SP2010 Toolkit - Business Leader Presentation

8/3/2019 SP2010 Toolkit - Business Leader Presentation

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Enterprise Content Management

Program

Introduction


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What are We Doing?

Implementing Microsofts SharePoint 2010 asour enterprise content management (ECM)tool. Primary storage location for electronic documents Optimize the way documents are stored and

classified

Find and use information, collaborate, and share

ideas Manage our corporate compliance responsibilities

more effectively


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What are the Business Drivers?

Searching & Finding: Informal Freeport survey revealed a typical employee

spends an average of 3.1 hours per week searching

for information across various systems. In a recent AIIM Industry Watch survey, 71% of

respondents agreed that its easier to locateknowledge on the Web than it is to find it oninternal systems.

71%

29%0% 0%


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What are the Business Drivers?

Litigation Costs: The average cost ofelectronic discovery in litigation has goneover $1.5 million per matter.

Storage Costs: Freeport-McMoRan hasover 30,000,000 unmanaged documentson websites, network drives and

thousands of hard drives.


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What Will ECM Do for You?

Search: Google-esque

experience

Results sorted byrelevance

Standard and

dept-specific metadata

Location of experts company-wide

Document Management:Version control: single version of the truth


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What Will ECM Do for You?Collaborate:


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What Will ECM Do for You?Knowledge Management:


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Initial Scope

Document Management

Metadata

Collaboration

Global Information Sharing

Search Retrieval


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Future Capabilities

Scanning Scanning

Advanced Workflow Advanced Workflow

Records Management Records Management

External Collaboration External Collaboration E-Discovery E-Discovery


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Implementation Process

Analyze

Content

Build

Sites

Migrate

Content

Train

8 12 Weeks

SharePoint

Expert

Dept

Information

Expert

Power User


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Power Users Who Are They?

Broad understanding of department processes and documents Willingness to undertake and maintain adequate training in the

SharePoint application Able to devote required time during the 8 12 week

implementation project:

Analyze Content3 4 Weeks

50%

Ability to devote required time to post-implementation activities

To be included in their job descriptions and performanceevaluations!

Provision and

Configure Sites

1 2 Weeks

10%

Analyze Content

3 4 Weeks

50%

Build Sites

1 2 Weeks

10%

Migrate Content

3 4 Weeks

25%

Train

1 2 Weeks

10%


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Power Users Project Role

Attend Power User training (provided byin-house trainer)

Work with SharePoint Team to completeall project steps

Provide guidance to the SharePoint Teamon departmental training requirements


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Power Users Post-Project Role

Dept liaison with the SharePoint SupportTeam

Maintain technical expertise Ensure site content is managed

Identify areas for further development

Provide first-line SharePoint support todept

Coordinate dept training


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Content Analysis

Goals

People

Process


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Site Hierarchy

FMWeb

Dept Portal

Dept Team Sites

Ad Hoc/Temporary

Sites

MySites


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Implementation Toolkit


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Support: Training & Change

Management


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Support: MIS Solution Center


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A significant work effort lies ahead

Need to identify the important businessprocesses that will comprise the scope ofthe initiative

Need to identify the importantdocuments and content that will beincluded in the initial scope and contentmigration

Need to establish the age of relevantcontent to be included in the contentmigration

Need to identify any existing SharePointsites that the department uses in thecourse of daily business

Web sites that are used frequently by departmentstaff

Web sites where company public information isposted by department staff for use by others

Web sites that are only used internally bedepartment staff

Need to identify department files shares

Business leaders meeting

SharePoint 2010 overview anddemonstration for department staffassigned to the project

A workshop with SharePoint Project team

and department project staff to defineand scope the project and capturebusiness requirements

Detail requirements gathering

Web site design

Design review

Content migration mapping and planning

Training Go-Live

What the business needs to provide The project approach

SP2010 Toolkit - Business Leader Presentation

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