8/6/2019 Spanish Ranch 1 Association Bylaws 2011 revision

1/4

Spanish Ranch 1 Association

By-LawsSpanish Ranch 1 Mobile Home Park

Revised: April 2011

Article I Name

The name of this organization shall be SPANISH RANCH 1 ASSOCIATION, INC. a non-profitorganization. Hereafter SPANISH RANCH I ASSOCIATION shall be referred to as the

ASSOCIATION.

Article II Purpose and Goal

SECTION 1: It shall be the purpose of the Association to foster and promote a safe

and harmonious living environment for all the residents through the sponsorship of cultural,education and social activities of general appeal so that all residents feel welcomed to

participate in the Association. It is also our goal to promote a friendly environment withinour community for all residents while respecting the privacy of all individuals. Ourrecommendations and decisions will reflect the fact that we are a family park. Discrimination

of any type will not be tolerated. The Association shall act as the political action body

whenever it becomes necessary to defend the rights of all park residents granted under theHayward Mobile home Rent Stabilization Ordinance, the California State Mobile home

Residency Law (California Civil Code Sections 798 through 799.10), all other California state

laws and codes, United States laws and codes.

SECTION 2: The Association will work with and listen to the concerns of residentsand discuss with Management the decisions made at the Executive Board Meetings and the

monthly Association meetings to improve living conditions, safety and well-being of the

residents of our Park. If the park residents along with the elected officers and the Board of

Directors of the Association feel that the management staff is not cooperating with ourrequests made concerning the park residents amenities and living conditions, the

Association will take all steps necessary to resolve those unsolved issues.

Article III Membership

SECTION 1: All legal residents of Spanish Ranch 1 Mobile Home Park are

automatically members of the Association, without levy, upon establishment of residence.Legal residents shall be defined as those residents who are registered with the management

of the park and of legal voting age as defined by the State of California.

SECTION 2: Minors age 14 and under shall be accompanied by a parent or

guardian to all adult social events.

Article IV Elected Officers

SECTION 1: The elected officers of the Association shall be the President, Vice-

President, Secretary and Treasurer. The office of President shall be filled by one person but

any two of the remaining three offices may be held concurrently by a single individual.SECTION 2: The term of office shall be for one year based upon a fiscal yearbeginning May 1 and ending April 30. The maximum term of service for any office shall be

two consecutive terms.

SECTION 3: The Duties of the elected Officers shall be as follows:

8/6/2019 Spanish Ranch 1 Association Bylaws 2011 revision

2/4

a. PRESIDENT: The President shall preside at the Association meetings,

Board of Directors meetings, and when the Association feels necessary, meet withManagement to represent the residents of the park and their concerns to foster and

maintain unity and cooperation within the park. The President will only vote as a

tiebreaker and will make sure that all Association by-laws are adhered to.

b. VICE-PRESIDENT: The Vice-President shall assume the duties of the presidentwhen the President is unavailable. He/She shall assist the President as requested by

the President. The Vice-President shall be a de facto member of all committees andshall assist all committees as necessary.

c. SECRETARY: The Secretary shall record and publish the Minutes of the

meetings of the Association and the monthly meetings of the Board of Directors inthe El Toro. Should neither the President nor the Vice-President be available, the

Secretary shall assume the duties of the President of the Association. The Secretary

will also receive, file and send correspondence as directed by the Association.

Recommendations and reports from the Board of Directors monthly meeting will be

included in the published minutes for review by the residents.

d. TREASURER: The Treasurer shall receive, deposit and dispense

Association funds as directed by the Association members. The Treasurer will keepwritten records of all transactions and will report the status of the Associations funds

at the Boards monthly meetings. At any meeting which the treasurer cannot attend,a Treasurers Report will be supplied to the members and read by the President. Thetreasurer will provide a monthly accounting for publication in the El Toro detailing

income and expenses. The treasurer shall also prepare an annual budget and present

it to the May Board meeting for approval and then for publication in the El Toro by

the deadline for the July issue. Residents seeking to question or contest Board

expenditures should attend and do so at the monthly Board meeting.

SECTION 4: If any Officer vacates their position, the office will be filled by a person

agreed upon by a majority of the Board at the next monthly meeting following the vacatingof the office. This position will be for the balance of the fiscal year.

SECTION 5: If any officer fails to attend any three (3) consecutive meetings (Board

or Association) without being formally excused by the presiding officer or if any officer failsto fulfill the duties of their office as defined in the by-laws, that officer shall be removed

from their office by a majority vote at the earliest Board or Association meeting possible.

SECTION 6: A quorum of FIVE Board members of which TWO must be elected

officers, shall be required to be present before any Board business can be transacted.

SECTION 7: The Board shall present to the general membership for prior approval

any expenditure not in the annual budget in excess of 25% of the current treasury.

Article V Board of Directors

SECTION 1: The members of the Association, at the April Association Meeting, will

elect from nominated members of the Association to serve on the Board. There will be a

minimum of four and no more than six members of the Board of Directors in addition to theelected officers of the Association.SECTION 2: Serving as a member of the Board of Directors will be for a period ofone year, from May 1 through April 30. To serve on the Board the following year, a Board

member must be re-elected by the Association. The maximum number of terms that can be

served by a member of the Board of Directors would be four (4) consecutive terms.

SECTION 3: Any member of the Board of Directors who does not attend three (3)

consecutive meetings (Board or Association) without being formally excused by the

8/6/2019 Spanish Ranch 1 Association Bylaws 2011 revision

3/4

presiding officer or who does not fulfill the duties of their positions may be removed from

their office by a majority vote at the earliest Board or Association meeting possible.

SECTION 4: Duties of the Members of the Board of Directors (other than Officers)

shall be as follows: (1) Chair or assist in appointing a Chairperson for the committees of

the Association; (2) Investigate concerns of residents as directed by the Board of Directors;

(3) Facilitate communication between the members of the Board of Directors and the parks

residents.

Article VI Committees

SECTION 1: Committees for the Association may consist of the following: Social

Activities, Welcoming, Youth, Disaster, Grievance, and any others deemed necessary by theAssociation members. The community positions of Spectrum, Neighborhood Watch, HMOA

Representative and the El Toro Editor are encouraged to work cooperatively with the

Association and give regular reports at the meetings. Should a community position become

vacant, the Association will assist in finding a replacement.

SECTION 2: The Spanish Ranch 1 Association is not associated with Los Rancheros

Charities (Bingo).

Article VII VotingSECTION 1: Each legal resident shall have One (1) vote in Association matters.

SECTION 2: (a) Voting in the election of Officers, Board of Directors, or for any

motion at an Association meeting will be by count of hands. A simple majority shall suffice.

If any resident so requests, voting will be by written ballots.

(b) Voting at the Board of Directors meeting will be by a show of

hands of the current Board members. A simple majority shall suffice. The President can only

vote in the case of a tie.

SECTION 3: Voting on Amendments to the By-Laws of the Association, which have

been properly submitted and noticed as provided in Article IX, shall be by written ballots,2/3 majority of those Association members attending shall suffice.

SECTION 4: At the February Board meeting, the President shall call for a Volunteer

Nominating Committee from the general membership of the Association.

SECTION 5: At the April Association meeting, recommendations from the

Nominating Committee Chairperson shall be received along with nominations from the floor.Elections for the Association Officers as well as members of the Board of Directors will take

place. The new Officers and Board of Directors members will assume office on May 1.

SECTION 6: Rules of Order. The usual parliamentary rules as laid down in Roberts

Rules of Order shall govern all deliberation when not in conflict with the by-laws of the

Association. A copy of the Association By-Laws will be provided to all new registered park

residents. A copy of Roberts Rules of Order will be available for review at all Association

meetings.

Article VIII Meetings

SECTION 1: The Board of Directors shall meet monthly. Recommendations from

this meeting will be included in the minutes published in the El Toro. This meeting will be

open to any resident of Spanish Ranch I. The location of this meeting will be at theclubhouse and the date posted at the clubhouse and on the website.

SECTION 2: The general membership meeting of the Association shall be held on

the first Thursday of each month April at 7:00 p.m. in the main clubhouse for the purpose

8/6/2019 Spanish Ranch 1 Association Bylaws 2011 revision

4/4

of electing officers and giving a report on the state of the Association. Any association event

may include a brief update to the membership.

SECTION 3: Special meetings of the Association membership may be called by the

President or by any THREE (3) members of the Board of Directors, or any THREE (3)

members of the Association. The right to make calls for such a meeting and the right to

petition and distribute information for a special meeting is provided to mobile home park

residents in the California Mobile Home Residency Law. All residents of the park must be

notified that such a special meeting will take place. Notice of such a special meeting shall begiven by the convening parties at least one week prior to the date of the special meeting.Calls for any such meeting by any other than the President shall be presented to the

Secretary in writing, including the business to be transacted and the signature of those

requesting the call. A notice of the special meeting shall be placed in the paper tube of eachresidence prior to the special meeting.

SECTION 4: To conduct a General or special Meeting and to vote for certain

proposals, a simple show of hands by the majority of Association members in attendance

shall suffice. All proposals will be discussed with Association members at the Association

general meeting, Board meetings or any Special Meeting called under Section 3 of Article

VIII of the By-Laws for the Spanish Ranch 1 Association.

Article IX Amendments to the By-Laws

SECTION 1: Any member/resident of the Spanish Ranch 1 Association may submit

a written recommendation for a change in the By-Laws. This information can be brought to

the monthly Board meeting for discussion. These amendments will be voted on by written

ballots at a specially called association meeting following a 30-day written notice of the

proposed Amendments to the By-Laws. Publication of the Proposed Amendments to the By-

laws will constitute the 30-Day Notice.

Spanish Ranch 1 Association By-laws Revised April 2011,