SPECIAL EXECUTIVE COMMITTEE AGENDA - · PDF file · 2016-02-23New Business 1....

SPECIAL EXECUTIVE COMMITTEE AGENDA

Thursday, February 25, 2016

3:00 p.m. – 5:00 p.m.

Business Services & Administration Facility 5730 Chambertin Drive

San Jose, CA 95118 408.794.1200

www.work2future.biz

Joseph Flynn, Chair Sima Yazdani, Vice Chair

Christopher Donnelly, Secretary The City of San Jose is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public. For additional information, please view:

http://www.sanjoseca.gov/clerk/cp_manual/CPM_0_15.pdf For questions regarding this agenda, please call Elizabeth Kaylor at 408.794.1125. To request an accommodation or alternative format for work2future meetings, events or printed materials, please call Elizabeth Kaylor at 408.794.1125 or call 408.294.9337 (TTY) as soon as possible, but at least three business days before the meeting/event.

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NOTICE TO THE PUBLIC

Good afternoon, my name is Joe Flynn and in my capacity as Chair of work2future I would like

to welcome you to the Special Executive Committee meeting of February 25, 2016.

Members of the public who wish to address the Committee should identify themselves and state

their addresses for the record. You should complete a blue Comment Card located near the door,

prior to making comments, and hand to any work2future staff member.

The procedure for this meeting is as follows:

The Committee Secretary will verify quorum; the Chair will read the

opening remarks.

Members of the public wishing to make a comment will then be given two

(2) minutes each to comment.

work2future staff and/or Committee Members will present

recommendations for each action item on the agenda.

Committee members may ask questions of work2future Staff and other

Committee Members.

The Committee may take action on any item designated as an action item.

Copies of the agenda have been placed on the table near the door for your

convenience.

work2future Committee members may only discuss items listed on the

Agenda pursuant to the “Brown Act.”

2/25/16

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SPECIAL EXECUTIVE COMMITTEE MEETING FEBRUARY 25, 2016 3:00 p.m. – 5:00 p.m.

ORDER OF BUSINESS

I. QUORUM VERIFICATION II. OPENING REMARKS III. CONSENT ITEMS {Action}

Recommendations:

(a) Accept the Grant Report of February 12, 2016. (b) Accept the January Labor Market Information Report of February 16, 2016. (c) Accept the January Training Summary Report of February 16, 2016. (d) Accept the Outreach Report of February 9, 2016. (e) Accept the December BusinessOwnerSpace.com (BOS) Report of January 26, 2016. (f) Accept the December Budget Variance Report of February 3, 2016. (g) Accept the January Enrollment and Training Report of February 16, 2016. (h) Accept the HIRE Report of February 12, 2016.

IV. AGENDA ITEMS

A. Old Business

1. Minutes Approval {Action} Approval of the January 21, 2016 work2future Executive Committee Minutes.

B. New Business

1. work2future Performance Update {Discussion} Monique Melchor, MIS Program Manager

An update will be provided regarding work2future’s performance to Department of Labor goals.

2. WIOA Performance Indicators {Discussion} Monique Melchor, MIS Program Manager

A discussion will be held regarding the new WIOA performance indicators.

3:04 p

Anticipated Ending Times (an item may be heard before or after these ending times):

3:05 p

3:10 p

5 min.

3:25 p

15 min.

2/25/16

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3. FY 2016-2017 Budget Update {Discussion} Joy Salandanan, Finance Manager An update will be provided on work2future’s FY 2016-2017 budget.

4. Silicon Valley Dichotomy Presentation {Discussion} Josh Williams, BW Research Partnership, Inc. A presentation will be provided regarding the persistence of economic inequality in Silicon Valley.

5. Immigrant Small Business Initiative Update {Discussion} B.J. Sims, Business Services Manager

An update will be provided regarding the immigrant small business initiative.

6. Request for Proposals and Request for Qualifications Updates {Discussion} Colleen Brennan, Contracts Unit Manager

Updates will be provided regarding the status of Request for Proposal (RFP) processes and Request for Qualifications (RFQ) processes for FY 2016-2017 WIOA youth and adult services.

7. TechHire Initiative Update {Discussion}

Jon Rubin, Sr. Project Manager

An update will be provided on work2future’s TechHire initiative.

8. Manufacturing Initiative Update {Discussion} Lawrence Thoo, Special Projects

An update will be provided on work2future’s manufacturing initiative.

9. WIOA Update {Discussion} Christopher Donnelly, Director An update will be provided regarding implementation of new WIOA legislation to

replace WIA. 10. Filing Form 700 and Family Gift Report Form {Discussion} Elizabeth Kaylor, Board and Committees Liaison

A discussion will be held regarding the requirement for work2future Boardmembers to file a Form 700 Statement of Economic Interests and a Family Gift Report with the City Clerk by April 1, 2016.

4:35 p

10 min.

3:35 p

10 min.

4:25 p

20 min.

4:50 p

10 min.

4:05 p

30 min.

4:40 p

5 min.

5:00 p

5 min.

4:55 p

5 min.

2/25/16

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C. Set Items for Next Agenda

D. Announcements

E. Next Meeting The next regular Executive Committee meeting is scheduled to take place at 3:00 p.m. on April 21, 2016 at work2future’s Business Services and Administration Center, 5730 Chambertin Drive, San Jose, 95118.

V. PUBLIC COMMENT VI. ADJOURNMENT

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CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN THE COUNCIL CHAMBERS AND COMMITTEE ROOMS

The Code of Conduct is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, its Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. 1. Public Meeting Decorum:

a) Persons in the audience will refrain from behavior which will disrupt the public meeting. This will include making loud noises, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting.

b) Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact.

c) Persons in the audience will refrain from using cellular phones and/or pagers while the meeting is in session.

d) Appropriate attire, including shoes and shirts are required in the Council Chambers and Committee Rooms at all times.

e) Persons in the audience will not place their feet on the seats in front of them. f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in

the Council Chambers and Committee Rooms, except as otherwise pre-approved by City staff.

g) All persons entering the Council Chambers and Committee Rooms, including their bags, purses, briefcases and similar belongings, may be subject to search for weapons and other dangerous materials.

2. Signs, Objects or Symbolic Material:

a) Objects and symbolic materials, such as signs or banners, will be allowed in the Council Chambers and Committee Rooms, with the following restrictions: No objects will be larger than 2 feet by 3 feet. No sticks, posts, poles or other such items will be attached to the signs or other

symbolic materials. The items cannot create a building maintenance problem or a fire or safety hazard.

b) Persons with objects and symbolic materials such as signs must remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.

c) Objects that are deemed a threat to persons at the meeting or the facility infrastructure are not allowed. City staff is authorized to remove items and/or individuals from the Council Chambers and Committee Rooms if a threat exists or is perceived to exist. Prohibited items include, but are not limited to: firearms (including replicas and antiques), toy guns, explosive material, and ammunition; knives and other edged weapons; illegal drugs and drug paraphernalia; laser

2/25/16

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CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN THE COUNCIL CHAMBERS AND COMMITTEE ROOMS (CONT’D)

pointers, scissors, razors, scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol containers; tools; glass containers; and large backpacks and suitcases that contain items unrelated to the meeting.

3. Addressing the Council, Committee, Board or Commission:

a) Persons wishing to speak on an agenda item or during open forum are requested to

complete a speaker card and submit the card to the City Clerk or other administrative staff at the meeting.

b) Meeting attendees are usually given two (2) minutes to speak on any agenda item and/or during open forum; the time limit is in the discretion of the Chair of the meeting and may be limited when appropriate. Applicants and appellants in land use matters are usually given more time to speak.

c) Speakers should discuss topics related to City business on the agenda, unless they are speaking during open forum.

d) Speakers’ comments should be addressed to the full body. Requests to engage the Mayor, Council Members, Board Members, Commissioners or Staff in conversation will not be honored. Abusive language is inappropriate.

e) Speakers will not bring to the podium any items other than a prepared written statement, writing materials, or objects that have been inspected by security staff.

f) If an individual wishes to submit written information, he or she may give it to the City Clerk or other administrative staff at the meeting.

g) Speakers and any other members of the public will not approach the dais at any time without prior consent from the Chair of the meeting.

Failure to comply with this Code of Conduct which will disturb, disrupt or impede the orderly conduct of the meeting may result in removal from the meeting and/or possible arrest.

All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Almaden Winery Community Center, 5730 Chambertin Drive, San Jose, California at the same time that the public records are distributed or made available to the legislative body.

III

Consent Items

(a) Accept the Grant Report of February 12, 2016. (b) Accept the January Labor Market Information Report of February 16, 2016. (c) Accept the January Training Summary Report of February 16, 2016. (d) Accept the Outreach Report of February 9, 2016. (e) Accept the December BusinessOwnerSpace.com (BOS) Report of January 26, 2016. (f) Accept the December Budget Variance Report of February 3, 2016. (g) Accept the January Enrollment and Training Report of February 16, 2016. (h) Accept the HIRE Report of February 12, 2016.

[Action]

III (a)

Grant Report of February 12, 2016

[Action]

Item III (a)

ApplicantGrants Funding Source/Sponsor

Date Submitted Award Date Purpose

Funding Request Funding Awarded

Funding Expenditure as of 31 Jan 2016

Funding Remaining Other Partners

PENDING

work2future DOL-ETADue Mar 11, 2016 TBA

Help participants begin careers in H-1B occupations and industries such as IT, healthcare and advanced manufacturing, which are in-demand and/or high growth $4,000,000 TBA TBA TBA

Tech Hire participating organizations TBA

AWARDED

work2future CWDB 11/6/2015 12/14/2015

Prop 39 Pre-Apprenticeship (2nd Round) $500,000 $400,000 $ 2,055 $ 397,945

WPUSA, SMCUCA, work2future Foundation

work2future EDD/CWDB 5/18/2015 7/17/2015

Long-Term Unemployed; Advanced Manufacturing (2-yr grant period) $1,000,000† $1,000,000 $ 2,941 $ 997,059

work2future Foundation

work2future County of Santa Clara 12/10/2014 2/10/2015 2015 Summer Jobs $1,020,226 $1,020,226 $ 900,749 $ 119,477

work2future Foundation

work2future CWDB 3/28/2014 4/30/2014Prop 39 Pre-Apprenticeship $580,904 $500,000 $ 304,771 $ 195,229

WPUSA, SMCUCA, work2future Foundation

NOVA/ work2future DOL-ETA 3/14/2014 10/1/2014

Ready to Work H1B (4-yr grant period) $1,134,128* $1,134,128 $ 97,645 $ 1,036,483

San Francisco and Alameda WIBs

work2future/ work2future Foundation City of San Jose 3/2/2015 4/26/2015

SJ WorksSummer Youth Jobs $ 1,181,000 $ 1,181,000 $ 495,600 $ 685,400

City of San Jose/PRNS

NOT AWARDED

* work2future is receiving a second-year allocation of $362,727, following a first-year allocation of $232,007; future funding will continue to be based on relative performance.†Nearly $50,000 from this grant has been spent on training programs to date, but has not yet been booked (therefore, not logged above) pending the resolution of a coding conflict between MIS systems.

2015-2016 GRANTS REPORTPrepared by Lawrence Thoo

Reviewed by Christopher Donnelly on 12 Feb 2016

III (b)

January Labor Market Information Report of

February 16, 2016

[Action]

January 2016 Labor Market Information Summary San Jose-Sunnyvale-Santa Clara Metropolitan Statistical Area (MSA)

Prepared by Bige Yilmaz and approved by Christopher Donnelly on February 16, 2016

December 2015 unemployment rate is down to 3.8% in San Jose-Sunnyvale-Santa Clara MSA. Over the last couple of months, since September 2015, the unemployment rate has stabilized between 3.7% and 4.0%. 3.7% is the lowest unemployment rate since January 2001.

Total employment has reached to 1,087,500 in December 2015. Over the last month, the economy added 900 jobs. Retail trade added the highest amount of jobs because of the holiday shopping season. Information gained 1,100 jobs, well above its prior 10-year average increase of 300 jobs at this time of year.

Manufacturing, construction and government recorded decreases of at least 500 jobs in

the area over the last month. In contrast, the advanced computer electronic product manufacturing sector gained 500 jobs.

In January 2016, there were almost 30,000 new online job ads in San Jose MSA. This is more than 5,000 job ads in comparison to December 2015. More than one third of these online postings were published by companies located in the City of San Jose.

Top 5 in demand occupations in job ads were applications software developers,

marketing managers, network and computer systems administrators, web developers and registered nurses. Projections for the next 3 years show the highest number of annual job openings for software developers, registered nurses, post-secondary teachers, customer service representatives and computer systems analysts.

Most requested hard skills by employers were Java, Python, Linux, Quality Assurance,

Big Data and SQL. Most requested soft skills were oral and written communication skills, marketing, creativity, detail oriented, and self-starting/self-motivated.

Top hiring employers were Apple Inc., Stanford Healthcare, Cisco, Oracle, Stanford

University and VMware.

Agenda Item III (b)

ECONOMIC and WORKFORCE UPDATE January 2016 Snapshot prepared by Bige Yilmaz; approved February 16, 2016 by Lawrence Thoo

Unemployment for December 2015

San Jose-Sunnyvale-Santa Clara MSA was 3.8%, California 5.8%, USA 4.8%. Santa Clara County 3.7% and City of San Jose was 4.2%. Compared to November 2015, the unemployment rate has either remained the same or decreased in all geographies other than California.

San Jose-Sunnyvale-Santa Clara MSA Stats

Between November 2015 and December 2015, total employment rose by 900 jobs to reach 1,087,500.

• Trade, transportation, and utilities, up by 2,400 jobs seasonally, led the job gains over the month. Retail trade accounted for two-thirds of the increase, in pattern with the holiday shopping season. • Information gained 1,100 jobs, well above its prior 10-year average increase of 300 jobs at this time of year. • Professional and business services netted 1,000 jobs between November and December. Professional, scientific, and technical services (up 1,600 jobs) more than offset a cutback in administrative and support services (down 600 jobs). • In contrast, government, construction, farming, and manufacturing each recorded decreases of at least 500 jobs over the month.

Between December 2014 and December 2015, employment expanded by 46,100 jobs, or 4.4 percent.

• Professional and business services advanced by 17,200 jobs from last December, marking its 68th consecutive monthly gain on a year-over basis. • Private educational and health services garnered an 8,600-job gain over the year. At the detailed industry level, ambulatory health care (up 3,000 jobs), colleges, universities, and professional schools (up 2,000 jobs), and hospitals (up 1,400 jobs) registered the largest growth in this major industry group. • Information grew by 7,200 jobs. Job additions in detailed industries dominated by high tech, including the job gains in information, as well as computer systems design (up 4,000 jobs), and computer and electronic products manufacturing (up 3,900 jobs), represented 15,100 jobs, or 32.8 percent of the net total job gain in the metropolitan area.

Source: EDD, January 2016

San Jose-Sunnyvale-Santa Clara MSA, 2016-2019 Top 10 High-Demand, High Growth, High-Pay Occupations

Occupations 2016 Jobs 2019 Jobs 2016 - 2019 Change

Annual Openings

2014 Median Hourly

Earnings Software Developers, Applications 37,473 40,206 2,733 1,416 $66.27 Software Developers, Systems Software 27,418 28,504 1,087 723 $64.86 General and Operations Managers 19,736 20,508 772 636 $67.29 Registered Nurses 16,037 17,139 1,102 693 $62.59 Accountants and Auditors 15,841 16,391 550 663 $41.08 Office Clerks, General 14,948 15,549 601 523 $18.49 Customer Service Representatives 14,429 15,405 975 736 $20.62 Computer Systems Analysts 13,631 14,447 816 495 $50.73 Computer and Information Systems Managers 13,567 14,237 670 418 $83.27 Postsecondary Teachers 13,125 14,163 1,038 554 $34.25

Source: EMSI Analyst, February 2016

• Over the next three years, applications and systems software developers, general and operations managers, registered nurses, accountants and auditors, office clerks, customer service representatives, computer system analysts, computer and information systems managers, and post-secondary teachers are projected to be among the top ten high-demand, high-growth and higher paying (> $18) occupations in the San Jose MSA.

• Annual openings are expected to be highest among applications software developers, customer service representatives, systems software developers and registered nurses.

• Major industries that employ top ten occupations are custom computer programming services; electronic computer manufacturing; Internet publishing and broadcasting and web search portals; computer systems design services; colleges, universities and professional schools; hospitals.

Top Occupations and Industries by Number of Job Ads

San Jose-Sunnyvale-Santa Clara MSA, January 1– January 31, 2016 Total number of unique ads for new job openings was 29,838 between January 1 and January 31, 2016.

San Jose 10,794 Software Developers, Applications 3,100 Professional, Scientific, and Technical Services 1,973 Santa Clara 4,350 Marketing Managers 1,392 Retail Trade 1,922 Palo Alto 4,039 Network and Computer Systems Adm. 877 Manufacturing 1,383 Sunnyvale 3,350 Web Developers 802 Health Care and Social Assistance 868 Mountain View 2,575 Registered Nurses 794 Information 857 Cupertino 1,307 Retail Salespersons 627 Administrative and Support and Waste Mngt 555 Milpitas 1,044 Software QA Engineers and Testers 618 Wholesale Trade 528 Stanford 639 Software Developers, Systems Software 600 Educational Services 440 Campbell 402 Information Technology Project Mgrs. 559 Finance and Insurance 405 Gilroy 355 First-Line Sup. of Retail Sales Workers 559 Accommodation and Food Services 340 Others 983 Services Offered 163 Professional, Scientific, and Technical Services 1,973

Java 2,732 Apple Inc. 1,638 Python 2,396 Stanford Healthcare 685 Linux 2,240 Cisco 644 Quality Assurance 1,844 Oracle 466 Big Data 1,669 Stanford University 362 Structured query language 1,316 VMware 321 JavaScript 1,244 Google 300 User Experience design 1,169 Stanford Hospital & Clinics 279 Practical Extraction and Reporting Language 1,155 AlliedBarton Security 266 UNIX 1,143 Samsung 259 Source: Wanted Analytics, February 2016

Top Occupations by Job Ads Top Industries by Job Ads

Most Requested Hard Skills in Job Ads Top Employers in Job Ads

Top Cities by Job Ads

III (c)

January Training Summary

Report of February 16, 2016

[Action]

February 16, 2016

ACTUAL GOALS % GOAL PROJECTION % PROJECTION

2,300 4,799 48% 4,799 48%

43%

Prepared by Sangeeta Durral and Approved by Monique Melchor NUMBER OF JOB SEEKERS TAKING ADVANTAGE OF TRAINING

ADULT & DISLOCATED WORKERS ‐ January, 2016

LEVERAGED FUNDS

(In Dollars)

Participants enrolled in partner

agencies that qualify for

leveraged funds under SB 734.

$119,550 $279,000 43% $279,000

47%

GRAND TOTAL

12+ HOUR CERTFICATE WORKSHOPS /NON

CERTIFICATE WORKSHOPS

Workshops 12 hours or longer that

result in a certificate (e.g., Microsoft

Office Suite 2010, QuickBooks 2013,

Project Management Fundamentals,

MS Project 2007). Job Readiness

workshops that do not result in a

certificate ‐ Includes 12+ or longer.

1,647 3,500 47% 3,500

53%

OJT(ON THE JOB TRAINING)

The OJT Program provides

reimbursements to employers to

help compensate for

the costs associated with skills

upgrade training for newly hired, full‐

time employees.

2 11 18% 11 18%

ONLINE TRAINING

(Metrix Learning/ Ed2Go/, AVI/ Lynda.com)

Hundreds of online courses through

1800+ college and university

partners — from Creating Web

Pages to Accounting Fundamentals,

Speed Spanish to Grant Writing —

and everything in between. Course

library contains thousands of

desktop computing, business,

information technology and health‐

related topics from industry‐leading

providers.

582 1,100 53% 1,100

35%²

COHORT TRAINING

Participants enroll in training

programs as groups of customers,

instead of as isolated individuals,

creating enhanced opportunities for

networking and peer support.

69 100 69% 100 69%

ETPL(ELIGIBLE TRAINING PROVIDER LIST)

The ETPL provides customer‐focused

employment training for Adults and

Dislocated Workers. Training

providers who are eligible to receive

Individual Training Accounts (ITAs)

through WIA Title I‐B funds are

listed on the ETPL.

31* 88 35%¹ 88

TYPE PROCESSBUDGET FORECAST

ACTUAL YTD

Youth Co‐enrollmentYouth customers co‐enrolled into Adult Program & are provided Metrix Learning.

$0 $0

Trade Adjustment Assistannce (TAA)

Coordinate w/ EDD on a monthly & quarterly basis to coenroll individuals into TAA and WIOA.

$100,000 $53,000

On‐the‐Job Training (OJT)

Employer and work2future paid portion of On‐The‐Job Training Program.

$48,000 $6,000

Special Programs Co‐enrolled in Special Programs including SPNEG

$120,000 $49,000

Pell Grants Coordinate w/ pell grant eligible ETPL providers for customers in training.

$11,000 $11,550

$279,000 $119,550

Training Summary Notes

¹Under WDB advisement, ETPL funding may be transferred to Cohort Training; thus, ETPL numbers are at 35%.²Although this number is low, work2future staff anticipates meeting this target and/or hitting the projectednumbers in cohort training to make up the difference.

Leveraged Funding

5% GOAL TOTALS

III (d)

Outreach Report of February 9, 2016

[Action]

Outreach Calendar 2015/2016

Prepared by Dhez Woodworth; Approved by B.J. Sims on 2/9/16

Item: III (d)

Date Event LocationLead

Sponsor/Agency Expected # Target Actual #

7/25/2015Small Business

Workshop City Hall work2future 20Business Owners 20

8/4/2015 National Night Out Emma Prusch ParkCouncilmember

Carrasco 500 Community Members 300



8/19/2015 Youth Job Fair Youth Training Centerwork2future Foundation 50 Youth Clients 76

9/19/2015 Village FestVillage Oaks Shopping

Center District 2 500

Youth and Community Members 300

9/23/2015

Silicon Valley Entrepreneurs and Startups Meetup Foothill College

Silicon Valley Entrepreneurs and Startups Meetup 100

Business Owners 80



10/11/20156th Annual

Day in the BayAlviso Marina County

ParkSanta Clara County

Supervisor 9,000Community Members 5,000

10/15/2015 Fall Job FairSanta Clara Fair

Grounds work2future 300 Job Seekers 300

10/15/2015 Festiv'ALLSanta Clara County

FairgroundsHispanic Chamber of

Commerce 2,000 Business Owners 2,000

10/21/2015 HUB Job Fair 591 N. King Rd., SJwork2futureFoundation 100 Job Seekers 52

10/29/2015 Eastridge Job Fair Eastridge Mall work2future 100 Youth Job Seekers 140

Outreach Calendar 2015/2016

Prepared by Dhez Woodworth; Approved by B.J. Sims on 2/9/16

Item: III (d)

Date Event LocationLead

Sponsor/Agency Expected # Target Actual #

11/5/2015 Gilroy Job Fair Veterans Memorial Hallwork2future Foundation 100 Job Seekers 42

11/13/2015Take Center Stage Business Seminar Mexican Heritage Plaza work2future 100

Business Owners 98

11/18/2015 Youth Job Fair Youth Training Center work2future 100 Youth/Adult Job

Seekers 143

2/13-14/2016 Tet EventSanta Clara Fair

GroundsVietnamese Tet

Festival 20,000

Vietnamese Community Members

Total actual attendees 8,583 work2future sponsored event attendees 903

III (e)

December BusinessOwnerSpace.com

(BOS) Report of January 26, 2016

[Action]

Agenda Item III (e)

Goal YTD % to Goal

Website Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

Number Pageviews N/A 13,945 2,485 2,732 2,203 2,543 2,217 1,765

Unique Pageviews N/A 11,715 2,017 2,176 1,846 2,065 1,846 1,765

Visits N/A 5,812 1,040 1,072 954 1,055 962 729

Unique Visits 10,000 4,671 47% 822 852 791 816 806 584

Top Pages

PBCE (18)

Finance (10)

Filipino Chamber (7)

Online YTD Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

Registrations N/A 21 3 8 4 3 2 1

YTD Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

Toll Free Calls N/A 208 27 35 34 43 34 35

w/ translation 4 2 1 1 - -

Partner YTD Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16

Services 30,000 76,689 256% 14,820 13,652 7,405 14,124 18,146 8,542

Excluding Better Business Bureau 137% 9,049 7,952 1,605 8,324 12,146 2,042

Total YTD 76,897

Goal Actual %

Unique Website visits 10,000 4,671 47%

Partner Services 30,000 76,689 256%Business Services Outreach 250 137 55%

* Monthly totals are updated as provided by partners

Monthly Actual*

BOS Tracking Report YTD FISCAL 2015-2016 As of December 31, 2015

Prepared by Dhez Woodworth; Approved by B.J. Sims 1/26/16

III (f)

December Budget Variance Report of February 3, 2016

[Action]

Financial Status as of December 2015

Key Highlights:

Projecting that carry over funding from FY 2014-2015 will be fully spent by

the end of June 2016. There will be no funding returned to the State. Projecting to carry over $1.8 million from the current Adult, Dislocated

Worker and Youth Program allocations into FY 2016-2017, representing 22% of the adjusted allocation (which includes $1.2 million of Board-approved reserve and $600,000 of unallocated reserve). This carry-over amount is $1.3 million, or 41% less than what was carried forward to 2015-2016. The lower carry-over amount creates a large impact on the FY 2016-2017 Operating Budget as discussed in the Proposed Budget Scenarios presented to the Executive Committee in November 2015.

work2future is targeting at least 30% of its 2015-2016 combined Adult,

Dislocated Worker and Youth program allocations to be carried forward into FY 2016-2017. During the course of the year, staff will identify areas for cost reduction measures to reach that goal, which will help augment the Operating Budget for 2016-2017, given anticipated further reductions in the WIOA formula allocation, the SB 734 training expenditure mandate increasing from 25% to 30% of the Adult and Dislocated Worker funding allocation, and the WIOA mandate to spend 20% of the Youth program allocation on work experience programs.

In November 2015, the State sent notification to all local Workforce

Development Boards of the following rescission: Adult program ($4,865); Dislocated Worker program ($5,295), and Rapid Response program ($164,598), for a total amount of $174,758. This rescinded amount is reflected in the adjusted allocation for FY 2015-2016.

Rapid Response Budget includes funding for lay-off aversion which is

restricted and can only be used for lay-off aversion activities. The State defines lay-off aversion as a “strategy that helps retain workers in their current job and/or provides rapid transitions to new employment, minimizing periods on unemployment.” work2future has a spending plan for the carry-over funding and current allocation, and is estimating it to be fully spent by the end of the FY 2015-2016 ending on June 30, 2016.

work2future received $1 million in new funding for the Sector Partnership NEG grant. The City Council appropriated the funds at its meeting of October 20, 2015. Expenditures reported as of December 2015 are minimal due to delay in program implementation and contract execution.

In December 2015, work2future received award notification for its second

round of funding from California Workforce Development Board (CWDB) Proposition 39 ($400,000), and from NOVA regarding the second round of funding for the Ready to Work (RTW) Initiative ($362,727). The RTW initial grant ended in September 30, 2015, and the Proposition 39 initial grant ended December 31, 2015. The additional grant funding will help to provide training, supportive services and placement to new cohorts of eligible participants. The Proposition 39 second round of funding will be submitted to City Council at its March 1 meeting. For the RTW, because funding for the first round has not been fully utilized, appropriation of the second round of funding is not necessary at this time.

work2futureFinancial Status Report as of 12/31/2015 Prepared by: Joy SalandananPd 6 Status 3 Reviewed and Approved by: Chris Donnelly

WIA/WIOA Formula Funds AdultDislocated Worker

Youth RR Total WIA

I. Actual as of June 30, 2015Grant Period 07/01/14-06/30/16 07/01/14-06/30/16 04/01/14-06/30/16 07/01/14-06/30/16Original Allocation for FY2014-2015 3,260,427 2,439,003 2,863,415 662,271 9,225,116 Expenditures as of June 2015 Pd 14 Status 3 (2,019,928) (1,147,380) (1,809,891) (503,465) (5,480,664)Total Actual Expenditures as of June 2015 (2,019,928) (1,147,380) (1,809,891) (503,465) (5,480,664)Available Funds for FY2015-2016 1,240,499 1,291,623 1,053,524 158,806 3,744,452

% Remaining 38% 53% 37% 24% 41%

II. Actual Expenditures(a) Available Funds from Carry over for FY2015-2016 1,240,499 1,291,623 1,053,524 158,806 3,744,452 Expenditures for Carry Over allocation as of December 2015 (1,038,373) (842,911) (817,232) (52,158) (2,750,674)

$ Remaining 202,126 448,712 236,292 106,648 993,778% Remaining 16% 35% 22% 67% 27%

(b) Current Allocation for FY 2015-2016 2,510,990 2,957,993 2,657,475 931,332 9,057,790 Increase/(Decrease) 550,000 (550,000) 0 257,377 257,377 Rescission (4,865) (5,295) (164,598) (174,758) Adjusted Allocation for FY 2015-2016 3,056,125 2,402,698 2,657,475 1,024,111 9,140,409 Expenditures as of December 2015 (64,511) (83,764) (50,109) (355,393) (553,777)Total Expenditures/Encumbrances as of December 2015 (64,511) (83,764) (50,109) (355,393) (553,777)

$ Remaining 2,991,614 2,318,934 2,607,366 668,718 8,586,632% Remaining 98% 97% 98% 65% 94%

Total Available Funds for FY2015-2016 4,296,624 3,694,321 3,710,999 1,182,917 12,884,861Total Cumulative Expenditures/Encumbrance as of December 2015 (1,102,884) (926,675) (867,341) (407,551) (3,304,451)

$ Remaining 3,193,740 2,767,646 2,843,658 775,366 9,580,410% Remaining 74% 75% 77% 66% 74%

III. Projected Expenditures ($)(a) Carry Over Allocation from FY2015-2016 Projected Expenditures in December 2015 (930,374) (968,717) (1,053,524) (158,806) (3,111,422) Projected Expenditures in March 2016 (1,240,499) (1,291,623) (1,053,524) (158,806) (3,744,452) Projected Expenditures in June 2016 (1,240,499) (1,291,623) (1,053,524) (158,806) (3,744,452)

(b) Current Allocation for FY2015-2016 Projected Expenditures in December 2015 (253,600) (240,324) (224,454) (232,833) (951,211) Projected Expenditures in March 2016 (1,369,893) (1,164,219) (1,068,278) (605,366) (4,207,756) Projected Expenditures/Encumbrances in June 2016 (2,256,103) (1,976,967) (2,074,418) (1,024,111) (7,331,599)

work2futureFinancial Status Report as of 12/31/2015 Prepared by: Joy SalandananPd 6 Status 3 Reviewed and Approved by: Chris Donnelly

WIA/WIOA Formula Funds AdultDislocated Worker

Youth RR Total WIA

I. Actual as of June 30, 2015Grant Period 07/01/14-06/30/16 07/01/14-06/30/16 04/01/14-06/30/16 07/01/14-06/30/16IV. Projected Carry Over ($) (a) Carry Over Allocation from FY2014-2015 Projected Carry Over in December 2015 310,125 322,906 0 0 633,031 Projected Carry Over in March 2016 0 0 0 0 0 Projected Carry Over in June 2016 0 0 0 0 0

(b) Current Allocation for FY2015-2016 Projected Carry Over in December 2015 2,802,525 2,162,374 2,433,021 791,278 8,189,198 Projected Carry Over in March 2016 1,686,232 1,238,479 1,589,197 418,745 4,932,653 Projected Carry Over in June 2016 800,022 425,731 583,057 0 1,808,810V. Projected Carry Over (%) Original Allocation for FY2014-2015 Projected Carry Over in December 2015 92% 90% 92% 77% 90% Projected Carry Over in March 2016 55% 52% 60% 41% 54% Projected Carry Over in June 2016 with Rapid Response 26% 18% 22% 0% 20%

work2futureFinancial Status Report as of 12/31/2015 Prepared by: Joy SalandananPD 6 Stat 3 Reviewed and Approved by: Chris Donnelly

Other Discretionary FundsSector

Partnership NEGCWIN Proposition

39 Grant

DOL ETA H-1B Ready to Work

Partnership Initiative*

County of Santa Clara Youth

Summer Employment

Program

City of San Jose Youth

Summer Program

Initiative**

City of San Jose Lawn Buster

Training TotalI. Actual as of June 30, 2015

Grant Period

7/1/2015-3/31/2017 06/01/2014-12/31/2016

11/1/2014-9/30/2015

renewable every year for 4 years

4/1/2015-2/28/2016 ends in 6/2016 ends in 6/2016

Original Allocation 1,000,000 500,000 232,008 1,020,226 1,020,216 41,250 3,813,700 Increase/(Decrease) 0 400,000 0 161,000 0 561,000 Adjusted Allocation 1,000,000 900,000 232,008 1,020,226 1,181,216 41,250 4,374,700 Expenditure as of June 2015 0 (127,567) (3,532) (252,264) (22,932) 0 (406,295)Total Actual Expenditures as of June 2015 0 (127,567) (3,532) (252,264) (22,932) 0 (406,295)Available Funds for FY 2015-2016 1,000,000 772,433 228,476 767,962 1,158,284 41,250 3,968,405

% Remaining 100% 86% 98% 75% 98% 100% 91%

II. Proposed Expenditures Available Funds for FY2015-2016 1,000,000 772,433 228,476 767,962 1,158,284 41,250 3,968,405Cumulative Expenditures as of December 2015 (1,537) (165,610) (57,060) (654,824) (498,583) 0 (1,377,614)Remaining 998,463 606,823 171,416 113,138 659,701 41,250 2,590,791

% Remaining 100% 79% 75% 15% 57% 100% 65%

III. Projected Expenditures ($) Projected Expenditures in December 2015 (50,000) (290,140) (73,640) (729,622) (574,310) 0 (1,717,712)Projected Expenditures in March 2016 (250,000) (290,140) (73,640) (729,622) (574,310) (41,250) (1,958,962)Projected Expenditures in June 2016 (400,000) (290,140) (73,640) (729,622) (574,310) (41,250) (2,108,962)

IV. Projected Carry Over ($)Projected Carry Over in December 2015 950,000 482,293 154,836 38,340 583,974 41,250 2,250,693Projected Carry Over in March 2016 750,000 482,293 154,836 38,340 583,974 0 2,009,443Projected Carry Over in June 2016 600,000 482,293 154,836 38,340 583,974 0 1,859,443

V. Projected Carry Over (%)Projected Carry Over in December 2015 95% 62% 68% 5% 50% 100% 57%Projected Carry Over in March 2016 75% 62% 68% 5% 50% 0% 51%Projected Carry Over in June 2016 60% 62% 68% 5% 50% 0% 47%

* Total Grant for RTW for 4 years is $1,134,128; current grant ending 9/2015 is $232,007; 2nd round of funding $362,727.** Remaining funds from the San Jose Works Initiative will be used to fund Summer Youth program 2.0

work2futureFinancial Status Report as of 12/31/2015 Prepared by: Joy SalandananPD 6 Status 3 Reviewed and Approved by: Chris Donnelly

Other FundsCWIB

Washington Mutual (BOS)

Wells Fargo (BOS)

Bank of America (BOS) Total

I. Actual as of June 30, 2015Grant Period N/A N/A N/A N/AOriginal Allocation 5,000 3,847 10,000 10,000 28,847 Expenditure as of June 2015 0 (1,684) 0 0 (1,684)Total Actual Expenditures as of June 2015 0 (1,684) 0 0 (1,684)Available Funds for FY 2015-2016 5,000 2,163 10,000 10,000 27,163

% Remaining 100% 56% 100% 100% 94%

II. Proposed Expenditures Available Funds for FY 2015-2016 5,000 2,163 10,000 10,000 27,163Cumulative Expenditures as of December 2015 0 0 0 0 0Remaining 5,000 2,163 10,000 10,000 27,163

% Remaining 100% 100% 100% 100% 100%

III. Projected/Actual Expenditures ($) Projected Expenditures in December 2015 0 (608) 0 0 (608)Projected Expenditures in March 2016 0 (1,000) 0 0 (1,000)Projected Expenditures in June 2016 0 (1,250) 0 0 (1,250)

IV. Projected/Actual Carry Over ($)Projected Carry Over in December 2015 5,000 1,555 10,000 10,000 26,555Projected Carry Over in March 2016 5,000 1,163 10,000 10,000 26,163Projected Carry Over in June 2016 5,000 913 10,000 10,000 25,913

V. Projected/Actual Carry Over (%)Projected Carry Over in December 2015 100% 72% 100% 100% 98%Projected Carry Over in March 2016 100% 54% 100% 100% 96%Projected Carry Over in June 2016 100% 42% 100% 100% 95%

III (g)

January Enrollment and Training Report of February 16, 2016

[Action]

ADULT/DISLOCATED WORKER/YOUTH ENROLLMENT TRAINING & CAREER SERVICES REPORT

REPORT DATE: February 16, 2016 Reporting Period: January 1 – 31, 2016

Prepared by Monique Melchor and approved by Christopher Donnelly on February 16, 2016

A ‐ 1,836 Number of Existing Carryover customers as of July 1, 2015 B ‐ 1,264 New customer enrollments as of July 1, 2015 (187 for the month of January) C ‐ 808 Total exited D ‐ 2,292 Total active customers (A+B‐C) = D

3,304 Services for the month of January 201647,194 Services provided from January 2015 through December 2015

*Does not include 12+ hours’ certificate/non certificate workshops. **A new Tech Cadre program will be launched between March and June 2016, in addition to a Green Cadre program. Staff anticipates that this will help to increase youth enrollment and training numbers. ***Given the significant decrease in enrollments and due to a more expansive outreach effort, staff feels that the projected goal is within reach. Youth ETPL/Cohort numbers do not include ServSafe and National Retail Federation (NRF) certifications. To date, 17 youth have received ServSafe and NRF certifications. ****The Foundation is realigning resources to develop WEX opportunities in Gilroy and other WEX in conjunction with Youth Summer Employment Program partners; staff anticipates that the Foundation will meet the projected/revised Work Experience and Internships goal contingent upon meeting the enrollment goal.

ADULT & DISLOCATED WORKER ENROLLMENTS AND SERVICES

CAREER SERVICES PROVIDED TO ADULT & DISLOCATED WORKERS

ADULT & DISLOCATED WORKER ENROLLMENTS AND TRAINING SERVICES

ENROLLMENTS GOAL ACTUAL % OF GOAL PROJECTED/REVISED % OF PROJECTED

ADULT & DISLOCATED WKR 2,270 1,264 56% 2,270 56%

TRAINING GOAL ACTUAL % OF GOAL PROJECTED/REVISED % OF PROJECTED

ADULTS & DISLOCATED WKR 1,299 684 53% 1,299 53%*

YOUTH ENROLLMENTS AND TRAINING SERVICES

YOUTH ENROLLMENTS ORIGINAL GOAL ACTUAL % OF ORIGINAL GOAL

PROJECTED/REVISED % OF PROJECTED

REGULAR & GREEN CADRE 235 52 22% 190 27%**

YOUTH TNG: ETPL/COHORT GOAL ACTUAL % OF GOAL PROJECTED/REVISED % OF PROJECTED

REGULAR 60 0 0% 60 0%***

WORK EXPERIENCE (WEX) + OJT

+ INTERNSHIPS

ORIGINAL GOAL ACTUAL % OF ORIGINAL GOAL

PROJECTED/REVISED % OF PROJECTED

REGULAR 245 0 8% 0 13%****

III (i)

HIRE Report of February 12, 2016

[Action]

Characteristics Summary Act. Goal %Total Participants Referred 68 175 39%Total Participants Enrolled 61 100 61%

Median Years Unemployed 0.67 # of Vets 7Median Education Level 12.00 Median Age 51Median # of Barriers 4.00 1

Placement Summary Act. Goal %Total Exited 0 100 0%Total Employed 28 52 54%Current Ent. Emp. Rate 45.9% 51.5% 89%Total Drops 7 49 14%Completed Program 60 67 90%Median Wage $12.00 $19.06 63%Median Hours per Week 40.00 30.00 133%Total Seasonal 9 8 117%Total Non-Seasonal 19 44 43%

Total Placements Needed 32Total Placements to Date 28Placements Outstanding 4Active Clients (less trainers) 26Placement Ratio 6.5Accepting New Clients Yes

HIRE 11Adult & Dislocated Workers 28Youth 0Total 39

HIRE: Helping Individuals to Reenter Employment (PY 2015-16)As of February 12, 2016

Enrolled Participants

Current Performance Summary

Various: Admin, Chef, Caregiver, Traffic

Control, Janitorial, Handyman

Top Three Occupations

Total work2future Homeless Clients

Observations and RecommendationsHIREd! Bon Appetit, $35/hr

Tesla $17.50/hr

Manpower $22/hr

Snelling $15/hr

Express Pros $13/hr

Specialized (Customized) Recruitments

Express, Zazzle with Randstad

22 18

24

35

19 15

9 9

4 4

35

8

2 0

0

5

10

15

20

25

30

35

40

Barrier Summary

Couch Surfing, 28, 46%

Facing Homelessness,

11, 18%

Shelter, 12, 20%

Streets, 10, 16%

Housing Situation

5

3

7

13

0

2

4

6

8

10

12

14

Weeks Until Placed

Active Job Search, 20, 77%

First Two Weeks, 6, 23%

Pending Drop, 0, 0%

Advanced Training, 0, 0%

Pending Job Offer, 0, 0%

Active Client Status

6

0 0 0

5

2

13

0

2

4

6

8

10

12

14

Active Client Program Duration (weeks)

Yes, 21, 75%

No, 0, 0%

On Call, 7, 25%

Retention

HELPING INDIVIDUALS TO RE-ENTER EMPLOYMENT (HIRE)

Enrollments & Placements

Since the launch of the second year of the HIRE program on July 31, 2015, 61 clients have been enrolled into the program.

To date, 28 of this year’s HIRE participants have obtained near full-time employment.

Cumulative enrollment including last fiscal year represents 144 participants, with our cumulative employment total at 75 to date.

Summary

Clients have taken an average of 3.5 or more weeks to find employment Poor work history and hygiene continue to be barriers to employment. One

barrier difficult to address has been mental health, which, depending on its severity has resulted in attendance issues and drops. Another barrier to employment is a conviction or felony record.

Practices such as intake interviews to gain a better understanding of the barriers/needs of the clients, intensive career advising/counseling, the use of supportive services and other community resources has allowed/enabled the HIRE team to address these barriers in an increasingly systematic way.

One participant completed Occupational Skills training in Linux System Administration.

Half of this year’s participants completed on-site computer skills workshops and Job Readiness workshops.

The Structured Job Search class, held every M/W/F from 10 am to 12 pm provides regular support and check-in, to review Job Search logs and share job leads, has led to an increase in the number of client interviews leading to full-time employment.

Placement Model: Employment Facilitation and Customized Recruitments based on clients’ previous work experience/skills/interest in the following job areas – Hospitality, Retail, Food Services, Finance, Warehouse & Production, the High Tech sector, Admin & Office Assistant and Substance Abuse counseling

Those in “Active Job Search” and some in ‘On-Call’ work continue to take advantage of workshops.

Client Success Stories

Hired as a Marketing Technician on December 10 with Samsung – $24/hour. Client had almost completed Linux System Administrator training. He is working toward his certification test.

Hired as a Lab Technician on December 10 with El Camino Hospital – $22/hour. Hired as a Chef on August 14 with Bon Appétit – $35/hour

IV (A) (1)

Meeting Minutes

[Action]

DRAFT EXECUTIVE COMMITTEE MINUTES THURSDAY, JANUARY 21, 2016

CTO: 3:11 p.m. These Minutes were prepared by Elizabeth Kaylor and approved by Christopher Donnelly on February 12, 2016. WIB Staff Present: Jeff Ruster, Christopher Donnelly, B.J. Sims, Joy Salandanan, Elizabeth Kaylor, Monique Melchor, Colleen Brennan, Lawrence Thoo. I. QUORUM VERIFICATION:

Present: Sima Yazdani, Denise Boland, Steve Preminger, Sue Koepp-Baker. Absent: Joe Flynn, Rashad Said.

II. OPENING REMARKS: Read by Vice Chair Sima Yazdani. III. CONSENT ITEMS

Upon motion by committee member Steve Preminger, seconded by committee member Sue Koepp-Baker, and unanimously approved, the consent items below were accepted:

(a) Grant Report of January 4, 2016. (b) December Labor Market Information Report of January 11, 2016. (c) November Training Summary Report of January 8, 2016. (d) Outreach Report of January 8, 2016. (e) November BusinessOwnerSpace.com (BOS) Report of December 8, 2015. (f) November Budget Variance Report of January 13, 2016. (g) December Enrollment and Training Report of January 5, 2016. (h) Manufacturing Training Forecast of January 11, 2016. (i) HIRE Report of January 11, 2016.

IV. AGENDA ITEMS

A. Old Business

1. Minutes Approval Upon motion by committee member Denise Boland, seconded by Sue Koepp-

Baker, the November 5, 2015 work2future Executive Committee Minutes were unanimously approved.

DRAFT EXEC 1/21/16

2

B. New Business

1. work2future Performance Update MIS Program Manager Monique Melchor provided the committee with information on work2future’s performance outcomes, pointing out that work2future has exceeded all nine of its Adult, Dislocated Worker and Youth goals as of the most recent report on the PY 2015-2016 2nd Quarter without base wage.

2. Additional Discretionary Grant Funding Prior to the discussion and vote on this item, work2future Foundation Boardmembers Sima Yazdani and Denise Boland left the meeting room and area based on their declaration of a conflict of interest arising from their membership on the Foundation Board, which would receive funding if this item is approved. Lawrence Thoo told the committee that work2future had been notified that it will receive additional funds from two grant sources: $400,000 for a second round of Proposition 39 funding from the CWIB to extend the pre-apprenticeship program for an additional year to serve 100 new participants in Santa Clara and San Mateo Counties, and $362,727 for the Ready to Work program managed by NOVA. ACTION: Approval to forward a recommendation to the Board to accept (1) $400,000 of Proposition 39 funding from the California Workforce Development Board to provide additional cohorts with pre-apprenticeship training and placement, and (2) $362,727 of Ready to Work funding from the Department of Labor to provide additional support to train and place long-term unemployed individuals.

Motion: Steve Preminger Second: Sue Koepp-Baker

3. work2future’s Cohort Training Policy

Prior to the discussion and vote on this item, Foundation Boardmembers Sima Yazdani and Denise Boland returned to the meeting room.

MIS Program Manager Monique Melchor presented this item to the committee,

explaining that an exception to the use of Individual Training Accounts (ITAs) is allowed for institutions of higher education where the local Board determines that it would facilitate the training of multiple individuals in demand occupations. She added that work2future has had much success with cohort training, which was initiated during the Great Recession, providing work2future the ability to train groups of job seekers who remained together for the entire course, as opposed to training individuals one at a time through ETPL providers.

Since the ARRA days, work2future has provided cohort training to over 100

participants each year for middle and higher-skill employment opportunities. Cohort training has become a central component of work2future’s service strategy, providing multiple clients with access to the successful Project Management course,

DRAFT EXEC 1/21/16

3

as well as PG&E Power Pathways, Certified Production Tech training, and other programs popular with work2future clients.

ACTION: Unanimous approval to forward work2future’s draft cohort training policy to the Board for consideration at its meeting of March 17, 2016.

Motion: Sue Koepp-Baker Second: Steve Preminger

4. Youth Summer Employment Program Updates

Executive Director Jeff Ruster presented this item to the committee, saying that the San Jose Works program goals were met, and that the subsidized Santa Clara County Youth Works program goals were also met. He reminded the committee that work2future was able to meet its unsubsidized placement goal in December, and is awaiting the final retention numbers.

5. BusinessOwnerSpace.com & Immigrant Small Business Update

Business Services Manager B.J. Sims presented information to the committee, saying that findings from work2future’s ongoing business services studies indicated that half of Santa Clara County’s business owners are immigrants, and that 10% of these business owners are recent immigrants who are mainly fluent in Spanish and Vietnamese. work2future uses translation services and translators to converse with recent immigrant business owners and entrepreneurs, though the translators are not always fluent in the language of business. The current strategy involves small business workshops and counseling in a variety of locations and with various partners to reach immigrant business owners and entrepreneurs.

6. Request for Proposals Updates

Contracts Unit Manager Colleen Brennan provided an update on work2future’s RFP process, explaining that the Adult Services and Youth Services RFPs had been released on December 14, 2015, and that proposals are due on February 10, 2016.

7. TechHire Update

The Executive Director presented the item, saying that work2future is working very closely with the Mayor’s Office to develop the TechHire proposal, which is due on March 11, 2016 and will focus principally on individuals ages 17 to 29, providing them with IT skills and access to IT jobs that require these skills and move them onto career pathways that prepare them for placement in H-1B certified jobs. The City has hired a grant writer to pull the TechHire effort together. Senior Project Manager Jon Rubin added that work2future staff has analyzed the TechHire proposal requirements and is working to collect the facts and engage the training providers, private employers, and other community-based organizations who might be strong partners in the TechHire proposal.

DRAFT EXEC 1/21/16

4

8. Manufacturing Initiative Update

Lawrence Thoo provided an update on the manufacturing initiative to the committee, explaining that work2future has completed a cluster of manufacturing-related training programs. The team tracking this information has cataloged 50 placements in manufacturing-related occupations, nine of which were placements of youth and young adult placements. work2future has included four manufacturing-related cohort trainings to begin late February/early March, which will feature a Project Management course narrowly focused on the contract manufacturing sector, as well as training for Certified Logistics Technician and courses on 3-D printing and rapid prototyping.

C. Set Items for Next Agenda

Review of WIOA Performance Indicators Manufacturing Update TechHire Update RFP Update

D. Announcements

Director: Notices have gone out regarding the requirement to complete Ethics Training by February 10, 2016.

Director: The City Clerk will be sending out notices regarding the requirement to file the annual Form 700 Statement of Economic Interest and Family Gift Report by April 1, 2016.

Director: DEBS Director Denise Boland met with the Director to finalize plans to collocate social services and work2future services in Gilroy.

Director: A gang-related incident without injuries occurred at the job fair at the Youth Training Center.

E. Next Meeting

The next Executive Committee meeting is currently scheduled to take place on Thursday, February 25, 2016 at 3:00 p.m. at work2future’s Business Services and Administration facility, 5730 Chambertin Drive, San Jose, 95118.

V. PUBLIC COMMENT: There were no public comments. VI. ADJOURNMENT: The meeting was adjourned at 4:25 p.m.

IV (B) (1)

work2future Performance Update

[Discussion]

Prepared by Meredith Studebaker and approved by Monique Melchor on 2-2-16

work2future WIA Performance Outcomes Report

(Run date: 2-2-16)

PY 2015‐2016 2nd Quarter – Without Base Wage* Performance Indicators

Perf. Goals /a

Actual

Success Rate

ADULT and ARRA ADULT

ACE Entered Employment Rate 51.5% 57.16% 110.99%

ACA Average Earnings $14,200 $15,677.25 110.40%

ACR Employment Retention Rate 79.0% 82.36% 104.25%

DISLOCATED WORKERS and ARRA DWP

DCE Entered Employment Rate 58.5% 67.94% 116.14%

DCA Average Earnings $20,100 $22,749.72 113.18%

DCR Employment Retention Rate 83.0% 87.62% 105.57%

YOUTH and ARRA YOUTH

YCP Placement in Employment or Education 60.0% 78.05% 130.08%

YCD Attainment of a Degree or Certificate 64.0% 88.46% 138.50%

YCL Literacy and Numeracy Gains 63.5% 75.57% 119.01%

Overall Performance - Local Target (100%) Exceeded 9/9

Overall Performance - State Target (80%) Exceeded 9/9

Projected Overall Performance - Local Target (100%) Exceed 9/9

Projected Overall Performance - State Target (80%) Exceed 9/9

/a - Negotiated Performance Levels for 2015-2016

*2nd Qtr with base wage tentative release date February 15, 2016

IV (B) (2)

WIOA Performance Indicators

[Discussion]

Overview of New WIOA Performance Indicators

Prepared by Monique Melchor and approved by Christopher Donnelly on 19FEB16

1. Main Changes

‐ WIA 9 measures vs. WIOA 15 measures (plus employer measures)

‐ Longer time horizons required for positive outcomes

Entered Employment

Retention

‐ Employer Outcomes (to be implemented Year 2)

‐ Literacy and Numeracy Gains may be eliminated

2. Implementation Timetable

‐ Current WIA Performance measures will be used

‐ Data from all clients enrolled beginning 7/1/15 will be utilized for WIOA baseline

purposes

‐ work2future anticipates that performance data for any client exited after July 1,

2016 will affect WIOA performance outcomes

3. Main Challenges

‐ Methodology for certain measures still not defined

‐ More measures and longer time horizons with no identified funding

WIA Common Measures9 Measures

Entered Employment Rate Employed Q1 after exit

REVISEDEmployment Rate Now Employed Q2 after exit

Employment Retention Rate Employed Q2 and Q3 after exit

REVISEDEmployment Rate Now Employed Q4 after exit

Average Earnings - Total earnings in Q2 and Q3 after exit REVISED Median Earnings earnings Q2 after exit

NEW Credential RateMust be Nationally Recognized

NEW Measurable Skills GainTo be locally defined

Entered Employment Rate Employed Q1 after exit

REVISEDEmployment Rate - Now Employed Q2 after-exit

Employment Retention Rate Employed Q2 and Q3 after exit

REVISEDEmployment Rate - Now employed Q4 after-exit

Average Earnings - Total earnings in Q2 and Q3 after exit REVISED Median earnings Q2 after exit only

NEW Credential RateMust be Nationally Recognized


Placement in Emp/Ed/Training REVISEDPlacement in Emp/Ed/Training - Now Q2 & Q4 after-exit

Literacy & Numeracy Gains DELETED Eliminated

NEW Median earnings Q2 after exit only

Attain Degree/Certificate REVISED Credential Rate - Similar Measure Must be Nationally Recognized


NEWEmployer Measures (TBD) - At least one Employer Measure to be implemented in Year 2 To be Determined

Employer Measures

Comments WIOA Performance Measures

15 Measures (+ employer measures)ADULT

DISLOCATED WORKER

YOUTH

IV (B) (3)

FY 2016-2017 Budget Update

[Discussion]

FY 2016‐2017 Budget Update

Prepared by Elizabeth Kaylor and approved by Christopher Donnelly on 12FEB16

The President’s 2017 Budget:

Supports a plan for a job‐driven training system to provide a pipeline of highly‐skilled workers to grow the economy

o Reinforces DOL’s commitment to double the number of apprentices in the U.S. o Creates an American Talent Compact to train half a million individuals in high

demand jobs through regional partnerships with: Workforce Development Boards Employers Community Colleges Other organizations

o Funds Career Navigators in Job Centers to assist unemployed and underemployed individuals

o Sets aside funding for development and refinement of job matching tools o Provides funding for year‐round and summer youth paid opportunities o Provides competitive grant funding to create educational and workforce

pathways for disconnected youth

Drives forward reforms in the Workforce Investment and Opportunity Act o Funds the core WIOA formula grants at their fully authorized level (a $138

million increase) o Provides the DOL and states with funding needed to oversee and implement the

extensive changes envisioned in the law Including a $40 million investment ($7 million would be allocated to

California to be distributed to Local Areas through formula funding) to build state and local capacity to track employment and educational outcomes of WIOA participants, including provision of training information needed by clients to assist them to prepare for the labor market.

It cannot be determined at this time what effect, if any, the President’s 2017 budget would have with respect to work2future’s actual 2016‐2017 total WIOA allocation or funding levels.

Item: IV (B) 3

PROPOSED BUDGET SCENARIOS

FY 2016-2017

1. Budget Context Three Budget Scenarios As is - $8.1 million WIOA Formula Allocation – overall impact of $1.2 million

or 13% (Proposed Budget of $7.9 million compared to current Operating Budget of $9.1 million)

Base Case - 5% Reduction from Original Allocation - $7.7 million – overall

impact $1.5 million or 17% (Proposed Budget of $7.6 million compared to current Operating Budget of $9.1 million)

8% Reduction from Original Allocation - $7.5 million - overall impact $1.7

million or 19% (Proposed Budget of $7.4 million compared to current Operating Budget of $9.1 million)

All due to lower carry over by $1.3 million

2. Key changes- Base Case No provision for Unallocated Reserve of $600,000 Reduced Funding for Adult, Dislocated Worker and Youth by $400,000 Re-configuration of One Stop Centers by $200,000 Reduce Client Case Management Contract by $140,000 Reduction of Temporary Unclassified Positions from 7 to 5 FTEs equivalent to

$126,000 Reduction of Non-personnel costs (supplies, security services, dues, etc.) by

$95,000 Reduction of youth services by $125,000 Reduction of Supportive Services by $15,000

3. Other Considerations SB 734- increase from 25% to 30% of Adult and Dislocated Worker allocation Youth Work Experience Program at 20% of Youth program portion of allocation Maintains 15% carry-over to FY 2017-2018 Includes 5 Temporary Unclassified Positions for Special Projects and increase in

city’s benefit rate

4. Looking Ahead Working on getting new discretionary grants to leverage resources and create cost

reduction measures for additional savings

IV (B) (4)

Silicon Valley Dichotomy Presentation

[Discussion]

SiliconValleyDichotomyPrepared by Lawrence Thoo, Special Projects, on February 19, 2016

As the 2016 Silicon Valley Index, released by Joint Venture Silicon Valley on February 10, 2016, describes

in much detail, sustained growth of the Silicon Valley economy is swelling to new levels, ushering in new

waves of prosperity. At the same time, the report reminds readers, “widening income inequality

persists.”

“While a variety of income measures indicate positive growth within the region, Silicon Valley income

and wages vary significantly by skill and educational attainment level, racial and ethnic group, gender,

and occupation,” Joint Venture stated in releasing the 2016 Index.

“These income and wage disparities persist as the region grows additional high‐ and low‐paying jobs

(with fewer in the middle) and as the share of high‐income households increases.

“For example, in 2014 the gap in per capita income between Silicon Valley’s highest‐ and lowest‐earning

racial or ethnic groups was $43,125 (a ratio of 2.9 for highest‐ to lowest‐earners), and the gap in median

income for residents with the highest and lowest educational attainment levels was $78,865 (a ratio of

4.4).”

Anticipating the findings of the Silicon Valley Index, and in order to offer policy makers across a

spectrum of services a clear and easily comprehensible understanding of income inequality’s impact on

real people in Silicon Valley and insight into the particular conditions that cause the have‐and‐have‐not

dichotomy to persist despite a thriving economy, work2future has commissioned BW Research to look

more closely at a phenomenon that many would more likely associate with more traditional—largely

old‐economy—communities like Cleveland, Houston and Philadelphia than here.

The labor market information experts will examine the impact of non‐traditional measures of economic

distress such as the area’s cost of living versus local wages, language proficiency and educational

attainment, cost of childcare and eldercare, underemployment, and signs of future economic hardship.

At the Executive Committee’s February 25 meeting, BW Research will make a presentation on the work

it is doing and its progress to date. For practical reasons, it is limiting the scope of the study to Santa

Clara County. It expects the bulk of its research to be completed by the end of February and to be well

into writing its report by early March.

IV (B) (5)

Immigrant Small Business Initiative Update

[Discussion]

Identifying Opportunities for work2future Board Engagement in the Immigrant Small Business Assistance Strategy

work2future’s Boardmembers have actively supported small business assistance

efforts through their participation since the 2007 creation of

BusinessOwnersSpace.com. Whether the support was through funding,

marketing, resource information, speaker/presenter roles or attending events,

your individual engagement and support has been welcomed, appreciated,

welcomed and valuable.

On May 6, in partnership with the Small Business Administration and BOS

partners, work2future will be holding its Annual Summit on Entrepreneurship and

Innovation. Please let us know if you available or able to assist in outreach, development of workshop materials, translations, funding, speaking or help connect to your networks and partners. Please also consider sharing your expertise to develop new ideas for services.

Please circle the area(s) you would like to support for the Annual Summit on Entrepreneurship and Innovation:

Outreach/Marketing

Funding

Resource sharing

Facility use

Volunteering your time (speaker)

Translation

Testimonials

Mentoring

Introductions and referrals to businesses

Please return this sheet to B.J. Sims.

Immigrant Small Business Assistance Strategy

A key finding of the 2015 Small Business Study was that immigrants comprised nearly one‐half of Santa Clara County Business owners. About 10% of these are recent immigrants to the U.S. Based on U.S. Census data more than 10,000 immigrant business owners in Santa Clara County are limited‐English speakers and may be unfamiliar with the legal and local regulatory environment. The study identified Spanish and Vietnamese as the most prevalent spoken languages after English for San Jose. The City of San Jose assists limited‐English speakers using phone translation services and

bilingual staff, but the translators themselves may have limited understanding of “business

language” and concepts that challenge the customer. Immigrant business owners can be

better served by offering them translated business‐oriented materials, websites, and events

that point them to successful endeavors and expedite paths forward.

In this effort BusinessOwnerSpace.com, City of San Jose and work2future partners have

developed the following strategies:

Small Business Workshops with Partners at City Hall on topics of interest to

Immigrant small businesses (goal 120/actual 150 YTD )

o Partners currently committed to providing both Spanish and Vietnamese staff and

content are SBDC, AnewAmercia and MBDA.

o First workshop held July 15, 2015 had 20 participants. Enough positive feedback to

schedule August 13 and September 25, 2015 workshops

o Through June, 2016 intent is to schedule workshops at City Hall and expand as venue

and partners can accommodate into community sites.

o Marketed through BOS email newsletters, City Website, partner communications.

Call in and in person Translation Services for limited English speaking business

owners (goal 20/ actual 30 YTD)

o Started in April 2015 and ongoing, In‐person translation for limited English speakers

marketed via Toll free number.

o Marketed via BOS Newletters on a weekly, on website and marketing materials as

well as through SJeconomy.

BOS website needs assessment and revamp started (goal launch website May 1, 2016)

o July through August staff, BOS partners and volunteers review BOS and Your

Business Coaching websites to assess user needs and develop scope of work.

o Stared conversations with PayPal for pro bono business assessment and referral tool

for future website inclusion.

o December 2015‐Contract development

o January‐ February 2016 ‐ Contractor begins work

o March‐2016: Beta test website and soft launch

o May 2016 Launch (during Small Business Week on May 1‐7)

o May 2016‐ongoing: Outreach to the immigrant small business community

Small Business Outreach with focus on Immigrant Small Businesses Owners (goal 5

community organizational outreach events/actual 5 TYD)

o July 2015 through June 2016 conduct outreach and marketing of City and BOS small

business services, workshops, events and partner activities through email, Internet

and in‐person contacts with multi‐lingual materials.

o October 15, 2015, participate in Festiv’All to market City’s Small Business programs

including translation services.

o November 13, 2015, BusinessOwnerSpace.com (BOS) Business Event at Mexican

Heritage Plaza partnering with BOS partners provided target services to Immigrant

Business community.

o May Small Business Week Event at Rotunda partnering SBA and BOS partners.

IV (B) (6)

Request for Proposals and Request for Qualifications

Updates

[Discussion]

RFP/RFQ Updates

Adult/Dislocated Worker Service Model

San José area South County area

May be a single provider or each location may have a different provider

Adult Case Management

DATE EVENT DETAILS

12/14/15 RFP Released Released on WebGrants, emailed to 85 Recipients

2/10/16 Proposals due

3/2/16 Reviews Review panel to be convened

Youth Service Model: Location Based Services (One or Two Providers)

San José area South County area

May be a single provider or each location may have a different provider May not be the same provider(s) as Sector Specific services

Youth Service Model: Sector Specific Services (One, Two or Three Providers)

Advanced Manufacturing ICT Construction/Pre‐Apprenticeship May be a single provider, two providers, or three providers May not be the same provider(s) as Location‐Based services

Adult/Dislocated Worker Workshops

DATE EVENT DETAILS

1/19/16 RFQ released Released on WebGrants, emailed to 85 Recipients

1/26/16 Technical Assistance Conference Clarifying questions on both RFPs

2/1/16 Deadline for objections and questions

2/3/15 Questions and Answers posted



Youth Case Management

DATE EVENT DETAILS

12/14/15 RFP Released Released on WebGrants, emailed to 85 Recipients

2/17/16 Youth RFP proposals due Due date was extended due to one objection review pending


Youth Career Technical Training and Workshops

DATE EVENT DETAILS

1/15/16 RFQ Released Released on WebGrants, emailed to 85 Recipients

1/26/16 Technical Assistance Conference Clarifying questions on both RFPs

2/1/16 Deadline for objections and questions

2/3/15 Questions and Answers posted


To be scheduled

Reviews Review panels for both RFQs to be convened

IV (B) (7)

TechHire Initiative Update

[Discussion]

San José TechHire Initiative Prepared by Elizabeth Kaylor and approved by Christopher Donnelly on February 12, 2016

On Tuesday, August 4, 2015 the White House announced that San José has been designated a TechHire City, one of 31 cities nationwide that have committed to creating pathways to tech jobs and meeting employer demand.

San Jose’s TechHire initiative will provide training opportunities and placement for up to 1,000 participants per year through collaboration with the list of partners below.

work2future will launch a new fast track training program with initial partners that

include LinkedIn, NOVA, Workforce Institute, McKinsey Social Initiative, YearUp, #YesWeCode, Santa Clara County Opportunity Youth Partnership, Foothill College and Robert Half.

The program is initially focused on occupations in Financial Services, Information and

Communication Technology, and Advanced Manufacturing.

The San José TechHire Initiative targets young adults, at-risk youth, individuals with disabilities, English language learners, and ex-offenders.

Staff is working on a TechHire grant proposal to the Department of Labor in collaboration with the Mayor’s Office:

o The proposal is due March 11, 2016.

o The targeted populations will be youth ages 17-29 (75%), and incumbent workers and long-term unemployed individuals (25%).

o The focus will be on Information and Communication Technology (ICT), Advanced Manufacturing, and Financial Services.

o Letters of Support are being requested from employers, including support for training curriculum and review, provision of OJTs, internships and placements.

o work2future is seeking additional TechHire partnerships to provide support for the grant and related activities.

IV (B) (8)

Manufacturing Initiative Update

[Discussion]

Advanced Manufacturing Pathways Initiative Prepared by Elizabeth Kaylor on February 12, 2016

work2future and local colleges are offering several winter-session manufacturing-

related trainings for clients to consider: o Project Management with an emphasis on Contract Manufacturing (San

Jose State University) o Certified Logistics Technician (San Jose Evergreen Community College

District) o Graphics & Design for Advanced Manufacturing (Foothill College) o 3D Printing & Rapid Prototyping (Foothill College)

To date, 52 individuals have completed manufacturing-related training:

o Project Management: Manufacturing (San Jose State University)—27 o Project Management: Information and Communications Technology (ICT)

(San Jose Evergreen Community College District)—8 o Certified Production Technician (San Jose Evergreen Community College

District)—10 o Academic Competencies (two workshops) for Advanced Manufacturing

through the San Jose Evergreen Community College District—7

As illustrated in the Manufacturing Workforce Forecast pie chart that is included as a separate attachment, of the 52 who have completed training:

o Ten have already secured employment, nine in a manufacturing-related business, one with a non-manufacturing tech employer

o 32 are in various stages of preparing for their Project Management Professional or Certified Associate Project Manager certification examinations, either awaiting scheduled examination dates or preparing their applications for the requisite exam

o Ten have resumed active job searches and continue to receive services

Since the beginning of the 2016 fiscal year, work2future has facilitated manufacturing-related employment for an additional 47individuals through job fairs and smaller recruiting events

Clients Served

Forecast Actual Forecast Workshop

SeatsClients Forecast Actual Forecast Actual

Training-Related

Non-training

Jul-15 0 - 0 0 - - - - - - 7

Aug-15 0 - 0 0 - - - - - - 5

Sep-15 0 - 0 0 - - - - - - 6

Oct-15 31 35 0 0 - - - - - - 16

Nov-15 6 11 15 14 7 - - - - - 8

Dec-15 0 - 0 0 - - - - - 5 5

Jan-16 2 2 15 - - - - 5 -

Feb-16 40 0 - -

Mar-16 17 15 - -

Apr-16 1 0 - -

May-16 9 15 - -

Jun-16 0 0 - -

TOTAL 106 48 60 14 7 0 0 0 0 10 47 102

#VALUE! $ 170,521 Total Forecast Costs Total Actual Costs to Date

MANUFACTURING WORKFORCE FORECAST FY15-16As of 1 Feb 2016

Cohort/ETPL Other Trainings Internships OJT Job Placements

FY2016 Manufacturing Workforce Forecast1 Feb 2016 Snapshot

Cohort/ETPL (current), 3

Completed Training, final exam preparation, 32

Completed Training, not in exam prep, still accessing

services, 10

Training-Related Job Placements, 10

Note:No one has exitedwithout employment

Total Training-Related Clients: 55Non-Training Placements: 47

Total: 102

(9 mfg + 1 eBay)

IV (B) (9)

WIOA Update

[Discussion]

WORKFORCE INNOVATION AND OPPORTUNITY ACT (WIOA)

KEY UPDATES AND IMPLEMENTATION STEPS

Prepared by Elizabeth Kaylor and approved by Chris Donnelly on February 16, 2016.

Updates

By June 30, 2016, Local WDBs must have MOUs in place with mandated core partners EDD, Department of Rehabilitation, and Adult Education and Literacy provider(s) as well as other America’s Job Center partners such as Job Corps, Migrant Seasonal Farmworkers, and others

By December 31, 2016, Local WDBs need to have Resource Sharing Agreements (RSAs) with mandated core partners

Anticipated Implementation Steps

March 3, 2016: Deadline for State Unified Plan submission (120 days before 2nd full PY)

o Levels for new State performance indicators are negotiated as part of approval of State Unified Plans

March 30, 2016: Signed or unsigned copies of Local Workforce Development Board Recertification request due to the State

Late April, 2016: WDBs receive additional guidance from California Workforce Development Board (CWDB) and EDD regarding Local and Regional Plan submittals

June 20, 2016: Signed copies of Local Workforce Development Board Recertification request due to the State

June 30, 2016: DOL to publish Final Rules to implement WIOA (previous deadline to publish Final Rules was January 22, 2016)

June 30, 2016: DOL must develop performance indicator relating to effectiveness in serving employers

June 30, 2016: Local WDBs must have MOUs in place with mandated core partners

July 1, 2016: Subsequent Local Board Recertification takes effect

July 1, 2016: One-Stop MOUs with mandated and core partners take effect

o Use of common One-Stop delivery identifier under discussion at State level with DOL

December 31, 2016: Resource Sharing Agreements (RSAs) in place with mandated core partners

July 1, 2017: Subsequent Local Area Designation takes effect

IV (B) (10)

Filing Form 700 and Family

Gift Report Form

[Discussion]

www.fppc.ca.gov FPPC Advice: [email protected] (866.275.3772 )

FPPC TAD • 044 12-2015 (rev 3) • Page 1 of 10

California Fair Political Practices Commission

Frequently Asked Questions: Form 700 Disclosure General…………Page 1 Income……............ Page 2 Investments…….......Page 3 Real Property....Page 4 Enforcement……....Page 4 Gifts/Travel………… Page 4 Tickets to Non-Profit and Political Fundraising Events……………………………………………Page 8

The FAQs listed below are selected from questions often asked about the Statement of Economic Interests (Form 700). Because it is not possible to address all of the unique variables and circumstances related to disclosure, individuals are encouraged to contact the FPPC with specific facts. Most officials must also consult their agency’s conflict of interest code to determine their disclosure level and their reportable interests. The Form 700 is a public document. Form 700s filed by State Legislators and Judges, members of the FPPC, County Supervisors, and City Council Members are available on the FPPC’s website.

General Questions

1. Q. Do all officials have the same disclosure requirements for Form 700 reporting?

A. No. The majority of individuals who file the Form 700 must do so by following the rules set forth in their agency’s conflict of interest code (“designated employees”). Before completing the Form 700, an official should be familiar with the disclosure category for his or her position. For example, since job duties differ from agency to agency and even unit to unit within the same agency, an analyst for one agency, or unit of that agency, may not have the same reporting requirements as an analyst from another agency, or even another unit of the same agency.

Officials listed in Government Code Section 87200 (e.g., boards of supervisors, city council members, planning commissioners, elected state officials, etc.) must report investments, business positions, and sources of income, including receipt of gifts, loans, and travel payments, from sources located in or doing business in their agency’s jurisdiction. All interests in real property within the agency’s jurisdiction must also be reported. For local officials, real property located within 2 miles of the boundaries of the jurisdiction or any real property that the agency has an interest in is deemed to be “within the jurisdiction.”

2. Q. Is it necessary to read all of the information before completing the Form 700?

A. Each individual must verify the Form 700’s content under penalty of perjury. Therefore, every effort must be made to understand what is required by the form. When necessary, you may contact the FPPC for specific, personal guidance. You may only obtain immunity from an enforcement action when you receive formal written advice.

3. Q. Where are the Form 700s filed?

A. Most state and local officials file with their agency. In most instances, the agency is required to forward the originals for specified high-level officials to the FPPC. Only retired judges serving on assignment and legislative staff file the Form 700 directly with the FPPC.

http://www.fppc.ca.gov/

mailto:[email protected]

California Fair Political Practices Commission Frequently Asked Questions: Form 700 Disclosure



4. Q. If the Form 700 is postmarked by the due date, is it considered filed on time?

A. Yes. 5. Q. If an official holds various positions for which the Form 700 is required, is a statement required

for each position?

A. Yes. However, one expanded statement covering the disclosure requirements for all positions may be completed as long as an originally signed statement is filed with each filing officer.

6. Q. Do individuals need to file a complete Form 700 when they leave office?

A. Yes. The same requirements apply for the assuming office, the annual, and the leaving office filings.

7. Q. An individual is hired into a newly created management position in her agency’s Information

Technology Department. How does she complete the Form 700?

A. Because it is a newly created position, the law requires that economic interests are reported under the broadest disclosure category in the agency’s conflict of interest code unless the agency sets interim disclosure that is tailored to the limited range of duties of the position. Generally, the Form 700 must be filed with the agency within 30 days of the date of hire. An individual may request that the agency complete the Form 804 (Agency Report of New Positions) to tailor the disclosure category to the job duties of the new position.

8. Q. Must board members of a non-profit public benefit corporation that operates California charter schools file Form 700?

A. Yes. Members of charter schools are public officials and must file the Form 700.

Income Questions

9. Q. Must an official report a spouse’s or registered domestic partner’s salary?

A. Generally an official is required to report his or her community property share (50%) of his or her spouse’s or registered domestic partner’s salary. The disclosure lists the employer’s name as the source of income on Schedule C of the Form 700. If the spouse or registered domestic partner is self-employed, the business entity is reported on Schedule A-2. Officials should check their disclosure category, if applicable, to determine if the income is reportable. A spouse or registered domestic partner’s government salary is not reportable (e.g., spouse is a teacher at a public school).

10. Q. If an official and his or her spouse have a legally separate property agreement (e.g., prenuptial),

must the official still report his or her community property share (50%) in his or her spouse’s income?

A. No. If there is a legally separate property agreement, the official is not required to report his or her community property share in his or her spouse’s income so long as the funds are not commingled with community funds or used to pay for community expenses or to produce or enhance the official’s separate income. This reporting exception does not apply to investments and interests in real property. Even if a public official and his or her spouse have a separate






property agreement, the spouse’s investments and interests in real property must still be disclosed because the definitions of reportable investments and interests in real property include those held by the official’s immediate family (spouse, registered domestic partner, and dependent children). These definitions are not dependent on community property law.

11. Q. If an official owns a business in which he has received income of $10,000 or more from a client,

is the official required to disclose the client’s name on Schedule A-2, Part 3?

A. Yes, except for under rare circumstances where disclosure of the identity would violate a legally recognized privilege under California or federal law. In these cases, the FPPC may authorize an exemption. (Regulation 18740)

12. Q. When an official purchases a new car and trades in the old car as credit toward the purchase price, is the trade-in allowance considered reportable income on the Form 700?

A. No. A trade-in allowance is not considered income and is not reportable on an official’s Form 700. However, income received from the sale of an auto may be reportable.

Investment Questions

13. Q. An official holds various stocks through an account managed by an investment firm. The account manager decides which stocks to purchase with no input from the official. Are the stocks subject to disclosure?

A. Yes. Unless the stocks are in a diversified mutual fund registered with the SEC or in a fund similar to a diversified mutual fund (e.g., exchange traded fund (ETF)) if the similar fund meets the specific criteria outlined in Regulation 18237. Any investments worth $2,000 or more in a business entity located in or doing business in the jurisdiction must be disclosed on Schedule A-1 or A-2 if the official’s disclosure category requires that the investments be reported.

14. Q. Are funds invested in a retirement account required to be disclosed?

A. Investments held in a government defined-benefit pension program plan (i.e., CalPERS) are not reportable. Investments held in a fund such as a defined contribution plan 401(k) or exchange traded fund (EFT) are not required to be disclosed if the fund meets the specific criteria outlined in Regulation 18237. An official may need to contact his or her account manager for assistance in determining what assets are held in the account.

15. Q. If an official reported stocks that were acquired last year on his or her annual Form 700, must

the stocks be listed again on the official’s next Form 700?

A. Yes. Stocks that are worth $2,000 or more during the reporting period must be reported every year that they are held. The “acquired” and “disposed” dates are only required if the stocks were acquired or disposed of during the period covered by the Form 700.

16. Q. How are interests in a living trust reported if the trust includes: (1) rental property in the official’s

jurisdiction; (2) a primary residence; and (3) investments in diversified mutual funds? Are there different disclosure rules?

A. The name of the trust is reported, along with the rental property and its income, on Schedule A-2. The official’s primary residence, if used exclusively as a personal residence, and investments






in diversified mutual funds registered with the SEC, are not reportable. Although the official’s primary residence is not required to be disclosed on the Form 700, it is still considered an economic interest for conflict of interest purposes. (See Question 17.) A secondary residence not used exclusively for personal purposes may be reportable. (See Question 18.)

Real Property Questions

17. Q. Is an official’s personal residence reportable?

A. Generally, any personal residence occupied by an official or his or her family is not reportable if used exclusively as a personal residence. However, a residence for which a business deduction is claimed is reportable if the portion claimed as a tax deduction is valued at $2,000 or more. In addition, any residence for which an official receives rental income is reportable if it is located in the jurisdiction.

18. Q. When an official is required to report interests in real property, is a secondary residence reportable?

A. It depends. First, the residence must be located in the official’s jurisdiction. If the secondary residence is located in the official’s jurisdiction and rental income is received (including from a family member), the residence is reportable. However, if the residence is used exclusively for personal purposes and no rental income is received, it is not reportable. Although the secondary residence may not be reportable, it is still considered an economic interest for conflict of interest purposes.

19. Q. If a primary or secondary personal residence is required to be reported, is the street address

required to be disclosed?

A. No. The assessor’s parcel number may be listed instead of the street address.

Enforcement Question

20. Q. What is the penalty for not filing the Form 700 on time or not reporting all required economic interests?

A. A late fine of $10 per day up to a maximum of $100 may be assessed. In addition, if a matter is referred to the FPPC’s Enforcement Division for failure to file or failure to include all required economic interests, the fine may be substantially higher. If an individual does not pay a fine, the matter may be referred to the Franchise Tax Board for collection.

Gift/Travel Questions 21. Q. What is the gift limit for 2015-2016?

A. $460: This means that gifts from a single, reportable source, other than a lobbyist or lobbying

firm (see below), may not exceed $460 in a calendar year. For officials and employees who file the Form 700 under an agency’s conflict of interest code (“designated employees”), this limit applies only if the official or employee would be required to report income or gifts from that source on the Form 700, as outlined in the “disclosure category” portion of the agency’s conflict






of interest code. For conflict of interest purposes, the gift must be under $460 to avoid consideration under the conflict rules.

State Lobbyist & Lobbying Firm Limit: $10: State candidates, state elected officers, and state legislative officials may not accept gifts aggregating more than $10 in a calendar month that are made or arranged by a registered state lobbyist or lobbying firm. The same rule applies to state agency officials, including members of state boards and commissions, if the lobbyist or firm is registered to lobby, or should be registered to lobby, the official’s or employee’s agency.

22. Q. During the year, an official received several gifts of meals from the same reportable source. Each meal was approximately $35. Is the source reportable?

A. Yes. Gifts from the same reportable source are aggregated, and the official must disclose the source when the total value of all meals reaches or exceeds $50.

23. Q. How does an individual return a gift so that it is not reportable? A. Unused gifts that are returned to the donor or reimbursed within 30 days of receipt are not

reportable. The recipient may also donate the unused item to a charity or governmental agency within 30 days of receipt or acceptance so long as the donation is not claimed as a tax deduction. An individual may not, however, reimburse a charity for the value (or partial value) of a gift from another source, in order to not report the gift, unless the charity was the original source of the gift.

24. Q. Two people typically exchange gifts of similar value on birthdays. Are these items reportable?

A. No. Gift exchanges with individuals, other than lobbyists, on birthdays, holidays, or similar occasions, are not reportable or subject to gift limits. The gifts exchanged must be similar in value.

25. Q. Must an official report gifts received from an individual whom the official is dating?

A. No. Gifts of a personal nature exchanged because the individuals are in a bona fide dating relationship are not reportable or subject to gift limits. However, the official remains subject to the conflict of interest rules and some matters may require recusal from voting.

26. Q. If an official makes a speech related to national public policy and his or her spouse attends the dinner at the event, is the spouse’s meal considered a gift to the official?

Yes. The official’s meal is not a reportable gift; however, his or her spouse’s meal is a gift and reportable on the official’s Form 700 if the value is $50 or more.

27. Q. A vendor that does business with the agency provided entertainment tickets to the spouse of one of the agency members. Must the member report the tickets as gifts?






A. Yes. Unless an exception applies, the tickets are a reportable gift. A gift to an official's spouse is a gift to the official when there is no established working, social, or similar relationship between the donor/vendor and the spouse or there is evidence to suggest that the donor had a purpose to influence the official.

28. Q. An agency received two free tickets to a concert from a local vendor. The agency has a policy governing the reporting of tickets and passes distributed to persons for use in ceremonial roles or other agency related activities. The agency had discretion to determine who in the agency received the tickets. Each ticket was valued at $140. If the agency director used the tickets, how are they reported?

A. Assuming the tickets meet the agency’s policy as an appropriate use of public funds, the agency may report the tickets (worth $280) on the Form 802 (Agency Report of Ceremonial Role Events and Ticket/Pass Distributions), which is a public record. The director does not need to report the tickets on the Form 700.

29. Q. An agency received a large box of chocolates as a holiday gift from a local merchant. It was addressed to the agency and not to a particular employee. Is there a reporting requirement?

A. No. There is no reporting requirement if the value received by each agency employee is less than $50.

30. Q. An agency official receives a gift basket specifically addressed to the official worth more than $50 from a local merchant. Is there a reporting requirement?

A. If the source of the gift basket is reportable by the official, the official must report the gift, even if he or she shares the gift with other agency employees.

31. Q. Do prizes donated to a governmental agency by an outside source constitute gifts under the Act if they were received by city employees in a drawing conducted by the city for all city employees participating in the city’s charitable food drive?

A. Yes. The prizes are gifts if donated by an outside source and subject to the Act’s limits and reporting requirements.

32. Q. An official won a scholarship in a raffle at a software update training class. The scholarship covered the cost of the class. All attendees, including other public officials and members of the public, were eligible to apply for the scholarship. Is the official required to report the scholarship as a gift?

A. A scholarship received in a “bona fide” competition may be reported as income instead of a gift. Whether or not a competition or contest is “bona fide” depends on specific facts, such as the nature of the pool of contestants. Contact the FPPC for assistance.

33. Q. Is a ticket provided to an official for his or her admission to an event at which the official performs a ceremonial role or function on behalf of his or her agency reportable on the official’s Form 700?






A. No, so long as the organization holding the event provides the ticket and so long as the official’s agency completes the Form 802 (Agency Report of Ceremonial Role Events and Ticket/Pass Distributions). The form will identify the official’s name and explain the ceremonial function. (See Regulation 18942.3 for the definition of “ceremonial role.”)

34. Q. An official makes an annual donation to a an educational organization that has a 501(c)(3) tax-exempt status. The organization is holding a two-hour donor appreciation event, which will include wine, appetizers, and music. Free access to the event is being provided to all donors to the organization. Must the official report the event as a gift from the organization?

A. Because free access to the event is offered to all of the organization’s donors, without regard to official status, access to the event is not a reportable gift.

35. Q. Are frequent flyer miles reportable?

A. No. Discounts received under an airline's frequent flyer program that are available to all members of the public are not required to be disclosed.

IMPORTANT NOTE: See Regulation 18950.1 for additional information on reporting travel payments. In some circumstances the agency may report the travel in lieu of the official reporting the travel.

36. Q. If a non-profit organization pays for an official to travel to a conference after receiving the funds to pay for the travel from corporate sponsors, specifically for the purpose of paying for the official’s travel, is the non-profit organization or the corporate sponsors the source of the gift?

A. The corporate sponsors are the source of the gift if the corporate sponsors donated funds specifically for the purpose of the official’s travel. Thus, the benefit of the gift received by the official would be pro-rated among the donors. Each reportable donor would be subject to the gift limit and identified on the official’s Form 700. The FPPC should be contacted for specific guidance to determine the true source of the travel payment.

37. Q. May an official accept travel, lodging and subsistence from a foreign sister city while representing the official’s home city?

A. Yes. If the travel and related lodging and subsistence is paid by a foreign government and is reasonably related to a legislative or governmental purpose, it is not subject to the gift limit. However, the payments must be disclosed as gifts on the Form 700 for this exception to apply. While in the foreign country, any personal excursions not paid for by the official must also be disclosed and are subject to the gift limit. If private entities make payments to the foreign government to cover the travel expenses, the gift limit will apply and travel payments will likely be prohibited. Please contact the FPPC for more information.

38. Q. An analyst for a state or local agency attends a training seminar on the new federal standards related to the agency’s regulatory authority. If the analyst’s travel payments are paid by the federal agency, must the analyst report the payment on the Form 700?






A. No. A payment for travel and related per diem received from a government agency for education, training, or other inter-agency programs or purposes, is not considered a gift or income to the official who uses the payment.

39. Q. A state legislator and a planning commissioner were guest speakers at an association’s event. Travel expenses were paid by the association, and the event was held in the United States. Is this reportable?

A. Yes. The payment is reportable, but not subject to the gift limits. In general, an exception applies to payments for travel within the United States that are provided to attend a function where the official makes a speech. These payments are not limited, but are reportable as gifts. The rules require that the speech be reasonably related to a legislative or governmental purpose, or to an issue of state, national, or international public policy; and the travel payment must be limited to actual transportation and related lodging and subsistence the day immediately preceding, the day of, and the day immediately following the speech. (See Government Code Section 89506. Other rules may be applicable if this exception is not used.)

40. Q. An official serves as a board member for two organizations – one has a 501(c)(3) tax-exempt status and the other has a 501(c)(6) tax-exempt status. The organizations pay the official’s travel expenses to attend board meetings. Must the official report these travel payments?

A. Under the Act, travel payments provided to an official by a 501(c)(3) organization are exempt from the definition of “income” and therefore, not reportable. However, travel payments from other organizations, including a 501(c)(6) organization, are likely required to be reported. Designated employees must report such travel payment if the organization is reportable pursuant to the official’s disclosure category in his or her agency’s conflict of interest code.

41. Q. The local airport authority issues a certain number of airport parking cards to the County to allow the cardholders to use the parking facilities at the airport at no change, provided the cardholder is on official business. Must the officials who use the parking cards report a gift on the Form 700?

A. No. As long as the parking cards are used for official business only, the parking cards do not provide a personal benefit, so no gift is received. If a parking card is used for personal purposes, a gift must be reported.

Tickets to Non-Profit and Political Fundraisers Questions 42. Q. An official is offered a ticket from a 501(c)(3) organization to attend its fundraising event. The

face value (price) of the ticket is $500, and the ticket states that the tax deductible portion is $350. If the official accepts the ticket, what must be reported?

A. Nothing is required to be reported on the Form 700 so long as the ticket is provided directly by

the 501(c)(3) organization for its own fundraising event and is used for the official’s own attendance at the fundraiser. In this case, the ticket is deemed to have no value. The official may also accept a second ticket provided directly by the 501(c)(3) organization for his or her guest attending the event, without a reporting obligation by either the official or the guest.






43. Q. What if someone purchases a table at a non-profit fundraiser and offers an official a seat at the table?

A. If another person or entity provides a ticket, it is a gift and subject to the gift limit. The value is

the non-deductible portion on the ticket. If there is no declared face value, then the value is the pro-rata share of the food, catering service, entertainment, and any additional item provided as part of the event. The “no value” exception only applies if the official receives no more than two tickets for his or her own use directly from the 501(c)(3) organization and it is for the organization’s fundraising event.

44. Q. A 501(c)(3) organization provides a ticket to an official for its fundraising event. The

organization seats the official at a table purchased by a business entity. Does the official have to report the ticket?

A. No. So long as the ticket is provided directly by the 501(c)(3) organization and is used for the

official’s own attendance at the fundraiser, the ticket is not reportable regardless of where the official is seated.

45. Q. An agency employee who holds a position designated in the conflict of interest code receives a

ticket to a fundraiser from a person not “of the type” listed in the agency’s code. Is the agency employee required to report the value?

A. No. A ticket or any other gift may be accepted under these circumstances without limit or

reporting obligations. Agencies must ensure the conflict of interest code adequately addresses potential conflicts of interests but not be so overbroad as to include sources that are not related to the employee’s official duties.

46. Q. An official receives a ticket to attend a political fundraiser held in Washington D.C. from a federal committee. Is the official required to disclose the ticket as a gift, and is it subject to the gift limit?

A. No. The value of the ticket is not a gift so long as the ticket is provided to the official directly by

the committee holding the fundraiser and the official personally uses the ticket. (Regulation 18946.4.) Separate rules apply for travel provided to attend the fundraiser. Regulation 18950.3 covers issues on travel paid by or for a campaign committee.

47. Q. A political party committee is holding a political fundraiser at a golf course and a round of golf is

included. If the committee provides an elected official a ticket, is the ticket reportable by the official?

A. No, so long as the official uses the ticket for his or her own use. If someone other than the

political party provides a ticket, the full cost of the ticket is a gift. The political party must report the total amount spent on the fundraiser on its campaign statement.

48. Q. If a business entity offers an official a ticket or a seat at a table that was purchased for a political fundraiser, what is the value?






A. Because the ticket was not offered by the campaign committee holding the fundraiser, it is a gift to the official. The value is either the face value of the ticket or the pro-rata share of the food, catering services, entertainment, and any additional benefits provided to attendees.

49. Q. If an official attends an event that serves only appetizers and drinks, does the “drop-in”

exception apply no matter how long the official stays or how many appetizers or drinks are consumed?

A. No. The focus of the food and beverages “drop-in” exception is not on the nature of the event

as a whole, but rather on the particular official’s brief attendance and limited consumption. If an official attends an event that serves only appetizers and drinks, the “drop-in” exception would only apply if the official just “drops in” for a few minutes and consumes only a “de minimis” amount of appetizers and drinks. However, the “drop-in” exception does not automatically apply just because the event does not serve more than appetizers and drinks.

50. Q. An organization, which is not a 501(c)(3) organization, is holding a fundraiser at a professional

sporting event. Tickets to this sporting event are sold out and it appears that tickets are only available at a substantially higher price than the stated face value amount of the ticket provided to the official by the organization. If the official attends the event, what is the value of the gift?

A. The value is the face value amount stated on the ticket to the sporting event. This valuation rule

applies to all tickets to such events that are not covered by a separate valuation exception, such as non-profit and political party fundraisers.

51. Q. An official receives a ticket to a fundraiser, and if accepted, the ticket will result in a reportable

gift or a gift over the current gift limit. What are the options?

A. The official may reimburse the entity or organization that provided the ticket for the amount over the gift limit (or pay down the value to under the $50 gift reporting threshold if the official does not want to disclose the ticket). Reimbursement must occur within 30 days of receipt of the ticket. A candidate or elected official may use campaign funds to make the reimbursement if the official’s attendance at the event is directly related to a political, legislative, or governmental purpose for the payment. A ticket that is not used and not given to another person is not considered a gift to the official.



IV (C) Set Items for Next Agenda

IV (D) Announcements

IV (E)

Next Meeting

The next work2future Executive Committee meeting is currently scheduled to take place at 3:00 p.m. on April 21,

2016 at work2future’s Business Services and Administration Center, 5730 Chambertin Drive, S.J.,

95118.

V Public Comment

VI Adjournment

SPECIAL EXECUTIVE COMMITTEE AGENDA - · PDF file · 2016-02-23New Business 1....

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