South San Joaquin County Fire Authoritysouthcountyfa.org/uploads/1/1/9/...ssjcfa_-_2019-08...Aug 20,...

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Board of Directors

REGULAR MEETING August 20, 2019

3:00 p.m. OPEN SESSION Fire Administration 835 Central Avenue Tracy, CA 95376

1. OPENING CEREMONIES

1.1. Call the Meeting to Order 1.2. Roll Call 1.3. Pledge of Allegiance

2. PUBLIC COMMENT

The public is invited to speak on any matter not appearing on the agenda, and within the subject matter jurisdiction of the Authority. Comments should be limited to three minutes. Please state your name and address for the record.

3. CONSENT AGENDA 3.1. Meeting Minutes for July 16, 2019 Regular Meeting

Staff Recommendation: Approve and File 3.2. Meeting Minutes for August 12, 2019 Special Meeting

Staff Recommendation: Approve and File 3.3. Monthly Check Voucher/Register

Staff Recommendation: Approve and File

4. PUBLIC HEARING 4.1. HOLD A PUBLIC HEARING AND CONSIDER THE ADOPTION OF THE

MASTER FEE SCHEDULE RELATED TO FIRE PREVENTION ACTIVITIES AND FIRE RESPONSE FOR THE SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY

5. REGULAR AGENDA 5.1. APPROVE THE ADOPTION OF SOUTH SAN JOAQUIN COUNTY FIRE

AUTHORITY MAINTENANCE AND OPERATING BUDGET FOR FY2019-20

5.2. APPROVE THE ASSIGNMENT OF THE ADMINISTRATIVE DIVISION CHIEF TO SERVE AS THE CONTROLLER/TREASURER FOR THE SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY

6. ANNOUNCEMENTS 6.1. Fire Chief Updates 6.2. Future Agenda Items

7. ADJOURNMENT

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Board of Directors Agenda

8. CLOSED SESSION

8.1. Personnel Matter (Gov. Code, § 54957) Public Employee Appointment, Employment, Evaluation of Performance, Discipline, or Dismissal

Position Title: SSJCFA Attorney 8.2. Conference with Legal Counsel – Anticipated Litigation (Gov. Code § 54956.9)

Significant exposure to litigation pursuant to § 54956.9(d)(2). (One case)

9. RECONVENE TO OPEN SESSION

10. REPORT OF CLOSED SESSION ACTION, IF ANY

11. ADJOURNMENT

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Board of Directors Agenda

I hereby certify that this agenda in its entirety was posted on August 16, 2019, at the South San Joaquin County Fire Authority Administration offices and online at www.southcountyfa.org. Jackie Heefner

Jackie Heefner, Board Clerk

Americans With Disabilities Act - The South San Joaquin County Fire Authority (“Authority”), in complying with the Americans with Disabilities Act (“ADA”), requests individuals who require special accommodations to access, attend and/or participate in Authority Board meetings due to a disability, to please contact the Authority’s Chief’s office, (209) 831-6702, at least one business day prior to the scheduled Authority Board meeting to ensure that we may assist you. Addressing the Board on Items on the Agenda - The Brown Act provides that every regular meeting shall provide an opportunity for the public to address the Authority on any item within its jurisdiction before or during the Authority's consideration of the item, provided no action shall be taken on any item not on the agenda. Consent Calendar - All items listed on the Consent Calendar are considered routine and/or consistent with previous Authority direction. A motion and roll call vote may enact the entire Consent Calendar. No separate discussion of Consent Calendar items will occur unless members of the Authority Board, Authority staff or the public request discussion on a specific item at the beginning of the meeting Addressing the Council on Items not on the Agenda – The Brown Act prohibits discussion or action on items not on the posted agenda. Members of the public addressing the Council should state their names and addresses for the record, and for contact information. Staff reports or other written materials relating to each item of business referred to on this agenda are available from the Authority website https://southcountyfa.org, and on file in the Secretary/Clerk’s Office at the Fire Authority Administrative Offices located at 835 N. Central Avenue, City of Tracy, CA. A public counter copy is available for public inspection and reproduction during normal business hours at the Authority Headquarters. Related materials submitted after distribution of the agenda packet are available in the Secretary/Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the Secretary/Clerk of the Board. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the Authority Board and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the Secretary/Clerk’s Office during normal business hours. Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at the Fire Authority Administrative Offices and Stations listed below for any revisions or call the Secretary/Clerk’s Office at (209) 831-6702 for more information.

https://southcountyfa.org/


REGULAR BOARD MEETING MINUTES July 16, 2019

(Approved August 20, 2019)

1. Opening Ceremonies

1.1. The Board of Directors convened in Open Session at 3:05 P.M. on July 16, 2019at the Downstairs Training Room, Fire Administration, Tracy, California.

1.2. Roll Call found Chairperson Smith, Vice-Chairperson Ransom, Board MemberRickman, and Board Member Muniz present.

1.3. Pledge of Allegiance

2. Public CommentChairperson Smith opened the floor for Public Comment. There was no comment fromthe public.

3. Consent Agenda3.1. Meeting Minutes for June 4, 2019 Regular Meeting 3.2. Monthly Check Voucher/Register 3.3. Monthly Financial Report

ACTION: Motion was made by Board Member Rickman and seconded by Vice-Chairperson Ransom to accept Consent Items 3.1, 3.2 & 3.3. Said motion carried a unanimous 4-0 roll call vote (Ayes: Smith, Ransom, Rickman, and Muniz) in favor; passed and so ordered.

4. Regular Agenda4.1. Approve Protocols and Bylaws for the South San Joaquin County Fire

Authority

Fire Chief Bradley introduced the Staff Report and gave background of the item explaining that it has been presented for consideration at a few previous SSJCFA Board Meetings and all questions or concerns have been vetted through. Vice-Chairperson Ransom asked about the make-up of the number of board members and that she has conferred with attorneys and she would like to see the composition of the board to include an additional member increasing the board size to five. Chief Bradley stated that there had been discussing when the JPA agreement was being formed that the 5th board member be a member at-large and not from one of the parent agencies. Chairperson Smith shared that the Tracy Rural Fire Protection District is firmly against having a fifth person at this time. After discussion, Vice-Chairperson Ransom asked that a future

Item 3.1

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Regular Meeting Minutes July 16, 2019 Page 2

agenda item be brought for consideration to amend the original JPA agreement to make the SSJCFA Board of Directors a five-person board.

ACTION: Motion was made by Board Member Rickman and seconded by Board Member Muniz to approve Protocols and Bylaws for the South San Joaquin County Fire Authority. Said motion carried a unanimous 4-0 roll call vote (Ayes: Smith, Ransom, Rickman, and Muniz) in favor; passed and so ordered.

4.2. Approve the adoption of the Master Fee Schedule related to Community Risk Reduction activities and fire response for the South San Joaquin County Fire Authority

Fire Chief Bradley asked that the item be pulled due to noticing issues and that it will be brought back for consideration at the next Board Meeting once proper required noticing had occurred.

ACTION: Item Pulled.

4.3. Accept Proposal to Conduct Annual Fiscal Audit of the South San Joaquin County Fire Authority

Fire Chief Bradley introduced the Staff Report and gave background of the item stating that the JPA agreement required an annual fiscal audit and then turned it over to Division Chief Vargas for further discussion. Vice-Chairperson Ransom asked about the cost and scope of each proposed auditor and Karin Schaider, City of Tracy Finance Director, asked about the anticipated completion date of the audit. Chief Bradley shared that it will be within the JPA’s required 180-day time frame while still getting the City of Tracy what they need in the time frame they need for their auditors.

ACTION: Motion was made by Board Member Rickman and seconded by Vice-Chairperson Ransom to accept the Proposal to Conduct the Annual Fiscal Audit of the South San Joaquin County Fire Authority. Said motion carried a unanimous 4-0 roll call vote (Ayes: Smith, Ransom, Rickman, and Muniz) in favor; passed and so ordered.

5. Fire Chief Announcements & Updates5.1. Chief Bradley gave update on current status of work in process to achieve

standalone status; such as CalPERS, employment agreements, Workers’ Comp, general liability insurance, health benefits, etc. and working towards a

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Regular Meeting Minutes July 16, 2019 Page 3

November/December go/no-go decision. Also, gave a briefing of the July 7th 5-alarm structure fire involving 11 structures in a north Tracy neighborhood.

5.2. Chief Bradley stated that future agenda items will include: • Potential amendment to original JPA regarding board composition as

requested by Vice-Chairperson Ransom

6. Adjournment Time: 3:36 P.M.

ACTION: Motion was made by Chairperson Smith and seconded by Vice-Chairperson Ransom to adjourn. Said motion carried a unanimous 4-0 roll call vote (Ayes: Smith, Ransom, Rickman, and Muniz) in favor; passed and so ordered.

7. Closed Session7.1. Conference with Legal Counsel – Anticipated Litigation (Gov. Code §

54956.9) Significant exposure to litigation pursuant to § 54956.9(d)(2). (One case)

The Board of Directors began closed session at 3:30 pm

8. Reconvene to Open Session8.1. Closed Session ended at 4:17 pm and reconvened into Open Session

9. Report of Closed Session Action, If AnyThere was no action to report

10. Adjournment Time: 4:19 P.M.

ACTION: Motion was made by Board Member Rickman and seconded by Chairperson Smith to adjourn. Said motion carried a unanimous 4-0 roll call vote (Ayes: Smith, Ransom, Rickman, and Muniz) in favor; passed and so ordered.

The above agenda was posted at Fire Administration on July 12, 2019. A recording is available at the office of the Clerk of the Board.

ATTEST: APPROVED:

__________________________ __________________________________ Jackie Heefner, Clerk of the Board Tim Smith, Board Chairperson


SPECIAL BOARD MEETING MINUTES August 12, 2019

(Approved August 20, 2019)

1. Opening Ceremonies

1.1. The Board of Directors convened in Open Session at 8:30 A.M. on July August12, 2019 at the Downstairs Training Room, Fire Administration, Tracy, California.

1.2. Roll Call found Vice-Chairperson Ransom, Board Member Rickman, Board Member Muniz and Alternate Board Member Reece present.

1.3. Pledge of Allegiance

2. Public CommentVice-Chairperson Reece opened the floor for Public Comment. There was no commentfrom the public.

3. APPROVE THE SECOND AMENDMENT TO AGREEMENT AUTHORIZING THESOUTH COUNTY FIRE AUTHORITY AND THE CITY OF TRACY TO PROVIDEADVANCED LIFE SUPPORT SERVICES AS AN INTEGRATED COMPONENT OFTHE SAN JOAQUIN COUNTY EMERGENCY MEDICAL SERVICES SYSTEM

Fire Chief Bradley introduced the Staff Report and gave background of the itemexplaining that the first amendment which was approved at the June 18, 2019 SSJCFABoard Meeting was for a 45-day extension to the current ALS Agreement that expiredJune 30, 2019. There have been ongoing negotiations since that time with no resolutionso this second amendment will give another 45-day extension to allow for negotiations tocontinue.

ACTION: Motion was made by Board Member Rickman and seconded by Board Member Muniz to approve the second amendment to agreement authorizing the South County Fire Authority and the City of Tracy to provide Advanced Life Support services as an integrated component of the San Joaquin County Emergency Medical Services System. Said motion carried a unanimous 4-0 roll call vote (Ayes: Ransom, Rickman, Muniz and Reece) in favor; passed and so ordered.

4. Adjournment Time: 8:34 A.M.

ACTION: Motion was made by Board Member Rickman and seconded by Vice-Chairperson Ransom to adjourn. Said motion carried a unanimous 4-0 roll call vote (Ayes: Ransom, Rickman, Muniz and Reece) in favor; passed and so ordered.

Item 3.2

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY Regular Meeting Minutes August 12, 2019 Page 2

The above agenda was posted at Fire Administration on August 8, 2019. A recording is available at the office of the Clerk of the Board.

ATTEST: APPROVED:

__________________________ __________________________________ Jackie Heefner, Clerk of the Board Rhodesia Ransom, Board Vice-Chairperson

South San Joaquin County Fire Authority (SSJCFA)Page 1

AP Check Register Report

Check Number Vendor Number Vendor Name Check Date Check Amount

7/12/2019 2:51:13 PM

001630 AIRGAS Airgas USA, LLC 7/12/2019 1,320.40

001631 ALHAMBRA Alhambra 7/12/2019 291.76

001632 ALL STAR HEAVY HAUL & TOWINGAll Star Heavy Haul & Towing, Inc 7/12/2019 300.00

001633 ARAMARK Aramark Uniform Services 7/12/2019 559.96

001634 BILL'S MOWER & SAW Bill's Mower & Saw 7/12/2019 122.81

001635 CA REDING C.A. Reding Co., Inc 7/12/2019 514.61

001636 CITY OF LIVERMORE City Of Livermore 7/12/2019 14,879.16

001637 COMCAST Comcast Business 7/12/2019 92.78

001638 COUGAR MOUNTAIN Cougar Mountain Software 7/12/2019 3,421.00

001639 CSG CONSULTANTS CSG Consultants 7/12/2019 505.00

001640 DAVID P. HALE David P. Hale, A Professional Corporation 7/12/2019 2,340.00

001641 DELTA DISPOSAL Delta Disposal Service 7/12/2019 247.16

001642 ECOWATER SYSTEMS Ecowater Systems 7/12/2019 70.07

001643 HI-TECH Hi-Tech EVS, Inc. 7/12/2019 2,750.00

001644 JC GARDENING SERVICES JC Gardening Services 7/12/2019 160.00

001645 JUSTIN CERRO Justin Cerro 7/12/2019 250.00

001646 KRONOS Kronos 7/12/2019 9,960.00

001647 LIFE-ASSIST Life-Assist, Inc. 7/12/2019 691.35

001648 MASON VICKERS Mason Vickers 7/12/2019 1,350.00

001649 MED PRO Med Pro Waste Disposal, LLC 7/12/2019 135.00

001650 MO-CAL Mo-Cal Office Solutions, Inc. 7/12/2019 490.13

001651 NOR CAL FIRE INC Nor Cal Fire Inc 7/12/2019 48.00

001652 REICH'S PHARMACY, INC Reich's Pharmacy, Inc 7/12/2019 52.20

001653 SJC REGIONAL FIRE DISPATCH AUTHORITYSJC Regional Fire Dispatch Authority 7/12/2019 30,790.08

001654 THE FIRE STORE The Fire Store 7/12/2019 21.19

001655 VAN DE POL Van De Pol Petroleum 7/12/2019 2,932.12

001656 VAN UNEN MIERSMA Van Unen Miersma Propane 7/12/2019 150.00

001657 VAN'S ACE HARDWARE Van's Ace Hardware 7/12/2019 94.10

001658 VERIZON Verizon Wireless 7/12/2019 1,586.26

001659 WARDEN'S OFFICE, INC Warden's Office, Inc 7/12/2019 226.28

Non-Electronic Transactions: 76,351.42

Total Transactions: 76,351.42

Item 3.3

South San Joaquin County Fire Authority (SSJCFA)Page 1

AP Check Register Report

Check Number Vendor Number Vendor Name Check Date Check Amount

7/23/2019 9:46:39 AM

001661 BANK OF THE WEST Bank Of The West 7/23/2019 4,412.82

Non-Electronic Transactions: 4,412.82

Total Transactions: 4,412.82

of 2 Board Meeting Date: 08/20/2019

South San Joaquin County Fire Authority 835 Central Avenue, Tracy, CA 95376 | Tel: (209)831-6702 Fax: (209)831-6732

STAFF REPORT

TO: Board of Directors MEETING DATE: August 20, 2019

PREPARED BY: Patrick Vargas, Division Chief APPROVED BY: Randall Bradley, Fire Chief

ITEM: APPROVE THE ADOPTION OF THE MASTER FEE SCHEDULE RELATED TO FIRE PREVENTION ACTIVITIES AND FIRE RESPONSE FOR THE SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY

RECOMMENDATION

It is recommended the South San Joaquin County Fire Authority Board of Directors approve the resolution for the Authority’s Master Fire Fee Schedule related to Fire Prevention and Fire Response.

BACKGROUND

When the new Joint Powers Authority was established on February 20, 2018, member agencies assigned fire prevention responsibilities to the newly formed Authority. State regulations and the Joint Powers Agreement (Section 1.4 subsection M) allows the Authority to establish a Master Fee Schedule to levy and collect fees for fire protection services, and emergency response related activities. The Authority conducted a detailed cost of services study to establish the Master Fee Schedule. The primary purpose for conducting this study was to establish the initial fees and to ensure that fees do not exceed the costs of services provided.

DISCUSSION

Public agencies are permitted by State law to impose user fees for services and regulatory activities they provide. User fee activities are those services and functions the Authority provides to individuals who receive a direct or personal material benefit from the services, while regulatory fees are those imposed to recover costs associated with the Authority’s power to certain activities such as development and construction. Per State law, fees may not exceed the estimated and reasonable cost of providing the service or performing the activity.

Item 4.1


The Authority provides consultation and review of new construction projects to ensure plans are in compliance with fire and life safety specifications required by local and State fire codes. Sworn and non-sworn members of the Authority also perform inspections of buildings. Inspection criteria are established by local and State statutes and fire codes designed to protect the public's safety.

During the past year, the South San Joaquin County Fire Authority performed a fee study with a goal of determining appropriate levels of fees compared to the cost of the services provided. The study included a cost of service analysis, which evaluated direct and indirect labor costs, specific direct non-labor costs, and allocated Authority overhead. This analysis was used to derive a fully burdened labor rate. The final step was to establish fees based on the full cost of service.

Fees examined in the study included: • Annual Operational Fire Permit and Inspection Fees• Construction Permit Fees• Fire Review and Building Construction Review Fees• Development and Engineering Service Review Fees• Miscellaneous Administrative and Fire Operation Fees

A comparison of six fire agencies (City of Modesto, City of Stockton, City of Manteca, City of Lathrop and East Contra Costa Fire Protection District) fee schedules revealed that the average cost for fire prevention activities was $189.00 per hour compared to the South County Fire Authority proposed fee of $157.13 per hour for inspections and $169.52 per hour for plan reviews.

FISCAL IMPACTS

Adopting a fee schedule for the Authority will allow the Authority to charge fees consistent across the Authority’s jurisdiction. Adopting a fee schedule commensurate to the services provided will move the Authority closer to the goal of 70% cost recovery of Community Risk Reduction services. The FY2019-20 preliminary budget assumed a revenue projection of $970,876 or 70% of total expenditures for fire prevention services. The Master Fee Schedule will also allow the Authority to recoup additional administrative and emergency response costs related to providing these services.

ATTACHMENTS

Exhibit A - Fire Master Fee Schedule

Description of Fees Fee Rate

Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 314.26 439.26$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 314.26 439.26$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

ANNUAL OPERATIONAL FIRE PERMIT & INSPECTION FEES [1], [2], [3], [4], [14]

SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY

FEE SCHEDULE

FY 2019-2020

Christmas Tree Lots

Combustible Dust-Producing Operations

Combustible Fibers

Compressed Gases

Covered Mall Buildings

Cryogenic Fluids

Explosives

Fire Hydrants & Valves

Fireworks Storage

Flammable & Combustible Liquids

Floor Finishing

Fruit and Crop Ripening

Fumigation & Thermal Insecticidal Fogging

Amusement Buildings/Haunted Houses/Corn Mazes

Aviation Facilities

Cannabis Production Facility

Carbon Dioxide Systems for Beverage Dispensers

Carnivals & Fairs

Cellulose Nitrate Film

Above/Below Ground Fuel Storage Tank Installation

Above/Below Ground Fuel Tank Removal

Aerosol Products

Fireworks Stands

Cutting & Welding

Clean Agent Suppression System

Cannabis Cultivation Facility

Dipping/Spraying

Dry Cleaning

Exhibits and Trade Shows

1 of 6

Exhibit A


Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 157.13 282.13$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 235.70 360.70$

minimum hourly 125.00$ 157.13 282.13$

Tire-Rebuilding Plants

Waste Handling Facilities

Wood Products

Pyrotechnic/Special Effects Material

Open Burning

Motor Fuel-Dispensing Facilities

Organic Coatings

Places of Assembly

Private Fire Hydrants

Pyrotechnic Display

Hot Work Operations

Industrial Ovens

Refrigeration Equipment

Repair Garages and Motor Fuel-Dispensing

Rooftop Heliports

Spray Booth

Storage of Scrap Tires and Tire Byproducts

Lumber Yards and Woodworking Plants

Magnesium

Miscellaneous Combustible Storage

Hazardous Production Material Facilities

High-Piled Storage

ANNUAL OPERATION FIRE PERMIT & INSPECTION FEES CONTINUED [1], [2], [3], [4], [14]

Liquid-or-Gas-Fueled Vehc. or Equip. in Assembly

Temporary Membrane Structures/Tents/Stage

Pyroxylin Plastics

Open Flames, Candles, and Torches

LP-Gas

Hazardous Materials

2 of 6


Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

Access minimum hourly 76.82$ 169.52$ 157.13 403.47$

As-Builts minimum hourly 76.82$ 169.52$ 157.13 403.47$

Business & State Mandated Inspections [7] each 157.13 157.13$

Emergency Responder Radio Coverage [8] minimum hourly 76.82$ 169.52$ 157.13 403.47$

Emergency Underground Repair minimum hourly 157.13 157.13$

Fire Alarm minimum hourly 76.82$ 169.52$ 157.13 403.47$

Fire Flow Test per test 416.82$ 169.52$ 586.34$

minimum hourly 76.82$ 169.52$ 157.13 403.47$

Fire Pump (commissioning of all pumps) minimum hourly 76.82$ 169.52$ 157.13 403.47$

Fire Sprinklers, NFPA 13 minimum hourly 76.82$ 169.52$ 157.13 403.47$

Fire Sprinklers, NFPA 13D minimum hourly 76.82$ 169.52$ 157.13 403.47$

Fire Sprinklers, NFPA 13R minimum hourly 76.82$ 169.52$ 157.13 403.47$

Gas Systems (Medical/ Industrial/LPG) minimum hourly 76.82$ 169.52$ 157.13 403.47$

High-Piled Storage minimum hourly 76.82$ 169.52$ 157.13 403.47$

Hood & Duct Systems minimum hourly 76.82$ 169.52$ 157.13 403.47$

Pre-Action Systems for Alarms minimum hourly 76.82$ 169.52$ 157.13 403.47$

Solar Photovoltaic minimum hourly 76.82$ 169.52$ 157.13 403.47$

Underground Flush Test per hydrant 20.00$ 20.00$

ADDITIONAL FEES FOR CONSTRUCTION PERMITS [9]

Administrative Items

Expired Permit Renewal

Canceled Permit Reinstatement

Temporary C of O Request

Technology Fee

Training FeeOn-Site & Off-Site Construction Meetings

Fire, Life, Safety Reviews (from Building Div.)

New permit required.

Hourly rate based on fully-burdened rate of involved staff

6% of combined Application Processing Fee, Plan Review Fee and Inspection Fees ( to be included in each construction permit)

Hourly rate based on fully-burdened rate of involved staff.

1% of combined Application Processing Fee, Plan Review Fee and Inspection Fees ( to be included in each construction permit)

FIRE REVIEW OF BUILDING CONSTRUCTION PLANS (LIFE AND SAFETY REVIEW) [5]

50% of permit fee per CFC 105.3.1

3 of 6


Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

ADDITIONAL FEES FOR CONSTRUCTION PERMITS CONTINUED

Revisions to Issued Permits

Deferred Submittals

Expedited/Overtime Reviews

Master Plans

Plan Review for which no fee is specifically

indicated

Inspection Items

Reinspection Fee

After Hours Inspection

Cancellation of Inspection with 48 hours of

Requested Inspection

Fire Watch

Inspection for which no fee is specifically

indicated

Conditional Use Permit minimum hourly 76.82$ 169.52$ 246.34$

Development Review Application minimum hourly 76.82$ 169.52$ 246.34$

Plan Amendments

General Plan minimum hourly 76.82$ 169.52$ 246.34$

Specific Plan minimum hourly 76.82$ 169.52$ 246.34$

Other Plans minimum hourly 76.82$ 169.52$ 246.34$

Special Events each 50.00$ 50.00$

Temporary Use Permit minimum hourly 76.82$ 169.52$ 157.13 403.47$

Engineering Permit Plan Review minimum hourly 76.82$ 169.52$ 246.34$

Grading Permit Plan Review minimum hourly 76.82$ 169.52$ 246.34$

SIA, DIA, OIA, PIRA, any amendment minimum hourly 76.82$ 169.52$ 246.34$

Tentative Subdivision Map minimum hourly 76.82$ 169.52$ 246.34$

Vesting Tentative Subdivision Map minimum hourly 76.82$ 169.52$ 246.34$

Final Subdivision Map Review minimum hourly 76.82$ 169.52$ 246.34$

Tentative Parcel Map minimum hourly 76.82$ 169.52$ 246.34$

Final Parcel Map Review minimum hourly 76.82$ 169.52$ 246.34$

Hourly rate based on fully-burdened rate of involved staff, calculated at time and a half.

Plan Review Items


Hourly rate of Permit Technician Staff for processing and imaging fees apply.

Plan check production fee for Mastered Projects is determined to be 50% of plan check fee.



Hourly rate based on fully-burdened rate of involved staff, calculated at time and a half, not less than 2 hours.

Hourly rate based on fully-burdened rate of involved staff, not less than 1 hour.


Hourly rate based on fully-burdened rate of involved staff, not less than 2 hours.

DEVELOPMENT & ENGINEERING SERVICES REVIEWS [10]

4 of 6

Map Amendment Review minimum hourly 76.82$ 169.52$ 246.34$

Certificate of Compliance ( lot line adjustment) minimum hourly 76.82$ 169.52$ 246.34$

Certificate of Correction minimum hourly 76.82$ 169.52$ 246.34$


Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

Capital Improvement Projects minimum hourly 76.82$ 169.52$ 157.13 403.47$

Record of Survey each 76.82$ 169.52$ 246.34$

Street Easement Abandonment each 76.82$ 169.52$ 246.34$

per lot 76.82$ 169.52$ 246.34$

Inspection Improvement Agreement minimum hourly 76.82$ 169.52$ 246.34$

Subdivision Improvement Agreement minimum hourly 76.82$ 169.52$ 246.34$

Deferred Improvement Agreement minimum hourly 76.82$ 169.52$ 246.34$

Off-Site Improvement Agreement minimum hourly 76.82$ 169.52$ 246.34$ Park Improvement & Reimbursement

Agreement minimum hourly 76.82$ 169.52$ 246.34$

Imaging/Retention Fees

Photocopying/Printing Fees

11"x17" and smaller, black & white document

each, single-sided $ 0.10 $ 0.10

11"x17" and smaller, color document each, single-sided $ 0.25 $ 0.25

Late Payment Penalty, on Billable Accounts

30 days past due $ 52.52 $ 52.52

60 days past due $ 52.52 $ 52.52

90 days past due $ 52.52 $ 52.52

120 days past due $ 52.52 $ 52.52

each 30 days after $ 52.52 $ 52.52

Returned Check/NSF Fee each $ 35.00 $ 35.00

Certified Mailing Fee at cost at cost

Agreement Processing Fee

MISCELLANEOUS ADMINISTRATIVE FEES

Segregation of Assessment (with any assessment

district)

DEVELOPMENT & ENGINEERING SERVICES REVIEWS CONTINUED [10]

Permit fee based at 6%

5 of 6


Minimum

Admin Fee

Minimum

Plan Review Fee

Minimum

Inspection Fee

Minimum

Permit Fee

Incident Billing

False Alarms [11] at cost at costRural Incident Response [11] at cost at cost

Incident Reports

Fire Reports [12] at cost at cost

Medical Reports [12] at cost at cost

All other reports [12] at cost at cost

at cost at cost

at cost at cost

Footnotes

[1]

[2]

[3]

[4]

[5]

[6]

[7] Without an OFP issued.

[8]

[9]

[10]

[11] To include apparatus and responding staff.

[12] Hourly rate of reviwing staff plus photocopying fees.

[13] To include apparatus, responding staff, and replacement of equipment used.

[14] Permit fee shall be charged for each Operational Fire Permit type plus minimum inspection fee of most hazardous permit.

Hazardous Materials Clean-Up [13]

FIRE DEPARTMENT MISCELLANEOUS FEES

Hourly rate of attending staff calculated in half hour increments.

Development Reviews shall be charged on an hourly basis, including all meethings, routing of development review, phone calls, review times, inspections,

etc., calculated in 30-minute increments after minimums have been met. Hourly rate is based on fully burdened rate of staff performing the work.

Plan review fees shall apply to projects as needed on hourly basis on hourly rate of staff performing the review, including phone calls, emails, meetings, and

The Fire Marshal has the authority to charge wholly duplicative fees, for example for a construction fire permit and operational fire permit in the same year

Additional fees shall be calculated in 30-minute increments on hourly rate of staff performing the work and collected prior to issuance of OFP.

Permit Fee includes Administrative staff time, paper, postage, etc.

If after hours, after hours fee applies.

Fees for construction permits shall be charged on an hourly basis, including all meethings, routing of construction documents, phone calls, review times,

inspections, etc., calculated in 30-minute increments after minimums have been met. Hourly rate is based on fully burdened rate of staff performing work.

In addition to plan review and inspection fees.

FIRE DEPARTMENT MISCELLANEOUS FEES CONTINUED

Special Event Fire Protection [11]

6 of 6

RESOLUTION NO. 2019- _____

APPROVING THE ADOPTION OF THE MASTER FEE SCHEDULE RELATED TO FIRE PREVENTION ACTIVITIES AND FIRE RESPONSE FOR THE SOUTH SAN JOAQUIN

COUNTY FIRE AUTHORITY

WHEREAS, the Board is created pursuant to a Joint Powers Agreement, dated February 20, 2018, which was entered into between the Tracy Rural Protection Fire District and the City of Tracy; and

WHEREAS, the Joint Powers Agreement, Section 1.4 subsection (m), authorizes the Board to “Levy and collect payments and fees for Fire Protection Services”; and

WHEREAS, the approval of this resolution establishes a Master Fee Schedule incorporating all of the 2019-2020 Authority Fire Prevention Fees; and

WHEREAS, the Board desires to adopt and establish the Annual Master Fee Schedule; and

WHEREAS, the adoption of the Master Fee Schedule is necessary to authorize the levy of the subject fees for funding the necessary services performed by the Authority.

NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF THE AUTHORITY AS FOLLOWS:

THAT the Master Fee Schedule be adopted and established as set forth in Exhibit “A” attached to this Resolution and incorporated by reference as if set out in full;

THAT the fees listed in Exhibit “A” including Annual Operational Fire Permits, Miscellaneous Administration Fees, and Miscellaneous Fire Authority Fees, shall be effective upon the adoption and approval of this Resolution by the Board. The fees listed in Exhibit “A” including Construction Permit Fees and Development and Engineering Services Fees shall not become effective and in full force and effect until 12:01 a.m. on the sixty-first day after this Resolution is approved by the Board.

IT IS HEREBY CERTIFIED that the above and foregoing resolution was passed and adopted by the Board of Directors of the South San Joaquin County Fire Authority at its regular meeting held on the 20th day, August, 2019, by the following vote:

AYES: BOARD MEMBERS:

NOES: BOARD MEMBERS:

ABSENT: BOARD MEMBERS:

ABSTAIN: BOARD MEMBERS:

Resolution No. 2019-________ August 20, 2019 Page 2 of 2

ATTEST: APPROVED:

______________________________ ______________________________ Jackie Heefner, Clerk of the Board Tim Smith, Board Chairperson

APPROVED AS TO FORM:

______________________________ David P. Hale, General Counsel



STAFF REPORT


PREPARED BY: Patrick Vargas, Division Chief APPROVED BY: Randall Bradley, Fire Chief

ITEM: APPROVE THE ADOPTION OF SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY MAINTENANCE AND OPERATING BUDGET FOR FY2019-20

RECOMMENDATION

Staff recommends the South San Joaquin County Fire Authority (Authority) Board of Directors approve the budget for FY2019-20.

BACKGROUND

Per the joint powers agreement of the South San Joaquin County Fire Authority, the Authority shall adopt an annual budget for maintenance and operational costs on or before September 1, of each fiscal year. The Authority’s operating budget is comprised of revenue from both member agencies. Each agency contributes their proportional share of the operating budget to the Authority in accordance with the joint powers agreement.

The preliminary budget was approved on June 18, 2019 by the Authority Board of Directors and incorporated forecasts for the estimated operating expenses.

DISCUSSION

The Authority worked to keep budgeted expenditures for services and supplies flat while adjusting for anticipated increases in personnel related expenses. FY2019-20 projected increases include personnel expenses reflecting CalPERS adjustments, increasing health insurance costs, and salary increases as approved in existing labor contracts. These expenses are projected to increase costs by approximately 6.5%.

In addition, the Authority included individual augmentations in the FY2019-20 budget. These included added costs for emergency dispatching services due to an increase in emergency responses. Additional expenses include a communications system study, emergency medical services training aids, and firefighter protective equipment extractor (washing machine) to comply with industry safety standards, and approved funding for special counsel to guide the

Item 5.1


authority through impending ALS contract negotiations. The amount of all augmentations for FY2019-20 total $332,200.

The Authority’s Community Risk Reduction Division has completed hiring of all approved staff positions during FY2018-19 and has developed an updated fee schedule. With the updated fee schedule, which includes fire specific fees not blended with building fees, it is anticipated revenues will increase substantially. Using a 70% cost recovery model, the Authority projects revenue of $970,876 for FY2019-20.

The following table illustrates projected expenditures by program area:

Program FY2018-19 FY2019-20 Administration $ 727,133 $ 948,850 Suppression $17,671,480 $18,936,490 Community Risk Reduction $ 1,405,228 $ 1,386,966 Training $ 408,956 $ 424,824 Total projected expenses $20,212,797 $21,697,130 Projected CCR Revenue ($ 1,043,000) ($ 970,876) Total $19,169,797 $20,726,254

FISCAL IMPACTS

The fiscal impact is directly related to and in accordance with the Fire Authority joint powers agreement specifically, section 5.4 Responsibility for Maintenance and Operations.

The cost split percentage is calculated on 21 daily staffed positions for the Authority. The City of Tracy procuring 15 of those positions or 72%, and the Tracy Rural Fire District procuring 6 of those positions, or 28%.

Total Member Agency JPA Costs FY 2019-20 City Of Tracy: $ 14,922,903

Tracy Rural Fire District: $ 5,803,351 Total $ 20,726,254

Per the JPA Agreement, each member agency is required to fund forward 120 days’ worth of maintenance and operating expenses. This funding requirement would result in the City of Tracy funding approximately $4.9M million per installment, and the Tracy Rural Fire District funding approximately $1.4M per installment.

Staff also recommends the JPA agreement be amended requiring each member agency to fund forward 180 days. Funding 180 days forward would ensure the Authority does not run short of operating revenues during peak times of a year (e.g. mutual aid/fire season). This item will be brought to the JPA board as a separate agenda item.


Additionally, each member agency will incur expenses outside of the Authority operating budget related to each agency fiscally maintaining their respective facilities and apparatus. These expenses are estimated to be an additional $459,897 for the City of Tracy, and $79,903 for the Tracy Rural Fire District.

Estimated City of Tracy Additional Costs Water & Sewer Suppression $3,150 Building Maint Suppression $115,700 Replacement Veh Accnt Funding $231,240 Electric & Gas Suppression $62,467 Telephone Suppression $36,667 Waste Disposal Suppression $10,673 Total Estimated City Of Tracy Additional Costs $459,897

.

Estimated TRFD Additional Costs Building Maint Suppression $25,000 Replacement Vehicle Account Funding Already Budgeted Electric & Gas Suppression $31,233 Telephone Suppression $18,333 Waste Disposal Suppression $5,337 Total Estimated TRFD Additional Costs $79,903

Total FY2019-20 Estimated Cost (JPA Allocation plus Additional Costs) City of Tracy $15,382,800

Tracy Rural Fire District $ 5,883,254

ATTACHMENTS

1. Fiscal Year 2019/2020 Budget

South San Joaquin County Fire AuthorityFiscal Year 2019 / 2020 Budget

Account Number Description FY 19/20 Budget

10510101 01 FullTime Work Hours Admin 383,216.00$ 10513101 01 Overtime Pay - Admin 312.00$ 10514501 01 Leave Buy-Backs Admin 1,622.40$ 10515101 01 Uniform Allow Admin 1,100.00$ 10515501 01 Other Allowances Admin 960.00$ 10515601 01 Cell Phone Allow Admin 700.00$ 10517101 01 Fica (City Share) Admin 15,600.00$ 10517201 01 Medicare (City Share) Admin 4,992.00$ 10517301 01 PERS (City Share) Admin 86,471.00$ 10517801 01 Def Comp (City Share) Admin 23,400.00$ 10518101 01 Group Insurance Admin 68,354.00$ 10518501 01 Disability Insurance Admin 832.00$ 10518801 01 Workers Comp Admin 8,528.00$

596,087.40$

10510102 02 FullTime Work Hours Supression 7,491,146.00$ 10510502 02 PartTime Work Hours Supression 28,184.00$ 10513102 02 Overtime Pay - Supression 2,823,920.00$ 10513302 02 Holiday Pay - Supression 614,120.00$ 10513702 02 FLSA - Supression10514502 02 Leave Buy-Backs Supression 156,000.00$ 10514602 02 Leave Final Pay Supression 43,680.00$ 10515102 02 Uniform Allow Suppression 80,000.00$ 10515302 02 Memberships & Lic Suppression 2,500.00$ 10515402 02 Educ/Tuition Reimburse Suppression 18,000.00$ 10515502 02 Other Allowances Suppression 26,200.00$ 10515602 02 Cell Phone Allow Suppression 1,400.00$ 10517102 02 Fica (City Share) Supression 5,200.00$ 10517202 02 Medicare (City Share) Supression 140,400.00$ 10517302 02 PERS (City Share) Supression 2,766,184.83$ 10517802 02 Def Comp (City Share) Supression 270,400.00$ 10518102 02 Group Insurance Supression 1,472,240.00$ 10518502 02 Disability Insurance Supression 62,400.00$ 10518802 02 Workers Comp Supression 852,800.00$

16,854,774.83$

10510103 03 FullTime Work Hours CRR 673,244.00$ 10513103 03 Overtime Pay - CRR 15,600.00$ 10514503 03 Leave Buy-Backs CRR 1,872.00$ 10514603 03 Leave Final Pay CRR

Personnel

Attachment 1


Account Number Description FY 19/20 Budget 10515103 03 Uniform Allow CRR 1,500.00$ 10515503 03 Other Allowances CRR 1,352.00$ 10515603 03 Cell Phone Allow CRR 900.00$ 10517103 03 Fica (City Share) CRR 14,040.00$ 10517203 03 Medicare (City Share) CRR 7,072.00$ 10517303 03 PERS (City Share) CRR 175,188.00$ 10517803 03 Def Comp (City Share) CRR 3,744.00$ 10518103 03 Group Insurance CRR 162,998.00$ 10518503 03 Disability Insurance CRR 312.00$ 10518803 03 Workers Comp CRR 26,936.00$

1,084,758.00$

10510104 04 FullTime Work Hours Training 228,800.00$ 10513104 04 Overtime Pay - Training 520.00$ 10514504 04 Leave Buy-Backs Training 624.00$ 10515104 04 Uniform Allow Training 900.00$ 10515504 04 Other Allowances Training 312.00$ 10515604 04 Cell Phone Allow Training 750.00$ 10517104 04 Fica (City Share) Training 6,223.36$ 10517204 04 Medicare (City Share) Training 3,120.00$ 10517304 04 PERS (City Share) Training 22,641.93$ 10517804 04 Def Comp (City Share) Training 10,192.00$ 10518104 04 Group Insurance Training 33,440.88$ 10518504 04 Disability Insurance Training 728.00$ 10518804 04 Workers Comp Training 8,108.88$

316,361.05$

Subtotals 18,851,981.28$

10521101 01 Telephone Admin 5,190.00$ 10521201 01 Postage and Shipping Admin 2,500.00$ 10521301 01 Advertising Admin 2,500.00$ 10521401 01 Print & Copy Admin 2,800.00$ 10522701 01 Non Conference Travel Admin 280.00$ 10522801 01 Food Admin 1,800.00$ 10523101 01 Legal Services Admin 190,000.00$ 10523701 01 Training Consultant Admin10523901 01 Other Prof. Srv Admin 2,500.00$ 10525201 01 Grounds Maint. Admin -$ 10525301 01 Building Maintenance Admin 800.00$ 10525401 01 Custodial Services Admin 12,000.00$

Services


Account Number Description FY 19/20 Budget 10525501 01 Alarm Service Admin 2,000.00$ 10525801 01 Waste Disposal Admin 920.00$ 10526201 01 Office Equipment Admin10526301 01 Software Systems Admin 14,400.00$ 10527101 01 Uniform/Cleaning Serv Admin 900.00$ 10527201 01 Temporary Help Admin10527601 01 Equipment Testing Admin10527801 01 Other Contracts Admin10529101 01 Prof Licenses/Memberships Admin 1,780.00$ 10529301 01 Seminars/Confer/Training Admin 13,000.00$ 10529901 01 Misc Expense Admin 260.00$

253,630.00$

10521102 02 Telephone / Cellular Supression 25,000.00$ 10521202 02 Postage and Shipping Supression -$ 10521302 02 Advertising Supression10521402 02 Print & Copy Supression 800.00$ 10521502 02 Dispatch Services Supression 374,000.00$ 10522202 02 Apparatus Maintenance Supression 250,000.00$ 10522702 02 Non Conference Travel Supression 800.00$ 10522802 02 Food Supression 4,200.00$ 10523102 02 Legal Services Supression10523202 02 Health & Medical Supression10523702 02 Training Consultant Supression10523902 02 Other Prof. Services Supression 42,500.00$ 10525302 02 Building Maintenance Supression 4,400.00$ 10525402 02 Custodial Services Supression 5,500.00$ 10525502 02 Alarm Service Supression 2,800.00$ 10526102 02 Equipment Rental Supression 1,900.00$ 10526202 02 Office Equipment Supression10526302 02 Software Systems Supression 30,100.00$ 10526402 02 Communications Eqpt Supression 110,000.00$ 10526602 02 Equipment Service Suppression 27,040.00$ 10527002 02 Safety Uniform Serv Suppress 25,000.00$ 10527102 02 Uniform/Cleaning Serv Supress 8,000.00$ 10527602 02 Equipment Testing Supression 6,000.00$ 10527902 02 Equipment Rental Supression 10,000.00$ 10529102 02 Prof Licenses/Memberships Supress 620.00$ 10529302 02 Seminars/Confer/Training Supression 2,500.00$ 10529902 02 Misc Expense Supression 1,000.00$

932,160.00$


Account Number Description FY 19/20 Budget 10521103 03 Telephone CRR 7,000.00$ 10521203 03 Postage and Shipping CRR 1,500.00$ 10521403 03 Print & Copy CRR 2,800.00$ 10522703 03 Non Conference Travel CRR 600.00$ 10522803 03 Food CRR 800.00$ 10523703 03 Training Consultant CRR10523903 03 Other Prof. Srv CRR 156,400.00$ 10524203 03 Architect/Engineering CRR10525103 03 Weed Abatement CRR 30,000.00$ 10525203 03 Grounds Maint. CRR 2,000.00$ 10526203 03 Office Equipment CRR10526303 03 Software Systems CRR 17,500.00$ 10527203 03 Temporary Help CRR (Moved to 5239)10529103 3 Prof Licenses/Memberships CRR 1,500.00$ 10529303 03 Seminars/Confer/Training CRR 6,730.00$ 10529403 03 Filing/Recordings CRR 250.00$ 10529903 03 Misc Expense CRR 450.00$

227,530.00$

10521204 04 Postage and Shipping Training -$ 10521404 04 Print & Copy Training 1,000.00$ 10522704 04 Non Conference Travel Training 400.00$ 10522804 04 Food Training 1,200.00$ 10523204 04 Health & Medical Training 18,000.00$ 10523704 04 Training Consultant Training 10,140.00$ 10523904 04 Other Prof. Srv Training 2,500.00$ 10526104 04 Equipment Rental Training10526204 04 Office Equipment Training10526304 04 Software Systems Training 13,400.00$ 10529104 04 Prof Licenses/Memberships Training 200.00$ 10529304 04 Seminars/Confer/Training Training 36,500.00$ 10529904 04 Misc Expense Training 250.00$

83,590.00$

Subtotals 1,496,910.00$

10531101 01 Office Supplies Admin 3,690.00$ 10532101 01 Books & Publications Admin 410.00$ 10532501 01 Software/Hardware Admin

Supplies


Account Number Description FY 19/20 Budget 10533101 01 Fuel & Lubricants Admin10533901 01 Operating Supplies Admin 1,200.00$ 10535101 01 Office Equipment Admin 2,500.00$ 10535201 01 Furniture Admin10535901 01 Minor Eqpt/Repair Admin 2,080.00$ 10537101 01 Uniforms/Clothing Admin 390.00$

10,270.00$

10531102 02 Office Supplies Supression 4,300.00$ 10531402 02 Pre-Print Forms Supression 1,500.00$ 10532102 02 Books & Publications Supression 5,000.00$ 10532502 02 Software/Hardware Supression 500.00$ 10533002 02 Misc Vehicle Parts/Maintenance Supress 2,500.00$ 10533102 02 Fuel & Lubricants Supression 94,120.00$ 10533202 02 Custodial/Station Supplies Supress 35,500.00$ 10533302 02 Chemicals Supression 9,600.00$ 10533602 02 Housewares Suppression 600.00$ 10533702 02 EMS Supplies Supression 58,200.00$ 10533902 02 Operating Supplies Supression 12,500.00$ 10535102 02 Office Equipment Supression 17,500.00$ 10535202 02 Furniture Supression10535302 02 Comm Equip Supression 2,500.00$ 10535602 02 PO Allocated Equipment Supression 12,000.00$ 10535802 02 General Equip Supress 7,070.00$ 10535902 02 Minor Eqpt/Repair Supression 3,700.00$ 10536302 02 Communication Parts Supression 5,000.00$ 10537102 02 Uniforms/Clothing Supression 4,870.00$ 10537202 02 PPE Supression 88,000.00$ 10537302 02 SCBA Supression 75,000.00$ 10537402 02 Fire Hose Supression 13,200.00$ 10537502 02 Nozzles/Adptrs/Applnces Supress 8,000.00$ 10537602 02 Fitness Equipment Supression 11,000.00$ 10537702 02 Extrication Equipment Supression 35,000.00$ 10537802 02 USAR Equipment Supression 4,500.00$ 10537902 02 Small Power Equip Parts Supress 4,000.00$ 10538002 02 Explorer Expense 2,000.00$ 10538202 02 Drone Program 3,500.00$ 10539802 02 Promotion Materials Supression 750.00$ 10539902 02 Replacement Equip Suppression 160,000.00$

681,910.00$

10531103 03 Office Supplies CRR 3,800.00$


Account Number Description FY 19/20 Budget 10532103 03 Books & Publications CRR 4,000.00$ 10532203 03 Subscriptions CRR 640.00$ 10532503 03 Software/Hardware CRR 5,350.00$ 10533903 03 Operating Supplies CRR 2,600.00$ 10535103 03 Office Equipment CRR 1,200.00$ 10535203 03 Furniture CRR10535903 03 Minor Eqpt/Repair CRR 4,500.00$ 10537103 03 Uniforms/Clothing CRR 2,000.00$

24,090.00$

10531104 04 Office Supplies Training 1,800.00$ 10532104 04 Books & Publications Training 3,900.00$ 10532204 04 Subscriptions Training 1,280.00$ 10532504 04 Software/Hardware Training10533104 04 Fuel & Lubricants Training 550.00$ 10533904 04 Operating Supplies Training 1,500.00$ 10534404 04 Building Materials Training 4,000.00$ 10535104 04 Office Equipment Training 800.00$ 10535204 04 Furniture Training10535904 04 Minor Eqpt/Repair Training 700.00$ 10538104 04 Academy Hard Costs

14,530.00$

Subtotals 730,800.00$

10542201 01 Vehicle Maint Admin 13,125.00$ 10543101 01 Fuel Charges Admin 9,198.00$ 10545301 01 Building Maint Admin 40,000.00$ 10546301 01 Information Tech Admin 19,570.00$ 10547901 01 General Insurance Admin 6,970.00$

88,863.00$

10541002 02 COT Finance Dept Srvcs Suppress 75,000.00$ 10541102 02 COT HR Dept Srvcs Suppress 50,000.00$ 10542202 02 Vehicle Maint Supression 47,040.00$ 10543102 02 Fuel Charges Supression 22,365.00$ 10546302 02 Information Tech Supression 168,950.00$ 10547902 02 General Insurance Supression 104,290.00$

ISC's


Account Number Description FY 19/20 Budget

467,645.00$

10542203 03 Vehicle Maint CRR 2,436.00$ 10543103 03 Fuel Charges CRR 11,802.00$ 10545303 03 Building Maint CRR 10,000.00$ 10546303 03 Information Tech CRR 17,490.00$ 10547903 03 General Insurance CRR 8,860.00$

50,588.00$

10542204 04 Vehicle Maint Training 1,565.00$ 10543104 04 Fuel Charges Training 998.00$ 10546304 04 Information Tech Training 5,460.00$ 10547904 04 General Insurance Training 2,320.00$

10,343.00$

Subtotals 617,439.00$

Subtotals 21,697,130.28$

RESOLUTION NO. 2019-________

APPROVING THE ADOPTION OF SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY MAINTENANCE AND OPERATING BUDGET FOR FY2019-20

WHEREAS, Tracy Rural Fire Protection District and the City of Tracy formed the South San Joaquin County Fire Authority in order to provide fire services to both jurisdictions, and

WHEREAS, The Authority maintenance and operating budget is comprised of revenue provided from its member agencies in accordance with the cost sharing formula within the Joint Powers Agreement, and

WHEREAS, The Joint Powers Agreement requires the Authority to adopt a final budget on or before September 1 of each fiscal year, and

WHEREAS, The preliminary budget was approved by the Authority Board of Directors on June 18, 2019, and

WHEREAS, Both member agencies proportionate share of Authority costs will be incorporated into their respective FY2019-20 budget once adopted, and

WHEREAS, The FY2019-20 Budget for the South County Fire Authority maintenance and operating expenses are broken down into program areas as follows:

Fire Administration $ 948,850 Fire Suppression 18,936,490 Community Risk Reduction 1,386,966 Fire Training 424,824 Total Fire Department Budget $21,697,130 Anticipated Fee Revenue 970,876 Total $20,726,254

WHEREAS, Funding for the Authority budget is as follows:

City General Fund $14,922,902 Tracy Rural Fire Protection District 5,803,351 Total $20,726,254

NOW, THEREFORE, BE IT RESOLVED, the South San Joaquin County Fire Authority approves the budget for FY2019-20 as detailed above.

IT IS HEREBY CERTIFIED that the above and foregoing resolution was passed and adopted by the Board of Directors of the South San Joaquin County Fire Authority at its regular meeting held on the 20th day of August, 2019, by the following vote:

Resolution No. 2019-_______ August 20, 2019 Page 2 of 2

AYES: BOARD MEMBERS:




ATTEST: APPROVED:

______________________________ ______________________________ Jackie Heefner, Clerk of the Board Tim Smith, Board Chairperson

APPROVED AS TO FORM:

______________________________ David P. Hale, General Counsel



STAFF REPORT


PREPARED BY: Patrick A. Vargas, Division Chief APPROVED BY: Randall Bradley, Fire Chief

ITEM: APPROVE THE ASSIGNMENT OF THE ADMINISTRATIVE DIVISION CHIEF TO SERVE AS THE CONTROLLER/TREASURER FOR THE SOUTH SAN JOAQUIN COUNTY FIRE AUTHORITY

RECOMMENDATION

Staff recommends the South San Joaquin County Fire Authority Board of Directors assign the position of Administrative Division Chief as the Authority’s Controller/Treasurer in accordance with the California Government Code Section 6505.6.

BACKGROUND

The South San Joaquin County Fire Authority (“Authority”) was established February 20, 2018 with the intent of improving fire services within the Authority’s jurisdiction. As part of the joint powers agreement, the Authority manages all expenditures within the approved general budget. To appropriately manage the financial matters of the Authority, it is necessary to identify a Controller/Treasurer as identified in Section 2.2 (c) of the Joint Powers Agreement.

DISCUSSION

The SSJCFA joint powers agreement authorizes the Authority to do all acts essential for the exercise of powers including the use of all financial mechanisms available to the Authority, subject to the provisions of the agreement.

Section 2.2 (c) of the agreement specifies a controller/auditor shall be appointed by the board to ensure that there shall be strict accountability of all funds and reporting of all receipts and disbursements of the Authority. The Controller/Treasurer shall have the duties and obligations set forth in Sections 6505 and 6505.5 of the California Government Code.

Item 5.2


California Government Code Section 6505.6

In lieu of the designation of a treasurer and auditor as set forth in Section 6505.5, the agency or entity may appoint one of its officers or employees to either or both of such positions. Such offices may be held by separate officers or employees or combined and held by one officer or employee. Such person or persons shall comply with the duties and responsibilities of the office or offices as set forth in Subdivisions (a) to (d), inclusive, or Section 6505.5

In the event the agency or entity designates its officers or employees to fill the functions of treasurer or auditor, or both, pursuant to this section, such officers or employees shall cause an independent audit to be made by a certified public accountant, or public accountant, in compliance with section 6505.

The authority has previously appointed an independent auditor which complies with provisions of Section 6505.6 “causing and independent audit by a certified public accountant”. The acceptance of this report shall ensure the Board of Directors and Authority staff comply with fiscal accountability and compliance law. FISCAL IMPACTS There is no fiscal impact to this item ATTACHMENTS None

RESOLUTION NO. 2019-________

APPROVING THE ASSIGNMENT OF THE ADMINISTRATIVE DIVISION CHIEF TO SERVE AS THE CONTROLLER/TREASURER FOR THE SOUTH SAN JOAQUIN COUNTY FIRE

AUTHORITY

WHEREAS, Tracy Rural Fire Protection District and the City of Tracy formed the South San Joaquin County Fire Authority in order to provide fire services to both jurisdictions, and WHEREAS, The Authority is required to appoint a Controller/Treasurer in accordance with Section 2.2, sub-section (c) Controller/Treasurer of the Joint Powers Agreement, and

WHEREAS, The Controller/Treasurer is appointed to fulfil the duties set forth in the joint powers agreement and in accordance with California Government Code Section 6505 and 6505, and

WHEREAS, under section 6505.6 of the California Government Code the authority can

appoint an officer or employee to the position of Controller/Treasurer, and

WHEREAS, The Authority has met requirements of California Government Code Section 6505.6 requiring an independent audit be conducted by a certified public accountant through previous action.

NOW, THEREFORE, BE IT RESOLVED, the South San Joaquin County Fire Authority

approves the assignment of the Administrative Division Chief as the authority Controller/Treasurer, as detailed above.

IT IS HEREBY CERTIFIED that the above and foregoing resolution was passed and adopted by the Board of Directors of the South San Joaquin County Fire Authority at its regular meeting held on the 20th day of August, 2019, by the following vote: AYES: BOARD MEMBERS:




ATTEST: APPROVED: ______________________________ ______________________________ Jackie Heefner, Clerk of the Board Tim Smith, Board Chairperson

Resolution No. 2019-________ August 20, 2019 Page 2 of 2 APPROVED AS TO FORM: ______________________________ David P. Hale, General Counsel

South San Joaquin County Fire Authoritysouthcountyfa.org/uploads/1/1/9/...ssjcfa_-_2019-08...Aug 20,...

Documents

Transcript of South San Joaquin County Fire Authoritysouthcountyfa.org/uploads/1/1/9/...ssjcfa_-_2019-08...Aug 20,...