Specification-203 Safety and Health Management 20 ......Specification 203 Safety and Health...
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SPECIFICATION 203 SAFETY AND HEALTH MANAGEMENT Copyright MAIN ROADS Western Australia
Transcript of Specification-203 Safety and Health Management 20 ......Specification 203 Safety and Health...
SPECIFICATION 203
SAFETY AND HEALTH MANAGEMENT Copyright MAIN ROADS Western Australia
Specification 203 Safety and Health Management – 04/10094-02 Issued 20/11/2020
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REVISION REGISTER
Clause Number
Description of Revision Authorised By
Date
203.49 (1) Minor amendment, deletion of clause content MHRCoE 20/11/2020
All Amendment of OSH to safety and health MHRCoE 20/11/2020
203.62 Re-ordering of two clauses within 203.62 MHRCoE 20/11/2020
Whole document
Hyperlink established again due to updating of Main Roads website.
MHRCoE 06/08/2020
All New edition, complete revision of the previous version of Specification 203, including title change to Safety and Health Management (previously ‘Occupational Safety and Health).
MHRCoE 09/07/2020
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Contents Clause Page No
GENERAL ...................................................................................................................... 5
203.01 Scope ........................................................................................................ 5
203.02 Structure .......................................................................................................... 5
203.03 Schedule of HOLD POINTS and Identifiable Records ...................................... 5
203.04 Management System Requirements ................................................................ 5
203.05 References ....................................................................................................... 5
203.06 Terms and Definitions ...................................................................................... 7
203.07 – 203.09 NOT USED ....................................................................................... 8
PART A – SAFETY AND HEALTH MANAGEMENT PLAN ......................................... 9
203.10 General Requirements ..................................................................................... 9
203.11 Scope of Work ................................................................................................ 9
203.12 Legislative Obligations .................................................................................... 9
203.13 Compliance ................................................................................................... 10
203.14 Leadership, Commitment and Management Responsibility .......................... 10
203.15 Consultation, Co-operation, Co-ordination and Issue Resolution ................. 11
203.16 Subcontractor Safety and HealthAssessment .............................................. 12
203.17 Subcontractors and Utility Service Providers ................................................ 13
203.18 Personal Protective Equipment ..................................................................... 14
203.19 Testing for Alcohol and Other Drugs ............................................................. 14
203.20 Management of Fatigue ................................................................................ 16
203.21 Safety and Health Induction and Training - General Requirements ............. 16
203.22 General Construction Induction Training ...................................................... 17
203.23 Project Site Induction (Training and Assessment) ........................................ 17
203.24 High Risk Work Training and Licences ......................................................... 18
203.25 Task Specific Training ................................................................................... 18
203.26 Visitors and Short Term Workers ................................................................... 19
203.27 Safe Work Method Statement (SWMS) ......................................................... 19
203.28 Compliance Auditing and Performance Reporting ........................................ 20
203.29 Workplace Safety and Health Inspections .................................................... 21
203.30 Non-Conformance and Corrective Action ..................................................... 22
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203.31 Regulatory Orders, Notices and Convictions ................................................ 22
203.32 Incident Management and the Principal’s Incident Reporting System .......... 23
203.33 Occupational Safety and Health Monthly Reporting ..................................... 25
203.34 Documentation and Record Management .................................................... 25
203.35 Submission of the Safety and Health Management Plan ............................... 26
203.36 Revision of the Safety and Health Management Plan ................................... 26
203.37 – 203.47 NOT USED ..................................................................................... 26
PART B – HAZARD IDENTIFICATION RISK ASSESSMENT AND CONTROL ......... 26
203.48 Works OSH Risk Assessment ...................................................................... 26
203.49 High Risk Work and Principal Identified Hazards ......................................... 27
203.50 Asbestos Risk Management ......................................................................... 28
203.51 – 203.61 NOT USED ..................................................................................... 30
PART C - EMERGENCY MANAGEMENT PLAN ........................................................ 30
203.62 Planning and Response ................................................................................. 30
203.63 First Aid Treatment ........................................................................................ 32
203.64 Submission of the Emergency Management Plan ......................................... 33
203.65 Revision of the Emergency Management Plan .............................................. 33
203.66 – 203.80 NOT USED .................................................................................... 34
AS BUILT AND HANDOVER REQUIREMENTS ......................................................... 34
203.81 – 203.90 NOT USED ..................................................................................... 34
CONTRACT SPECIFIC REQUIREMENTS .................................................................. 34
203.91 – 203.99 NOT USED ..................................................................................... 34
ANNEXURE 203A ........................................................................................................ 35
Schedule of HOLD POINTS, Identifiable Records and Supporting Documents ........... 35
ANNEXURE 203B ........................................................................................................ 36
High Risk Work and Principal Identified High Risk Activities ........................................ 36
ANNEXURE 203C ........................................................................................................ 38
Asbestos Locations ....................................................................................................... 38
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GENERAL
203.01 Scope
This specification applies where detailed in the Contract. The specification applies to all work under the Contract and includes activities that may be undertaken in connection with the Contract that are not located on the Site. This specification defines the safety and health requirements the Contractor must observe prior to and during the execution of the work under the contract, which must be documented in a Safety and Health Management Plan with all supporting information and appendices where detailed in this specification.
203.02 Structure
This specification includes a number of annexures, references and supporting information, which are provided by Main Roads WA for the development of the Contractor Safety and Health Management Plan and applicable appendices to meet the requirements of this specification. The supporting documents which have been prepared by Main Roads referred to in this specification are listed in Annexure 203A.3, which are accessible on the Main Roads external website: https://www.mainroads.wa.gov.au/technical-commercial/contracting-to-main-roads/
203.03 Schedule of HOLD POINTS and Identifiable Records
Annexure 203A lists the HOLD POINTS and identifiable records, which must be observed in the development of the Contractor Safety and Health Management Plan and the applicable appendices, prior to and during work under the Contract.
203.04 Management System Requirements
The work can only be carried out by a Contractor with a third party certified OSH Management System to AS 4801 or ISO 45001. Where identified in the Contract, the Contractor must also have Federal Safety Commission accreditation.
203.05 References
Legislation
Occupational Safety and Health Act 1984 (WA)
Occupational Safety and Health Regulations 1996 (WA) Electricity Act 1945 (WA) Electricity Regulations 1947 (WA)
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Electrical (Licensing) Regulations 1991 (WA) Energy Coordination Act 1994 (WA)
Australian Standards
AS 4602.1 High Visibility Garments
AS 3547 Breath Alcohol Testing Devices
Australian and New Zealand Standards
AS/NZS 4801 Occupational Health and Safety Management Systems
AS/NZS 4308 Specimen Collection and the Detection and Quantitation of Drugs of Abuse in Urine
AS/NZS 4760 Specimen Collection and the Detection and Quantification of Drugs in Oral Fluid
International Standards Organisation
ISO 45001 Occupational Health and Safety Management Systems
ISO 9000 Quality Management Systems Fundamentals and Vocabulary ISO 9001 Quality Management Systems – Requirements
Codes of Practice
Codes of Practice – Approved under Section 57 of the OSH Act (WA)
Code for the Performance and Tendering of Building Work 2016 Code of Practice for the Safe Design of Buildings and Structures Code of Practice First Aid Facilities and Services, Workplace Amenities and Facilities and Personal Protective Clothing
Main Roads Specifications
Specification 201 QUALITY SYSTEMS
Other References
Office of the Federal Safety Commission
National Occupational Health and Safety Commission (NOHSC) Australian Resuscitation Council International Agency for the Research on Cancer (IARC) Safe Work Australia
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203.06 Terms and Definitions
Audit Surveillance, inspection, observations and/or audits of the work or the Site in relation to safety and health
Auditor
The Principal, the Superintendent, Worksafe WA, or any person(s) or company appointed by the Principal, the Superintendent, Worksafe WA for the purposes of carrying out an Audit.
AS or AS/NZS Australian Standard ®or Australian New Zealand Standard ®
BAC Breath alcohol concentration in accordance with AS 3547
Construction Work
Has the meaning in accordance with Regulation 1.3 of the OSH Regulations (WA)
EAP Employee Assistance Program
Employer Has the meaning in accordance with Part 1 Section 3 of the OSH Act (WA)
EQSafe The Principal’s Incident Reporting System
High Risk Work Work of a nature that is listed in Annexure 203B
ISO International Standards Organisation
Minimum OSH Control Standard
Main Roads Minimum OSH Control Standards for High Risk Work and Principal Identified Hazards
Notifiable Incident
Notification to Worksafe WA of a death, injury or disease Section 23I of the OSH Act (WA) or an electrical accident to the Director of Energy Safety in accordance with Regulation 63 of the Electricity (Licensing) Regulations 1991 (WA)
NOHSC National Occupational Health and Safety Commission
OSH Occupational Safety and Health
OSH Act (WA) Occupational Safety and Health Act 1984 (WA)
OSH Management Representative
A Worker appointed under the Contract by the Contractor with defined authority and responsibility to implement the OSH Management Plan.
Plan Means a Safety and Health Management Plan as specified in Regulation 3.142 of the OSH Regulations (WA)
Principal’s Personnel
Means the Principal’s directors, officers, employees, agents and subcontractors, including the Superintendent and the Superintendent’s Representative but excluding the Contractor and any Worker
PPE Personal Protective Equipment
Regulation (WA) Occupational Safety and Health Regulations 1996 (WA)
Regulatory Authority
Worksafe WA and the Coordinator of Energy
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Regulatory inspector
Worksafe WA, and includes an Inspector of Worksafe WA and Inspectors appointed under the Energy Coordination Act 1994 (WA)
Safety Critical Role
A specific High Risk Work task or a role, which includes work defined in Annexure 203B
Serious Incident
An incident with a potential consequence of Major or Catastrophic, an incident with a final risk ranking of High or Very High or an incident (injury only) with an actual consequence of Moderate in accordance with the Main Roads Incident Management Procedure.
Structure
Means any component or part that is constructed, whether fixed or moveable, temporary or permanent, which includes buildings, masts, towers, framework, pipelines, roads, bridges, rail infrastructure and underground works (including shafts or tunnels).
Short Term Worker
A Worker who is on the Site generally less than one (1) work shift to perform work, deliver goods or conduct visual observation
Site As defined in the Contract plus any other location where work is being undertaken under the Contract
SHR Safety and Health Representative as defined in Part 5 of the OSH Act (WA)
SWMS Safe Work Method Statement in accordance with Regulation 3.143 of the OSH Regulations (WA)
Utility Service Provider
A utility services company which provides services such as gas, water, electricity, telephone, sewer and stormwater
Visitor A person visiting the Site for a purpose associated with the work under the Contract. who is not conducting any work.
Worker
Means any individual person who is a director, officer, employee, agent or subcontractor of the Contractor and any individual person who is an employee, agent or subcontractor of the Contractor's subcontractors; who is undertaking work associated with the Contract.
203.07 – 203.09 NOT USED
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PART A – SAFETY AND HEALTH MANAGEMENT PLAN
203.10 General Requirements
1. The Contractor must prepare and submit the Plan which meets the following requirements of this specification, which includes:
a) the clauses contained in Part A, Part B and Part C must be addressed in the Plan and submitted in accordance with the headings detailed in Annexure 203D;
b) the identifiable records listed in Annexure 203A.2 must be submitted as controlled documents in accordance with SPECIFICATION 201 – QUALITY SYSTEMS;
c) the identifiable records must be submitted within the specified time frames in accordance with the submission requirements detailed in this specification (Annexure 203A.1); and
d) no work is to commence under the Contract until the Superintendent has approved the identifiable record submission in accordance with the HOLD POINTS.
General Requirements
203.11 Scope of Work
1. The Contractor must detail the scope of work under the Contract, which must include the following information:
a) the name of the Contractor;
b) the commencement date and duration of the proposed work under the Contract;
c) the key work processes based on the project management delivery plan / schedule;
d) features of the Site including terrain, expected weather condition and other specific local features;
e) the location of material supply or disposal points associated with the Site; and
f) any work camps, fuel storage facilities, workshops or explosive stores, or similar.
Scope of Work
203.12 Legislative Obligations
1. Where the Contractor is appointed to perform work under the Contract, the Contractor must:
a) comply with all duties of the OSH Act (WA) and duties of the appointed Contractor under the Contract in accordance with Regulation 1.6 of the OSH Regulations (WA);
Legislative Obligations
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b) comply with all duties as the person in control of the workplace in accordance with Regulation 1.7 of the OSH Regulations (WA); and
c) implement, maintain and demonstrate compliance with the OSH Regulations (WA).
2. The Contractor must ensure the safety and health of Workers, the Principal’s Personnel, members of the public and anyone else who may be present on the Site, by providing a working environment that is safe and without risk, so far as is reasonably practicable.
Safe Working Environment
203.13 Compliance
1. The Contractor must comply with and ensure Workers comply with any acts, regulations, laws and by-laws, Codes of Practice and standards relating to safety and health that are applicable to work under the Contract.
2. The Contractor must comply with all safety and health policies, procedures or measures implemented or adopted by the occupiers of any premises at or within which the Contractor will perform work under the Contract and comply with all directions of the Superintendent relating to this specification. In the event of any inconsistency, adopt such procedures or measures that produce the higher level of safety and health.
3. Where any specification, standard, procedure, guidance note or similar (Annexure 203A.3) is referenced in this specification for the development of an identifiable record (Annexure 203A.2) or is to be used in association with work under the Contract, the Contractor must follow the requirements detailed in this specification.
4. In addition to the requirements of the OSH Act (WA) and OSH Regulation (WA), the Contractor must comply with their AS/NZS 4801 or ISO 45001 Management System accreditation and Federal Safety Commission Accreditation (where accredited) and the requirements of this specification.
203.14 Leadership, Commitment and Management Responsibility
1. The Contractor must demonstrate leadership and commitment for successfully managing safety and health of Workers, the Principal’s Personnel and members of the public who may be affected by work under the Contract. This commitment can be demonstrated and measured through the following:
a) safety and health considerations are integrated in decision making processes for the duration of the work;
Leadership and Commitment
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b) implementing this specification and the conditions of contract relating to safety and health;
c) active monitoring OSH performance and compliance of any Workers; and
d) provide appropriate time and resources for measuring, promoting and improving safety and health performance.
2. The Contractor must detail the safety and health roles, responsibilities and accountabilities of all Workers who have an safety and health duty in association with work under the Contract, which must include the name(s) of the Contractor’s senior Site representative(s).
Roles and Responsibilities
3. The roles, responsibilities and accountabilities of the Contractor must meet the duties of Section 19 and Section 22 of the OSH Act (WA) and include the name(s), qualifications and experience of the Contractor’s appointed OSH Management Representative who has primary responsibility to ensure the Plan is fully implemented on the Site.
203.15 Consultation, Co-operation, Co-ordination and Issue Resolution
1. In accordance with Regulation 3.143(3) of the OSH Regulations (WA) and upon approval of the Plan by the Superintendent, the Contractor must ensure the Plan is:
a) provided to any Worker upon request;
b) understood by all Workers (induction);
c) communicated to Workers when a change has been made to the Plan; and
d) is made available for inspection upon request by any Worker, the Superintendent, nominated Superintendent’s staff, Auditor or any Regulatory inspector.
Communication of the Plan
2. The Contractor must have consultation, co-operation and co-ordination arrangements in place to resolve workplace safety and health issues, which meets the requirements of Part 24 of the OSH Act (WA) and include all Workers. This arrangement must also include an issue resolution process.
Communication Arrangements
3. The Contractor must ensure that communication arrangements are in place for the duration of the work, which includes safety and health information through the following forums:
a) daily pre-start meetings communicating information relating to incidents under the contract and shared learnings (banner alerts) from the Principal or external agencies where applicable to the work under the Contract;
Communication of OSH Information
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b) fortnightly tool box talks on specific safety and health topics applicable to work under the Contract; and
c) monthly safety and health committee meetings to discuss relevant safety and health performance with the project management team, project OSH Management Representative, supervisory personnel (including those from any subcontractor), SHR and select Principal’s Personnel associated with work under the Contract.
4. The Contractor must include all Workers in daily pre-start meetings so all work groups have an understanding of the interface between each other in daily work activities. Isolated pre-start meetings can also be conducted (where required), for specific information to individual work teams.
Pre-start Meetings
5. The Contractor must develop and implement a stop task authority / protocol for the project Site where it is not part of the Contractor’s certified OSH Management System. The stop task authority / protocol must meet the general requirements of Section 26 and Section 27 of the OSH Act (WA), to empower all Workers to stop work where there is a risk to their person or others, which could lead to imminent serious injury, harm or death. This information must be provided in the Site specific induction to all Workers.
Stop Task Authority
6. The Contractor must have an Employee Assistance Program (EAP) to support all Workers who may be exposed to psychological hazards or who may require psychological support. The EAP service must include provision for mental health and wellbeing support, which meets the Safe Work Australia Guidance Note: Work Related Psychological Health and Safety- A Systematic Approach to Meeting your Duties Where a Site is a fly in fly out operation it must also meet the requirements of the Code of Practice for Mentally Healthy Workplaces for Fly-In Fly-Out (FIFO) Workers.
Employee Assistance Program
7. In association with the EAP service, the Contractor must also ensure:
a) the availability and scope of the EAP service is communicated to all Workers during their on-boarding induction;
b) the service is communicated and offered to Workers following a Serious Incident or traumatic event;
c) the EAP service is integrated into communication and consultation arrangements; and
d) information related to mental health topics is regularly communicated to all Workers (e.g. at toolbox talks and pre-start meetings).
Mental Health Support
203.16 Subcontractor Safety and HealthAssessment
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1. Prior to engaging a subcontractor who will be performing work under the Contract, the Contractor must complete a safety and healthassessment on the subcontractor to ensure the subcontractor is competent to safely carry out the work. As a minimum, the safety and health assessment must include:
a) High Risk Work which is generally undertaken by the subcontractor;
b) the training, competency and licensing of the subcontractor’s Workers who are to conduct any High Risk Work;
c) consideration of Regulatory improvement notices and any historical or current prosecutions;
d) workplace incidents resulting in a death or permanent disability within the last 5 years;
e) all SWMS the subcontractor will be operating under for High Risk Work, or any SWMS directed to be used by the Contractor or the Superintendent.
Subcontractor OSH Assessment
2. Where a subcontractor is operating under their own safe systems of work, the Contractor must review and approve the subcontractor’s safe systems of work as part of the subcontractor safety and healthassessment. This information must be included in the Plan.
203.17 Subcontractors and Utility Service Providers
1. Where a subcontractor is engaged by the Contractor to perform work, the subcontractor must be provided with a copy of the Plan with the relevant Site specific safety and health information for the work to be performed by the subcontractor.
Communication of the Plan
2. Where a subcontractor or Utility Service Provider is required to operate under the Contractor’s safe systems of work, all relevant safety and health information, instruction and training must be provided by the Contractor to Workers of the subcontractor or Utility Service Provider, in such a way the safe systems of work are understood and implemented by Workers of the subcontractor or the Utility Service Provider.
Safe System of Work
3. Where a subcontractor under the Contractor’s control is operating under its own SWMS for any High Risk Work, the Contractor must ensure the SWMS are:
a) detailed on the subcontractor’s letterhead showing the name and registered office;
b) current, accurate, complete and specific to the High Risk Work to be performed;
Subcontractor SWMS
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c) dated and signed by all relevant Workers and a supervisor of the subcontractor;
d) working in accordance with the SWMS at all times while conducting any High Risk Work; and
e) the SWMS is approved by a senior Site representative of the Contractor prior to any Worker commencing any High Risk Work.
4. Where an enclave area is required on or adjacent to the Site, the Contractor must ensure any specific requirements relating to the enclave area are communicated to all Workers and includes the following information:
a) the location and duration of the enclave area;
b) any access and egress requirements relating to the enclave area; and
c) the nominated Worker who is the point of contact in respect to the enclave area.
Enclave Area
5. Any enclave area must be clearly delineated and demarcated from the remainder of the Site.
Delineation of Enclave Area
203.18 Personal Protective Equipment
1. The Contractor must ensure that all Workers have adequate personal protective equipment, which meets the requirements of Division 2 of the OSH Regulations (WA).
PPE
2. All Workers must wear personal protective clothing which meets the requirements of AS 4602.1 High Visibility Garments which includes:
a) Full torso (long arm and long leg);
b) Day Work – Class D Garments as specified in Section 6 of AS 4602.1;
c) Night Work – Class N Garments as specified in Section 7 in AS 4602.1; and
d) Day Night Work – Class D/N Garments as specified in Section 8 of AS 4602.1.
High Visibility PPE
3. Where personal protective equipment is referenced in relevant legislation, Codes of Practice, the Principal’s Minimum OSH Control Standards (Annexure 203A.3) or instructions from manufacturers or suppliers (e.g. safety data sheet), the Contractor must ensure the personal protective equipment specified is used by all Workers.
PPE
203.19 Testing for Alcohol and Other Drugs
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1. The Contractor must ensure that a drug and alcohol testing regime is in place to test all Workers and any relevant Principal’s Personnel for the presence of alcohol or other drugs for the duration of the work which includes:
a) a random sampling program (drug and alcohol);
b) post incident sampling (drug and alcohol);
c) for cause testing on reasonable grounds (drug and alcohol) excluding the Principal’s Personnel;
d) breath alcohol concentration (BAC) testing on a daily basis prior to any Worker commencing work;
e) targeted testing for High Risk Work activities (drug and alcohol); and
f) consideration of any testing of Workers returning for a new work cycle, extended roster or from an extended break (drug and alcohol).
Drug and Alcohol Testing
2. The Contractor must ensure the minimum sample size for the selection of drug testing is in accordance with Section 16A and Schedule 4 of the Code for the Performance and Tendering of Building Work 2016.
Minimum Sample Size
3. The Contractor must use objective testing methods to sample Workers for the presence of alcohol and other drugs of abuse to testing for the presence of alcohol, opiates, tetrahydrocannabinol (THC), cocaine, benzodiazepines, amphetamines and methamphetamine. The testing methods must be in accordance with the following requirements:
a) AS/NZS 4308 Specimen Collection and the Detection and Quantitation of Drugs of Abuse in Urine;
b) AS/NZS 4760 Specimen Collection and the Detection and Quantification of Drugs in Oral Fluid; and
c) AS 3547 Breath Alcohol Testing Devices.
Testing Requirements
4. The Contractor must ensure the person who performs the BAC testing and other drug testing, holds the current qualification “Collect Specimens for Drugs of Abuse Testing” from a registered training organisation.
Testers Qualification
5. Where a positive reading is received from a secondary BAC test (>0.00) for daily testing, the Worker must be deemed unfit for work and stood down from daily duties and managed in accordance with their Employer’s disciplinary / rehabilitation processes and procedures.
BAC Testing
6. Where a non-negative test result has been received from drugs of abuse testing, the associated Worker must be deemed unfit for work, stood down from daily duties and managed in accordance with their
Drug Testing
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Employer’s disciplinary/rehabilitation procedure. No Worker is allowed to return to work until subsequent testing confirms a negative test result for that Worker.
7. Where a Worker fails to submit a sample for either alcohol or drugs of abuse for analysis, this must be constituted as a positive test result and the Worker stood down from duties and managed in accordance with their Employer’s disciplinary procedure. Where there is a failure to submit a sample for drugs of abuse testing, the Worker must submit a test for analysis prior to commencing any form of work on the Site.
Failure to submit sample
203.20 Management of Fatigue
1. The Contractor must have systems and procedures in place to manage and control the effects of Worker’s fatigue, which has the potential to lead to and/or contribute to an incident related to work under the Contract. As a minimum, the Contractor must have a fatigue management system in place which includes:
a) identification of the factors which contribute to and increase the risk of Worker fatigue, including work scheduling, roster work, fly in fly out arrangement, job demands, environmental conditions and any non-work related factors that may contribute to fatigue, which transfer to the workplace;
b) journey management considerations including daily travel requirements and Worker travel arrangements prior to and post work cycles (e.g. from the Worker’s normal place of residence to Site and vice versa);
c) consideration of the location of any temporary accommodation facilities;
d) assessment and control of the identified fatigue related risk factors;
e) information, instruction and training to all Workers on the risk factors, controls and procedures;
f) supervisor level training in the recognition and signs of Worker fatigue;
g) special conditions of Workers in safety critical roles associated with activities in Annexure 203B;
h) provision of rest facilities, work/rest cycling or similar to manage Worker fatigue; and
i) any other control, system, or process the Contractor uses to manage and control Worker fatigue.
Fatigue Management Assessment
203.21 Safety and Health Induction and Training - General Requirements
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1. All Workers must receive the following information, instruction, training and assessment (where applicable):
a) General Construction Induction Training;
b) Project Site Induction (training and assessment);
c) High Risk Work training and licenses in accordance with Schedule 6.3 of the OSH Regulations (WA);
d) task specific training in performance of work under the Contract;
e) specific training requirements where referenced in the Principal’s Minimum OSH Control Standards document; and
f) records of all training and inductions must be recorded and retained in the Contractor’s record management system.
Induction and Training Requirements
2. Where a Worker has not satisfied the Contractor induction training and assessment or do not have the relevant or current competencies for the work they are to perform, the Contractor must not allow the Worker to commence work until the Worker has attained or achieved the required competency.
Worker Competency
203.22 General Construction Induction Training
1. In accordance with Regulation 3.135 and Regulation 3.136 of the OSH Regulations (WA) any Worker who performs construction work must hold a current, nationally recognised construction induction-training certificate (card) from a registered training organisation. No Worker is to perform work who does not hold this qualification.
Construction Industry Training
203.23 Project Site Induction (Training and Assessment)
1. All Workers and relevant Principal’s Personnel must be formally inducted by the Contractor prior to commencing any work on Site. The induction training and assessment information must be regularly reviewed to ensure all safety and health issues remain relevant to the changing circumstances of the work. As a minimum the induction must include:
a) the location and information contained within the Plan;
b) Site specific safety and health responsibilities for all persons and how those responsibilities will be coordinated;
c) information on Section 19(1) and Section 20 of the OSH Act (WA);
d) the requirements for reporting incidents, injuries and near misses;
e) communication, consultation and issue resolution processes for all Workers;
Site Induction
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f) the Site stop task authority / protocol for imminent harm or injury;
g) information on the hazards likely to be encountered on the Site;
h) the risk of injury or harm resulting from those hazards;
i) the control measures which have been developed in relation to the hazards;
j) Site specific safety rules, safe systems of work and the High Risk Work that will be conducted on Site;
k) emergency response and first aid procedures and emergency contact information;
l) the names and contact information of the OSH Management Representative;
m) the names and contact information of the Site first aiders;
n) the contact information for the EAP provider;
o) any other relevant safety and health information applicable to work under the Contract; and
p) include a written assessment to be retained under the Contractor’s document management system.
203.24 High Risk Work Training and Licences
1. For all Workers who conduct any High Risk Work, the Contractor must provide specific information on the management and control of High Risk Work activities and as a minimum include:
a) information on the hazards associated with the High Risk Work;
b) information and instruction on the controls to manage the hazards of the High Risk Work;
c) the requirement for working in accordance with a SWMS for the High Risk Work;
d) verification of current high risk work licences of Workers who are undertaking High Risk Work in accordance with Regulation 6.2 of the OSH Regulations (WA); and
e) ensure plant and equipment requiring a high risk work license is not left unattended while it is in use unless another licensed person has taken over control of the plant or equipment in accordance with Regulation 6.3 of the OSH Regulations (WA).
High Risk Work Training
203.25 Task Specific Training
1. The Contractor must ensure the information, instruction and training provided to Workers is suitable and adequate with having regard to:
a) the nature of the work carried out by the Workers;
b) the risks associated with the work at the time the information, training or instruction is provided; and
Task Specific Training
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c) the control measures to be implemented to manage the risk(s).
2. Task specific training must be developed by the Contractor in consultation with relevant Workers for the work they will perform under the Contract. The training must be regularly reviewed and updated whenever there is a change to safe systems of work, work process, work methodology or any introduced plant, equipment or substances, which may affect the safety, and health of Workers.
203.26 Visitors and Short Term Workers
1. Where a Visitor or Short Term Worker, which may include a Utility Service Provider is visiting or working on the Site, the Contractor must ensure an appropriate level of induction and training (where applicable) is provided on the Site safety rules, which must be followed at all times and includes:
a) Visitors must complete a visitor induction and be escorted at all times; and
b) Short Term Workers must complete an appropriate induction that is reflective of the frequency, duration and the level of risk for the work being undertaken on the Site.
Visitors and Short Term Workers
2. The Contractor must retain copies of all inductions for visitors, delivery drivers and short term Workers.
3. The Contractor must ensure that all Visitors and Short Term Workers are provided with advanced notice of the requirements specified in clause 203.26 (1) prior to their attendance on the Site and that clear instructions are provided relating to the protocols required to access the Site.
Advanced notice of Site Attendance
203.27 Safe Work Method Statement (SWMS)
1. The Contractor must ensure that SWMS are in place for all work under the Contract where it meets the following criteria:
a) High Risk Work in accordance with Regulation 3.143 of the OSH Regulations (WA);
b) it is detailed in the Principal’s Minimum OSH Control Standards document;
c) the residual risk ranking in the OSH Risk Register is high or very high; and
d) where requested by the Superintendent.
SWMS
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2. The SWMS must meet the criteria of Regulation 3.143 of the OSH Regulations (WA) and where it is not specified in the regulation, the Contractor must include the following:
a) a description of the High Risk Work which is to be undertaken;
b) the actual step by step sequence involved in doing the work;
c) the foreseeable hazards / impacts relating to each sequential step associated with that work;
d) ranking of residual risk after control measures have been implemented;
e) any plant, equipment and permits in association with the work; and
f) information of any high risk work licence requirements to perform a specific class of High Risk Work in accordance with Regulation 6.2 of the OSH Regulations (WA).
3. The Contractor must ensure all SWMS are current and Site specific to the work under the Contract and reviewed when:
a) there has been an incident in the performance of work under the SWMS;
b) the steps in the SWMS are no longer valid or additional hazards are introduced or identified; or
c) the Superintendent or a Regulatory inspector identifies deficiencies in the SWMS.
4. The Contractor must have all SWMS referenced in the control column of the OSH Risk Register or where activities warrant the development of SWMS. No High Risk Work is to commence until a senior Site representative of the Contractor has reviewed and authorised the SWMS for the proposed work being undertaken by Workers under the SWMS.
203.28 Compliance Auditing and Performance Reporting
1. The Superintendent may conduct compliance auditing at any time during the Contract. Before any such auditing occurs, the Superintendent will endeavour to provide the Contractor with reasonable notice. The Contractor must allow the Auditor to conduct the audit on any aspect(s) of this specification, the Plan and any other information associated with the Plan.
Compliance Auditing
2. The Contractor must make available at the site suitable facilities to accommodate an Auditor, the cost of providing such facilities will be borne by the Contractor and in addition the Contractor must:
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a) make available all relevant records, including those of subcontractors and suppliers for the purposes of the audit and provide all reasonable assistance to the Auditor during the audit;
b) provide information which relates to this specification and follow audit protocols requested of the Auditor during the audit;
c) develop and document a corrective action plan for assigned non-conformances with the agreed date the corrective action(s) will be completed; and
d) communicate results of the audit to all relevant Workers on the Site.
3. The Contractor must monitor each subcontractor undertaking work on Site, to ensure the work they perform is carried out with an acceptable level of risk in accordance with the approved Plan. The work undertaken by each subcontractor must be detailed in the Plan with the activities the Contractor will undertake to ensure safety and health performance and compliance, including information on:
a) the duties of each subcontractor under the Contractor’s control;
b) the duties the Contractor will retain for management of Site safety issues;
c) the documented surveillance audit program to monitor safety and health performance of each subcontractor, which must be completed on a scheduled risk based frequency;
d) the actions that will be taken against subcontractors where they are found to be in breach of the OSH Act (WA), OSH Regulations (WA), Site safety rules, the Plan and SWMS;
e) where applicable, the Principal’s Minimum OSH Control Standards; and
f) the Principal’s requirements for supervision of High Risk Work.
Subcontractor Performance Monitoring
203.29 Workplace Safety and Health Inspections
1. The Contractor must complete safety and health inspections for the duration of the work, which must be detailed in the Plan. As a minimum, the safety and health inspections must be completed in accordance with the following requirements:
a) complete Site safety and health inspections on a fortnightly frequency and provide a copy of the inspection and any corrective actions to the Superintendent within 5 days from the date of the inspection; and
b) complete inspections on plant on a fortnightly basis in accordance with Regulation 4.37 of the OSH Regulations (WA), which must be recorded in an inspection register and provided to the Superintendent upon request.
Audit and Inspection
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2. This documentation must form part of the Contractor’s Inspection Test Plan developed in accordance with Specification 201 QUALITY SYSTEMS.
203.30 Non-Conformance and Corrective Action
1. The Contractor must manage all non-conformances and corrective actions in accordance with Specification 201 QUALITY SYSTEMS and ISO 9001 Quality Management Systems.
Non-conformance
2. If during performance of work under the Contract the Superintendent informs the Contractor that the Contractor is non-conforming to:
a) the approved Plan;
b) the Contractor’s certified OSH Management System;
c) the OSH Act (WA) and OSH Regulations (WA);
d) Codes of Practice approved under Section 57 of the OSH Act (WA);
e) references made to the National Occupational Health and Safety Commission (NOHSC) outlined in Regulation 1.11 of the OSH Regulations (WA);
f) the standards which are outlined in the Regulation 1.12 of the OSH Regulations (WA); or
g) where applicable, the Principal’s Minimum OSH Control Standards (and references);
then the Contractor must raise a non-conformance in accordance with Specification 201 – QUALITY SYSTEMS and isolate, evaluate and correct the non-conformance as soon as practical or to a timeframe specified by the Superintendent at no cost to the Principal. Upon rectification of the non-conformance, the corrective action close out must be submitted to the Superintendent for approval.
Raising a Non- conformance
203.31 Regulatory Orders, Notices and Convictions
1. Where the Contractor or a subcontractor has been served with any of the following documents associated with work under the Contract:
a) a prohibition notice under the OSH Act (WA);
b) an improvement notice under the OSH Act (WA);
c) any order issued by a Regulatory inspector under the Energy Coordination Act 1994 (WA);
d) a notice from the WorkSafe WA Commissioner or the Director of Energy Safety of any matter; or
e) summons or conviction under the OSH Act (WA), OSH Regulations (WA) or Electricity Act (WA);
Regulatory Notice
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f) then the Contractor must immediately supply a copy of the notice, order, summons or conviction to the Superintendent and record it as a non-conformance in accordance with Specification 201 QUALITY SYSTEMS.
2. In addition to clause 203.31 (1), the Contractor must send a copy of the notice to the Main Roads Safety, Health and Wellbeing Branch within 24 hours of the notice being received by the Contractor or subcontractor. All of the relevant information in relation to the notice must be sent to [email protected]
Notification to the Principal
203.32 Incident Management and the Principal’s Incident Reporting System
1. Where an incident occurs which is a classified as a Notifiable Incident to a Regulatory Authority, which includes Worksafe WA or the Director of Energy Safety, the Contractor must immediately notify the Superintendent of the incident. In addition, within 24 hours, the Main Roads Corporate Safety, Health and Wellbeing Team must be provided with preliminary information on the Notifiable Incident by e-mail to: [email protected] and include all information associated with the submission of the Notifiable Incident to the Regulatory Authority.
Notifiable Incident
2. Where any Serious Incident occurs in association with work under the Contract, which involves any Worker, the Principal’s Personnel or a member of the public, the Superintendent must be immediately notified with preliminary information on incident.
Serious Incident Notification
3. All safety and health related incidents associated with work under the Contract must be directly entered into EQSafe. All incidents must be investigated by the Contractor and meet the following requirements:
a) enter all incidents detailed in the Principal’s Event Type and Sub-type Contractual Requirements document (Annexure 203A.3);
b) enter preliminary details of the incident within 24 hours from the time of occurrence;
c) classify the incident in accordance with the Transport Portfolio Risk Reference table;
d) classify any injury or occupational illness within 72 hours in accordance with the Principal’s Incident Management Procedure (Annexure 203A.3);
e) investigate all incidents within 28 days from date of occurrence in accordance with the investigation methodology prescribed in the Principal’s Incident Management Procedure;
f) manage the incident in accordance with the EQSafe Contractor User Manual (Annexure 203A.3);
EQSafe
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g) complete all mandatory fields specified in the Principal’s Event Type and Sub-type Contractual Requirements document, including all corrective and preventative actions arising from the incident investigation; and
h) upon the completion of all mandatory fields, submit the event report to the Superintendent for approval.
Access to EQSafe is gained by following the instructions in the document titled “EQSafe Contractor On-boarding Process” (Annexure 203A.3).
4. If upon review of the incident investigation submitted for approval by the Contractor, that it is the opinion of the Superintendent the information is not complete, accurate or the corrective or preventative actions do not sufficiently address the causation of the incident to prevent future occurrence, the Superintendent will inform and instruct the Contractor within a specified timeframe to:
a) submit additional information requested by the Superintendent;
b) address and respond to questions and/or comments of the Superintendent in relation to the incident;
c) update EQSafe in accordance with the Superintendent’s instruction; and
d) resubmit the incident in EQSafe for approval by the Superintendent.
Incident Review
5. The Contractor must allow the Superintendent, or any person nominated by the Superintendent, to participate in any investigation conducted by the Contractor. The Superintendent reserves the right to undertake an independent investigation into any incident associated with work under the Contract, of which, the Contractor must cooperate with the Superintendent or any person nominated by the Superintendent and provide any information requested by the Superintendent in association with the incident.
Investigation Review and Independent Investigation
6. Where a Serious Incident occurs, the Contractor must review and update the Project Risk Register within 28 days from the date of occurrence based on the outcome of the incident investigation. As a minimum, the following information must be added:
a) where the hazard scenario was not identified in the initial Works OSH Risk Assessment, update the Project Risk Register to include the additional hazard scenario and complete all applicable fields for the new scenario within the register; and
b) where the hazard scenario is detailed in the Project Risk Register, review and update the scenario including the residual risk ranking and any additional control measures implemented based on the incident investigation.
Risk Register Update and Review
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203.33 Occupational Safety and Health Monthly Reporting
1. The Contractor must submit the report form entitled “Contractor Monthly OSH Performance Report Form” (Annexure 203A.3) on the 5th day of each calendar month to the Superintendent or nominated person of the Superintendent for the duration of the work under the Contract.
Submission Requirement
2. The Contractor Monthly OSH Performance Report Form submitted by the Contractor must be approved by Superintendent.
Approval of OSH Report
203.34 Documentation and Record Management
1. In accordance with Specification 201 QUALITY SYSTEMS, the Contractor must retain and maintain legible safety and health records to demonstrate compliance with the Plan and any referenced documents within the Plan. As a minimum the following documentation must be retained in the Contractor’s record management system for the specified duration in association with work under the Contract:
a) any prosecutions, improvement notices or other regulatory notices;
b) details of any compensable injuries sustained by Workers associated with Work under the Contract;
c) identifiable records under the Contract (Annexure 203.A2);
d) drug and alcohol testing records;
e) training records including inductions, licences and permits;
f) where applicable, the safe design report including any updated revisions;
g) change management associated with the safe design report;
h) plant and equipment inspections, testing and maintenance records;
i) incident investigation reports and associated evidence;
j) safety and health inspections or inspections conducted by a Regulatory Authority;
k) non-conformances associated with work under the Contract;
l) procedures referenced in the Plan and applicable appendices (electronic acceptable); and
m) procedures referenced in the Project Risk Register (electronic acceptable).
These documents must be readily available for immediate inspection and copying where documents are requested by the Superintendent or an Auditor.
Documents and Record Management
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203.35 Submission of the Safety and Health Management Plan
1. The Plan must be submitted to the Superintendent for approval no less than 14 days prior to the intended start date of work under the Contract.
Submission Requirement
2. No work under the Contract shall be undertaken by the Contractor until the Plan is approved by the Superintendent.
HOLD POINT
203.36 Revision of the Safety and Health Management Plan
1. The Contractor must review and where required, revise the Plan on a three monthly basis to ensure the Plan remains up to date in accordance with Regulation 3.142 of the OSH Regulations (WA). In addition, the Contractor must review and update the Plan where:
a) there are changes to the scope of work under the Contract;
b) a non-compliance from compliance auditing has identified deficiencies in the Plan;
c) a change of Site OSH Management Representative or senior Site representative(s);
d) additional hazards and/or risks not covered in the Plan or Project Risk Register are identified; and
e) where directed by the Superintendent.
Review and Revision
2. Where the Plan has been revised and updated, it must be submitted to the Superintendent for approval within seven days or within a timeframe that is specified by the Superintendent.
Submission of Revision
3. The Contractor must communicate any revisions of the Plan to all Workers and any relevant Principal’s Personnel approved by the Superintendent.
Communicate Plan Revision
203.37 – 203.47 NOT USED
PART B – HAZARD IDENTIFICATION RISK ASSESSMENT AND CONTROL
203.48 Works OSH Risk Assessment
1. The Contractor must conduct a formal qualitative safety and health risk assessment to identify, evaluate and control the risks to all Workers and any other person who may be affected by work under the Contract, the output from which will form the Project Risk Register. The Works OSH Risk Assessment must be completed by the Contractor in accordance with the following requirements:
a) use the Principal’s Works OSH Risk Assessment Template (Annexure 203A.3);
OSH Risk Assessment
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b) include all participants and follow all instructions for facilitation detailed in the Principal’s Works OSH Risk Assessment Facilitation Guide (Annexure 203A.3);
c) include the construction hazards identified in the Safe Design Report; and
d) evaluate emergency response and first aid treatment mitigative control measures in the qualitative risk assessment in accordance with the Principal’s Works OSH Risk Assessment Facilitation Guide.
2. The Works OSH Risk Assessment must be submitted to the Superintendent for approval no less than 14 days prior to the intended start date of work under the Contract.
Submission Requirement
3. No work under the Contract shall commence until the Works OSH Risk Assessment is approved by the Superintendent.
HOLD POINT
4. The Contractor must review the Project Risk Register on a three monthly basis and where any of the following circumstances arise, the Contractor must re-evaluate, update and communicate the following changes:
a) there is evidence the risk assessment is no longer valid;
b) a Serious Incident warrants re-evaluation and re-classification of the hazard scenario;
c) a Serious Incident scenario was not documented in the Project Risk Register;
d) additional controls identified from a Serious Incident investigation have been implemented;
e) a subsequent injury has identified the assessment of the risk was inadequate; or
f) there is a significant change proposed in the delivery of the work under the Contract.
Review and Revision
5. Where any amendments have been made to the Project Risk Register, the Contractor must detail any changes in the Contractor Monthly OSH Performance Report Form, with signed authorisation the Project Risk Register covers all hazards for the proposed work activities and are managed and controlled, so far as is reasonably practicable.
203.49 High Risk Work and Principal Identified Hazards
1. Where any High Risk Work is detailed in Annexure 203B, the Contractor must:
High Risk Work Compliance
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a) acknowledge compliance in the Plan to the Principal’s Minimum OSH Control Standards where identified in the Works OSH Risk Assessment;
b) document in the Plan which Minimum Control Standards apply to the work under the Contract;
c) adopt the Principal’s Minimum OSH Control Standards where they are not part of the Contractor’s or relevant subcontractor’s operational procedures;
d) detail in the control column of the Works OSH Risk Assessment the Minimum OSH Control Standard section number and heading applicable to the High Risk Work as detailed in the Works OSH Risk Assessment Facilitation Guide.
2. Where any High Risk Work is being conducted the Contractor must ensure direct supervision is provided to the Workers performing the High Risk Work. Direct supervision is not required where:
a) due to the nature of the High Risk Work, it is impracticable or unnecessary; or
b) the reduced level of supervision will not place the safety or health of Workers or any other person at risk of harm or injury.
High Risk Work Supervision
3. Where any Worker wishes to undertake or it is being proposed that a Worker undertakes a High Risk Work activity unsupervised, based on clause 203.49 (1) 2a) and 2b) above, a justification must be authorised in writing by a senior Site representative of the Contractor and placed on record, prior to any Worker undertaking an unsupervised High Risk Work activity.
4. The Contractor must ensure where direct supervision is required for High Risk Work, the Worker supervising the High Risk Work holds the relevant high risk work license for the High Risk Work being undertaken. The supervisor must direct, monitor and provide oversight of the work to ensure all safe systems of work and control measures are in place, prior to and during the High Risk Work activity.
Qualifications of Supervisor
203.50 Asbestos Risk Management
1. Where asbestos has been identified in the planning phase, which has the potential to impact Workers or members of the public, Annexure 203C – Asbestos Features, must be completed to list all potential asbestos features (sources) at the Site location.
Asbestos Features
2. Where an asbestos feature has been identified in the planning phase or during the course of carrying out the work, which is intended to be removed, the Contractor must follow the requirements specified in Section 3: Asbestos Removal and Control of the Principal’s Minimum OSH Control Standards document.
Asbestos Removal
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3. Where an asbestos feature has been identified in the planning stage that is not intended to be removed from the Site, which presents an ongoing risk to the health of Workers based on the Works OSH Risk Assessment, the Contractor must develop an Asbestos Management Plan.
Asbestos Management Plan
4. The Asbestos Management Plan must meet the requirements of the Code of Practice for the Management and Control of Asbestos in Workplaces [NOHSC: 2018(2005)]. The Asbestos Management Plan must be a controlled document in accordance with SPECIFICATION 201 – QUALITY SYSTEMS and submitted as an appendix to the Safety and Health Management Plan.
5. Where an Asbestos Management Plan is required under clause 203.50 (3), no work under the Contract or any other action that may risk disturbance of the identified asbestos source shall be undertaken on the Site in the vicinity of the asbestos location until the Asbestos Management Plan is approved by the Superintendent.
HOLD POINT
6. Where an unexpected find of asbestos containing material (ACM) or naturally occurring asbestos is identified during work under the Contract, the Contractor must immediately report the occurrence to the Superintendent and to WorkSafe WA where it meets the requirements of Regulation 5.40 of the OSH Regulations (WA). In addition, the Contractor must notify the Main Roads Safety, Health and Wellbeing Branch within 24 hours of the incident to the following email address: [email protected] where notification is provided to Worksafe WA.
Unexpected Asbestos Finds
7. The Contractor must take immediate measures to protect Workers and all other persons who may be exposed to the unexpected asbestos find which includes, but is not limited to:
a) prohibit entry to the affected areas(s) and isolate the area by establishing an exclusion zone;
b) prohibit entry near the affected area(s) where there is visible dust from the affected area(s);
c) provide personal protective equipment to Workers where there is a risk of airborne exposure;
d) suppress all visible dust clouds by wetting down the affected area(s); and
e) as soon as practical, communicate to all Workers the unexpected asbestos find and the control measures, which must be taken to prevent disturbance and exposure from the asbestos source.
Protection from Asbestos
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8. Where an unexpected find of asbestos is identified during work under the Contract, the Contractor must conduct a risk assessment to evaluate the safety and health risks to Workers and others who may be affected. Where the unexpected find is to be removed, the Contractor must follow the requirements specified in Section 3: Asbestos Removal and Control in the Principal’s Minimum OSH Control Standards document.
Asbestos Risk Assessment
9. Where the risk assessment has determined an ongoing risk to Workers and others who may be affected by the unexpected find of asbestos, which is not intended to be removed, the Contractor must develop an Asbestos Management Plan which meets the requirements in clause 203.50 (4) or update any existing Asbestos Management Plan.
Asbestos Management Plan
10. The Contractor shall ensure that any requirements of clause 203.50 (8) and clause 203.50 (9) are completed within seven days of the unexpected find of asbestos or other timeframe determined by the Superintendent.
Submission Requirement
11. Where an unexpected find of asbestos has been identified during work under the Contract, which requires an Asbestos Management Plan or requires alteration to any existing Asbestos Management Plan pursuant to clause 203.50 (9), no work is to be undertaken in the affected area(s) until the Asbestos Management Plan (inclusive of any alterations to any existing Asbestos Management Plan) has been approved by the Superintendent and the assigned control measures have been put in place.
HOLD POINT
203.51 – 203.61 NOT USED
PART C - EMERGENCY MANAGEMENT PLAN
203.62 Planning and Response
1. The Contractor must identify and implement emergency management and response processes, including relevant equipment and training which must be based on the Works OSH Risk Assessment and detailed in the Emergency Management Plan.
Emergency Planning and Response
2. The Contractor must include the following information in the Emergency Management Plan:
a) the aims and objectives of the Emergency Management Plan;
b) responsibilities and emergency evacuation systems;
c) a current and up to date list of relevant contact names (including first aiders) and their current contact information (telephone land line, mobile and/or satellite phone numbers);
Emergency Management Plan
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d) emergency services contact information, (e.g. ambulance, fire, police and spill response services);
e) internal and external communication strategy;
f) the Principal’s region or branches which may be impacted by any emergency, including the Regional Manager, Heavy Vehicle Services and/or the Road Network Operations Centre;
g) information on where hazardous substances and dangerous goods are located, their respective Safety Data Sheets (SDS’s), PPE requirements, first aid requirements and measures to be taken in the event of accidental inhalation, absorption, ingestion or injection (where applicable);
h) where applicable, instruction and information to Workers who use, handle or transport known class 1A carcinogenic, mutagenic or teratogenic hazardous substances as defined by the International Agency for the Research on Cancer (IARC); and
i) instruction and information to Workers who use, handle or transport dangerous goods.
3. The Contractor must include emergency response processes and procedures in the Emergency Management Plan which includes the following information:
a) reference to the mitigative emergency management controls identified in the Works OSH Risk Assessment;
b) effective response protocols to all identified emergencies including processes for communication at the Site, external communication (e.g. with emergency services) and with relevant subcontractors;
c) how remote and isolated Site emergencies will be managed and controlled (where applicable);
d) evacuation procedures where required as part of an emergency scenario;
e) information, training and instruction for all relevant Workers for the implementation, coordination and effective management of emergency scenarios;
f) first aid treatment equipment and facilities;
g) mitigative control measure for any adverse environmental impacts from emergency situations; and
h) where applicable to the Site location, cyclone preparedness and response plans where the work is above the 26th parallel during the Western Australian cyclone season.
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4. The Site specific emergency rescue procedures and recovery systems detailed in the Emergency Management Plan must have the Contractor’s own personnel resources devoted to them, which must be suitably trained in handling the emergencies scenarios and equipment prior to attendance of emergency services (where required). The training, competencies and resources of the Contractor’s personnel must be consistent with the emergency response and first aid mitigative control measures identified in the Works OSH Risk Assessment.
Emergency Response Resources
5. The planning and execution of the Emergency Management Plan is not considered reliable until it has been exercised and proven workable. As such, the Contractor must conduct an emergency drill within six weeks of the commencement of the work and at intervals no greater than three monthly thereafter for the duration of the work. As a minimum the emergency drills must contain:
a) variation in emergency drill scenarios in connection with the risks associated with works on the Site (e.g. fire drills not the only drills);
b) include first aid trained and Site based emergency personnel in the drills; and
c) formally discuss, record and communicate the lessons learned from each of the emergency drills conducted.
Emergency Drills
203.63 First Aid Treatment
1. The Contractor must establish and implement Site specific first aid processes, equipment, facilities and training, which shall be detailed in the Emergency Management Plan based on the Works OSH Risk Assessment. The assessment of first aid related mitigative controls must be completed as detailed in the Works OSH Risk Assessment Facilitation Guide.
First Aid Management
2. As a minimum the Contractor must implement the following first aid requirements unless the Works OSH Risk Assessment has identified the need for additional first aiders and first aid equipment based on the scope, breadth or location of the Site, first aid equipment, facilities and first aid procedures:
a) an industrial size first aid kit which meets the requirements of the Code of Practice First Aid Facilities and Services, Workplace Amenities and Facilities and Personal Protective Clothing;
b) a minimum of one trained Worker present on Site at all times who holds a current “Provide First Aid” qualification meeting the requirements of the Australian Resuscitation Council Guidelines;
First Aid Treatment and Equipment
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c) hard copies of safety data sheets in the vicinity of first aid kits; and
d) where the Works OSH Risk Assessment has identified the risk of cardiac arrest and the Site location does not provide for an adequate response time from emergency services, an automated external defibrillator (AED) must be provided in the vicinity of the first aid kit.
3. The Contractor must provide first aid treatment and emergency response for the duration of the work to the following persons, which must be detailed in the Emergency Management Plan:
a) any Worker on Site or travelling to Site;
b) any Principal’s Personnel while on Site; and
c) any other person at the Site where first aid treatment or emergency response is required.
Provision of First Aid
203.64 Submission of the Emergency Management Plan
1. The Emergency Management Plan must be submitted to the Superintendent as an appendix to the Plan for approval no less than 14 days prior to the intended start date of work under the Contract.
Submission Requirement
2. No work under the Contract shall commence until the Superintendent approves the Emergency Management Plan.
HOLD POINT
203.65 Revision of the Emergency Management Plan
1. The Contractor must review the Emergency Management Plan on a three monthly basis to ensure the Plan remains up to date. In addition, the Contractor must review and update the Plan where:
a) there is evidence that the Project Risk Register is no longer valid;
b) additional hazards have been identified which are not covered in the Plan or Project Risk Register;
c) a Serious Incident, injury or occupational illness indicates emergency arrangements were inadequate;
d) changes in the project planning or safe design identifies the need to so do;
e) changes occur that will impact the execution of the plan, such as resources and trained personnel;
f) he type and quantity of hazardous substances or dangerous goods on Site changes significantly;
g) testing of the Plan identifies shortcomings or omissions; and
h) where directed by the Superintendent.
Revision Requirements
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2. Where the Emergency Management Plan is revised and updated, it must be submitted to the Superintendent for approval within seven days or within a timeframe specified by the Superintendent.
Submission of Revision
3. The Contractor must communicate any revisions to the Emergency Management Plan to all Workers and any relevant Principal’s Personnel approved by the Superintendent.
Communicate Revision
203.66 – 203.80 NOT USED
AS BUILT AND HANDOVER REQUIREMENTS
203.81 – 203.90 NOT USED
CONTRACT SPECIFIC REQUIREMENTS
203.91 – 203.99 NOT USED
Note: Refer to the comments in the Guidance Notes (delete this note before sending)
Specification 203 Safety and Health Management – 04/10094-02 Issued 20/11/2020
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ANNEXURE 203A
Schedule of HOLD POINTS, Identifiable Records and Supporting Documents
203A.1 Schedule of HOLD POINTS – The scheduled HOLD POINTS in association with Specification 203 subject to Superintendent approval and the time in which the submission is due by, prior to commencement of work.
Clause Description
203.35 (2) Safety and Health Management Plan (14 days)
203.48 (3) Works OSH Risk Assessment (14 days)
203.50 (5) Asbestos Management Plan (where applicable)
203.50 (11) Asbestos Management Plan (where applicable)
203.64 (2) Emergency Management Plan (14 days)
203A.2 Schedule of Identifiable Records - Following is the list of identifiable records detailed within Specification 203, which are subject to suitability audit assessment and Superintendent approval.
Clause Description
203.35 (1) Safety and Health Management Plan
203.33 (1) Contractor Monthly OSH Performance Report Form
203.48 (2) Works OSH Risk Assessment
203.50 (3) Asbestos Management Plan (where applicable to the work)
203.50 (10) Emergency Management Plan
203.91 (1) Safe Design Report (where commissioned by the Principal) (delete where it doesn’t apply)
203A.3 Schedule of Supporting Documents – The following documents referred to in this Specification are available on the Main Roads WA website at the following address: Contracting to Main Roads – Occupational Safety and Health
Clause Description
203.32 (3) EQSafe Contractor On-boarding Process
203.32 (3) EQSafe Contractor User Manual
203.32 (3) Main Roads Incident Management Procedure
203.32 (3) EQSafe Event Type and Sub Type Contractual Requirements
203.33 (1) Contractor Monthly OSH Performance Report Form
203.48 (1) Works OSH Risk Assessment Template
203.48 (1) Works OSH Risk Assessment Facilitation Guide
203.18 (3) Minimum OSH Control Standards
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ANNEXURE 203B
High Risk Work and Principal Identified High Risk Activities
Column 1, details the High Risk (construction) Work in accordance with Regulation 3.137 of the OSH Regulations. Column 2, details the equivalent term used as defined by the Principal. Column 3, represents the section number in the Principal’s Minimum OSH Control Standards document, which relate to the High Risk Work in the Regulations.
1. High Risk Construction Work – Regulation 3.137 of the OSH Regulations (WA)
2. Equivilant Minimum OSH Control Standard
3. Section Number
a) construction work involving a risk of a person falling 2 metres or more; Work at Height Section 1
b) construction work on telecommunications towers;
c) construction work involving demolition; Demolition Work Section 2
d) construction work involving disturbing or removing asbestos; Asbestos Removal and Control Section 3
e) alteration to a structure that requires temporary support to prevent its collapse; (multiple standards) Section 1, 2, 5, 9,15
f) construction work involving a confined space; Confined Spaces Section 4
g) construction work involving excavation to a depth of more than 1.5 metres; Excavation and Trenching Section 5
h) the construction of tunnels;
struction work involving the use of explosives; Explosive Blasting Section 6
j) construction work on or near pressurised gas pipes (including distribution mains); Above and Below Ground Services Section 7, 8
k) construction work on or near chemical, fuel or refrigerant lines;
l) work on or near energised electrical installations and lines (overhead or underground); Above and Below Ground Services Section 7, 8
m) construction work in an area that may have a contaminated / flammable atmosphere; (multiple standards) Section 4, 7, 14, 18
n) construction work involving tilt-up or precast concrete; Pre-Cast Concrete Tilt Up Concrete Section 9
o) construction work on or adjacent to roads or railways that are in use; Interaction with Live Traffic Section 10
p) work on a construction site where there is movement of powered mobile plant; Mobile Plant Operation Section 11
q) construction work in an area where there are artificial extremes of temperature;
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r) construction work in, over or adjacent to water or other if there is a risk of drowning; Work On, Over or Adjacent to Water Section 12
s) construction work involving diving;
Vehicles and Driving Section 13
Fire (Ignition causing Bushfire) Section 14
Crane and Lifting Operations Section 15
Dropped Objects from Height Section 16
Exposure to Thermal Stress Section 17
Hazardous Substances and Dangerous
Goods
Section 18
Electrical Work Section 19
Piling Rig Operations Section 20
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ANNEXURE 203C
Asbestos Locations
The locations detailed in this Annexure 203C are known or suspected to contain asbestos (ACM) contaminated material or naturally occurring asbestos.
Table 203C.1 – Existing Culvert Locations that may Contain ACM
Works Item (Section Nos)
Chainage / SLK
Culvert Type
No. of Barrel
s
Barrel Length
(m)
Horizontal Size (m)
Vertical Size (m)
Diameter (m)
Comments
Road Name 1 Circular / Box
e.g. Testing has not been conducted to confirm ACM
Road Name 2 Circular / Box
e.g. Testing has confirmed presence of ACM
Etc. Circular / Box
Table 203C.2 - Other Locations that may Contain Asbestos
Works Item (Section Nos)
Chainage / SLK Chainage / SLK Description of location
Anticipated quantity (if know)
Comments
Road Name 1 E.g. within Abutment 1 of Bridge No. XXXX
e.g. Testing has confirmed presence of ACM. Further Information for tenderers included
Road Name 2 etc.
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Table 203C.3 – Locations of Naturally Occurring Asbestos
Works Item (Section Nos)
Chainage / SLK Description of location Anticipated quantity (if know)
Comments
Road Name 1 e.g. Testing has confirmed presence of ACM. Further details included in Information for Tenderers
Road Name 2
Etc. etc.
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ANNEXURE 203D
CONTRACTOR’S SAFETY AND HEALTH MANAGEMENT PLAN CROSS REFERENCE KEY
The below table must be submitted with the Plan which must be attached to the front cover. The headings in the Plan must be consistent with the table and clause order with the page numbers listed in the table. The appendices listed in the table must be submitted with the Plan. All documents are subject to suitability audit assessment and Superintendent approval.
Clause No. Heading Title (In the Contractor’s OSH Management Plan) Page Nbr
PART A –SAFETY AND HEALTH MANAGEMENT PLAN
203.10 (1) General Requirements (203.10)
203.11 (1) Scope of Works (203.11)
203.12 (1-2) Contractor Requirements (203.12)
203.13 (1-4) Compliance (203.13)
203.14 (1-3) Leadership, Commitment and Management Responsibility (203.14)
203.15 (1-6) Consultation, Co-operation, Co-ordination and Issue Resolution (203.15)
203.16 (1-2) Subcontractor Safety and Health Assessment (203.16)
203.17 (1-3) Subcontracors and Utility Service Providers (203.17)
203.18 (1-3) Personal Protective Equipment (203.18)
203.19 (1-7) Testing for Alcohol and Other Drugs (203.19)
203.20 (1) Management of Fatigue (203.20)
203.21 (1-2) OSH Induction and Training - General Requirements (203.21)
203.22 (1) General Construction Induction Training (203.22)
203.23 (1) Project Site Induction (Training and Assessment (203.23)
203.24 (1) High Risk Work Training and Licences (203.24)
203.25 (1-3) Task Specific Training (203.25)
203.26 (1-3) Visitors and Short Term Workers (203.26)
203.27 (1-4) Safe Work Method Statement (SWMS) (203.27)
203.28 (1-3) Compliance Auditing and Performance Reporting (203.28)
203.29 (1) Workplace Safety and Health Inspections (203.29)
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203.30 (1-2) Non-Conformance and Corrective Action (203.30)
203.31 (1-2) Regulatory Orders, Notices and Convictions (203.31)
203.32 (1-6) Incident Management and the Principal’s Incident Reporting System (203.32)
203.33 (1-2) Occupational Safety and Health Monthly Reporting (203.33)
203.34 (1) Documentation and Record Management (203.34)
203.35 (1-2) Submission of the Safety and Health Management Plan (203.35)
203.36 (1-3) Revision of the Safety and Health Management Plan (203.36)
PART B – HAZARD IDENTIFICATION RISK ASSESSMENT AND CONTROL
203.48 (1-5) Works OSH Risk Assessment (203.48)
203.49 (1-4) High Risk Work and Principal Identified Hazards (203.49)
203.50 (1-11) Asbestos Risk Management (203.50)
PART C - EMERGENCY MANAGEMENT PLAN
203.62 (1-5) Planning and Response (203.62)
203.63 (1-3) First Aid Treatment (203.63)
203.64 (1-2) Submission of the Emergency Management Plan (203.64)
203.65 (1-3) Revision of the Emergency Management Plan (203.65)
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SPECIFICATION 203 GUIDANCE NOTES
DELETE THESE GUIDANCE NOTES FROM FINAL DOCUMENT AFTER USE
NOTE: THIS SPECIFICATION IS TO BE USED WHERE IT APPLIES UNDER THE CONTRACT
GENERAL
After inserting the clauses into the relevant section you will need to alter the clause number and heading (where required) to the font selection and size, which must be consistent with the specification. Where a heading is to be introduced, the table must be updated to include the new heading. Deletions shall be struck through e.g. example. Insertions shall be in italics e.g. example.
If all information relating to a clause is deleted then the clause number should be retained and the words "NOT USED" should be inserted. The proposed documents with tracked changes shall be submitted to the Project Manager for review, prior to printing the final batch of documents. When this final printing is carried out, the tracked changes option is to be turned off.
1.1 MAIN ROADS INTERNAL GUIDANCE NOTE (Specification 203 – Safety and Health Management)
A number of internal documents have been developed to support the Superintendent, Principal’s Personnel and Auditor for safety and health compliance. This information includes the safety assurance activities and compliance requirements that must be undertaken prior to and during work under the Contract, which can be accessed through the Element 9: Contractor Management on iRoads Guidance Note - Specification 203 Safety and Health Management.
1.2. CONTRACT SPECIFIC CLAUSES TO ADD OR DELETE
Where additional clauses are required in association with work under the Contract, the clauses must be added to the section titled “CONTRACT SPECIFIC REQUIREMENTS” (203.91 – 203.99).
1. All edits to downloaded Specifications must be made using Track Changes, to clearly show added/deleted text.
2. If all information relating to a clause is deleted, the clause number should be retained and the words “NOT USED” should be inserted.
3. The proposed documents with tracked changes must be submitted to the Superintendent for review and agreement with the Custodian, prior to printing the final batch of documents. When this final printing is carried out, the tracked changes option is to be turned off.
4. Before printing accept all changes in the document, turn off Tracked Changes and refresh the Table of Contents.
5. The Custodian of this specification is the Manager Human Resources and Communities of Expertise.
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Clauses to be added where the Contractor is commissioned to design all or part of the Structure under the Contract.
Safe Design Requirements
1. Where the Contractor is commissioned to design all or part of the Structure associated with work under the Contract, the Contractor must:
a) meet the requirements detailed in Regulation 3.139 and Regulation 3.140 of the OSH Regulations (WA);
b) meet the requirements of the Code of Practice for the Safe Design of Buildings and Structures;
c) engage a competent and trained designer to prepare the design;
d) identify and demonstrate in a documented safe design report the safety and health risks arising from the design are eliminated or minimised, so far as is reasonably practicable, from the design for the lifecycle of the Structure; and
e) verify prior to submission (Annexure 203A.2) the designer has identified all safety measures to eliminate or minimise the risks arising from the design for the lifecycle of the Structure.
Safe Design
2. Where the Contractor is commissioned to design all or part of the Structure associated with work under the Contract, the Contractor must:
a) meet the requirements detailed in Regulation 3.139 and Regulation 3.140 of the OSH Regulations (WA);
b) meet the requirements of the Code of Practice for the Safe Design of Buildings and Structures;
c) engage a competent and trained designer to prepare the Safe Design Report;
d) identify and demonstrate in a documented Safe Design Report the safety and health risks arising from the design are eliminated or minimised, so far as is reasonably practicable, from the design for the lifecycle of the Structure; and
e) verify prior to submission (Annexure 203A.2) the designer has identified all safety measures to eliminate or minimise the risks arising from the design for the lifecycle of the structure.
3. The Safe Design Report must be submitted to the Superintendent no less than 14 days prior to the intended start date of work under the Contract.
Submission Requirement
3. ASBESTOS (ANNEXURE 203C)
3.1 For Table 203C.1, include existing culverts where:
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a) the culvert is manufactured from a concrete (or similar) product (i.e. excluding circular steel pipes);
b) there is grounds to believe the culverts were constructed in 2003 or earlier (refer to the Main Roads document titled, “User Guide – Identification of Asbestos Sources in IRIS” and As Constructed Drawings for further information);
c) testing of the culvert for ACM has not been conducted or testing has confirmed the presence of ACM.
3.2 For circular culverts, include diameter of culvert(s).
3.3 For box culverts, include horizontal and vertical sizes.
3.4 In comments column, minimum detail should state whether testing for ACM has been conducted and if it has been conducted, confirm the presence of ACM, along with reference to further information (generally within the Information for Tenderers).
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SPECIFICATION AMENDMENT CHECKLIST
Specification: 203 – OCCUPATIONAL SAFETY & HEALTH Revision No: ______
Project Manager: Name: _______________Signature: _____________Date:________
Checked By: Name: _______________Signature: _______________Date:________
Contract No: _______Contract Description: __________________________________
ITEM DESCRIPTION SIGN OFF
Note: All changes/amendments must be shown in Tracked Change mode until approved.
1. Project Manager has reviewed Specification and identified Additions and Amendments.
2. CONTRACT SPECIFIC REQUIREMENTS addressed? – Contract specific materials/products/clauses added? (Refer Specification Guidance Notes for guidance).
3. Any unlisted Materials/Products proposed and approved by the Project Manager? – if “Yes” provide details at 16.
4. Standard Clauses amended? – MUST SEEK approval from Manager Contracts
5. Clause deletions shown as ‘NOT USED’.
6. Appropriate INSPECTION & TESTING parameters included in Spec 201 (Test Methods, Minimum Testing Frequencies verified).
7. ANNEXURES completed (Refer Specification Guidance Notes).
8. HANDOVER and AS BUILT requirements addressed.
9. Main Roads QS has approved changes to SMM.
10. Project Manager certifies completed Specification reflects intent of the design.
11. Completed Specification – independent verification arranged by Project Manager
12. Project Manager’s review completed.
13. SPECIFICATION GUIDANCE NOTES deleted.
14. TABLE OF CONTENTS updated.
15 FOOTER updated with Document No., Contract No. and Contract Name.
16 Supporting information prepared and submitted to Project Manager.
Further action necessary:
