STANDARD OPERATING PROCEDURE (SOP)

RESEARCH FUND APPLICATION (FOR STUDENT)

ADVANCED MEDICAL & DENTAL INSTITUTE

UNIVERSITI SAINS MALAYSIA

1. Applicants are required to fill in the Research Fund Application Form:

a. Research grant application form:

i. AMDI Student Research Fund with checklist form.

ii. Graduate Research Fund (ex: USM-RU-PRGS, USM-PERDANA,IPS

Graduate Fund) with checklist form.

b. If the application involve subjects and/ or samples which requires approval

from Human Ethical Committee (JEPeM) and/ or Animal Ethical Committee

(JEPeH), the application should be submitted together with: .

i. Human and / or Animal Ethical Approval Application form.

ii. Patient Information and Consent Form.

*** Important note :

Patient Information and Consent Form should be submitted in 2 version, Malay

and English, using the template which has been provided.

Please make sure every application sent was signed by Supervisor in application

form and checklist.

Additional Info

For research conducted outside USM, applicants should use an ethical form

provided by the institution. (ex: If subject and location of research at Hospital

Pulau Pinang, applicant must fill the ethical form from Hospital Pulau Pinang/

Ministry of Health).

2. Application form from part (1a) dan (1b) mentioned above must be send to AMDI

Research Secretariat (SKP) in both soft and hard copies for prosedure checking.

3. Application forms will be screened uncompleted forms will be returned to the

applicants for correction, while completed forms will be included into the agenda

of AMDI Research Committee (JKP) meeting thas has been scheduled.

4. The application form will be recorded in (IRIiS) IPPT Research & Innovation

Information System.

5. Applicants will be asked to present their research proposal in AMDI JKP meeting.

The AMDI JKP will evaluate the research proposal.

6. Applicants will be informed regarding the status of her/his application; either

rejected or approved with condition (have to modify the application and re-submit

to AMDI SKP together with the editted notes). The corrected application will be

included into the next AMDI JKP meeting.

7. For successful application, the application form will be endorsed by AMDI JKP

chairman. At this stage, decision will be made whether the research can be

initiated using AMDIs fund (under AMDI Student Research Fund scheme) if no

ethical issues involved.

8. For those applications that involve ethical issues, their application will be

forwarded to the Human Ethical Committee (JEPeM) USM or Animal Ethical

Committee (JEPeH) USM for approval.

9. While the research conducted outside USM, the ethical approval (Human/

Animals) is under institution/agencies. (ex: If subject and location of research at

Hospital Pulau Pinang, applicant must obtain the approval from Clinical Research

Centre from Hospital Pulau Pinang/ Ministry of Health)

*** Important note:

Applicants should be inform AMDI Research Secretariat (SKP) the status of the ethical

application.

10. For succesful application, AMDI SKP will issue a Letter of Approval for Research

endorsed by AMDI Director to applicants. A copy of Approval Letter for Research

will be given to the AMDI Deputy Director (Finance).

11. Research will be conducted in full extent.

Applicants are required to fill in the Research Fund Application form:

AMDI Student Research Fund with checklist form.

Graduate Research Fund (ex: USM-RU-PRGS, USM-PERDANA,IPS Graduate Fund) with checklist form.

Ethical Approval needed?

Yes

Application forms will be screened

No

The application should be submitted together with: i. Human and / Ethical Approval Application Patient ii. Patient Information and Consent Form - Applicants are required to send the application form in soft and hard copies to AMDI SKP

Uncompleted

Forms Completed

Forms

Applications returns to applicant

Application form will be recorded in IRIiS System

Completed application forms will be included into the agenda of AMDI Research Committee (JKP) meeting.

Approved with condition (Need modification)

Applicants will be asked to present their research proposal in AMDI JKP meeting. The AMDI JKP will evaluate the research proposal

Applicants have to modify the

application and re-submit to AMDI

SKP together with the edited notes

Application rejected

Approved

Ethical Approval needed?

Yes

those applications that involve ethical issues, their application will be forwarded to the Human Ethical Committee (JEPeM) USM or Animal Ethical Committee (JEPeH) USM for approval. .

No

Approved with condition

Need major / minor modification

Research will be conducted in full extent

AMDI SKP will issue a Letter of Approval for Research endorsed by AMDI Director to applicants. - A copy of Approval Letter will be given to the AMDI Deputy Director (Finance)

Monday, 25 October 2010

Process at AMDI level

Process at JEPeM & JEPeH level

FLOWCHART RESEARCH GRANT APPLICATION

(FOR STUDENT) ADVANCED MEDICAL &

DENTAL INSTITUTE

UNIVERSITI SAINS MALAYSIA