Southern Regional LAUC Non-Assembly Brian E. C. Schottlaender The Audrey Geisel University librarian...

Southern Regional LAUC Non-Assembly

Brian E. C. SchottlaenderThe Audrey Geisel University librarian

6 May 2010

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SHARED COLLECTIONS

BECS:::2010.05.06 SoRe LAUC Non-Assembly

• The behavior of material stored in a shared repository is determined by the institution storing it. That behavior, however, is managed according to the collectively determined protocols of the repository.

• The behavior of material in a shared collection is, itself, collectively determined. In addition, that behavior is managed per collectively determined protocols.

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SHARED COLLECTIONS


“The University of California shared collection consists of information resources jointly purchased or electively contributed by the UC libraries. Such resources are collectively governed and managed for the purpose of maximizing access to the widest audience of both current and future members of the UC community.”

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THE UC SHARED COLLECTION


• … is a Distributed Shared Collection (DSC).

• … involves many more trust relationships than do individual or even shared collections.

• … like decision making in the DSC, is more complicated because of all those relationships.

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THE COLLECTIVE COLLECTION …


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DISTRIBUTED SHARED COLLECTION (DSC): A CONCEPTUAL MODEL


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DSC KEY

• PO = Physical Object• DO = Digital Object• DC = Digital Counterpart to a Physical Object

• PO1 = Physical Object without Digital Counterpart

• PO2/DC2 = Physical Object with Digital Counterpart

• DO3 = Digital Object without Physical Counterpart

• DO4 = Unique Digital Object

• PO5 = Unique Physical Object

N.B.: “Brick” size and location within grid are not significant.BECS:::2010.05.06 SoRe LAUC Non-Assembly

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DISTRIBUTED SHARED COLLECTION (DSC): A CONCEPTUAL MODEL


THE DSC EXEMPLIFIED

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PO 1 Your Library Copies

PO 5

PO 2 PO 4

PO 3PRIMARY


THE DSC EXEMPLIFIED

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PO 1PRIMARY

SECONDARY

TERTIARY

DC 1

SRLF Copy

Google Books Copy

DC 2

HathiTrust Copy


WESTERN REGIONAL STORAGE TRUST (WEST)

Image courtesy of the Bancroft Library University of California, Berkeley

11BECS:::2010.05.06 SoRe LAUC Non-Assembly

WEST: PROJECT OVERVIEW

GoalDevelop a shared retrospective journals

repository among research libraries in the Western Region of the United States

Objectives• Develop selection criteria incorporating risk

management principles• Establish standards for low-level validation

and disclosure of holdings• Design business model, including operating

plan, governance structure, and financial model

BECS:::2010.05.06 12SoRe LAUC Non-Assembly

WEST: STEERING COMMITTEE

• Brian E. C. Schottlaender (Chair) UC San Diego• Ivy Anderson California Digital Library

(CDL)• Deborah Carver University of Oregon• John Helmer Orbis-Cascade Alliance• Tom Leonard UC Berkeley• Gary Strong UCLA• Betsy Wilson University of Washington • Lizanne Payne Project Consultant

Planning and Coordinating Team

Ivy Anderson (CDL), Lizanne Payne (Consultant), Sherrie Schmidt (ASU), Brian Schottlaender (UCSD), Emily Stambaugh (CDL)


WEST: INVITED PARTICIPANTS

• Arizona State University• California Institute of Technology• California State University• Getty Library• Greater Western Library Alliance (GWLA)• Huntington Library• Occidental College• Orbis-Cascade Alliance• Oregon State University• SCELC• Stanford University• University of Arizona• University of California• University of Oregon• University of Southern California*• University of Washington• Washington State University

* Not yet participating


WEST: PROJECT TIMETABLE

Planning phase: October – December 2009 – Communicate with potential participants– Develop background documents for participant

review Meeting 1: January 2010

– Explore risk management and validation standards– Select preferred business model(s)– Identify work teams to develop further details

• Design Phase: February – May 2010– Develop selection and validation criteria– Analyze print holdings across participating institutions– Refine the business model(s)

• Meeting 2: early June 2010– Select final business model– Approve policies and standards embodied in MOU– Endorse initial title list for archiving

• Final Report: June 30, 2010


WEST: PARTICIPANT DISCUSSIONS

• Calls to potential WEST participants during November and December 2009 to learn institutional goals and priorities, and operational considerations

• Near-universal comment: “We need more space, ASAP!”

• Concern: many libraries have not significantly drawn down print journal volumes, even for JSTOR– Deterrents include: cost, other priorities,

concerns about access and validation• Other concerns:

– May be harder to justify financial support for archiving widely-available digital materials

– May be difficult to afford significant validation– May need to consider de-duping storage facilities


WEST: OPERATIONAL CONSIDERATIONS


WEST: AREAS OF PREFERENCE


THE ACADEMIC LIBRARIAN:DINOSAUR OR PHOENIX?


http://en.wikipedia.org/wiki/Image:Fenghuang.JPG

ALDP 2007

• PREMISE– “A library service and its future

are only as assured as the people offering that service.”

• QUESTION– “What kind of staff will be needed

to offer the services our communities will find indispensable and fundamental for their teaching and research?”


“Today’s library staff …

… must include people who see themselves as active contenders in a race for relevance, regard, and resources. Some of its members must have strong technical skills and an ability to identify specific areas in which technology can advance the institution in fulfilling its academic mission. Library staff must be capable of working effectively in partnership with faculty members to enhance the strength of teaching and research. … Library staffs in general must become more agile, more highly attuned to, and more aggressive in proclaiming just how different the world of knowledge has already become.”

— “Changing Roles of Academic and Research Libraries”

ACRL Tech Summit (November 2006) BECS:::2010.05.06 21SoRe LAUC Non-Assembly

Top Ten Assumptions for the Future of Academic Libraries per

ACRL

1. There will be an increased emphasis on digitizing collections, preserving digital archives, and improving methods of data storage and retrieval.

2. The skill set for librarians will continue to evolve in response to the needs and expectations of the changing populations (student and faculty) that they serve.

3. Students and faculty will increasingly demand faster and greater access to services.

4. Debates about intellectual property will become increasingly common in higher education.

5. The demand for technology related services will grow and require additional funding.

6. Higher education will increasingly view the institution as a business.

7. Students will increasingly view themselves as customers and consumers, expecting high quality facilities and services.

8. Distance learning will be an increasingly common option in higher education and will co-exist but not threaten the traditional bricks-and-mortar model.

9. Free, public access to information stemming from publicly funded research will continue to grow.

10.Privacy will continue to be an important issue in librarianship.

<http://www.ala.org/ala/pressreleases2007/march2007/acrlfl07.htm>BECS:::2010.05.06 22SoRe LAUC Non-Assembly

Four Dimensions of Identity

• FUNCTIONSWhat we do.

• SKILLSWhat we can do.

• BEHAVIORSHow we act.

• VALUESWhat we believe in.


Is That All There Is? No ...

• Age• Gender• Ethnicity• Nationality• Religion• Sexual Orientation


Functions + Skills + Behaviors + Values =

• “It was agreed there would be an increase in the generalist, who would possess a broad knowledge-base coupled with high level communication skills.”

— Hampson. “The Impact of the Hybrid Library on Information

Services Staff.”

• “ . . . the librarian of the future . . . will be expected to be quite a versatile creature . . . able to imagine futures and work towards them.”

— Feret and Marcinek. “The Future of the Academic Library and the Academic Librarian.”


SKILLS: Functional/Technical

• Public services• Outreach

– Entertainment/Social– Information– Instruction

• Collection development and management– Selection– Acquisition– Organization– Delivery– Preservation

• Metadata services, including knowledge of various metadata standards, schema, models, and structures

– Descriptive– Administrative– Structural– Technical

• Conversant with learning and teaching technologies• Conversant with a wide range of information technologies• Conversant with Web-related languages and technologies• Digital library services

– Digitization– Management– Architecture

• Media servicesBECS:::2010.05.06 26SoRe LAUC Non-Assembly

SKILLS: Business

• HR management• Supervisory ability • Staff development ability• Training ability• Fund management• Project management• Conversant with legal issues • Grant writing• Marketing


SKILLS: Organizational

• Understanding of organizational behavior(s)• Ability to think strategically • Ability to think tactically• Receptivity to constant change• Ability to work well with others• Teamwork skills• Collaboration skills• Problem-solving skills• Process and political skills

– Consensus building – Decision making – Conflict resolution – Networking


SKILLS: Personal• Ability to think in multiple dimensions; see “the

big picture”• Understand and integrate the context for what

transpires in libraries:– Cultural– Social– Intellectual– Organizational– Political – Economic

• Critical thinking skills• Ability to work independently• Communication skills

– Listening– Talking– Writing

• Presentation skills• Keep up with new technology


BEHAVIORS

• Creative/Imaginative• Flexible• Self-motivated• Confident• Decisive• Show initiative• Entrepreneurial• Risk takers


VALUES

• Public service• Access to information• Profession and professional

development• Change• Continuous learning• Ourselves


UCSD Libraries Professional Recruitments 2005/2006–2006/2007: SUMMARIZED

• 54 FTE– 16 Technology Specialists – 15 Managers – 14 Functional Specialists – 5 Subject/Format Specialists – 4 Business Specialists


KNOWLEDGE, SKILL, ABILITY Phrase Frequency Count: Raw

• 3/4+:25 the ability to24 in an academic21 school or other21 other appropriate degree21 or other appropriate21 or equivalent experience21 library school or21 from a library21 degree or equivalent21 degree from a21 appropriate degree or21 a library school18 to library services18 one or more17 relevant to library17 or more fields17 more fields relevant17 in one or17 fields relevant to17 experience in one17 equivalent experience in16 written communication skills16 to participate in16 policies and procedures16 oral and written16 and written communication14 librarians are expected14 expected to participate14 are expected to13 to be professionally13 be professionally active13 and to be13 and the ability12 planning and governance11 the social sciences11 a variety of10 work both independently10 to work effectively10 to work both10 both independently and10 an academic library10 able to work9 work effectively with9 wide planning and9 wide and system9 system wide planning9 participate in library9 library wide and9 including the ability9 in library wide9 be able to9 and system wide9 and ability to9 an academic or8 understanding of the8 the use of8 print and electronic8 in a complex8 governance and to8 demonstrated ability to8 and governance and8 ability to work8 ability to communicate7 willingness to share7 to share ideas7 skills for group7 seeking and respecting7 problem solving skills7 or research library7 of print and7 information and opinions7 independently and collaboratively7 including expressing ideas7 in the social7 improve processes by7 implementing changes as7 ideas effectively seeking7 group activities including7 for group activities7 expressing ideas effectively7 effectively seeking and7 developing and implementing7 decision making skills7 communication skills for7 changes as appropriate7 as well as7 and respecting the7 and implementing changes7 and experience with7 activities including expressing6 to improve processes6 seeking information and6 processes by assessing6 procedures seeking information6 others active listening6 or coursework in6 of others active6 listening and willingness6 knowledge of the6 individuals and groups6 in writing and6 complex changing environment6 collaboratively in a6 by assessing procedures6 assessing procedures seeking6 and willingness to6 and problem solving6 and communication skills6 active listening and6 academic or research6 ability to improve6 a complex changing6 5 work comfortably in5 to work independently5 to work comfortably5 to excellence in5 to communicate effectively5 to be able5 the opinions of5 strong commitment to5 social sciences or5 skills including the5 shared decision making5 respecting the opinions5 participate in librarywide5 original and copy5 organizational analytical and5 opinions of others5 opinions developing and5 of 5 making environment and5 in service and5 in collection development5 in a shared5 in a dynamic5 experience in reference5 excellence in service5 environment and to5 effectively with students5 decision making environment5 communication skills including5 communicate effectively with5 commitment to excellence5 comfortably in a5 and opinions developing5 and decision making5 and copy cataloging5 and collaboratively in5 a shared decision5 ability to4 years experience in4 writing and in4 with a variety4 windows 4 wide range of4 ucsd librarians are4 tools in the4 to create and4 the phone in4 the integration of4 the design and4 the delivery of4 sufficient to verify4 sufficient to perform4 students faculty and4 students and faculty4 strong oral and4 statistical sources and4 skills sufficient to4 skills and ability4 serving similar clientele4 service and be4 sciences or humanities4 reference service in4 reference and bibliographic4 range of print4 phone in writing4 over the phone4 or experience in4 of two years4 of the library4 of library instruction4 of computer systems4 of and experience4 of a wide4 must have a4 library serving similar4 languages such as4 knowledge of computer4 knowledge of a4 interpersonal skills to4 integrated library system4 information over the4 in the design4 in reference service4 have a strong4 governance to be4 experience with the4 experience in an4 electronic reference and4 develop and implement4 detailed information over4 clearly and concisely4 bibliographic tools in4 and oral and4 and knowledge of4 and in person4 and governance to4 and electronic reference4 and bibliographic tools4 and be able4 analytical and communication4 an understanding of4 ability to use4 a wide range4 a strong commitment

— Copyright © www.writewords.org.uk


http://www.writewords.org.uk/

KNOWLEDGE, SKILL, ABILITY Phrase Frequency Count: Distilled

• 21 other appropriate degree• 21 or equivalent experience• 16 written communication

skills• 16 policies and procedures• 14 expected to participate• 13 be professionally active• 12 planning and governance• 10 work both independently• 9 library wide and• 9 system wide planning• 8 print and electronic• 8 ability to communicate• 7 willingness to share• 7 to share ideas• 7 problem solving skills• 7 independently and

collaboratively

• 7 expressing ideas effectively

• 7 developing and implementing

• 7 decision making skills• 7 to improve processes• 6 by assessing procedures• 6 active listening and• 5 shared decision making• 5 experience in reference• 5 excellence in service• 5 commitment to

excellence• 5 the integration of• 4 the delivery of• 4 students and faculty• 4 knowledge of computer• 4 interpersonal skills to• 4 and electronic reference• 4 and bibliographic tools• 4 a strong commitment


KNOWLEDGE, SKILL, ABILITY Phrase Frequency Count: Massaged

• appropriate degree• or equivalent experience

• experience in reference• electronic reference• knowledge of computer• bibliographic tools• print and electronic

• expected to participate• library wide and• system wide planning• planning and governance

• decision-making skills• shared decision-making• problem-solving skills

• policies and procedures• improve processes• assessing procedures

• developing and implementing• integration• delivery

• interpersonal skills• ability to communicate• active listening • expressing ideas effectively• written communication skills

• work both independently• independently and

collaboratively

• willingness to share• share ideas

• strong commitment• commitment to excellence• excellence in service• students and faculty

• be professionally activeBECS:::2010.05.06 35SoRe LAUC Non-Assembly

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Southern Regional LAUC Non-Assembly Brian E. C. Schottlaender The Audrey Geisel University librarian...

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