Spearfish Community Strategic Planning Process Progress Report Monday, November 16, 2015.

Spearfish Community Strategic Planning Process

Progress Report

Monday, November 16, 2015

Spearfish Community2016-2020 Strategic Plan

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REPORT TITLE:

Courage, Conviction & Commitment

for Spearfish Community’s Preferred Future!


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REPORT FYI OBJECTIVES:• Continue communication with community• Recap community engagement platforms• Review planning process timeline • Introduce updated drafts of Strategic Plan

foundation elements • Review Goals & Action Steps Development

structure & components• Inform Council of the next steps• Allow for Questions & Comments


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YTD Community Engagement Platforms:• Administrative planning to customize process• 3 Steering Committee Meetings• 1 Retreat (approx. 50 participants)• 15 Focus Groups (over 275 participants)• 5 Goals & Action Planning meetings

What does success look like for the future of Spearfish?


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YTD Strategic Planning Elements:• Pre-process Interviews• Visioning Philosophy Questionnaire• Vision Statement Drafts (Steps 1-3)• Core Values Draft (Steps 1-3)• Fiscal Guiding Principle • Financial Outlook Summary• Glossary• Mission Statement Drafts (Steps 1-3)• Community Pillar Categories (Steps 1-3)• Community Pillar Definitions• S.L.O.T. Analysis for each initial Pillar• Constructing the Community Survey• Initiated Goals & Action Plans (Step 1)• Developed Action Plan Decision Filter Tool


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Vision Statement Draft

Our Preferred Future: Spearfish is a safe and welcoming community which ensures quality of life by engaging its citizens; preserving its beauty and heritage; and fostering education, the arts, and economic and cultural diversity.

Updated: October 29, 2015


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Core Values

Our Touchstones for Excellence: Fiscally Responsible & SustainableEnvironmental StewardshipForward ThinkingCommunity EngagementTrust, Integrity & Respect

Updated: August 25, 2015


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Mission Statement Draft

Our Livability Pledge: Our pledge is to serve the community by enriching the quality of life through excellence in stewardship, strategic leadership and civic engagement.



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Our Community Pillars


Sense of

Community

Quality of

Life

LifelongLearning

&Leadership

Fiscal &

ResourceManagement

Balanced Growth

& Business

Partnerships


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Community Pillars’ Definitions- FYI p. 5

Updated: November 10, 2015

Sense of

Community

Quality of

Life

LifelongLearning

&Leadership

Fiscal &

ResourceManagement

Balanced Growth

& Business

Partnerships


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Goals & Action Planning Development:• 5 Initial Meetings held• Identified priority theme areas within the

Pillars: a. What problems are we trying to solve?b. What STRENGTHS do we want to maximize?c. What OPPORTUNITIES can we seize?d. What LIMITATIONS should we invest resources?e. What THREATS should we mitigate?f. What does success look like for the Pillar?


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Decision Filters for High Valued Priorities/Goals

Objectives for the Decision Filtering method: a. Assess forward movement for the proposed goals& initiatives

b. Assist the community’s leadership in prioritizing those goals and action items


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Decision Filters for High Valued Priorities/Goals

Assessment criteria considerations: 1) Quality of Life (Attribute Alignment)

2) Forward Thinking (Preferred Vision)3) Infrastructure (Enhancement &

Productivity)4) Fiscally Responsible & Sustainable5) Feasible (Resources & Time)6) Community Partnerships & Collaboration

(Shared Value)


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NEXT STEPS:• Launch the Community Survey

• Continued progress and engagement= Goals & Action Plans

• Formal City Council Approval in December for:a. Vision Statementb. Core Valuesc. Mission Statementd. Community Pillars e. Community Pillars’ Definitions


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NEXT STEPS:• Steering Committee #4 scheduled per Action

Plans completion• Drafts presented in January & February• Adopt formal 2016-2020 Spearfish

Community Strategic Plan in February or March


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Maintaining Communication with the Community:

• 3 Recap Steering Committee Meeting Reports

• 1 Retreat Summary Report

• 1 Focus Groups Summary Report


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FINAL COMMENTS:• Reminder: Strategic Planning “process” is just

as important as the final document

• Exceptional professionalism: Courage, Conviction & Commitment!

• Authentic leadership for community betterment & prosperity: Preferred Future!


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• Thank You!

• Questions & Comments

Spearfish Community Strategic Planning Process Progress Report Monday, November 16, 2015.

Documents

Transcript of Spearfish Community Strategic Planning Process Progress Report Monday, November 16, 2015.