Guide to Candidate Selection

This presentation is a guide for employers seeking smart students for internships via Summer of Tech 2010.

Summer of Technon-profit internship programme

connecting smart students with

Wellington technology companies(was Summer of Code, now bigger and better)

Step one – SIGN UP!We’re about to take you through setting up

your Company Profile, Projects and Browsing Candidates. You MUST complete the Company Registration process before you can gain access

to this part of the SoT website! Sign up at www.summeroftech.co.nz

Any questions, please email info@summeroftech.co.nz

First, create your account on the Summer of Tech Website, here:http://recruit.summerofcode.co.nz/signup

You’ll get a confirmation email sent through with an “activation code”, click on this link and you’ll be able to create your Company Profile on the Summer of Tech website.

Activation email

1. Company Profile

Now, complete your Company Profile

Company Details…

Create & edit your Company Details, including uploading your logo and a brief slogan/description of what you do.

Company Profile…

Add some more information about what yourorganisation does, to help give Candidates

a feel for who you are & what its like to work for you. They will be doing their homework

about you, via your website etc. Read & accept SoT terms & conditions, and your profile is complete.

2. Projects

Set up Project(s)

Add a Project

Projects are the roles that interns will undertakeduring Summer of Tech. This is like a job description.You’ll get to pick 1 Intern for each project, so if you’reseeking multiple interns, make sure you add projects

for each role you have available.

If you’re applyingfor TechNZ funding, make sure the projects are aligned

with TechNZ eligibility criteria.

You can create a project here…

Project Info

Your project needs a name, a Stream, and a Description. You must choose a single stream for

each project (Code, BA, Engineering or Design). If you’re not sure which

stream to go for, please contact info@summeroftech.co.nz.

Remember the “Description” needs to clearly communicate what the

intern’s role will be.

If you are using Summer of Tech as a trial for a permanent position,

please include that information in the Project Description.

Required Skills

For each project, please outline the Skills you require (or desire) from Candidates. Candidates may have gained skills & experience via Academic (theoretical), Practical

(hands-on as a school project or hobby/interest) or Working (being paid to do it). Indicate the level of experience you prefer for each relevant skill area.

If the Skill Matrix does not include a skill that you require, please outline this clearly in the “Project Description” section.

That’s it! Your project & Profile are now viewable by Candidates. You can start

browsing Candidates now!

3. Browse Candidates

Check out the talent…

Browsing & Filtering

Here are the streams that you’ve created projects in, these are tabs that will show youthe selection of candidates in each stream

These are search filters, to help you narrow down the field. Pick a skill and/or level and/or proficiency

and/or year of study. Then click “filter” and your results will display below.

Viewing Candidate Profiles

When you find an interesting Candidate, click on their name

to find out more about them

Meet SoT Candidates

Candidates are asked to upload a clear photograph of themselves,

passport-photo-style (this is optional but HIGHLY recommended)

Student Details

Contact info, phone & email are provided so employers can contact if follow-up interviews are required, AFTER the SoT Speed Interviews that occur in September.Year of Study & University & Degree Programme (this is all compulsory information)

Candidate web-links

Website/Portfolio URL – link to personal blog OR online digital portfolio (for Design students) & LinkedIn Profile URL (web-links are optional)

CV & Grades

Click on “view” to download pdf’s of Candidate CV and Academic Record(these are compulsory)

Cover Letter

Candidates complete 2 paragraphs outlining “relevant interests” and “why you should hire me”. This is the information you’d usually find in a cover letter. Look here for Candidates’ special interests and passions.(these are optional but HIGHLY recommended)

At the bottom of the Candidate profile, you will see the Skills Matrices relevant to the Streams that you have Projects in (Business Analysis, Code, Design or Engineering)Candidates self-assess their skills across 3 areas: Academic (studied it) Practical (practiced it) and Working (been paid to do it)

Skills Matrix

Candidates can also indicate that they’re “Interested in” skill areas, whether they have experience in it or not. Candidates are limited to a maximum of 10 “Interests” for

Code, BA and Design, and 15 for Engineering. They will also emphasise their interests & passions in their CV and in the text paragraphs in their profile.

(Skills Matrices are compulsory for each stream Candidates register for)

Shortlisting Candidates

You can shortlist from the “Browse Candidates” screen, or from within the Candidate Profile.

You manage your shortlist(s) here. This is how you select candidates for interview, and after interviews, rank candidates in order of preference.

Managing Your Shortlist

When you shortlist multiple candidates for a project, you can drag & drop them by their picture into your preferred order. Delete them by clicking on the “X”

When a Candidate expresses an interest in your project, their

name will appear highlighted on your shortlist,

like this

Annotations

You can make notes about candidates here (Candidates cannot see your Annotations about them, nor can you see theirs about you!)

Happy Browsing!If you have any questions about finding

Candidates or understanding the information on their Profiles, please contact info@summeroftech.co.nz

What’s next?In early September, your shortlisted Candidates

will be allocated SoT Interview times. After SoT interviews, Companies may choose to arrange follow-up meetings or testing with

candidates.

Final matches. In late Sept, Companies & Candidates do a final ranking of each other via the website.

SoT will notify everyone of the resulting Internship matches. Both Company and

Candidate preferences are taken into account, and the system is designed to MAXIMISE the number of students placed in an internship.

Hot Tip for SoT Companies.The SoT system is designed to MAXIMISE the number of students placed in an internship. This means you need to tell Candidates that

you’re interested in them!

SoT is like online dating……if Candidates rank you number 1, and you

rank them number 1, it’s a match. If not, SoTwill find the BEST possible match for ALL

parties. So remember to SELL your Company & Project to Candidates; they’re interviewing you

as much as you’re interviewing them

www.summeroftech.co.nzinfo@summeroftech.co.nz

Thank you & happy browsing