S.P. 2710-47 TH 65 (3rd Avenue Bridge)Industry Informational Meeting

October 31, 2017

o Introductions

o Disclaimers

o Ground Rules

o Project Overview

o Consultant Contracts

o CMGC RFP

o CMGC Processes

o Conflict of Interest

o DBE Opportunities

o Questions

Outline

Introductions

• MnDOT Project Manager: Christian Hoberg

• MnDOT Construction Project Manager: Timothy Nelson

• Our job is to ensure all proposers have the same information and to partner with the successful CMGC team and consultants.

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Introductions

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MnDOT

• CMGC Program Manager: Kevin Hagness

• Bridge Office Project Manager: Keith Molnau

FHWA

Timothy Anderson, MnDIV Bridge Engineer

City of Minneapolis

Disclaimers

• This presentation will be posted on-line at

http://www.dot.state.mn.us/const/tools/const-manager-

general-contractor.html

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Disclaimers

What is discussed today is informational only, meant to assist proposers in pursuit of contracting opportunities on this project.

The ultimate RFP requirements are included in the final posted documents. Proposers are responsible for following the final RFP(s)

If there are any discrepancies, submit a clarification request.

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Ground Rules

As per the CMGC RFP:

• Christian Hoberg is the Single Point of Contact.

• Each Proposing team needs to identify a S.P.O.C.

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Project Overview - Location

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Project Goals

oRedeck and rehabilitate the bridge to achieve a 50-year

design life.

oComplete the project within budget.

oMinimize bridge closure to less than 24 months.

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Project Goals

• Develop a design that meets Secretary of Interior

Standards for Treatment of Historic Properties, in order

to avoid an adverse effect per Section 106 of National

Historic Preservation Act, and Section 4(f) use.

• Minimize impacts to stakeholders (local community,

historic district, parks, businesses) and the

environment, (protected and endangered species, the

river, park land, and properties to the project)

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Project Goals

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• Build a professional and collaborative project team

among the owner, designer, and contractor using

the CMGC delivery method.

Historic Bridge Background/Process

One of MnDOT’s 24 bridges selected for long term preservation

Must comply with Section 106 of the National Historic Preservation Act of 1966, and Section 4(f) of U.S. Dept. of Transp. Act of 1966

Listed on the National Register of Historic Places

Bridge 2440 – Historic Bridge Management Plan

Bridge 2440 – Historic Bridge Management Plan

Historic Bridge Background/Process

Bridge 2440 – Historic Bridge Management Plan

Historic Bridge Background/Process

Historic Bridge Background/Process

Bridge 2440 – Historic Bridge Management Plan

Bridge 2440 – Historic Bridge Management Plan

Historic Bridge Background/Process

Bridge 2440 – Background

• Originally constructed 1917

• 1939 rehabilitation

• Replaced sidewalks

• Replaced balustrade railing with art-deco metal railing

• Replaced original ornamental lights with highway style fixtures

• 1979 rehabilitation

• Replaced spandrel cap beams, pier caps, portions of spandrel columns, approach spans, abutments, approach piers, beam spans, raised grade with new bridge deck, added traffic barrier

• Original/remaining concrete repaired

• Ornamental railing rehabilitated

Bridge 2440 – Background

1979 Rehabilitation

Arch Pier Cap Replacement

Bridge 2440 – Background

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• Spandrel Cap Replacement

Bridge 2440 - Background

Additional Past Projects:

• 2003 Expansion Joint Reconstruction, shotcrete piers

• 2014 Foundation Repair Project

• Bridge 2440 Third Ave Bridge – Summary Engineering Report, March 5, 2015 (with Appendices)

• Includes Geological Summary & Background Information

• Pier 5 Investigation for Foundation Repairs

• 1968 Bridge Inspection Report

• Other historic information

Project Background Information on ftp site

1 Br 2440 Summary Engineering Report (HDR)

1b-1f Series: 2014 Foundation Repair (Plans Specs Reports)

2.0-2.2b Series: Inspection Reports

3.0-3.3 Series: Structure Inventory Reports

4a-4e Series: Underwater Inspection Reports

5 Bridge Management Plan

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Project Background Information on ftp site

• 6a-6c Series: 2003 Expansion Joint Reconst. and Shotcrete

• 7 Bridge Utility Files (1998)

• 8a, 8b: 1979 Rehabilitation Plans, Shop Drawings (155,127)

• 9 Br 2440 Original Plans (MnDOT Bridge Office Files) (298)

• 10 Foundation Memo (For current project)

• 11 Br. 2440 Orig. Plans City of MPLS Files (81 sheets)

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Consultant Contracts for Current Project

Phase 1: (Scoping/Inspections/Reports)

HNTB Corporation (Lead Design Engineer of Record)

Wiss Janney, Elstner, Inc. (WJE): Bridge Inspections

Olson & Nesvold Engineers, P.S.C

Dan Brown Associates

Multi Vista, and Survey Solutions

Hess Roise Historical Consultants – Managed by MnDOT CRU

PEER REVIEW Contract (Scope of Work: Dec 1, 2017)

Phase 2 (Begin Preliminary Plans) – June 2018

Phase 3 (Final Design) – August 2018 – August 2019

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Phase 1: (Scoping/Inspections/Reports)

• Deliverables

• Bridge 2440 Historic Features Report (complete)

• Bridge Inspection and Condition Evaluation Report (complete)

• Draft Bridge Rating Report (work-in-progress)

• Bridge Alternatives Feasibility / Rehabilitation Report (in progress)

• Final Bridge Rating Report (work in progress)

• Bridge Construction, Cost Estimates, Maintenance Projections, and Annualized Repair Cost Report (work in progress)

• LiDAR Report

Task 1: Project Management

Cross Section AlternativesBridge Closure/Staged Construction /ABC Alt.

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Access Considerations

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Access Considerations

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Stakeholder Considerations

• Minnesota State Historic Preservation Office

• Minnesota Department of Natural Resources

• Minneapolis Public Works

• Minneapolis Traffic

• Minneapolis Park Board

• Minneapolis Bicycle and Pedestrian Advisory Boards

• Federal Highway Administration

• US Army Corp of Engineers

• XCEL Energy

• Federal Energy Regulatory Commission

• University of Minnesota

• Private Utilities carried by the structure

• Businesses

• Residents

• Roadway Users

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This project has a large and complex group of stakeholderswith whom the project will require coordination, including:

Project Challenges

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CMGC RFP

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Table 2.1 - Procurement Schedule

Issue RFLOI September 1, 2017

Issue Draft CMGC RFP October 16, 2017

Issue CMGC RFP November 2, 2017

Project Informational Meeting November 2, 2017

Deadline for Proposers to Submit Requests

for Clarification on the RFPNovember 20, 2017

Responses to Requests for Clarification on

RFP IssuedNovember 22, 2017

Deadline for Proposers to Submit Proposal December 5, 2017

Interviews December 21, 2017

CMGC Contractor Selected December 22, 2017

Notice to Proceed – P/T Services Contract January 18, 2018

CMGC RFP

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One-step Qualifications-Based Request for Proposals (RFP)

Final CMGC RFP is currently advertised on MnDOT’s Consultant Services website: http://www.dot.state.mn.us/consult/notices.html

Thank you to those who submitted comments on the Draft CMGC RFP

CMGC RFP

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RFP Details:

Interviews

No Stipends

No Co-location

DBE Goal for Construction

No DBE Goal for CMGC P/T Contract

CMGC Team to develop a Subcontracting Plan - Includes approach to DBE

engagement and goal setting for the project

CMGC RFP

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A notification to Proposers has also been posted on MnDOT’s Consultant Services website to help Proposers identify what changed between the draft CMGC RFP and the final CMGC RFP.

In the event of any discrepancies between this document and the final CMGC RFP, the final CMGC RFP shall take precedent.

CMGC RFP

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Noteworthy changes from “Draft”

Section 2.1 – Proposals Due December 5, 2017

Sections 2.1 and 5.5 – Interviews December 21, 2017

Section 4.4.4.1 – Prior to Beginning Final Design (30% Design), the Project Manager position and Construction Manager position may be filled by the same person.

Section 4.4.5.3 – Bonding capability increased to $90 million.

CMGC RFP

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Communications

Chris Hoberg, Project Manager, is the sole MnDOT contact person for clarification requests, communications about the project, the RFP, and Proposal submittals.

Email: christian.hoberg@state.mn.us

CMGC RFP

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Communications

CMGC programmatic questions shall be directed to Kevin Hagness, CMGC Program

Manager:

Email: Kevin.Hagness@state.mn.us

CMGC RFP

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Proposal Delivery, Content, Format

Proposals shall not exceed 18 pages; not including cover letter, table of contents, section dividers, appendices, and required forms

Resumes for Key Personnel shall not exceed two pages per position

2-11x17 pages allowed for Project Experience Table

CMGC RFP

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Addendums and Clarifications

Proposers need to acknowledge all addendums and clarifications issued in their Proposals.

RFP Clarification Request Forms can be found on MnDOT’s CMGC website: http://www.dot.state.mn.us/const/tools/const-manager-general-contractor.html

CMGC RFP

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Mandatory Technical Interviews

Approximately one hour in length

No handouts or formal presentations

Will consist of set questions for all Proposers and clarification questions for each Proposer based on their Proposal

Will not be scored separately – will be used as additional information in support of, and to clarify, the information contained in the proposal

Questions will not be provided to Proposers in advance of the interview

Up to five representatives from Proposer’s team – must include PM, CM, and Lead Cost Estimator

Proposers must email CMGC PM to schedule an interview time

CMGC RFP

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CMGC Experience

Not required. Although CMGC experience can be valuable, there are other ways

proposer’s can demonstrate their ability to be successful in the CMGC process.

CMGC RFP

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Commitment of Key Personnel

Section 4.4.4.1 asks Proposers to identify other Key Personnel commitments and

how those will be managed to meet the commitments for this project.

Section 4.4.4.1 allows for two Key Personnel positions referred to as Project

Specialists that each Proposer considers key to the success of the project. These

positions are not defined by MnDOT, therefore, they could be support staff.

CMGC RFP

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Construction Services Fee

A Construction Services Fee fixed-markup percentage of 12% has been established in

the RFP.

CMGC RFP

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CMGC Estimating Process

Formal workshops for design review, risk, and cost estimating are anticipated to occur at the 30%, 60%, and 90% design milestones.

For each of these milestones, the cost estimates will include an Independent Cost Estimate (ICE), Owner’s/Engineer’s Estimate and the CMGC’s Opinion of Probable Construction Cost (OPCC).

CMGC RFP

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CMGC Price Proposal Validation

The Independent Cost Estimate (ICE) and Engineer’s Estimate (EE) will be used by MnDOT to validate the CMGC Contractor’s price proposal/bid.

CMGC RFP

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MnDOT CMGC Processes & CMGC Conflict of Interest Policy

Further information available on MnDOT’s CMGC website:

http://www.dot.state.mn.us/const/tools/const-manager-general-contractor.html

ICE/EE Procurements

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There will be one RFP advertised for two separate contracts for

the ICE and the Owner’s/Engineer’s Estimating services.

ICE/EE Procurements

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Scope of work for both contracts is very similar

production-based, contractor-style estimates at each of the design milestones

and at the price proposal/bid

schedule analysis and development at each of the design milestones and at the

price proposal/bid

ICE/EE Procurements

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Desired Skills

production-based, contractor-style estimating for bridge projects of similar size,

scope and complexity

schedule analysis and development for bridge projects of similar size, scope and

complexity

Relevant CMGC experience and an understanding of the CMGC process

ICE/EE Procurements

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Responder’s submission of a proposal is acknowledgement that

Responder may be assigned, at MnDOT’s discretion, the ICE or

the EE services contract.

ICE/EE Procurements

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Procurements Schedule

RFP scheduled to be advertised late November, 2017

3-week advertisement planned

ICE and EE under contract about the same time as the CMGC Contractor

CMGC/ICE/EE Procurements

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Continue to watch the MnDOT Consultant Services website for

procurement updates, clarifications, and addendums:

http://www.dot.state.mn.us/consult/notices.html

CMGC/ICE/EE Procurements

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If you have any questions, submit a written clarification request

to MnDOT’s Project Manager, Chris Hoberg, at:

Christian.Hoberg@state.mn.us

Thank you again!

Christian Hoberg, Project Manager

christian.hoberg@state.mn.us

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