place of mixing to the place of final deposit as

rapidly as practicable by methods, which shall prevent the segregation or loss of any

ingredient. The concrete shall be placed and compacted before setting commences.

3. Form boxes shall be used for casting all type of foundations. The concrete shall

be laid down in 150 mm layers and consolidated well, so that the cement cream

works upto the top and no honey-combing is left in the concrete. The mechanical

vibrator shall be employed for compaction of the concrete. However, in case of

difficult terrain, manual compaction may be permitted at the discretion of

Employer. After concreting the chimney portion to the required height, the top

surface should be finished smooth with a slight slope towards the outer edge, to

drain off any rainwater falling on the coping.

4. In wet locations, the site must be kept complete dewatered, both during the

placing of the concrete and for 24 hours thereafter. There should be no

disturbance of concrete by water during this period.

5. After the formwork has been removed if the concrete surface is found to be

defective, the damage shall be repaired with rich cement and sand mortar to the

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satisfaction of the Employer’s representative before the foundation pits are

backfilled at no extra cost.

d) Back-Filling and Removal of Templates

1. After opening of form work and removal of shoring and timbering, if any,

backfilling shall be started, after repairs, if any, to the foundation concrete.

Backfilling shall normally be done with excavated soil, unless it consists of large

boulders/stones, in which case the boulders shall be broken to a maximum size of

80 mm. At such locations where borrowed earth is required for backfilling, this shall

be done by the Contractor at his own cost, irrespective of lead.

2.The backfilling materials should be clean and free from organic or other foreign

materials. The earth shall be deposited in maximum 200 mm layers, leveled and

wetted and tampered properly before another layer is deposited. Care shall be taken

that the backfilling is started from the foundation ends of the pits, towards the outer

ends. After the pits have been backfilled to full depth, the stub template may be

removed.

3. The backfilling and grading shall be carried to an elevation of about 75 mm above

the finished ground level to drain out water.

e) Curing

The concrete after setting for 24 hours shall be cured by keeping the concrete

wet continuously for a period of 10 days after laying. The pit may be back filled

with selected earth sprinkled with necessary amount of water and well

consolidated in layers not exceeding 200 mm of consolidated thickness after

minimum period of 24 hours and thereafter both the backfilled earth and exposed

top shall be kept wet for the remainder of the prescribed time of 10 days. The

uncovered concrete above the backfilled earth shall be kept wet by providing

empty cement bags dipped in water fully wrapped around the concrete for curing

and ensuring that the bags are kept wet by the frequent pouring of water on

them.

3.20 Monopole Erection, Stringing and Installation of L ine Materials

a) General

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1. The details of the scope of erection work shall include the cost of labour, all

tools and plants and all other incidental expenses in connection with

erection and stringing work.

2. The Contractor shall be responsible for transportation of all the materials to

be provided by the Contractor as per the scope of work to site, proper

storage and preservation at their own cost till such time the erected line is

taken over by the Employer. The Contractor shall be responsible for

transportation, proper storage, safe custody, loss or damage of all supplied

items for incorporation in the lines and shall maintain and render proper

account for all such materials at all times.

3. All the material which is in scope of PSTCL shall be issued from the

PSTCL stores to the Contractor (for which required indemnity bond shall

be given by the Contractor on the prescribed format given elsewhere in

this specification). The Contractor shall be responsible for transportation

of all the materials to be provided by the Employer as per the scope of

work to site, proper storage and preservation at their own cost till such

time the erected line is taken over by the Employer.

4. Contractor shall set up his own stores along the line at his own cost and

the exact location of such stores shall be discussed and agreed to

between the Contractor and the Employer. The employer shall not be

liable for any unpaid rents of the space taken for storing of material or any

damage or liability arising out of such arrangement.

b) Treatment of Minor Galvanising Damage

In case any minor damage to galvanising is noticed, the same shall be

treated with zinc rich paint (commercial grade) (having at least 90% zinc

content) before erection.

c) Assembly

The method followed for the erection of monopoles, shall ensure the points

mentioned below:

(a) Straining of the members shall not be permitted for bringing them into

position.

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(b) Before starting erection of an upper section, the lower section shall be

completely assembled in accordance with approved drawings to prevent

any mishap during monopole erection.

(c) Monopole shall be fitted with number plate, danger plate, phase plate,

circuit plate and anti climbing device as described.

d) Tightening and Punching of Bolts and Nuts

All nuts shall be tightened properly using correct size spanner/torque wrench. Before

tightening, it will be seen that filler washers and plates are placed in gaps between

members wherever applicable bolts of proper size and length are inserted, and

spring washers are inserted wherever required. The threads of bolts projecting

outside the nuts shall be punched at their position on the diameter to ensure that the

nuts are not loosened in course of time. If during tightening a nut is found to be

slipping or running over the bolt threads, the bolt together with the nut shall be

replaced.

e) Insulator Hoisting

Suspension insulator strings shall be used on suspension monopoles and tension

insulator strings on angle and dead end monopoles. These shall be fixed on all the

monopoles just prior to the stringing. Damaged insulators and fittings, if any, shall

not be employed in the assemblies. Before hoisting, all insulators shall be cleaned in

a manner that will not spoil, injure or scratch the surface of the insulator, but in no

case shall any oil be used for the purpose. Torque wrench shall be used for fixing

different line materials and their components, like suspension clamp for conductor

and earthwire etc.

f) Handling of Conductor and Earthwire The Contractor shall be entirely responsible for any damage to the monopoles or

conductors during stringing. While running out the conductors, care shall be taken

that the conductors do not touch or rub against the ground or objects, which could

cause scratches or damages to the strands. The conductors shall be run out of the

drums from the top in order to avoid damage due to chafing. Immediately after

running out, the conductor shall be raised at the supports to the levels of the clamps

and placed into the running blocks. The groove of the running blocks shall be of

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such a design that the seat is semi-circular and larger than the diameter of the

conductor/earthwire and it does not slip over or rub against the sides. The grooves

shall be lined with hard rubber or neoprene to avoid damage to conductor and shall

be mounted on properly lubricated bearings.

The running blocks shall be suspended in a manner to suit the design of the cross

arm. All running blocks, especially those at the tension end, will be fitted on the

cross-arm with jute cloth wrapped over the steel work and under the slings to avoid

damage to the slings as well as to the protective surface finish of the steel work. In

case suspension, or section monopoles are used even for temporary terminations, if

this be unavoidable, they shall be well guyed and steps shall be taken by the

Contractor to avoid damage. Guying proposal alongwith necessary calculations shall

be submitted by the Contractor to Employer for the approval. Proper T&P shall also

be made available to the Employer by the Contractor for checking the tensions in the

guy wires. The drums shall be provided with a suitable braking device to avoid

damages, loose running out and kinking of the conductor. The conductor shall be

continuously observed for loose or broken strands or any other damage. When

approaching end of a drum length, at least three coils shall be left when the stringing

operations are to be stopped. These coils are to be removed carefully, and if another

length is required to be run out, a joint shall be made as per the recommendations of

the manufacturers.

Repairs to conductors, if necessary, shall be carried out during the running out

operations, with repair sleeves. Repairing of conductor surface shall be done only in

case of minor damage, scuff marks etc. keeping in view both electrical and

mechanical safe requirements. The final conductor surface shall be clean smooth

and without any projections, sharp points, cuts, abrasions etc.

Conductor splices shall be so made that they do not crack or get damaged in the

stringing operation. The Contractor shall use only such equipment/methods during

conductor stringing which ensures complete compliance in this regard.

Derricks shall be used where roads, rivers, channels, telecommunication or

overhead power lines, railway lines, fences or walls have to be crossed during

stringing operations. It shall be seen that normal services are not interrupted or

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damage caused to property. Shut down shall be obtained when working at crossing

of overhead power lines. The Contractor shall be entirely responsible for the proper

handling of the conductor, earthwire and accessories in the field.

The sequence of running out shall be from top to downwards i.e. the earthwire shall

be run out first, followed by the conductors in succession. Unbalances of loads on

monopoles shall be avoided as far as possible.

The proposed transmission line may run parallel for certain distance with the existing

Transmission lines, which may remain, energised during the stringing period. As a

result there is a possibility of dangerous voltage build up due to electromagnetic and

electrostatic coupling in the pulling wire, conductors and earthwires which although

comparatively small during normal operations can be severe during switching. It

shall be the Contractor’s responsibility to take adequate safety precautions to protect

his employees and others from this potential danger.

All the expenditure on account of the above work is deemed to be included in the bid

price and no extra payment shall be made for the same.

g) STRINGING OF CONDUCTOR AND EARTHWIRE

The stringing of the conductor shall be done by standard stringing method.

After being pulled, the conductor/earthwire shall not be allowed to hang in the

stringing blocks for more than 96 hours before being pulled to the specified sag.

The stringing of Conductor shall be done as per initial stringing chart provided by the

Employer.

h) JOINTING

All the joints on the conductor and earthwire shall be compression type, in

accordance with the recommendations of the manufacturer for which all necessary

tools and equipment like compressors, dies, processes etc. shall have to be

arranged by the Contractor. Each part of the joint shall be cleaned by wire brush to

make it free from rust or dirt etc. and properly greased with anti corrosive compound

if required, and as recommended by the Contractor before the final compression is

done with the compressors.

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All joints or splices shall be made at least 30 metres away from the structures. No

joints or splices shall be made in spans crossing over main roads, Railways, small

rivers with tension spans. During compression or splicing operation the conductor

shall be handled in such a manner as to prevent lateral or vertical bearing against

the dies. After pressing the joint the aluminium sleeve shall have all corners

rounded, burrs and sharp edges removed and smoothened.

During stringing of conductor to avoid any damage to the joint, the Contractor shall

use a suitable protector with mid span compression joints in case joints are to be

passed over pulley blocks/aerial rollers. The size of the groove of the pulley shall be

such that the joint alongwith protection can be passed over it smoothly.

I) Sagging-in-Operation

The conductor shall be pulled upto the desired sag and left in running blocks for

atleast one hour after which the sag shall be re-checked and adjusted, if necessary

before transferring the conductors from the running blocks to the suspension

clamps. The conductors shall be clamped within 36 hours of sagging in.

The sag will be checked in the first and the last span of the section in case of

sections upto eight spans and in one intermediate span also for sections with more

than eight spans. The sag shall also be checked when the conductors have been

drawn up and transferred from running blocks to the insulator clamps.

The running blocks, when suspended from the transmission structure for sagging

shall be so adjusted that the conductors on running blocks will be at the same height

as the suspension clamp to which it is to be secured.

At sharp vertical angles, the sags and tensions shall be checked on both sides of the

angle, the conductor and earthwire shall be checked on the running blocks for

equality of tension on both sides. The suspension insulator assemblies will normally

assume vertical positions when the conductor is clamped.

Tensioning and sagging operations shall be carried out in calm weather when rapid

changes in temperatures are not likely to occur.

j) Tensioning and Sagging of Conductors and Earthwi re

The tensioning and sagging shall be done in accordance with the approved stringing

charts before the conductors and earthwire are finally attached to the monopoles

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through the earthwire clamps for the earthwire and insulator strings for the

conductor. The ‘Initial’ stringing chart shall be used for the conductor and ‘final’

stringing chart for earthwire should be employed for this purpose. Dynamometers

shall be employed for measuring tension in the conductor and earthwire. The

dynamometers employed shall be periodically checked and calibrated with the

standard dynamometer.

k) Clipping In

Clipping of the conductors in position shall be done in accordance with the

recommendations of the manufacturer. Conductor shall be fitted with Preformed

Armor Rods where it is made to pass through suspension clamps.

The jumpers at the section and angle monopoles shall be formed to parabolic shape

to ensure maximum clearance requirements.

Fasteners in all fittings and accessories shall be secured in position. The security

clip shall be properly opened and sprung into position.

l) Fixing of Conductor and Earthwire Accessories

Vibration dampers for conductor & earthwire and other conductor & earthwire

accessories which are in bidder’s scope of supply, shall be installed by the

Contractor as per the design requirement and respective manufacturer’s

instructions within 24 hours of the conductor/earthwire clamping. While installing

the conductor and earthwire accessories, proper care shall be taken to ensure that

the surfaces are clean and smooth and no damage shall occur to any part of the

accessories.

m) Replacement

If any replacements are to be effected after stringing and tensioning or during

maintenance , monopole members / sections shall not be removed without

reducing the tension on the monopole with proper guying or releasing the

conductor. If the replacement of cross arms becomes necessary after stringing,

the conductor shall be suitably tied to the monopole at tension points or transferred

to suitable roller pulleys at suspension points.

The quantity of conductor and earthwire shall be worked out and provided as per

following norms.

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(a) Quantity of Conductor = Line length as per detailed / check survey x

No. of phases (3) x No. of circuits.

(b) Quantity of Earthwire = line length as per detailed / check survey.

For other line materials, i.e. Disc Insulators, Hardware and Accessories for

Conductor and Earthwire, the actual quantity incorporated on transmission line shall

be made available.

The Contractor shall be required to return to the Employer empty Conductor and

Earthwire drums and other such material to PSTCL. Wastage of 1% will be allowed

on Conductor & Earth Wire for stringing & sagging.

n) Final Checking, Testing and Commissioning

After completion of the works, final checking of the line shall be done by the

Contractor to ensure that all the foundation works, monopole erection, and

stringing have been done strictly according to the specifications and as approved

by the Employer. All the works shall be thoroughly inspected keeping in view of

the following main points:

(i) Sufficient backfilled earth is lying over each foundation pit and it is

adequately compacted.

(ii) Concrete chimneys and their copings are in good finely shaped

conditions.

(iii) All the monopole members are correctly used, strictly according to final

approved drawing and are free of any defect or damage, whatsoever.

(iv) All bolts are properly tightened and punched/tack welded.

(v) The stringing of the conductors and earthwire has been done as per the

approved sag and tension charts and desired clearances are clearly

available.

(vi) All conductor and earthwire accessories are properly installed.

(vii) All other requirements to complete the work like fixing of danger plate,

phase plate, number plate, anti climbing deviceetc. are properly installed.

(viii) Wherever required it should be ensured that revetment is provided.

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(ix) The original bill of material, drawings of all monopoles & foundations are

submitted to the Employer for reference and record.

(x) The insulation of line as a whole is tested by the Contractor by providing

his own equipment, labour etc. to the satisfaction of the Employer.

(xi) All monopoles are to be properly grounded as per requirements of the

specification.

(xii) The line is tested satisfactorily for commissioning purpose.

3.21 General Technical Conditions

The following provisions shall supplement all the detailed technical specifications

and requirements brought out herein. The Contractor’s proposal shall be based on

the use of materials complying fully with the requirements, specified herein.

a) Engineering Data

The furnishing of engineering data by the Contractor shall be in accordance with the

Schedule as specified in the Technical Specifications. The review of these data by

the Employer will cover only general conformance of the data to the specifications

and not a thorough review of all dimensions, quantities and details of the materials,

or items indicated or the accuracy of the information submitted. This review by the

Employer shall not be considered by the Contractor, as limiting any of his

responsibilities and liabilities for mistakes and deviations from the requirements,

specified under these specifications.

All engineering data submitted by the Contractor after review by the Employer shall

form part of the Contract document.

b) Drawings

In addition to those stipulated in clause regarding in general conditions, the following

also shall apply in respect of Contractors drawings.

All drawings submitted by the Contractor including those submitted at the time of Bid

shall be with sufficient detail to indicate the type, size, arrangement, dimensions,

material description, bill of materials, weight of each component, break-up for

packing and shipment, fixing arrangement required, the dimensions required for

installation and any other information specifically requested in these specifications.

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Each drawing submitted by the Contractor shall be clearly marked with the name of

the Employer, the specification title, the specification number and the name of the

Project. All titles, noting, markings and writings on the drawings shall be in English.

All the dimensions should be to the scale and in metric units.

The drawings submitted by the Contractor shall be reviewed by the Employer as far

as practicable within 21 days and shall be modified by the Contractor if any

modifications and/or corrections are required by the Employer. The Contractor shall

incorporate such modifications and/or corrections and submit the final drawings for

approval within ten days. Any delays arising out of failure by the Contractor to rectify

the drawings in good time shall not alter the contract completion date.

The drawings submitted for approval to the Employer shall be in quadruplicate. One

print of such drawings shall be returned to the Contractor by the Employer marked

"approved/approved with corrections". The Contractor shall thereupon furnish the

Employer additional prints as may be required alongwith one reproducible in original

of the drawings after incorporating all corrections.

The work shall be performed by the Contractor strictly in accordance with these

drawings and no deviation shall be permitted without the written approval of the

Employer, if so required.

All manufacturing, fabrication and erection work under the scope of Contractor, prior

to the approval of the drawings shall be at the Contractor’s risk. The Contractor may

make any changes in the design which are necessary to conform to the provisions

and intent of the Contract and such changes will again be subject to approval by the

Employer.

The approval of the documents and drawings by the Employer shall mean that the

Employer is satisfied that:

(a) The Contractor has completed the part of the Works covered by the

subject document (i.e. confirmation of progress of Work).

(b) The Works appear to comply with requirements of Specifications.

In no case the approval by the Employer of any document does imply

compliance with all technical requirements nor the absence of errors in

such documents.

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If errors are discovered any time during the validity of the Contract, then

the Contractor shall be responsible of their consequences.

Copies of drawings returned to the Contractor will be in the form of a print with the

Employer’s marking.

The following is the generic list of the documents and drawings that are to be

approved by the Employer:

(a) Detailed survey report and profile drawings showing ground clearance

and monopole locations.

(b) Monopole schedule for individual monopole locations.

(c) Bill of material of monopoles and shop drawings.

(d) Soil investigation report.

c) Design Co-ordination

The Contractor shall be responsible for the selection and design of appropriate

material/item to provide the best co-ordinated performance of the entire system.

The basic design requirements are detailed out in this Specification. The design

of various components, sub-assemblies and assemblies shall be so done that

facilitates easy field assembly and maintenance.

d) Design Review Meeting

The Contractor will be called upon to attend review meetings with the Employer

during the period of Contract. The Contractor shall attend such meetings at his

own cost at Patiala or at mutually agreed venue as and when called for.

e) Packing & Marking

All the materials shall be suitable protected, coated, covered or boxed and crated to

prevent damage or deterioration during transit, handling and storage at Site till the

time of erection. The Contractor shall be responsible for any loss or damage during

transportation, handling and storage due to improper packing.

Each package shall be legibly marked by the Contractor at his expenses showing

the details such as description and quantity of contents, the name of the consignee

and address, the gross and net weights of the packages, the name of the Contractor

etc.

3.22 Erection Conditions

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The following shall supplement the conditions already contained in the other parts of

these specifications and documents and shall govern that portion of the work on this

Contract to be performed at Site.

a) Regulation of Local Authorities and Statutes

The Contractor shall comply with all the rules and regulations of local authorities

during the performance of his field activities. He shall also comply with the Minimum

Wages Act, 1948, the payment of Wages Act and of EPF act (all of the Government

of India) and the rules made there under in respect of any employee or workman

employed or engaged by him or his Sub-Contractor.

All registration and statutory inspection fees, if any, in respect of his work pursuant

to this Contract shall be to the account of the Contractor. However, any registration,

statutory inspection fees lawfully payable under the provisions of the statutory laws

and its amendments from time to time during erection in respect of the transmission

line, ultimately to be owned by the Employer, shall be to the account of the

Employer. Should any such inspection or registration need to be re-arranged due to

the fault of the Contractor or his Sub-Contractor, the additional fees to such

inspection and/or registration shall be borne by the Contractor.

b) Contractor’s Field Operation

The Contractor shall keep the Employer informed in advance regarding his field

activity plans and schedules for carrying-out each part of the works. Any review of

such plan or schedule or method of work by the Employer shall not relieve the

Contractor or any of his responsibilities towards the field activities. Such reviews

shall also not be considered as an assumption of any risk or liability by the Employer

or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work

reviewed. The Contractor shall be solely responsible for the safety, adequacy and

efficiency or tools and plants and his erection methods.

c) Progress Report

Appropriate visual charts shall accompany the monthly progress report detailing-out

the progress achieved on all erection activities as compared to the schedules. The

report shall also indicate the reasons for the variance between the scheduled and

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actual progress and the action proposed for corrective measures, wherever

necessary.

d) Facilities to be Provided by the Contractor

The Contractor shall provide all the construction equipment, tools, tackle and

scaffoldings required for construction, erection, testing and commissioning of the

transmission line covered under the Contract.

The Contractor shall provide necessary first-aid facilities for all his employees,

representatives and workmen working at the site.

e) Fire Protection

The work procedures that are to be used during the erection shall be those, which

minimise fire hazards to the extent practicable in line with applicable laws, rules &

regulations.

3.23 Security, Materials Handling and Storage

a) The Contractor shall have total responsibility for all equipment and materials in his

custody, stored, loose, semi-assembled and/or erected by him at Site.

b) For all the supplies the Contractor shall be solely responsible for any shortages or

damages in transit, handling and/or in storage and erection at Site. Any demurrage,

wharfage and other such charges claimed by the transporters, railways etc. shall be

to the account of the Contractor.

3.24 Construction Management

Time is the essence of the Contract and the Contractor shall be responsible

for performance of his Works in accordance with the specified construction

schedule. If at any time, the Contractor is falling behind the schedule for reasons

attributable to him he shall take necessary action to make good for such delays by

increasing his work force or by working overtime or otherwise to accelerate the

progress of the work and to comply with schedule and shall communicate such

actions in writing to the Employer, satisfying that his action will compensate for the

delay. The Contractor shall not be allowed any extra compensation for such action.

3.25 Work and Safety Regulations

1 The Contractor shall ensure safety and well being of all the workmen,

materials plant and equipment belonging to him or to the others, working at

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the Site and of Public at large. The Contractor shall comply with all safety

norms, rules & regulations as per Law / relevant legislations and as deemed

necessary by the Employer.

2. If the Contractor does not take all safety precautions and/or fails to comply with

the Safety Rules as prescribed under the applicable law for the safety of the

equipment, plant and personnel and the Contractor does not prevent hazardous

conditions which may cause injury to his own employees or employees of other

Contractors, or Employer or any other person at Site or adjacent thereto, the

Contractor shall be responsible for payment of compensation to the Employer as

per the following schedule:-

Fatal injury or Rs. 1,00,000/- Accident causing Death Major injuries or Rs. 20,000/- accident causing 25% per person or more permanent disability.

The above compensation will be applicable for death/ Injury to

any person whosoever.

Permanent disability shall have the same meaning as indicated in

Workmen’s Compensation Act. The compensation mentioned above shall

be in addition to the compensation payable to the workmen/employees

under the relevant provisions of the Workmen’s Compensation Act and

rules framed there under or any other applicable law as applicable from

time to time. In case the Employer is made to pay such compensation, the

Contractor will be liable to reimburse the Employer such amount (s)

addition to the compensation indicated above.

3.26 MANDATORY CONDITION

The bidder or the authorised representative must visit the site of works

and its surroundings and obtain himself at his own responsibility and

expense, all information regarding terrain of the proposed lines, line route,

general site characteristics, crossings, accessibility, infrastructure details

and the factual position in respect of existing foundations/substations for

coordination purpose. The bidder is essentially required to furnish a

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certificate in support of his having visited the site and acquainted himself

fully with the related conditions as per above, without which his tender will

not be considered.

The employer will assist the interested bidder to see and inspect the

site of works. For this purpose bidders are requested to contact the

following office:

CHIEF ENGINEER/TL,

Design Directorate Transmission,

B-2, Shakti Vihar, PSTCL,

Patiala.

3.27 GALVANISING

1. All parts of the monopole members shall be hot dip galvanized after

fabrication and the cost of the same shall be included in the price quoted by

the bidder for galvanized monopole. No extra cost for increase in weight of

the galvanized monopole structures due to galvanizing shall be paid.

2. All material shall be fully fabricated before galvanizing according to IS:802

(Part-II-1978 with latest amendments, if any)/latest ASTM /ASCE standards.

In particulars, galvanizing of the structure members shall conform to IS:4759

with latest amendments. No machine or shop work, die work etc will be

allowed after galvanizing.

3. The galvanizing coating shall be sufficient thickness and of not less than 650

gms of Zinc per square meter of surface. The galvanizing shall consist of

continuous coating of the Zinc of uniform thickness and so applied that it

adheres firmly to all surfaces of the steel and will give the proper protection to

steel after erection. Galvanising shall be free from all defects which will affect

its service. The finished surface shall be clean smooth and free from such

imperfections as flux, ash and dross inclusions, bare patches, black spots,

pimples, lumpiness, runs, rust strains, bulky white deposits and blisters (the

same terms as defined in IS:2629-1985 as amended to date). Before being

galvanized, the steel shall be thoroughly cleaned of all paints, grease, rust

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scale or such other materials as may interfere with the proper binding of Zinc

smelter with the steel by employing accepted methods used in the process of

Hot dip galvanizing it self & shall not adversely effect the mechanical

properties of the coated material.

4. The galvanized coating shall not flake or be loosened from the steel when

struck squarely with chisel faced Hammer.

5. The tests shall be made on the galvanizing from time to time on as many

samples as may be considered necessary or min. as per IS:4759-1979 at one

time. The Supplier/fabricator shall supply without charge, the samples and

equipment necessary to carryout the tests without any extra cost. The

galvanising in all respect shall conform to the tests specified in IS:2633( as

amended to date) and IS 6745-1972(as amended to date).The bidder shall

clearly state in his tender the facilities available at his works to carry out the

specified tests.

6. Each bidder shall state his Hot dip galvanizing arrangement, indicating the

size of galvanizing bath and maximum out put of the galvanizing plant. In fact

each bidder shall give, as per Annexure-6, schedule of financial and technical

resources. Bidder must have a galvanizing tank at his works to facilitate hot

dip galvanising of longest member of any monopole covered in the scope in a

single dip. The bid of bidder having inadequate tank dimensions shall be out

rightly rejected.

3.28 STRAIN PLATES:

The strain plates for dead ending or stringing of conductors and groundwire

on the monopoles is designed for a strength not less than that of the ACSR

Panther and ground wire of size 7/2.24 mm as per IS:12776-1989 as the case

may be which they are to hold. The thickness of Strain plates should be

provided with necessary control holes for fixing on earthing clips.

3.29 LADDER/STEP BOLTS

Each monopole shall be provided with dia 16 mm ladder/Step bolts

staggered in both flanges of one of the legs. The ladder / step bolts are

required to be spaced not more than 45 cms. apart starting from 3 m above

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ground level The supply quantity of ladder step bolts required for each type of

structure shall be worked out and indicated on the final structural drawings of

monopoles.

3.30 MARKING

Each separate member of monopole shall be given an identification number

to be shown on the Assembly drawing for each type of monopole alongwith a

mark of Supplier. Each individual member shall be stamped with the typed

letters of the monopole to which it belongs, followed by its identification

number as shown on the Assembly drawing. Identical parts shall have the

same identification number and absolutely interchangeable. The monopole

type letter and member identification number shall be stamped into the steel

member in letters and figures approx.3/4 inch. deep, before being galvanized

in such a manner so as to ensure that marks are visible after galvanizing and

remain permanent.The marks shall be readily traceable

3.31 PLACE OF MANUFACTURE

The bidder shall state the place of manufacture and will give complete

address and location of his factory, workshop, drawing/design office and

commercial premises.

3.32 STANDARDS

1. The design,manufacturing, fabrication, galvanising, testing, erection

procedure and materials used for manufacture and erection of monopoles,

design and construction of foundations shall conform to the following Indian

Standards (IS)/International Standards which shall mean latest revisions, with

amendments/changes adopted and published, unless specifically stated

otherwise in the specification. In the event of supply of material to Standards

other than specified, the Bidder shall confirm in his bid that these Standards are

equivalent to those specified. In case of award, salient features of comparison

between the Standards proposed by the Contractor and those specified in this

document will be provided by the Contractor to establish their equivalence.

2. The material and services covered under these specifications shall be

performed as per requirements of the relevant standards/codes (with latest

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revision) referred hereinafter against each set of equipment and services. Other

Internationally acceptable standards which ensure equal or higher performance

than those specified shall also be accepted.

Sr. No. Indian Standards

Title International & Internationally recognized Standards.

1. IS:209-Rev

Specification for Zinc. ISO/R/752-1968 ASTM B6

2. IS:2062-1992

Steel for general structural purpose.

3. IS:269-1976

Ordinary rapid hardening & low heat Portland Cement.

ISO/R/597-1967

4. IS:383-1970

Coarse and find aggregates from natural sources for concrete.

CSA A23.1/A 23.2

5. IS:432-1966

(Part I&II)

Mild steel and medium tensile bars and hard drawn steel wire for concrete reinforcement.

BS-785-1938 CSA-G-30

6. IS:456-1978

Code of practice for plain and reinforced concrete.

ISO/3893-1977

7. IS:800-1962

Code of practice for use of structural steel in general Building construction.

CSA S 16.1

8. a) IS:802

b)IS:802 (Part-II)-1978

c) IS:802 Part-III-

Code of Practice for use of structural steel in overhead transmission Line:

Part 1: Load and Permissible stresses.

Code of Practice for use of structural steel in overhead transmission line:

Fabrication, Galvanising, Inspection and packing.

Code of Practice for use of structural steel in overhead transmission line monopoles:

IEC 826

ASCE 52

BS 8100

ACSE 52

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1978 Testing. ASCE 52

9 IS:808 Dimensions for Hot Rolled steel Beam, Column channel and Angle sections.

10 IS:875 Code of practice for design loads (other than earthquakes) for Buildings & structures.

11. IS:1139-1966

Hot rolled mild steel, medium tensile steel and high yield strength deformed bars for concrete reinforcements.

CAN/CSA

G 30.18

ASTM A615.

12. IS:1367-1967

Technical supply conditions for threaded fasteners.(First Revision).

13. IS:1489-1976

Portland Pozzolena Cement. ISO/R/863-1968

14. IS:1786-1966

Cold twisted steel bars for concrete reinforcement.

15. IS:1893-1965

Criteria of Earthquake resistant design of structures.

IEEE 693

16. IS:2016-1967

Plain Washers ISO/R/887-1968. Ansi B 18.22.1

17. IS:2131-1967

Method of Standard penetration test for soils.

ASTM D 1883.

18. IS:2251-1982

Danger Notice Plates.

19. IS:2629-1966

Recommended practice for hot dip galvanising of iron & Steel.

ASTM A 123 CAN/CSA G 164

20. IS:2633-1972

Method of testing uniformity of coating of zinc coated articles.

ASTM A 123 CAN/CSA G 164.

21 IS:3043-1972

Code of Practice for earthing (with amendment No. 1 &2).

22. IS:3063-1972

Single Coil Rectangular Section spring washers for bolts, nuts, screws.

DIN-127-1970

23. IS:4091- Code of practice for design ASCE/ IEEE

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1967 and construction of foundation for transmission line monopoles and poles.

691

24. IS:5358-1969

Hot dip galvanized coatings on fasteners.

ASTM A 153 CAN/CSA G 164.

25. IS:5613(Part-II/Sec-1)1976

Code of practice for Design, installation & maintenance of overhead power lines(Section-1: Designs).

ASCE 52.

26. IS:5613 (Part-II/Sec-2)-1976

Code of practice for Design, installation & maintenance of over head power lines(Section 2: installation & Maintenance).

27. IS: 6610-1972

Specification for heavy washers for steel structures.

28. IS:6639-1972

Hexagonal bolts for steel structures.

ASTM A 394 CSA B 33.4

29. IS:6745-1972

Methods for determination of weight of zinc coating of zinc coated iron and stel articles.

ASTM A90

30. Indian Electricity Rules-1956/ Electricity Act-2003.

31. Publication No.19(N)/700-1963

Regulation for Electrical Crossing of Railway Tracks.

32. IS:8500-1977

Specification for weldable structural steel(Medium and High strength qualities).

BS:4360

Dy.CE/Trans.(D), For CE/TL, PSTCL, Patiala.

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PART 4

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PART-4

MONOPOLE DESIGN & DATA

1.CONDITION :

The monopoles are to be designed for 220KV double circuit lines with vertical

formation for 200mm2 Aluminium Area ACSR Panther and one no. 7/2.24 mm GSS

earth wire at the top. Monopoles shall also be designed suitable for stringing single

circuit on one side of the monopole. The monopoles are to be designed conforming

to reliability level 1 of IS:802 (Part-I/Sec.-I) 1995 for a ruling span of 150m for the

details mentioned in following paras & as per the general arrangement provided in

the sketches enclosed (Annexure-3&4). The steel sections considered for design

should conform to IS:2062 (Yield Strength 350 MPa).

2. TYPE OF MONOPOLES

The two nos. monopole types proposed are as detailed below :-

A) Tangent Monopoles P-2o

(To be designated as ‘XP’ type monopoles)

Suspension monopoles for use on straight run and also for line deviation upto

2o with normal ruling span. The base width of this monopole be restricted to

600 mm.

B) 90o Angle Monopoles P-90o

(To be designated as ‘ZP’ type monopoles)

Large angle monopoles with tension insulator strings for use on line deviation

upto 90o with normal span and for longer spans with smaller angles subject to

adequate ground clearance. These monopoles will also be used as dead end

monopoles, and at Switchyards with no angle of deviation on the monopole

on line side & upto 15o angle on slack span (gantry) side. The base width be

restricted to 1.0 meters.

3. WIND PRESSURE :

These monopoles are to be provided in Punjab. The area falls under

wind zone 4 as per IS:802 (Part-I/Sec.-1)-1995. So for calculating wind

pressure, the Risk Co-efficient of 1 applicable to this wind zone alongwith

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Terrain Roughness Co-efficient of 1.00 is to be considered. The Terrain

category, as per IS, for Punjab region is 2.

In view of above the design wind pressure Pd as per Table 4 of IS:802-

(Part-I/Section-I)-1995 is 701 N/m2 . All wind loads are to be calculated

accordingly.

3.1 Wind Span & Weight Span :

The following wind spans and weight spans shall be adopted for the design of all

types of monopole structures.

i) Normal span : 150m ii) Wind span : 1.1x150 (Normal condition)

: 0.6x1.1 x 150(Broken wire condition)

iii) Weight span : Normal condition Broken wire condition Max.: 1.5 x 150 315 m

3.2 Broken Wire Condition :

The following broken wire conditions shall be assumed in the design of

monopoles :-

Suspension Monopole XP (0-2o)

Any one phase or ground wire broken, which ever is more stringent

Large Angle tension monopoles/ dead end monopoles ZP (0-90o /DE)

Any 3 phases broken on the same side and same span or any 2 of the phases & one ground wire broken on the same side & same span, whichever combination constitutes the most stringent condition

3.3 Strength Factors Related to Quality :

To account for the reduction in strength due to dimensional tolerance of the

structural sections and the steel used for fabrication will be of minimum

guaranteed yield strength. The estimated loads shall be increased by a factor

of 1.02.

3.4 Loads on Monopoles :

3.4.1 Classification of Loads :

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Transmission lines are subjected to various loads during their life time. These

loads are classified into three distinct categories, namely

a) Climatic Loads : related to the reliability requirements.

b) Failure containment Loads : related to security requirements.

c) Construction & Maintenance Loads : related to safety requirements.

a) Climatic Loads :

These are random loads imposed on monopole, insulator string, conductor &

ground wire due to action of wind on transmission line & do not act

continuously. Climatic loads shall be determined under either of the following

climatic conditions whichever is more stringent :

1) 100 percent design wind pressure at every day temperature (32oC) or 2) 36 percent design wind pressure at minimum temperature (minus

2.5oC) b) Failure Containment Loads :

These loads comprise of :

1) Anti cascading Loads &

2) Torsional & Longitudinal Loads

c) Anti Cascading Loads :

Cascade failure may be caused by failure of items such as insulators,

hardware, joints failures of major components such as monopoles,

foundations, conductor due to defective material or workmanship or from

climatic overloads sometimes from casual events such as misdirected

aircraft, avalanches, sabotage etc. The security measures adopted for

containing cascade failures in the line is to provide angle monopoles at

specific intervals which shall be checked for anti cascading loads

d) Torsional & Longitudinal Loads :

These loads are caused by breakage of conductors and/or ground wire. All

the monopoles shall be designed for these loads for the number of

conductor(s) and or ground wire considered broken as per provisions of this

specification.

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NOTE : The mechanical tension of conductor/ground wire is the tension

corresponding to 100 percent design wind pressure at everyday temperature

or 36% design wind pressure at minimum temperature after accounting for

drag co-efficient & gust response factor.

e) Construction & Maintenance Loads :

These are loads that are imposed on monopoles during constructions &

maintenance of transmission lines.

3.5 Slenderness Ratio :

Slenderness ratio for members shall be computed in accordance with

IS:802 (Part-I)/Section-II)-1992.

3.6 Computation of Loads & loading combinations: The computation of loads is to

be done in line with relevant provisions/ sections of IS 802- 1992 (latest

amendment)

3.7 Anti Cascading checks.

i) Suspension monopoles shall be checked for narrow front wind with a wind

speed of 1.5 of basic wind speed.

ii) Angle monopoles shall be checked for the following anti cascading

conditions with all the conductors & ground wire intact only on one side of

the monopole.

a) Transverse load: These loads shall be taken under no wind condition.

b) Vertical Load: These loads shall be the sum of weight of conductor/ground

wire as per weight span of intact conductor/ground wire, weight of

insulator strings and accessories.

c) Longitudinal Loads : These loads shall be the pull of conductor/ground

wire at every day temperature & no wind applied simultaneously at all

points on one side with zero degree line deviation.

3.8 Tension Limits :

Conductor/ground wire tension at everyday temperature & without external

load, should not exceed the following percentage of the ultimate tensile

strength of the conductor :

Initial unloaded tension 35 percent

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Final unloaded tension 25 percent.

provided that the ultimate tension under everyday temperature & 100 percent

design wind pressure or minimum temperature & 36 percent design wind

pressure does not exceed 70 percent of the ultimate tensile strength of the

conductor/ground wire.

4. Foundation Design :

The detailed foundation design will be evolved by the bidder and submitted to

PSTCL with the bid. PSTCL reserves the right to get the same checked by

any third agency. Since the monopoles are proposed to be provided on

the road divider having aprx. width of one meter, t he width of the

foundations above ground level shall not exceed one meter for tangent /

straight poles & 1.5 m for the angle poles. Further, the dimensions of the

base pad of the foundations may also be kept as minimum as possible.The

bearing capacity of soil shall be taken as 11 T/sqm.

5. Monopole Configuration :

The monopole configuration shall be conforming in general to the out line

diagrams enclosed.

6. Electrical Clearances :

i) Ground Clearances: The minimum ground clearance from the bottom of

the conductor shall not be less than 7 M for 66KV Monopoles at the

maximum sag condition at maximum temperature and still air. The total

height upto X-arm shall be equal to ground clearance (+) Max. Sag of 2.5 m

( as the poles are to be designed for low tension) (+) Length of Suspension

String and for angle monopoles ground clearance (+) max. sag of 2.5 m (as

the poles are to be designed for low tension) (+) 4% of Max sag to cover

creepage & stringing errors.

ii) Live Metal Clearance :

The following minimum clearances between the live parts, monopole &

cross arm members shall be as under :

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Swing Clearance in mm

1. Single Suspension Insulator

String Nil 15o 30 o 45 o

915 915 760 610

2. Tension String (Single/Double)

Nil 915

3. Jumpers Nil 10 o

20 o

915 915 610

4. Between conductors Vertical Horizontal

2000 3500

Length & weight of a string insulator to be considered for design purposes

A) For 66KV Suspension Monopoles :

Length in mm Approx. Wt. Single suspension having 4 units of string insulators 70 KN EMS strength

Max. 564 Min. 596

20 Kg

B) For 66 KV Tension Monopoles :

160 KN EMS Strength Length in mm Approx. Wt. Single tension no. of units 5 of string insulators 90 KN EMS strength

Max. 705 Min. 745

25 Kg

All the clearances are to be maintained as per I.E. Rules/ISS:5613, latest

amendment.

Clearance shall be checked both for single suspension & double suspension

string

iii) Angle of Protection :

The angle of shield by the line joining the center line of the earth wire & top

power conductor in still air at monopole supports to the vertical line shall be

30o.

iv) Mid Span Clearance between Earth wire & Power Conductor is to be kept

more than the clearance at monopole. The earth wire sag shall be not more

than 90 percent of the corresponding sag of power conductor under minimum

temperature condition for normal span for the entire specified. The mid span

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clearance shall be reckoned as direct distance between earth wire & top

power conductor.

7. Design Temperature :

The following temperature range for the conductors & ground wires shall be

adopted for the line design.

Min. temperature = (-) 2.5oC

Max. temperature for conductor 75oC

For ground wire max. temperature exposed to sun 53oC

Every day temperature = 32oC

8. Sag & Tension:

Sag & Tension for conductor and earthwire shall be made in accordance with

the relevant provision of IS 5613 (Part 2/Sec-I) 1985 for following

combinations:

i. At- 2.50 C with 36% Full Wind pressure after accounting for drag and gust

response factor.

ii. At 320C with Full Wind pressure after accounting for drag co-efficient and

gust response factor.

9. Technical Particulars of Ground Wire ( with late st amendments)

1) Voltage Level – 66 KV

2) Material of Earth wire – Galvanised Steel

3) No. of Earth wires – One

4) Stranding/wire diameter – 7/2.24mm

5) Total sectional area – 54.55/mm2

6) Overall diameter – 6.72mm

7) Approx. Weight – 220 Kg/km

8) Calculate dc resistance at 20 deg.C – 6.52 ohms/Km

9) Min. UTS - 28.82 KN

10) Modules of elasticity – 19361 Kg/mm2

11) Co-efficient of linear expansion – 11.5x10-6/deg.C

12) Max. allowable temperature –53 deg.C

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10. Technical Particulars of Conductors (As per IS: 398 (Part-2):1996, with latest

amendment)

Code Name of Conductor : ACSR Panther

No. of conductor/Phase : ONE

Stranding/Wire diameter : 30/3mm AL+7/3mm St.

Total sectional area : 261.5mm2

Overall diameter : 21.00mm

Approx. Weight : 974 kg/km

Calculated d.c. resistance at 20 deg. C : 0.1390 Ohm/km

Min. UTS : 89.67 kN

Modulus of elasticity : 80 GN

Co-efficient of linear expansion : 17.80x10+6/deg. C

Max. allowable temperature : 75 deg. C

11. Structure Design: Structures shall be designed so that member unit stress does

not exceed the yield point stress of the material. The ratio of major axis of tubular

diameter to wall thickness shall be such that local buckling does not govern member

design.

12. Deflection : Structure deflection under maximum load condition including over load

factors shall be no more than 5 % of the structure height.

13. Pole Shape : Cross section of the pole shall be 12 sided polygon and shall be

tapered from top to the base. Cross arm member shall be of polygonal cross section with

taper and shall conform to PSTCL's general arrangement drawings. The strength of the

attachment of cross arms to the columns shall be sufficient to develop the full capability

of the cross arm. Members requiring more than one length of tubular section shall be

constructed by telescoping the sections together with sufficient overlap to develop the full

strength of the member. Minimum overlap shall be 1.5 times the maximum inside

diameter of outer section at the telescopic joint. Rigging accessories, insulator

attachment plates, ladder, lugs for bolted steps and lighting brackets, and hand line

attachment shall be welded to the structure.

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14. Structural Analysis.

Elastic methods of analysis shall be used. Stability shall be provided for the structure as

a whole and for each structural element. The load effects resulting from the deflected

shape of the structure and individual elements shall be considered during design.

The analysis shall include all structural members in their actual manufactured geometry

and sizes.

The structural design of the pole shall be done using proper design software.

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ANNEXURE-A Drawings & Data

a) Drawings & Data to be submitted by the bidder :

i. Fully dimensioned line diagram alongwith electrical clearance of each monopole including Dimensioned line diagrams of extension.

ii. Various loadings calculated for evolving monopole design in a tabulated form for NC & BW condition for every condition of design.

iii. Sag tension calculation in tabulated form.

iv. Loading diagram/Tree for all monopoles under different working condition. v. Dimensioned drawing of Anti climb devices.

vi. Plate / rolled sheet sections to be used.

vii. Foundation design calculations & fully dimensioned line diagrams.

b) Drawings & Data to be submitted on award of cont ract :

i) Detailed design calculations based on the complete analysis by space frame method alongwith analytical method.

ii) Tabulation of stresses under different conditions & calculations for maximum permissible stresses for various members / sections employed in the monopoles & cross arms complete with the following information: a) Member reference for identification on diagrams and calculations. b) Aggregate loads, compressive and tensile with factors of safety, based

on loadings specified under different conditions. c) Permissible crippling load. d) Number & size (s) of bolt(s) provided. e) Net Area of section. f) Permissible tensile load. g) Aggregate cross-sectional area of bolts. h) Shearing stress on bolts i) Bearing stress on bolts.

iii) Detailed design calculations & detailed drawings of the foundations. iii) STRUCTURAL DRAWINGS:

Provisional Structural Drawings and bill of material of each type of monopole shall be furnished. C) After Monopole Testing:

After the successful monopole testing the following details/drawings have to be submitted for approval: i) Erection drawing/structural Drawings:

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Erection drawings shall be furnished in respect of each type of monopole and shall show assembled diagram of structures, clearly indicating the position of each member and the quantity and the size of bolt for each joint. Foundation drawings shall be furnished in respect of each type of monopole giving all the relevant details about steel , concrete , foundation bolts & base plate etc. ii) Bill of material:

Complete B.O.M. for each type of monopole shall be submitted with the erection drawings indicating each part number, quantities required for one monopole, section thickness, length, calculated weight, fabrication process done on each member / section and relevant design drawing reference. The BOM shall also include the list of accessories required to complete the structure. iii) Bolt & Washer schedule:

Bolts & washers schedule shall list the number of bolts and washers required per monopole, alongwith the sizes and lengths of bolts and number, type of size of washers. iv) The designer shall also prepare a sag template for max. span lengths of 200 m & 300 m showing the sag curve of conductor for 750C nil wind condition and –2.50 C and 36% of full wind condition condition after considering drag and gust response factor for 0.2Sq. inch ACSR Panther with ruling span of 150m and similar curve for 7/2.24mm GSS Wire. In case of GSS Wire the max. temperature to be considered in 530C. These be given on reproducible paper/tracing. The stringing charts i.e. Sag Vs Span, tension Vs span chants for different temperatures varying from 150C to 450C in steps of 50C for use of stringing of ACSR Panther Conductor. These are also to be given on reproducible paper/Tracing. vii) The monopole spotting charts for both types of monopoles on ACSR Panther Conductor are to be furnished.

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PART 5

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PART-5 TESTING OF MONOPOLES

5.1 General : All standard tests, including quality control tests in accordance with relevant

IS / ASTM / ASCE shall be carried out. The black monopole of each type shall be

subjected to design and destruction tests by applying tests equivalent to the

specified maximum, in manner approved by the purchaser (i.e PSTCL). The

monopoles shall withstand these tests without showing any sign of failure or

permanent distortion in any part. Thereafter the monopoles may be subjected to

destruction by increasing the loads further in an approved manner till they fail. No

part of any monopole subject to test shall be allowed to be used in the work. The

price will be quoted after allowing rebate for the scrap value for the monopole

material which will be retained by the supplier.

In case of premature failure, the monopoles shall be retested. The supplier

shall provide facilities to the owner or their representatives for inspection of materials

during manufacturing stage and also during testing of the same.

The supplier shall submit to the owner for approval, his detailed programme

and proposal for testing monopoles showing the methods of carrying out the tests

and manner of applying the test loads. After the owner has approved the test

procedures and programmes, the contractor will intimate the owner about carrying

out of the tests at least 10 day in advance of the scheduled date of tests during

which the owner will arrange to depute his representative to be present at the time of

carrying out the tests. Six copies of the test reports shall be supplied.

5.2 MONOPOLE TESTING PROCEDURE

A) Each type of monopole to be tested shall be a full scale proto type black

monopole and shall be erected vertically on rigid. The monopole erected on test bed

shall not be out of plumb by more than 1 in 360.

B) CALIBRATION OF MEASURING INSTRUMENTS

All measuring instruments shall be calibrated in systematic manner with the

help of Universal Testing Machine or by standard weights. In case the calibration is

done with the use of UTM, the UTM shall be periodically (once in every six months)

calibrated by an external third party. The calibration shall, before commencing the

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test on each monopole be done up to the maximum anticipated load to be applied

during testing. Calibration curves for the instruments shall be drawn and the test

load be corrected accordingly.

5.3 LOAD AND DEFLECTION MEASUREMENTS

All loads shall be measured through a suitable arrangement of strain devices

or by using weights. Positioning of strain devices shall be such that the effect of

pulley friction is eliminated. In case the pulley friction can not be avoided, the same

shall be measured by means of standards weights and accounted for in the test

loads.

Monopole deflections under load shall be measured by suitable procedure at

the top cross arm level on the front sides of the transverse faces. Deflection

readings shall be recorded for the before load, ‘load on’ and ‘load off’ conditions.

5.4 TESTING PROCEDURE DETAILS :

The testing procedures shall be in accordance with the relevant ISS / ASTM /

ASCE codes & standards.

5.4.1 SEQUENCE OF TEST LOADING CASES :

Sequence of test loading cases shall be pre-determined. The choice of the

test sequence shall largely depend upon simplification of the operations necessary

for carrying out the test programme.

5.4.2 DETAILS OF TESTS :

Test 1 : (Brokenwire Condition) Security and Safety Conditions as well as Anti

cascade condition.

Under this conditions (all conditions involving longitudinal loads in addition to

the transverse and vertical loads) all the transverse and vertical loads are first

increased to about 100%. Longitudinal loads are then increased in steps of 50%-

75%-90%-95% of the ultimate loads. At all stages of loading it shall be ensured that

the transverse and vertical loads are not less than the values for corresponding step

of the longitudinal load. At each step the loads are maintained for two minute and

the deflections are noted. All loads are then increased to 100%. At this final 100%

loading stage, monopole is observed for 5 minutes and deflections are noted. the

monopole is required to withstand these loads without showing any failure. After

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every test the loads are brought down and deflection readings are taken for no load

condition.

Test 2 : (Normal Condition) Reliability Condition :

These loads are applied as far as possible simultaneously at all points in

steps of 50-75-90-95%. The waiting period of two minute shall be maintained at

each step.

The waiting period at the final 100% loading stage shall be 5 minute.

Through out the process of loading under all tests, the monopole shall be

closely observed for any visual sign of deformation. Whenever, such deformation is

observed, the loads shall be brought down and remedial measures shall be taken.

Test 3 : Destruction Test :

In continuation to test 2, after the final waiting period, the transverse loads

only are increase in step of 5% till the failure occurs. The point of failure is detected

from the sudden drop of load indication in the instrument dials in the Control Room.

5.4.3 SPECIAL REQUIREMENTS

i) The test monopole shall be black made up of Steel conforming to IS-2062

(Grade E-350 B0) (latest amendment).

ii) During the process of monopole test, when a number of tests have been

completed satisfactorily and a failure occurs as a subsequent test, the

design reviewed will be and monopole will be reinforced with a member of

higher strength as required. The reinforced monopole will be put to test

again and subjected to balance tests, unless the failure is of major nature,

which will require all the tests to be repeated, or as mutually agreed

between the Purchaser and the Supplier.

i) Application of Loads on test monopole

As considered in design.

5.4.4 CHECK FOR MECHANICAL STENGTH OF MONOPOLE

The structure is considered to be satisfactory if it is able to support the

specified ultimate loads for 5 minutes as stipulated in 4.4.3 with no visible local

deformation after unloading (such as bowing, buckling) and no breakages of

elements of constituent parts.

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5.5 TEST REPORT

The report shall include the following :

a) The type of tested monopole

b) The name and address of the monopole manufacturer

c) The name and address of the client.

d) The dates and location of testing.

e) The name of persons present during the tests.

f) A list of various assembly and shop drawings relating to the monopole

tested, including any modification of the drawings referred to.

g) A dimensioned line diagram of the monopole showing the various load

points and directions of loading to be applied and table with the specified

load.

h) Diagram showing the rigging arrangement used to apply the test loads.

i) Brief description of the test facility including the number, location, range

and calibration charts or tables of every load transducer, as well as the

accuracy of the equipment used to measure the test loads.

j) One table per test, showing the loads required at the various points on the

structure and for the various loading steps.

k) One table per test, showing the various deflection values which may have

been recorded.

l) In the case of failure :

i) a table showing the maximum loads applied to the structure, just

before the collapse.

ii) a brief description of the failure ; and

iii) the dimensional and mechanical characteristics of the failed elements.

m) A certain number of photographs, showing the whole of the structure and,

possibly, details of the failure.

Dy.C.E / Trans.(D), For CE/TL, PSTCL, Patiala.

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PART 6

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ANNEXURE –1

PRICE SCHEDULE

The proforma corresponding to each item must be filled invariably alongwith

the detailed tender. If any item is not applicable that must be filled with word n.a.

The interpretation of this office shall be final, if information of any item is left blank:

Tender Enquiry No: STQ-1007

Name of the bidder & address:

A. SUPPLY PART (All rates to be given in Indian Rupees)

1 2 3 4 5 6 7 8 9 6

SI. No.

Item Description Unit Qty. (tentativ

e)

Unit Ex-works price

including packing & forwarding

charges forming part of

production cost

Excise Duty @ ….

CST /

VAT @ …

Any other tax

applicable to be specified

Unit freight &

insur. charges

FOR destination rate

1.0 Design, Testing, Fabrication, galvanising and supply of following types of monopoles & their parts, including base plates, bolts & nuts including foundation bolts, step bolts , hangers, D-shackles, etc., as per scope of work given in the specification , constituting complete functional unit alongwith accessories such as Danger Plates, No. Plates, Phase Plates (set of three), circuit plates (set of two), ACD , Bird guards etc. as per the requirements of the

a. Monopole type XP(0 -2 deg) Nos. 13

b. Monopole type ZP (0-90 deg)

Nos. 3

Charges for any other item required for foundation laying, erection, stringing & sagging may be

included in the table B for Installation / Erection charges.

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( B ) INSTALLATION/ ERECTION PART :

1 2 3 4 5 7 9

SI. No.

Item Description Unit Qty (tentative)

Unit Installation / Erection Charges

Service tax

Total Installation /

Erection Charges

1.0 Check survey Kms 2.25

2.0 Erection of following types of monopoles, their parts complete with bolts and nuts, base plate etc including tack welding of bolts & nuts and supply and application of zinc rich primer and any other work related to erection as per the details given in the specification alongwith accessories such as Danger Plates, No. Plates, Phase Plates (set of three), circuit plates (set of two), ACD , Bird guards etc. as per the requirements of the

Nos.

a. Monopole type XP(0-2 deg) Nos. 15

b. Monopole type ZP (0-90 deg) Nos. 4

3.0 Excavation, Concreting , supply & placement of reinforcement steel(including all associated works related to foundation for Nominal Concrete Mix (M-25) as per the requirements of the specification alongwith pipe type earthing

a. For Monopole type XP(0 -2 deg) i) Normal Dry Type ii) Partially Submerged type

Per loc.

14 1

b. For Monopole type ZP (0-90 deg) i) Normal Dry Type ii) Partially Submerged Type

Per loc.

3 1

9.0 Installation of insulator strings complete with necessary hardware, installing & stringing of conductor including fixing of conductor fittings, installing & stringing of earthwire including fixing of earthwire fittings

(a) Double Circuit Line ( ie one no. EW & 6 Nos. ACSR)

Kms 2.25

(b) Single Circuit Line (ie one no. EW & 3 Nos. ACSR) **

Kms 2.25

** In case the line is strung for one circuit ini tially Important Notes:

1. The prices must be quoted on above proforma. 2. Unit Freight & Insurance Charges must be quoted in part A “Supply Part” of the Price Schedule. 3. The quantities mentioned in the Price Schedule are tentative and may change after check survey.

The prices for the complete work shall be worked out accordingly on the basis of unit prices quoted by the bidder / offered to the firm in the Order.

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Annexure -2

PERFORMA OF BANK GUARANTEE FOR BID GUARANTEE

(To be stamped in accordance with stamp Act) The non-Judicial stamp paper should be in the name of issuing bank

Ref: …………………….. Bank Guarantee No……………… Date: ……………………………… To Chief Engineer/TL, PUNJAB STATE TRANSMISSION CORP. Patiala –147001. Dear Sirs, In accordance with your tender enquiry No. …………………..… M/s ……………………… having its Registered/Head office at ……………………………… (hereinafter called the ‘Bidder’) wish to participate in the said tender enquiry and you, as a special favour have agreed to accept an irrevocable and unconditional Bank Guarantee for an amount of Rs. ………………………………. Valid upto ………………………… on behalf of the Bidder in lieu of the Bid deposit required to be made by the bidder, as a condition precedent for participation in the said tender enquiry. We, the …………………………….. Bank at ………………………….. having our Head Office at ………………………….. (local address) guarantee and undertake to pay immediately on demand by PUNJAB STATE TRANSMISSION CORP. the amount of ………………………………………………………….……………………………… ………………………………………………..(in words & figure) without any reservation, protest, demur and recourse any such demand made by said ‘Owner’ shall be conclusive and binding on us irrespective of any dispute or difference raised by the Bidder. This guarantee shall be irrevocable and shall remain valid upto an including ………………………………………….. if any further extension of this guarantee is required, the same shall be extended to such required period on receiving instructions from M/s …………………………………………………………….. on whose behalf this guarantee is issued.

In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this …………………… day of …………………….. at ………………………… Witness ………………………………… ……………………………… (Signature) (Signature) ………………………………… ……………………………… (Name) (Name) ………………………………… ………………………………

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Official Address) (Designation with Bank Stamp) Annexure –3

Page 1 of 2

PERFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE

(To be stamped in accordance with stamp Act) Ref: …………………….. Bank Guarantee No……………… Date: ……………………………… To Chief Engineer/TL, PUNJAB STATE TRANSMISSION CORP. Patiala –147001. Dear Sirs, In consideration of PUNJAB STATE TRANSMISSION CORP., (hereinafter referred to as the ‘Owner’ which expression shall unless repugnant to the context or meaning thereof include its successors, administrators and assigns) having awarded to M/s …………………………………………….. with its Registered/Head office at ……………………………… (hereinafter referred to as the ‘Contractor’ which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns), a Contract by issue of Owner’s letter of Award No.……………………………………………………………………………….dated ...……….. and the same having been unequivocally accepted by the contractor, resulting into a contract bearing No. ……………………….. dated …………………. valued at ………………….. for ……………………..(scope of contract) and the Contractor having agreed to provide a Contract Performance Guarantee for the faithful performance of the entire Contract equivalent to …………………………………… * ……………….(%) …………per cent) of the said value of the Contract to the Owner. We, ……………………………………………………………………………………………. (Name and Address of the Bank) Having its Head Office at ………………………….. (hereinafter referred to as the ‘Bank’ which expression shall, unless repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns) do hereby guarantee and undertake to pay the Owner, on demand any and all monies payable by the Contractor to the extent of …………………………………………………………………as aforesaid at any time upto ……………………………………………………….(days/month/year) without any demur, reservation, contest, recourse or protest and/or without any reference to the Contractor.

Any such demand made by the owner on the Bank shall be conclusive and binding notwithstanding any difference between the Owner and the Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. The bank undertakes not to revoke this guarantee during its currency without previous consent of the Owner and further agrees that the guarantee herein contained shall continue to be enforceable till the Owner discharges this guarantee. The Owner shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee, from time to time to extend the time for performance of the contract by

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Annexure –3 Page 2/2

the Contractor. The Owner shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of

any right which they might have against the Contractor and to exercise the same at any time in any manner, and either to enforce or to for bear to enforce any convenants, contained or implied in the Contract between the Owner and the Contractor or any other course or remedy or security available to the Owner. The bank shall not be released of its obligations under these presents by any exercise by the Owner of its liberty with reference to the matters aforesaid or any of them or by reason of any other act of omission or commission on the part of Owner of any other indulgences shown by the Owner or by any other matter or thing whatsoever which under law would, but for this provision have the effect of relieving the Bank. The Bank also agrees that the Owner at its option shall be entitled to enforce this Guarantee against the Bank as a principal debtor, in the first instance without proceeding against the Contractor and notwithstanding any security or other guarantee the Owner may have in relation to the Contractor’s liabilities. Notwithstanding anything contained herein above our liability under this guarantee is restricted to ……………………….. and it shall remain in force upto and including ……………………………. And shall be extended from time to time for such period, as may be desired by M/s ………………………………………….. on whose behalf this guarantee has been given. Dated this ………….…day of……………….20………………at……………………… WITNESS . …………………………… …………………………… ♦ (Signature) (Signature) . …………………………… …………………………… ♦ (Name) (Name) . …………………………… …………………………… ♦ (Official Address) (Designation with Bank Stamp)

Attorney as per Power of Attorney No…………………… Date : …………………….

NOTE : � This sum shall be ten per cent (10%) of the Contract price. � The date will be ninety (90) days after the end of Warranty Period as specified in the

Contract.

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The stamp papers of appropriate value shall be purchased in the name of issuing bank.

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Annexure –4 Page 1 of 1

PERFORMA OF EXTENSION OF BANK GUARANTEE

Ref: …………………….. Date: ……………………………… To Chief Engineer/TL, PUNJAB STATE TRANSMISSION CORP. Patiala –147001. Dear Sirs, Sub : Extension of bank Guarantee No……………………… for Rs. …………………… favouring yourselves, expiring on …………….………………………….. on account of M/s …………………………………………….. in respect of Contract No. ……………… ……………………… dated ………………… (hereinafter called original Bank Guarantee).

At the request of M/s ……………………………………, We ……………………………… Bank, branch office at ……………………… and having its Head Office at …………… …………………………do hereby extend our liability under the above mentioned Guarantee No. …………………. Dated ……………… for a further period of …………. Years/Months from . ………………….to expire on …………………. Except as provided above, all other terms and conditions of the original Bank Guarantee No. …………………. Dated …………………. Shall remain unaltered and binding. Please treat this as an integral part of the original Bank Guarantee to which it would be attached. Yours faithfully, For ………………….…………………. Manager/Agent/Accountant Power of Attorney No. …………………. Dated …………………. SEAL OF BANK

• NOTE : The non-judicial stamp paper of appropriate value shall be purchased in the name of the bank who has issued the Bank Guarantee.

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PERFORMA OF LETTER OF UNDERTAKINGS

(To be submitted by the bidder alongwith his Bid) (To be executed on non-judicial paper of requisite value)

Ref: …………………….. Date: ……………………………… To Chief Engineer/TL, PUNJAB STATE TRANSMISSION CORP. Patiala –147001. Dear Sirs, 1. I*/We* have read and examined the following bid documents relating to the

………………………………(full scope of work)

a) Notice Inviting Tender & the Scope in detail

b) Instructions to bidders and General Terms & Conditions

c) Design and Testing Requirements.

d) Technical specifications.

2. I*/We* hereby submit our Bid and undertake to keep out Bid Valid for a period of

three months from the date of opening of Price Bid and six months from the date of opening of bid, whichever is later. I*/We* hereby further undertake that during said period I/We shall not vary/alter or revoke my/our bid. This undertaking is in consideration of PSTCL agreeing to open my Bid and consider and evaluate the same for the purpose of award of contract in terms of provision of the specification.

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Should this Bid be accepted, I/We also agree to abide by and fulfill all the terms, conditions and provisions of the above mentioned bid documents.

Signature alongwith Seal of Co. ……………………………………… (Duly authorised to sign the tender

on behalf of the Contractor)

Name ………………………………. Designation………………………… Name of Co. ………………………. (in Block Letters)

WITNESS Signature ……………………………………. Date & Postal Address Date …………………………… ……… ………………………………………. Name & Address ……………………………… ………………………………………. …………………………………………………… Telegraphic Address …………………………………………………… ………………………………………. …………………………………………………… ………………………………………. Telephone No. ……………………… Telex No…………………………….

*Strike out whichever is not applicable

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ANNEXURE-6 Page 1 of 3

PROFORMA OF “AGREEMENT” (To be executed on non-Judicial stamp paper)

This agreement made this …………………….. day of ………………………. Two thousand ……………………….. between Punjab State Transmission Corp.(hereinafter referred to as “Owner” or PSTCL which expression shall include its administrators, Company incorporated under the Companies Act, 1956) on the one part and …………………………….. having its registered office at ……………………… (here in after referred to as the “contractor” or ………………….”X”…………… name of the contracting Co. which expression shall include its administrators, successors, executors and permitted assigns) of the other part. WHEREAS PSTCL , desirous of construction of 66 kV transmission lines, invited bids for design, manufacturing , transportation to site, supply, Erection & commissioning of 66 kV transmission lines ……………………………… as per specification No STQ-1007 and whereas ………………………. ‘X’ ……………… had participated in the above referred bidding vide their proposal No. …………………. Dated……………. and awarded the contract to …………………….”X”…………………. on terms and conditions, documents referred to therein, which have been accepted by …………………..”X” ………………………resulting into a “contract”. NOW THEREFORE THIS DEED WITNESSETH AS UNDER. 1.0 Article ………………………………

1.1 Award of Contract ………………………………

PSTCL has awarded the contract to ……………….”X”……………for the work of ………… on terms and conditions contained in its letter of award No. ……….. dated …………. and the documents referred to there in. The award has taken effect from aforesaid letter of award. The terms and expressions used in this agreement shall have the same meaning as are assigned to them in the “Contract Documents” referred to in the succeeding article.

2.0 CONTRACT DOCUMENTS

The contract shall be performed strictly as per the terms and conditions stipulated herein and in the following documents attached herewith (herein after referred to as “Contract documents”)

i) PSTCL bidding documents in respect of specification No STQ-1007 including all Instructions to Bidders , General Terms & Conditions and Technical Specifications , including amendments / corrigendums ,if any.

ii) “X”s proposal No…………… dated………… along with price schedules, data requirements, drawings etc submitted by “X” entitled as “…………………………………..”

iii) Agreed Minutes of the meeting held on ……………………….. between PSTCL and “X”.( if any)

iv) PSTCL’S letter of award No……………………… dated ………………..duly accepted by “X” and detailed award No……………………..dated………

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All the aforesaid contract documents shall form an integral part of this agreement, in so as the same or any part conform to the bidding documents and what has been specifically agreed to by the owner in its letter of award. Any matter inconsistent therewith, contrary or repugnant there to or any deviations taken by the contractor in its Bid Proposal, but not agreed to specifically by the owner shall not form part of this agreement. For the sake of brevity this agreement alongwith its aforesaid contract documents shall be referred to as the “Agreement”.

3.0 CONDITIONS AND COVENANTS 3.1 The scope of the contract, consideration, terms of payment, taxes, wherever applicable,

insurance, Penalty, performance guarantee and all other terms and conditions are contained in PSTCL’s letter of award No…………… dated…………….. read in conjunction with other aforesaid contract documents. The contract shall be duly performed by the contractor strictly and faithfully in accordance with the terms of the agreement.

3.2 The scope of work shall also include supply & installation of all such items which are not specifically mentioned in the contract documents, but which are needed for successful, efficient, safe and reliable operation of the equipment unless otherwise specifically excluded in the specifications under “exclusions” or Letter of Award.

3.3 TIME SCHEDULE

3.3.1 Time is the essence of the contract and schedules shall be strictly adhered to and “X” shall perform the work in accordance with the agreed schedule.

3.4 QUALITY PLANS 3.4.1 The contractor is responsible for the proper execution of the quality plans. The work beyond

the customer’s hold points will progress only with the owner’s consent. The owner reserves the right to undertake quality surveillance and quality audit of the contractor’s/Sub-Contractor’s works, systems and procedures and quality control activities. The contractor further agrees that any change in the quality plan will be made only with the owner’s approval. The contractor shall also perform all quality control activities, inspection and tests agreed with the owner to demonstrate full compliance with the contract requirements.

3.4.2 The contractor also agrees to provide the owner with the necessary facilities for carrying out inspection, quality audit and quality surveillance of contractor’s and its Sub-Contractor’s quality assurance systems and manufacturing activities.

3.5 Another Contract for erection portion of Transmission lines has been placed upon you simultaneously. Any breach in the contract for erection portion will automatically mean breach of this contract also.

3.6 The contractor guarantees that all the equipment under the contract shall meet the ratings and performance parameters as stipulated in the technical specifications and in the event of any deficiencies found in the requisite performance figures, the owner may at its option reject the equipment or alternatively accept it on its terms and conditions and subject to levy of the suitable charges / Penalty in terms of contract documents.

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3.7 It is further agreed by the Contractor that the Contract performance guarantee shall in no way be constructed to limit or restrict the owner’s right to recover the damages/compensation due to short-fall in the equipment performance figures as stated above or under any other clause of the Agreement. The amount of damages/compensation shall be recoverable either by way of deduction from the contract price, contract performance guarantee and/or otherwise.

The contract performance guarantee furnished by the contractor is irrevocable and

unconditional and the owner shall have the powers to invoke it notwithstanding any dispute or difference between the owner and the contractor pending before any court, tribunal, arbitrator or any other authority.

3.8 This agreement constitutes full and complete understanding between the parties and terms of the presents. It shall supersede any prior correspondence, terms and conditions contained in the agreement. Any modification of the agreement shall be effected only by a written instrument signed by the authorised representative of both the parties.

4.0 SETTLEMENT OF DISPUTES

It is specifically agreed by and between the parties that all the difference or disputes arising out of the Agreement or touching the subject matter of the Agreement shall be decided by the process of settlement & Arbitration as specified in relevant clauses of the Specification & of the provisions of the Indian Arbitration and Conciliation Act 1996 shall apply and PATIALA Court alone shall have exclusive jurisdiction over the same.

4.1 NOTICE OF DEFAULT Notice of default given by either party to the other party under Agreement shall be in writing and shall be deemed to have been duly and properly served upon the parties hereto if delivered against acknowledgement or by telex or by registered mail with acknowledgement due addressed to the signatories at the addresses mentioned herein above.

IN WITNESS WHEREOF, the parties through their duly authorised representatives have executed these presents (execution where of has been approved by the competent authorities of both the parties) on the day, month and year first above mentioned at Patiala.

WITNESS : 1. …………………… (Owner’s Signature) (Printed Name) 2. …………………… (Designation) (Company’s Stamp) 1. ……………………… (Contractor’s Signature) (Printed Name) 2. ……………………… (Designation) (Company’s Stamp)

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ANNEXURE –7 Page 1 of 4

FORM OF JOINT VENTURE AGREEMENT

(ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE T O BE

PURCHASED IN THE NAME OF JOINT VENTURE)

PROFORMA OF JOINT VENTURE AGREEMENT BETWEEN ……………………………………………………AND ……..………………………….. ……………………………….. FOR TENDER ENQUIRY No. STQ- 2002 OF PUNJAB STATE TRANSMISSION CORP. LTD.. THIS joint venture agreement executed on this ………………………………day of …….……………………………..Two thousand Three between M/s ……………………………...…………………………………….. a Company incorporated under the laws of ……………………………………… …………….. and having its registered office at …………………………………………… (herein after called the “Lead Partner” which expression shall include its successors, executors and permitted assigns), M/s …………….………………… a Company incorporated under the laws of ……………………………………… and having its registered office at ………………………………………………… (herein after called the “Partner” which expression shall include its successors, executors and permitted assigns) and M/s ………………………………………… a Company incorporated under the laws of ……………………………………and having its registered office at ……………………………………………………… (herein after called the “Partner” which expression shall include its successors, executors and permitted assigns) for the purpose of making a bid and entering into a contract (in case of award) against the Tender enquiry No. STQ- 2002 for Supply and Erection for 220 kV Transmission lines of Punjab State Transmission Corp. Ltd. having its office at Patiala, Punjab, (hereinafter called the “Employer”). WHEREAS the Employer invited bids as per the above mentioned Specification of Supply & Erection of 220 kV Transmission lines AND WHEREAS Specification Documents stipulates that a Joint Venture of two or more firms as partners, meeting the qualification requirements may submit their bid and in such a case, the tender documents shall be signed by all the partners so as to legally bind all the Partners of the Joint Venture, who will be jointly and severally liable to perform the Contract and all obligations hereunder. The above clause further states that the Joint Venture agreement shall be attached to the bid and the contract performance guarantee will be as per the format enclosed with the bidding document without any restrictions or liability for either party.

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AND WHERAS the bid has been submitted to the Employer ……………………………………………..by Lead partner based on the Joint Venture agreement between all the partners under these presents and the bid has been signed by all the partners. NOW THIS INDENTURE WITNESSETH AS UNDER: In consideration of the above premises and agreements all the partners to this Joint Venture do here by now agree as follows: 1. In consideration of the award of the Contract by the Employer to the Joint Venture

partners, we, the Partners to the Joint Venture agreement do hereby agree that M/s …………………………………………………………. shall act as lead Partner and further declare and confirm that we shall jointly and severally be bound unto the Employer for the successful performance of the Contract and shall be fully, responsible for the successful execution of the contract.

2. In case of any breach of the said contract by the Lead Partner or other partner(s) of

the joint Venture agreement, the partner(s) do hereby agree to be fully responsible for the successful performance of the contract and to carry out all the obligations and responsibilities under the Contract in accordance with the requirements of the Contract.

3. Further, if the Employer suffers any loss or damage on account of any breach in the

contract, the partner(s) of these presents undertake to promptly make good such loss or damages caused to the Employer, on its demand without any demur. It shall not be necessary or obligatory for the Employer to proceed against lead Partner to these presents before proceeding against or dealing with the other Partner(s).

4. The financial liability of the Partners of this Joint Venture agreement to the Employer,

with respect to any of the claims arising out of the performance of non-performance of the obligations set forth in the said Joint Venture agreement, however, not be limited in any way so as to restrict or limit the liabilities of any of the Partners of the Joint Venture agreement.

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ANNEXURE – 7 Page 3 of 4

5. It is further agreed by the Partners that the above sharing of responsibilities and

obligations shall not in anyway be a limitation of joint and severally responsibilities of the Partners under this Contract.

6. This Joint Venture agreement shall be construed and interpreted in accordance with

the laws of India and the courts of Patiala shall have the exclusive jurisdiction in all matters arising thereunder.

7. In case of an award of a Contract, We the Partners to the Joint Venture agreement

do hereby agree that we shall be jointly and severally responsible for furnishing a contract performance security from a bank in favour of the Employer in the forms acceptable to the Employer for value of 10% of the Contract price.

8. It is further agreed that the Joint Venture agreement shall be irrevocable and shall

form an integral part of the Contract and shall continue to be enforceable till the Employer discharges the same. It shall be effective from the date first mentioned above for all purposes and intents.

In WITNESS WHEREOF, the Partners to the Joint Venture agreement have through their authorised representatives executed these presents and affixed common seal of their companies, on the day, month and year first mentioned above. 1. Common Seal of …………………. For lead partner

has been affixed in my/our presence pursuant to the Board of Director’s (Signature of authorised resolution dated………………………… representative) Designation……………………………. Name………………….. Name …………………………… Designation…………… Designation……………………………. Common Seal of the Company

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2. Common Seal of …………………. For lead partner

has been affixed in my/our presence pursuant to the Board of Director’s (Signature of authorised resolution dated………………………… representative) Name………………….. Designation……………

Designation…………………… Common Seal of the Company Name………………………….. Designation………………….. …………………………. WITNESSES: ………………………………… …………………………. (Signature) (Signature) Name ………………………… Name………………….. ……………………………….. …………………………. (official Address) (Official Address)

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ANNEXURE –8

Page 1 of 2

FORM OF POWER ATTORNEY FOR JOINT VENTURE

(ON NON-JUDICIAL STAMP PAPER OF APPROPRIATE VALUE TO BE PURCHASED IN THE NAME OF JOINT VENTURE)

KNOW ALL MEN BY THESE PRESENTS THAT WE, the partners whose details are given hereunder…..……………….. have formed a Joint Venture under the laws of …………..……………….. and having our Registered official(s)/head office(s) at ………………… (herein after called the Joint Venture which expression shall unless repugnant to the context or meaning thereof, include its successors, administrators and assigns) acting through M/s ……………………………………….. being the Lead partner do hereby constitute, nominate and appoint M/s……………………………….. a Company incorporated under the laws of …………………………………….. and having its Registered/Head Office at …………………….. as our duly constituted lawful Attorney (hereinafter called “Attorney” or “Authorized Representative” or “Lead partner”) to exercise all or any of the powers for and on behalf of the Joint Venture in regard to Tender Enquiry No STQ-2002, the bids for which have been invited by Punjab State Transmission Corp. Ltd. having its office at Patiala, Punjab (hereinafter called the “Employer”) to undertake the following acts: i. To submit proposal and participate in the aforesaid Tender Enquiry of the Employer on

behalf of the Joint Venture. ii. To negotiate with the Employer the terms and conditions for award of the contract

pursuant to the aforesaid Tender Enquiry and to sign the Contract with the Employer for and on behalf of the “Joint Venture”.

iii. To do any other act or submit any document related to the above. iv. To receive, accept and execute the Contract for and on behalf of the “Joint Venture”.

It is clearly understood that the lead Partner shall ensure performance of the Contract(s) and if one or more partners fail to perform their respective portions of the Contract(s), the same shall be deemed to be ‘a default by all the Partners. It is expressly understood that this Power of Attorney shall remain valid binding and irrevocable till completion of the Defects Liability Period in terms of the Contract.

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ANNEXURE –8

Page 2 of 2 The Joint Venture hereby agrees and undertakes to ratify and confirm all whatsoever the said Attorney/Authorised Representative/Lead partner quotes in the bid, negotiates and signs the Contract with the Employer and/or proposes to act on behalf of the Joint Venture by virtue of this Power of Attorney and the same shall bind the Joint Venture as if done by itself. IN WITNESS THEREOF the Partners constituting the Joint Venture as aforesaid have executed these presents ………………. on this …………. Day of …….. under the Common Seals(s) their Companies. for and on behalf of the Partners of Joint Ventures ……………………………..

……………………………

…………………………….

Common Seal of the above Partner(s) of the Joint Venture, the Common Seal has been affixed there unto in the presence of:

WITNESS 1. Signature ………………

Name …………………………… Designation ……………………. Occupation ………………………

2. Signature …………………………

Name ……………………………. Designation …………………….. Occupation ……………………….

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Annexure –9

Page 1 of 3

PERFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE CONTRACTOR FOR THE EQUIPMENT HANDED OVER BY PSTCL FOR PERFORMANCE OF ITS

CONTRACT

(Entire Equipment consignment in one lot) (On non-Judicial stamp paper of appropriate Value)

INDEMNITY BOND

THIS INDEMNITY BOND is made this ……………………………day of …………… 19………….. by …………………………… a Company registered under the Companies Act, 1956/Partnership firm/proprietary concern having its Registered Office at ………………………………(hereinafter called as ‘Contractor’ or ‘Obligor’ which expression shall include its successors and permitted assigns) in favour of Punjab State Transmission Corp. LTD., Patiala hereinafter called PSTCL which expression shall include its successors and assigns): WHEREAS PSTCL has awarded to the Contractor a Contract for ………………vide its Letter of Award/Contract No. ……………………………… dated ……………… and its Amendment No. ……………………………..and Amendment No. ………………………………(applicable when amendments have been issued) hereinafter called the Contract”) in terms of which PSTCL is required to hand over various Equipment to the Contractor for execution of the Contract. And WHEREAS by virtue of clause No. ……………………… of the said Contract, the Contractor is required to execute an Indemnity Bond in favour of PSTCL for the Equipment handed over to it by PSTCL for the purpose of performance of the Contract/ Erection portion of the Contract (hereinafter called the “equipment”). NOW THEREFORE, This Indemnity Bond witnessed as follows : 1. That in consideration of various Equipment as mentioned in the Contract,

valued at Rs. ……………….. (Rupees………………..………………..) handed over to the Contractor for the purpose of performance of the Contract, the Contractor hereby undertakes to indemnify and shall keep PSTCL indemnified, for the full value of the Equipment. The Contractor hereby acknowledges receipt of the Equipment as per despatch title documents handed over to the Contractor duly endorsed in their favour and detailed in the Schedule appended hereto. It is expressly understood by the Contractor that handing over of the despatch title documents in respect of the said Equipments duly endorsed by PSTCL in favour of the Contractor shall be construed as handing over of the Equipment purported to be covered by such

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title documents and the Contractor shall hold such Equipment in trust as Trustee for and on behalf of PSTCL.

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2. That the contractor is obliged and shall remain absolutely responsible for the

safe transit/protection and custody of the Equipment at PSTCL project site against all risks whatsoever till the Equipment are duly used/erected in accordance with the terms of the Contract and the plant/Package duly erected and commissioned in accordance with the terms of the Contract, is taken over by PSTCL. The Contractor undertakes to keep PSTCL harmless against any loss or damage that may be caused to the Equipment.

3. The Contractor undertakes that the Equipment shall be used exclusively for the performance/execution of the Contract strictly in accordance with its terms and conditions and no part of the equipment shall be utilised for any other works or purpose whatsoever. It is clearly understood by the Contractor that non-observance o the obligations under this indemnity Bond by the Contractor shall interalia constitute a criminal breach of trust on the part of Contractor for all intents and purpose including legal/penal consequences.

4. That PSTCL is and shall remain the exclusive Owner of the Equipment free from all encumbrances, charges or liens of any kind, whatsoever. The equipment shall at all times be open to inspection and checking by Engineer-in-Charge/Engineer or other employees/agents authorised by him in this regard. Further, PSTCL shall always be free at all times to take possession of the Equipments in whatever form the Equipments may be, if in its opinion, the Equipment are likely to be endangered, misutilised or converted to uses other that those specified in the Contract, by any acts of omission or commission on the part of the contractor or any other person or on account of any reason whatsoever and the Contractor binds himself and undertakes to comply with the directions of demand of PSTCL to return the equipment without any demur or reservation.

5. That this Indemnity bond is irrevocable. If at any time any loss or damage occurs to the Equipment or the same or any part hereof is misutilised in any manner whatsoever, then the Contractor hereby agrees that the decision of Engineer-in-Charge/Engineer of PSTCL at to assessment of loss or damage to the Equipment shall be final and binding on the Contractor. The Contractor binds itself and undertakes to replace the lost and/or damaged Equipment at its own cost and/or shall pay the amount of loss of PSTCL without any demur, reservation or protest. This is without prejudice to any other right or remedy that may be available to PSTCL against the Contractor under the contract and under this Indemnity Bond.

6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with the terms and conditions of this Bond to the satisfaction of PSTCL THEN, the Bond shall be void, but otherwise, it shall remain in full force and virtue.

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PERFORMA OF INDEMNITY BOND TO BE EXECUTED BY THE CO NTRACTOR FOR

THE EQUIPMENT HANDED OVER IN INSTALLMENTS BY PSTCL FOR PERFORMANCE OF ITS CONTRACT

(On non-Judicial stamp paper of appropriate Value)

INDEMNITY BOND

THIS INDEMNITY BOND is made this …………………………day of …………… 19………….. by …………………………… a Company registered under the Companies Act, 1956/Partnership firm/proprietary concern having its Registered Office at ………………………………(hereinafter called as ‘Contractor’ or ‘Obligor’ which expression shall include its successors and permitted assigns) in favour of Punjab State Transmission Corp. Ltd., Patiala hereinafter called PSTCL which expression shall include its successors and assigns): WHEREAS PSTCL has awarded to the Contractor a Contract for …………………… vide its Letter of Award/Contract No. ……………………………… dated ……………… and its Amendment No. ……………………………… ……..and Amendment No. ………………………………(applicable when amendments have been issued) hereinafter called the Contract”) in terms of which PSTCL is required to hand over various Equipment to the Contractor for execution of the Contract. And WHEREAS by virtue of clause No. ……………………… of the said Contract, the Contractor is required to execute an Indemnity Bond in favour of PSTCL for the Equipment handed over to it by PSTCL for the purpose of performance of the Contract/ Erection portion of the Contract (hereinafter called the “equipment”). NOW THEREFORE, This Indemnity Bond witnessed as follows :

1. That in consideration of various Equipment as mentioned in the Contract, valued at Rs. ……………….. (Rupees………………..………………..) handed over to the Contractor in installments from time to time for the purpose of performance of the contract, the Contractor hereby undertakes to indemnify and shall keep PSTCL indemnified, for the full value of the Equipment. The Contractor hereby acknowledge receipt of the initial installment of the equipment per details in the schedule appended hereto. Further, the Contractor agrees to acknowledge receipt of the subsequent installments of the Equipments as required by PSTCL the form of Schedules consecutively numbered which shall be attached to this Indemnity bond so as to form integral parts of this Bond. It is expressly understood by the Contractor that handing over of the dispatch title documents in respect of the said Equipments duly endorsed by PSTCL in favour of the Contractor shall be construed as handling over of the Equipment purported to be covered by such

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title documents and the Contractor shall hold such Equipment in trust as Trustee for an on behalf of PSTCL.

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Annexure –10

Page 2 of 3

2. That the contractor is obliged and shall remain absolutely responsible for the safe transit/protection and custody of the Equipment at PSTCL project site against all risks whatsoever till the Equipment are duly used/erected in accordance with the terms of the Contract and the plant/Package duly erected and commissioned in accordance with the terms of the Contract, is taken over by PSTCL. The Contractor undertakes to keep PSTCL harmless against any loss or damage that may be caused to the Equipment.

3. The Contractor undertakes that the Equipment shall be used exclusively for the performance/execution of the Contract strictly in accordance with its terms and conditions and no part of the equipment shall be utilised for any other works or purpose whatsoever. It is clearly understood by the Contractor that non-observance o the obligations under this indemnity Bond by the Contractor shall inter-alia constitute a criminal breach of trust on the part of Contractor for all intents and purpose including legal/penal consequences.

4. That PSTCL is and shall remain the exclusive Owner of the Equipment free from all encumbrances, charges or liens of any kind, whatsoever. The equipment shall at all times be open to inspection and checking by Engineer-in-Charge/Engineer or other employees/agents authorised by him in this regard. Further, PSTCL shall always be free at all times to take possession of the Equipments in whatever form the Equipments may be, if in its opinion, the Equipment are likely to be endangered, misutilised or converted to uses other that those specified in the Contract, by any acts of omission or commission on the part of the contractor or any other person or on account of any reason whatsoever and the Contractor binds himself and undertakes to comply with the directions of demand of PSTCL to return the equipment without any demur or reservation.

5. That this Indemnity bond is irrevocable. If at any time any loss or damage occurs to the Equipment or the same or any part hereof is mis-utilised in any manner whatsoever, then the Contractor hereby agrees that the decision of Engineer-in-Charge/Engineer of PSTCL at to assessment of loss or damage to the Equipment shall be final and binding on the Contractor. The Contractor binds itself and undertakes to replace the lost and/or damaged Equipment at its own cost and/or shall pay the amount of loss of PSTCL without any demur, reservation or protest. This is without prejudice to any other right or remedy that may be available to PSTCL against the Contractor under the contract and under this Indemnity Bond.

6. NOW THE CONDITION of this Bond is that if the Contractor shall duly and punctually comply with the terms and conditions of this Bond to the satisfaction of PSTCL THEN, the Bond shall be void, but otherwise, it shall remain in full force and virtue.

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IN WITNESS WHEREOF, THE Contractor has hereunto set its hand through it authorised representative under the common seal of the Company, the day, month and year first above mentioned. Particulars of

the Equipment handed over

Quantity Particulars of Despatch title Documents RR/GR No.

date Bill Carrier of lading

Value of the Equipment

Signature of Attorney in token of

receipt

For and on behalf of M/s …………………………………. WITNESS

1. I) Signature ………………………….. Signature …………………………

II) Name ……………………………… Name ……………………………..

III) Address ………………………….. Designation ………………………..

…………………………………….. Authorised representative

1. I) Signature …………………………..

II) Name ……………………………… (Common Seal)

III) Address …………………………. (In case of company)

_________________________________________________________________

*Indemnity Bonds are to be executed by the authorised person and (I) in case of contracting company under common seal of the Company or (ii) having the power of attorney issue under common seal of the Company with authority to execute indemnity Bonds, (iii) in case of (ii), the original power of attorney if it is specifically for this Contract or a Photostat copy of the Power of Attorney if it is General Power of Attorney and such documents should be attached to Indemnity Bond

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ANNEXURE-11

SCHEDULE OF GENERAL INFORMATION (TO BE FILLED BY THE BIDDER / JV PARTNERS )

1. Name, address & telephone Nos. of Manufacture/

Principals. ______________________

2. PAN No & proof of filling Income Tax return for last 3 years of manufacturer/principals.

_____________________

3. Name & address of supplier/firm/company. _____________________ 4. PAN No & Income Tax return for last 3 years of

supplier/firm/company. ______________________

5. Name address & telephone no. of Director/Partners/proprietors.

_____________________

6. PAN No.& proof of filling income tax return for last 3 years of Director/Partner/Prop.

______________________

7. Telegraphic address. ______________________ 8. Turnover of the firm for the last 3 years. ______________________ 9. Bank references. ______________________ 10. Testing facilities available at works for routine and

acceptance tests (furnish details of testing equipment).

______________________

11. Name of works Manager/Managing Director. ______________________ 12. Telephone No. of the office at manufacture

works/supplier to whom reference should be made for expeditious technical co-ordination.

______________________

13. Whether holding ISI and / or ISO 9000 / 14000 licence , if yes, enclose Photostat copy.

______________________

14. Whether the material carries State Quality Mark, if yes, enclose Photostat copy.

______________________

15. Memorandum and Article of Association of private Ltd., or Public Ltd., company/partnership deed in case of partnership firm(To be attached).

______________________

SIGNATURE OF TENDERER NAME DESIGNATION

Dated: SEAL OF FIRM/COMPANY.

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ANNEXURE - 12

SCHEDULE OF DEVIATIONS

Bidders shall carefully state below any and all points in his proposal, which are not in accordance with the Specification No. STQ-2002 / 2010: - Sr. No. Section No. / Clause

No.

Deviation

A. TECHNICAL

1.

2.

3.

B. COMMERCIAL

1.

2

3

The Bidder(s) hereby certify that the above mentioned are the only deviations

from the aforesaid Specification .

Signature________________________

Name __________________________

Designation_______________________

Seal of the firm _____________________

Dated: _______________

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Annexure 13 GUARANTEE DECLARATION

Bidder’s Name & Address: …………………………. Package : ………………………………….. We hereby confirm that the equipment / material / items supplied / offered / used by

us shall have minimum performance as specified in the specification. We also

guarantee the performance / efficiency of the equipment as per the requirement of

the specification.

Date :…………. (Authorised Signatory)……………… Place : ……….. (Name) ……………………………….

(Designation) ……………………….. (Seal) …………………………………

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ANNEXURE 14 DETAILS OF STATUTORY REGISTRATION NUMBERS 1. Name of the contractor 2. Complete Address a) Registered Office

b) Correspondence

3 Permanent Account No. 4 Central Sales Tax No. 5 VAT No. 6 Work Contract Tax No. 7 Service Tax Reg. No. 8 PF Registration No. 9 PF Regional Office

Covered ( Address)

(Authorised Signatory)

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Annexure 15 PERFORMA FOR ELICITING INFORMATION FOR APPRAISAL OF FIRM’S CAPABILITY AND CAPACITY TO MANUFACTURE ITEM(S) EQUI PMENT AS PER REQUIREMENTS OF PSTCL TENDER .

1. (A) Name of the Tendering Firm: i. Complete Address of the office: ii. Telegraphic Address iii. Telephone Number iv. Telex number v. Fax Number

(B) Name of the two Responsible Persons: i. Officer with Designation (Managing Director/Partner/Chief Engineer/

Works Engineer etc.) alongwith their address, Income Tax Permanent Account No.

ii. Day on which weekly holiday is observed in the office (C) Complete Address of the Works: i) Telegraphic Address ii) Telephone Number iii) Telex number & Fax No. iv) Name of the two Responsible Persons with Designation (Managing

Director/ Partner/Chief Engineer/Works Engineer etc.) v) Day on which weekly holiday is observed (D) NAME , ADDRESS & TELEPHONE NO. OF TWO REFERENCE HAVING FACILITIES OF P&T TELEPHONE i) Name I) Name ii) Address ii) Address iii) Telephone No. iii) Telephone No.

2. YEAR OF ESTABLISHMENT. 3. CONSTITUTION OF THE FIRM:

i) Private or Public Ltd. ii) Registered under the Companies Act Or any other act , giving registration No. & date iii) Year of establishment

4. FINANCIAL POSITION i) Land (Area & Value) ii) Building(Cover & Value) iii) Plant & Machinery iv) Total Drawing Limit from Bank v) Annual Financial Turn Over (duly Audited for the last three years) vi) Latest Income Tax Clearance Certificates

5. MAN POWER i) Graduate Engineer(s)

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ii) Diploma Holders iii) Skilled Workers iv) Unskilled works

6. Production assessment; i) Detail of Plant & machinery installed (Please attach separate sheet, if necessary) ii) Detail of Raw Material iii) Stock in Hand iv) Source of Raw Material v) In case, any Raw Material are required to be imported, indicate arrangement for procurement vi) Quality Control exercise in procurement of raw material vii) Production capacity per month.

7. a) Detail of manufacturing process b) Scheme of quality control

i) During manufacturing ii) At the finish stage c) Whether any record is being maintained in respect of

Quality Control exercised. 8. Details of testing facilities available with the firm. information may be supplied

in the enclosed performa 9. Detail of order executed/ under execution during te last three years

a. With PSTCL b. Other State Electricity Boards/State Govt./ Govt of India and their institutions/undertakings c. Other important customers.

10. a) Whether the items are on Punjab Govt. DGS & D/Central Govt. approved rate contracts (attach copies of rate contract) b) Whether the firm is licensed to use ISI mark or any other Govt. quality mark (copies of latest test certificates issued by Govt. laboratories and recognized test houses be attached) c) Whether items offered conforms to ISS or any other internationally recognized standards, if so give reference

Signature of authorized Signatory of the firm with stamp

Note: 1. Please attach additional sheets with stamps where required.

2. Copies of documents attached with the Performa should be attested by firms authorized person with stamp mark of the firm.

3. Detail of documents submitted shall be marked with page no. and index may be submitted accordingly.

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ANNEXURE-16

SCHEDULE OF FINANCIAL & TECHNICAL RESOURCES OF THE BIDDER

1. Financial status and experience. 1. (a) Annual business turnover for the last 3 years.

(b) A list of purchase orders for the manufacture of galvanized monopoles executed/obtained during the period giving purchase order no. Qty. & name of authorities any may be attached.

(C) A list of orders in hand with quantity and their delivery schedule. (d) Last year’s production month wise. (e) Are you registered with DGS&D for manufacture of galvanized steel

monopoles? Please indicate the capacity from which licence has been granted.

2. Designs/drawings Organisation. A) Name of designers, their qualification and experience in the design of

monopole structure/sub stn., structure. B) Name of draftsman, their qualification and experience.

3. Galvanising (a) Dimensions of Galvanising bath length breadth & depth. (b) Larget size that can be galvanized in one immersion. ( c) Method of packing the stock before galvanization. (d) Method and instruments for temperature control. (e) Method of heating the batch. (f) Method of handling steel during galvanising. (g) Cut out per shift of 8 hours. (h) Capacity per month achieved.

6. Availability of steel and zinc in hand not meant for other orders.

Signature of bidder.

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Specification No STQ-1007 for 66 KV Monopole Linepunjabsldc.org/NIT/Specification No STQ-1007 for 66...

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