SOMIS UNION SCHOOL DISTRICT 5268 NORTH …somisusd.org/board/Agendas/13-14/20131112.pdfdesiring to...

SOMIS UNION SCHOOL DISTRICT 5268 NORTH STREET

SOMIS, CA 93066 805.386.8258

REGULAR BOARD MEETING AGENDA Written notice is hereby given in accordance with Education Code Section 54957 that a meeting of the Board of Trustees of Somis Union School District will be held:

DATE: November 12, 2013 TIME: 7:00 P.M. Open Session PLACE: Somis Union School District, Library 5268 North Street Somis, CA 93066

CALL TO ORDER Time: __________

APPROVAL OF AGENDA (Action: 1st _________________ 2nd ____________________) WELCOME GUESTS PLEDGE OF ALLEGIANCE INTRODUCTIONS APPROVAL OF MINUTES (Action: 1st _________________ 2nd ____________________) PAGE

October 8, 2013 Regular Board Meeting 4 October 22, 2013 Special Board Meeting 7

PUBLIC PARTICIPATION This is the time the Board of Education reserves for comments from the public. The Board will be pleased to hear from individuals on any item of interest pertinent to Somis Union School District. Persons desiring to comment should complete a speaker request form and submit it to Mrs. Godinez, who will forward it to the Board President. If the topic is one on the agenda for this meeting, you will be recognized at the appropriate place on the agenda prior to Board action on the item. If the topic is one that is not listed on the agenda for this meeting, the Board will hear comments at this time but will not take any action. The Board reserves the right to schedule a time at a later date to hear and receive information on a topic which will require more than a brief presentation. Members of the public are encouraged to participate in the deliberations of the Board of Education. When the Board opens discussions to the public on any individual item, members of the audience are welcome to address the Board on this item. Please identify yourself when recognized. Three (3) minutes are allotted to each speaker. A maximum of twenty (20) minutes may be allotted to each subject. The Board shall allot three (3) minutes to respond back to each individual. Persons with disabilities requiring special accommodations should contact the Superintendent’s office prior to the meeting. PUBLIC COMMENTS a) Somis Education Foundation Representative

b) Parent Faculty Organization Representative c) Somis Site Council Representative / ELAC

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1.0 Setting Direction Develop a long-range organizational/financial plan, which insures that the Somis Union School District has sustainable leadership and resources to continue its mission.

1.1 Superintendent Report:

1.2 Information:

Enrollment Report:: Sept. Oct.

Regular: 195 197

Home School: 60 60

255 257

2.0 Student Learning and Achievement

Provide an exceptional education program by offering rigorous academic classes and a variety of enrichment opportunities for all children. Provide a safety net to insure that all children are successful, without compromising the breadth of the program. Incorporate character education lessons with clear goals and natural consequences into every aspect of the school community.

2.1 Somis Teachers Association (STA) Report:


3.0 Finance/Facilities


PAGE

3.2 Presentations: Pete Peterson, School Facilities Project Manager Keith Henderson, School Facilities Project Manager Jon Isom of Isom Advisors, Bond Sale Summary

3.3 Board– a) Cafeteria Report b) Facilities Report

3.4 Adoption of Resolution 13/14/-7 Annual Accounting & Five-Year Accounting of ,Development Fees for Fiscal Year 2012-13 in the Developer Fee Fund(s) (Action: 1st ___________, 2nd _______________)

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4.0 Human Resources/Collective Bargaining Attract and retain an excellent, inspirational group of teachers, classified staff and administrators and support their development, hold them to high performance standards and assure that they have the resources to meet their objectives.

4.1 No Report

5.0 Community Leadership Continue to build parent, staff and community awareness, understanding, confidence, and trust in the Somis Union School District

5.1 Superintendent Report

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6.0 Policy and Judicial Review

6.1 Board- Policy Report

7.0 Consent Items (Action: 1st ___________, 2nd _______________) All items under Consent Calendar are considered to be of a routine nature and are acted on with one motion. Any recommendation may be removed from the Consent Calendar at the request of any Board Member and placed elsewhere on the agenda. PAGE

8.0 Governance Team Issues/Planning

8.1 Review Governance Handbook 66

8.2 Future Items:

8.3 Information: Next Regular Board Meeting– December 10, 2013 ADJOURNMENT Time:_____ (Action: 1st ___________, 2nd _______________)

7.1 Approve Purchase Orders totaling $19,325.93 for the month of October 17

7.2 Approve Warrants totals $173,185.30 for the month of October 19

7.3 Approve Statement of Revenues & Expenditures month of October 21

7.4 Approve the Certificated and Classified Personnel Report 59

7.5 Acceptance of Gifts or Donations to the District 60

7.6 Approval of 2013/14 Contracts/Agreements 63

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MinutesfromtheRegularBoardMeetingontheOctober8,2013 Page1

SOMISUNIONSCHOOLDISTRICTBOARDOFTRUSTEES

MINUTESOFTHEREGULARBOARDMEETNGOCTOBER8,2013

TrusteeOgnecalledOpenSessiontoorderat7:00 pm andledthePledgeofAllegiance.____________________________

OPENSESSION

MembersPresent:TrusteesOgne,Quintero,Mier,Ehrhardt,Fulkerson,SuperintendentDr.Robertson,CBOCindyHansenandExecutiveAssistantAlannaGodinez._____________________________

ROLLCALL

Moved,secondedandcarried(Fulkerson/Quintero)theBoardofTrusteesapprovedtheagendawithaunanimousvote.____________________________

ADOPTIONOFAGENDA

OthersPresent:TomWolf,SeanLeonardofS.L.Leonard&Associates,Inc.,WendyLeungofVCSTAR,JaimeMitchell,PFOPresident_____________________________

OTHERSPRESENT

Moved,secondedandcarried(Quintero/Mier)theBoard ofTrusteesapprovedthe Minuteswithaunanimousvote._____________________________

MINUTES

SomisEducationFoundation:Thereisalittlelessthan$4,000thathascomeinfromthedonationletterthatwentout.Foundationdonated$6,100totheschool:$2,100wentintotheteachers’suppliesaccountand$4,000istohelpthebuscostsfromfieldtrips.PFO:JamieMitchell,President,addressedtheBoard.PFOstartedoffwellthisyear.4membersareontheBoard.Thereisaparentrep.foreachclassroomexcept5th.Stillworkingonthat.Someparentsarebilingual.Parentcommunicationismoreaffectivethisyear.PFOhas$6,400forstartupmoney.Startingfundraisingplans.TheBooHooBreakfastforTKandKinderwentwellandtheyarethinkingaboutexpandingitnextyeartoincludeallnewfamilies.Improvingourrelationshipwithteachers.WillsendtheMinutestotheteacherssotheyhaveabetterunderstandingofwhatisgoingonandtokeeptheminformed.WorkingonRedRibbonWeekevents,FamilyMovieNightonNov.8thandmorefundraisers.WouldliketoencourageteacherstocometothePFOmeetingsandmoreparents.Dr.RobertsonwouldliketogiveJamieMitchellabigpatonthebackfortheBacktoSchoolNight.Theattendanceofparentswaswonderful.Thesign‐inpagewasfullofnames.SomisSiteCouncilRepresentative:Dr.RobertsonwillhavetheirfirstmeetingonOct.21st.Thereare5membersontheCommittee.EnglishLanguageAdvisoryCommittee(ELAC):Noreport.______________________________

PUBLICCOMMENTS

SeanLeonardofS.L.Leonard&Associates,Inc.addressedtheBoard.HehandedoutandreviewedaPowerPointslidepresentationasaProjectManagerforthenewcampusforSomisSchool.______________________________SuperintendentReport:Dr.RobertsonspokeofhertriptoSanFranciscofortheBondRating.JonIsomofIsomAdvisorswasveryhelpful.Dr.Robertsonpassedaroundthebindershepresentedatthemeeting.StoneandYoungbirdwillbesellingtheBonds.TheschoolreceivedanAA‐rating,makingitalowercosttosellandmoremoneyfortheschool.Enrollment:AugustSeptemberRegular:190195HomeSchool:5460244255______________________________

SETTINGDIRECTION

STA:TomWolfcommentedontheStaffDevelopmentonOct.4th withtheothersmallschools.Itwasbyfarthebeststructuredworkshopsofar.Intheafternooneverygradelevelteachergottogetherwiththeirpeersandtalkedaboutwhattheyhavedonesofar.Metsomenewteacherstoo.TomalsoattendedaworkshopwithDr.Robertson:SmarterBalanced

STUDENTLEARNING&ACHIEVEMENT

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AssessmentonCommonCoreandthenewtestingthatwillbereplacingtheSTARthisyear.ParentConferenceisnextweek.HalloweenContestforstudentsshouldbefun.7th&8thgraderswillhaveadancethatday.TomwashopingtohaveaSunshinelettertopresenttotheBoardatthiseveningsmeeting,butwillinsteadpresentitnextmonth.iPadsaregoingwell.Erikhasupdatedcartandiskeepingupwithanyproblemsthatdevelop.Erikisproactive.Thecartschedulewillberevisited.

SuperintendentReport:Dr.Robertsonnotedthatatthelaststaffmeetingitwasdiscussedhowfartheschoolhascomeintwoyears.Trust,integrationoftechnology,andcommonstaffdevelopmentdayswiththefivesmallschools.Allgradesmeetingtogetherandcollaborating,itisallwehopeditwouldbeandmore.SmarterBalancedAssessmentisfourfulldayworkshops.Dr.RobertsonhandedoutanAssessmentLegislationMatrixspreadsheetfromVCOEtotheBoard.ThenewtestingthatisreplacingtheSTARwilltest3rd–8thgraders.Itisapilotthisyear.Don’tknowwhatthestudentsarebeingtestedinyet.Thetestwillbedoneonthecomputers.Studentswillneedtocommunicatehowtheysolvedtheproblem.Writingwillbeahugecomponent.Itwillbeacomputerbasedadaptiveprogram.NoAPIscoreswillbegeneratedfortwoyears.In2015/16scoreswillbereportedforAPI.Thecountyisprovidinglotsofsupport,andworkshops.Dr.RobertsonalsohandedoutaFAQonCommonCoreStandardsfromtheCurriculum&InstructionSteeringCommitteetotheBoard.______________________________

STUDENTLEARNING&ACHIEVEMENTcon’t.

SuperintendentReport:Dr.RobertsonsaidshewashappyabouttheBondrating.Peoplearereadytogetonboardandhelpgetusstarted.ScottMiersaidhecalledFatherPrestonandhadtoleaveamessage.Stillwaitingtohearfromhim.BobFulkersonsaidhespoketoJeanneMeyerwhois1/3ownertothetophalfoftheBellRanch.Shemayneedaneasementtoherpropertyandmaybeinagreementtoswapsomelandinsteadofhavingtopayforthepassage.Dr.Robertsonwouldliketomeetwithherinthenearfuture.CafeteriaReport:Dr.Robertsonsaid$38,000hadbeensetasidefromthegeneralfundtohelpthecafeteria,butthecafeteriaissupportingitselfsothemonieswillbeputbackintothefundbalance.ThebreakfastprogramhasdoubledsincelastyearandPreferredMealswasalsodropped.Anoticewassenthometotheparentsabout“TakeYourParenttoLunch”onOct.16th.Spaghetti,garlicbread,salad,fruitandmilkwillbeserved.Dr.RobertsonsaidshemetwithDanaBlackoftheFoodShareprogram.TheyhaveaFarmersMarketforKidstheywanttointroducetoSomisstudents.TheywillbecomingtoschoolonceamonthandmeetingwiththeafterschoolASESstudents.Theywillworkintwogroupsof20students.Theywilldoaphysicalactivity,anutritionsession,andhelptomakeandeatsomething.Thentheywilltakehomeabagoffreshproduce.Theprogramwillbeonthe3rdTuesdayofeachmonthfortheremainderoftheyear.TheywillstartonOctober15th.FacilitiesReport:Moved,secondedandcarriedwithaunanimousvote(Fulkerson/Quintero)theBoardofTrusteesapprovedtomoveforwardwiththeintenttopurchaseoflandandtobuildanewschoolsitewithcorrectiontothelanguagenoted.

Moved,secondedandcarried(Ehrhardt/Quintero)theBoardofTrusteesapprovedthe2012/2013ActualProposition30EducationProtectionActExpenditureswithaunanimousvote.

TheComplaintsrelatedtotheWilliamsLawsuitSettlementwasreviewedbytheBoard.____________________________

FINANCE/FACILITIES

SuperintendentReport:NoReport____________________________

HUMANRESOURCES/COLLECTIVEBARGAINING

SuperintendentReport:Dr.RobertsonsaidtheBondOversightCommitteemetlastweek.Theyareallverysupportive.Theywillbeoverseeingtheexpenditures.Thecommunityisbehindthedistrict’sdecisionaboutbuildinganewschool.Thereisaquestionaboutwhatwillhappentotheexistingschool.Thecommunitywouldliketokeeptheschoollook;thehistoryandcharm.____________________________

COMMUNITYLEADERSHIP

Board‐PolicyReport:Noreport______________________________

POLICY&JUDICIALREVIEW

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ApprovedPurchaseOrderstotaling$62,221.49forSeptember2013ApprovedWarrantstotaling$99,607.66forSeptember2013ApprovedStatementofRevenues&ExpendituresSeptember2013ApprovedtheCertificatedandClassifiedPersonnelReportApprovedtheDonationfromSomisEducationFoundationMoved,secondedandcarried(Fulkerson/Mier)theBoardofTrusteesapprovedtheConsentAgendaaspresentedwithaunanimousvote.ItwassuggestedonthejobdescriptionfortheHomeworkClubTutorthat“andotherdutiesasassigned”beaddedundertheDutiesandResponsibilities.______________________________

CONSENT

Moved,secondedandcarried(Ehrhardt/Fulkerson)theBoardofTrusteesapprovedResolutionsasagroupwithaunanimousvote:13/14‐4RedRibbonWeek,October23‐31,2013(TheDEAwillbecomingagainthisyear)13/14‐5America’sSafeSchoolsWeek,October17‐23,201313/14‐6CharacterEducationMonth‐October2013_______________________________

RESOLUTIONS

ThenextGovernanceMeetingisscheduledforOctober22,2013ThenextRegularBoardMeetingisNovember12,2013______________________________

GOVERNANCETEAMISSUES/PLANNING

Moved,secondedandcarried(Ehrhardt/Quintero)theBoardofTrusteesadjournedat8:18pmwithaunanimousvote.ThenextregularmeetingoftheSomisUnionSchoolDistrictBoardofTrusteesisscheduledforNovember12,2013at7:00pmintheschoollibrary.RespectfullySubmitted,______________________________________SuperintendentandSecretarytoTheBoardofTrustees

ADJOURNMENT

6

______________________________________________________________________________________________________________________________ Minutes from the Special Open Board Meeting October 22, 2013 1

SOMIS UNION SCHOOL DISTRICT BOARD OF TRUSTEES

MINUTES OF THE SPECIAL OPEN BOARD MEETING OCTOBER 22, 2013

Trustee Ogne called Open Session to order at 6:45pm. ___________________

OPEN CEREMONIES

Members Present: Trustees Ogne, Ehrhardt, Fulkerson, Mier, Quintero, Superintendent/Principal Dr. Robertson. ____________________

ROLL CALL

Moved, seconded and carried (Quintero/Mier) the Board of Education approved the agenda with a unanimous vote. ____________________

ADOPTION OF AGENDA

Others Present: None ____________________

OTHERS PRESENT

The Board of Education conducted a Study Session on finalizing the Board Governance Handbook, 2013-14 District Goals and Smarter Balanced Assessments. The Governance Calendar is as follows: October-Strategic Planning January-Evaluation Planning April-Finance/Budget July-Open/Evaluation Feedback from VCSBA-Success through Positive Culture/Connectedness ____________________

STUDY SESSION

Moved, seconded and carried (Ehrhardt/Quintero) the Board of Education adjourned at 8:45 pm with a unanimous vote. The next regular meeting of the Somis Union School District Board of Trustees is scheduled for November 12, 2013 at 7:00 pm in the school library. Respectfully Submitted, _____________________________________ Superintendent and Secretary to the Board of Education

ADJOURNMENT

7

Somis Union School District

November 12, 2013

Action Report Number 3.4

TO: Board of Education

FROM: Colleen Robertson, Superintendent

PREPARED BY: Cynthia Hansen, Chief Business Official

SUBJECT: Annual Accounting and Five-Year Accounting of Development Fees for Fiscal Year 2012-13 in the Developer Fee Fund(s)

Background:

Government Code sections 66001 and 66006 impose stringent requirements on public agencies which levy development fees. These sections require school districts collecting statutory school facilities fees to take certain actions prior to 180 days after the last day of each fiscal year. The purpose of this agenda item is to comply with these requirements.

The District is required to make an annual accounting of those funds available to the public and their governing boards to review that annual accounting at their next regularly scheduled meeting at least 15 days after the accounting was made available to the public. Section 66001 now requires districts collecting development fees to make additional findings every five years about any fund in which those fees remained unexpended at the end of a fiscal year. We have combined these required findings with the annual accounting report.

Recommended Action:

Approval of Resolution 13/14-7 and Exhibits A, B & C

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SOMIS UNION SCHOOL DISTRICT

RESOLUTION # 13/14-7

RESOLUTION OF THE GOVERNING BOARD OF THE SOMIS UNION SCHOOL DISTRICT REGARDING ANNUAL & FIVE-YEAR ACCOUNTING OF

DEVELOPMENT FEES FOR FISCAL YEAR 2012-2013 AS PER GC 66001(D) 1. Authority and Reasons for Adopting this Resolution.

a. This District has levied school facilities fees pursuant to various resolutions, the most recent of which is dated April 8, 2008 and is referred to herein as the “School Facilities Fee Resolution” and is hereby incorporated by reference into this Resolution. These resolutions were adopted under the authority of Government Code section 53080, which section was redesignated Education Code section 17620 as of January 1, 1998. These fees have been deposited in the developer fee fund.

b. Government Code sections 66001(d) and 66006(b) require this District to make

an annual accounting of the Fund and to make additional findings every five years if there are any funds remaining in the Fund at the end of the prior fiscal year;

c. Government Code sections 66001(d) and 66006(b) further require that the annual

accounting of the Fund and those findings have been made available to the public no later than 180 days after the last day of the fiscal year, that this information be reviewed by this Board at its next regularly scheduled board meeting held no earlier than 15 days after they become available to the public, and that notice of the time and place of this meeting (as well as the address at which this information may be reviewed) be mailed at least 15 days prior to this meeting to anyone who has requested it.

d. The Superintendent has informed this Board that a draft copy of this Resolution

(along with Exhibit A which is hereby incorporated by reference into this Resolution) was made available to the public. The Superintendent has further informed this Board that notice of the time and place of this meeting (as well as the address at which this information may be reviewed) was mailed at least 15 days prior to this meeting to anyone who had requested it.

e. The Superintendent has also informed this Board that there is no new information

which would adversely affect the validity of any of the findings made by this Board in its School Facilities Fee Resolution.

2. What This Resolution Does.

This Resolution makes various findings and takes various actions regarding the Funds as required by and in accordance with Government Code sections 66001(d) and 66006(b).

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3. Findings Regarding the Fund.

Based on all findings and evidence contained in, referred to, or incorporated into this Resolution, as well as the evidence presented to this Board at this meeting, the Board finds each of the following with respect to the Funds(s) for the 2012-2013 Fiscal Year:

a. In reference to Government Code section 66006(b)(2), the information identified

in section 1 above is correct;

b. In further reference to Government Code section 66006(b)(2), this Board has reviewed the annual accounting for the Fund as contained in Exhibit A and determined that it meets the requirements set forth in Government Code section 66006(b)(1);

c. In reference to Government Code section 66001(d)(1), and with respect only to

that portion of the Fund(s) remaining unexpended at the end of the 2012-2013 Fiscal Year, the purpose of the fees is to finance the construction or reconstruction of school facilities necessary to reduce overcrowding caused by the development on which the fees were levied, which facilities are more specifically identified in Exhibit B;

d. In reference to Government Code section 66001(d)(2), and with respect only to

that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the findings and evidence referenced above demonstrate that there is a reasonable relationship between the fees and the purpose for which it is charged;

e. In reference to Government Code section 66001(d)(3), and with respect only to

that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, all of the sources and amounts of funding anticipated to complete financing in any incomplete improvements identified as the use to which the fees are to be put is identified in Exhibit B;

f. In reference to Government Code section 66001(d)(4), and with respect only to

that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the approximate dates on which the funding referred to in paragraph e above is expected to be deposited into the appropriate fund is designated in Exhibit B; and

g. In reference to the last sentence of Government Code section 66006(d), because

all of the findings required by that subdivision have been made in the fees that were levied in paragraphs c-f above, the District is not required to refund any moneys in the Fund as provided in Government Code section 66001(e).

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4. Superintendent Authorized to Take Necessary and Appropriate Action.

The Board further directs and authorizes the Superintendent to take on its behalf such further action as may be necessary and appropriate to effectuate this Resolution.

5. Certification of Resolution.

I, Colleen Robertson, Secretary/Clerk of the Governing Board of the Somis Union School District of Ventura County, State of California, certify that this Resolution proposed by _________________________, seconded by _________________________, was duly passed and adopted by the Board, at an official and public meeting this 12th day of November, 2013, by the following vote: AYES: NOES: ABSENT: ________________________________ Secretary/Clerk of the Board

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SOMIS UNION ELEMENTARYSCHOOL DISTRICT ANNUAL AND FIVE-YEAR ACCOUNTING OF DEVELOPMENT FEES REPORT FOR FISCAL YEAR 2012-

2013 AS PER GC 66001 (D) EXHIBIT A

ANNUAL REQUIREMENT

A. Brief description of the type of fee in the fund:

The Developer Fee Fund identified herein contains statutory school facility fees imposed as a condition of development both residential and commercial.

B. The amount of the fee:

The fees are based on a square foot charge. Based upon Resolution 11-12-18 which became effective May 13, 2012, for elementary or high school districts sharing the fee with another district the Level 1 fee is currently $3.20 per square foot of assessable space of residential construction; and $0.51 per square foot of covered and enclosed space of commercial/industrial construction; but subject to the district's determination that a particular project is exempt from all or part of these fees. Pursuant to Education Code section 17623 and agreement with the districts sharing territory with the district, generally only 66.67% of the maximum fee specified above is distributed to this district. Currently the district is collecting $2.13 for residential projects and $0.34 for commercial projects.

Prior to May 13, 2012, the fee was $2.97 per square foot of assessable space of residential construction; and $0.47 per square foot of covered and enclosed space of commercial/industrial construction.

C. The beginning and ending balance of the fund:

See Exhibit C

D. The amount of the fees collected and the interest earned:

See Exhibit C

E. An identification of each public improvement on which fees were expended and the amount of the expenditure on each Improvement, including the total percentage of the cost of the public improvement that was funded with fees.

See Exhibit C

Prepared By: Ventura County Schools Business Services Authority R:\Group\BSA\Developer Fee\2012-2013\12-13 Somis UnionVSomis 12-13 Revised: December 2008 EXHIBIT A 1 of2

12

F. An identification of an approximate date by wfiicli tfie construction of tfie public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified.

The District is in the process of assessing and establishing facility need priorities for these funds.

G. A description of each interfund transfer or loan made from the fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an intervened loan, the date on which the loan will be repaid.

N/A. The District has not made any such interfund transfers or loans.

H. The amount of refunds made pursuant to subdivision (e) of section 66001 and any allocations pursuant to subdivision (f) of section 66001:

See Exhibit C

Prepared By; Ventura County Schools Business Services Authority R:\Group\BSA\Developer Fee\2012-2013\12-13 Somis UnionVSomis 12-13 Revised: December2008 EXHIBIT A 2 Of 2

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SOMIS UNION ELEMENTARY SCHOOL DISTRICT ANNUAL AND FIVE-YEAR ACCOUNTING OF DEVELOPMENT FEES REPORT FOR FISCAL YEAR 2012-

2013 AS PERGC 66001(D) EXHIBIT B

FIVE YEAR REQUIREMENT

1. Identification of the purpose to which the fee is to be put:

With respect only to that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the purpose of the fees Is to finance the future construction of the district.

2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.

In reference to Government Code section 66001(d)(2), and with respect only to that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the findings and evidence referenced above demonstrate that there Is a reasonable relation.

See section 3.D of the Resolution

3. Identify all sources and amounts of funding anticipated to complete financing and incomplete improvements identified in paragraph (2) of subdivision (a) (improvements identified by reference to a capital improvement plan as specified in sections 65403

With respect only to that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the sources and amounts of funding anticipated to complete financing in any Incomplete Improvements identified In (A) above are as follows:

Total ending balance, see Exhibit C.

4. Designate the approximate dates on which the funding referred to in paragraph (3) is expected to be deposited into the appropriate account or fund.

With respect only to that portion of the Fund remaining unexpended at the end of the 2012-2013 Fiscal Year, the following are the approximate dates on which the funding referred to in (3) above is expected to be deposited Into the appropriate fund:

All funds are deposited Into the Fund at the time of receipt. No loans have been made.

Prepared By: Ventura County Schools Business Services Authority R:\Group\BSA\Developer Fee\2012-2013\12-13 Somis Union\Somis 12-13 Revised: December2008 EXHIBITS 1 O f l

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SOMIS UNION SCHOOL DISTRICT ANNUAL AND FIVE-YEAR ACCOUNTING OF DEVELOPMENT F E E S REPORT FOR FISCAL YEAR 2012-2013 AS PER GC 66001(D)

EXHIBIT C

2012/13 BEGINNING FUND BALANCE:

INCOME:

DATE NAME 05/09/13 Kay Chilton

PROJECT ADDRESS

9301 W. Los Angeles Ave

PROJECT

Residential SFD

SQUARE FOOTAGE

1,200 INTEREST

RESIDENTIAL COMMERCIAL DEVELOPER DEVELOPER

FEES FEES

E 2,556.00

493,547.22

TOTAL INCOME

2,556.00

06/30/13 Interest TOTAL:

TOTAL AVAILABLE BALANCE

1,981.13 1,981.13 $ 2,556.00 $

1,981.13 4,537.13

498,084.35

Prepared by. Ventura County Schools Business Services Authority R:\Group\BSA\Developer Fee\2012-2013\12-13 Somis Union\Somis 12-13 Revised: December 2008 EXHIBIT C 1 0f2

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EXPENDITURES: Hardship Funding Cafeteria/Muiti-

DATE NAME REFERENCE # ADMINISTRATIVE FEES Consultant Lunch Shelters Purpose Room TOTAL EXPENDITURES

10/18/2012 Architecture for Education Bl 213-00048 $ 3,548.75 $ 3,548.75


01/08/13 Architecture for Education Bl 213-00048 $ 500.00 $ 500.00

1/9/2013 Architecture for Education B1213-00048 $ 4,531.25 $ 4,531.25





4/11/2013 Architecture for Eduoation B1213-00048 $ 3,100.00 $ 3,100.00

05/09/13 Developer Fees $ . 77.00 $ -05/23/13 Architecture for Eduoation Bl 213-00048 $ 3,125.00 $ 3,125.00


06/30/13 Architecture for Education Bl 213-00048 $ (437.50) $ (437.50)

06/30/13 Architecture for Eduoation B1213-00048 $ 3,937.50 $

$

$

$

$

$

$

$

$

$

$

$

$

$

3,937.50

TOTAL:

ENDING FUND BALANCE:

$ 77.00 $ $ 53,076.25 $ $ - $ 53,153.25 TOTAL:

ENDING FUND BALANCE: $ 444,931.10

Prepared by; Ventura County Schools Business Services Authority R;\Group\BSA\Developer Fee\2012-2013\12-13 Somis Union\Somis 12-13 Revised: December 2008 EXHIBIT C 2 of 2

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Somis Union Elementary School District

November 12, 2013

Consent Report Number 7.4



SUBJECT: Certificated and Classified Personnel Report

The Superintendent recommends that the following be approved as presented:

Position/Hours Effective Date

Salary Rate

Classified Employees Joshua Rivas John Wolf Tabitha Baxter

Position #129, Instructional Assistant, 3 hours a day Termination of Assignment-Bus Driver/Facilities, retain as sub bus driver Position #117, Noon Aide- 1 ½ hours a day

10/9/13 10/11/13

10/23/13

02/F-1

02/A-1

Certificated Employees Shannon Cochran

Substitute Teacher

10/15/13

06/1/1

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November 12, 2013




SUBJECT: Acceptance of Gifts or Donations to the District

The Superintendent recommends that the donations to the District be accepted and that letters of appreciation be written to the donors.

The District appreciates the generosity and support of the following donors:

Somis Town and Country

$158 cash donation and teacher supplies consisting of construction paper, pens and copy paper.

Vanessa Otto

$100 cash donation

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REQUEST FOR ACCEPTANCE OF GIFTS OR DONATIONS

I. SCHOOL/DEPT._______Somis Union School District __________________________

II. DONOR INFORMATION

A. Name of Donor/Contact

B. Company Name (If applicable)___ Somis Town and Country Club _______

C. Address PO Box 714 * Somis, CA 93066

III. DESCRIPTION OF DONATION

A. Money Donation: $158.00 (proceed to III.F.)

B. General Description Construction Paper, Pens & Copy Paper

C. Model No.____________________________Serial No._____________________

D. Condition: New ( ) Used (___)

E. Will gift be purchased through District Purchasing Department: (___) No ( )

F. Purpose of gift donation to the Student Academic Program

IV. INSTALLATION AND OPERTATION

A. Will gift require installation? Yes (___) No ( X )

B. What type installation is required?______________________________________

__________________________________________________________________

C. Will donor pay installation costs? Yes (___) No (___)

D. Will there be operating costs? Yes (___) No (___)

If yes, what type?___________________________________________________

R REQUESTED BY___________________________________DATE October 10, 2013 (Dept. Head/Principal Signature)

******************************************************************************

RECOMMENDATIONS

1. Accept ( X ) Deny ( ) Department:

By:___________________________________________ Date: October 10, 2013

Comments:______________________________________________________________

2. Accept ( ) Deny ( ) Department:__________________________

By:___________________________________________ Date:___________________

Comments:______________________________________________________________

BOARD ACTION: Accepted ( ) Denied ( ) Date: November 12, 2013

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REQUEST FOR ACCEPTANCE OF GIFTS OR DONATIONS

I. SCHOOL/DEPT._______Somis Union School District __________________________

II. DONOR INFORMATION

A. Name of Donor/Contact Vanessa Otto

B. Company Name (If applicable)___%Somis Town and Country Club _

C. Address PO Box 714 * Somis, CA 93066

III. DESCRIPTION OF DONATION

A. Money Donation: $100.00 (proceed to III.F.)

B. General Description

C. Model No.____________________________Serial No.

D. Condition: New ( ) Used (___)

E. Will gift be purchased through District Purchasing Department: (___) No ( )

F. Purpose of gift donation to the Student Academic Program

IV. INSTALLATION AND OPERTATION

A. Will gift require installation? Yes (___) No ( X )

B. What type installation is required?______________________________________

__________________________________________________________________

C. Will donor pay installation costs? Yes (___) No (___)

D. Will there be operating costs? Yes (___) No (___)

If yes, what type?___________________________________________________

R REQUESTED BY___________________________________DATE October 10, 2013 (Dept. Head/Principal Signature)

******************************************************************************

RECOMMENDATIONS

1. Accept ( X ) Deny ( ) Department:

By:___________________________________________ Date: October 10, 2013

Comments:______________________________________________________________

2. Accept ( ) Deny ( ) Department:__________________________

By:___________________________________________ Date:___________________

Comments:______________________________________________________________

BOARD ACTION: Accepted ( ) Denied ( ) Date: November 12, 2013

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November 12, 2013




SUBJECT: Contracts/Agreements for the 2013/14 School Year

The Superintendent recommends that the Board approve the following Contract/Agreement for the 2013/14 school year

W.O.L.F. (Wilderness Outdoor Leadership Foundation) 6th grade Outdoor School Education Agreement, March 25-28, 2014

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WOLF WILDERNESS OUTDOOR LEADERSHIP FOUNDATION

301 Science Drive. Ste. 142 Moorpark, CA 93021 (818) 991-6707 www.wolfadventures.org

OUTDOOR EDUCATION AGREEMENT

This agreement, made and entered into this day by the Chief executive officer, Wilderness Outdoor Leadership Foundation, W.O.L.F., and, Somis Elementary (hereinafter referred to as CLIENT), under which W.O.L.F., for the purpose of providing the CLIENT with programs and classes in experiential education and adventure recreation, mutually agree with respect to the following:

1. Guaranteed minimum attendance. CLIENT will enroll a guaranteed minimum number of participants in the WOLF program as

follows: Name of Client Minimum Number Participants Scheduled Attendance Location Somis Elementary 20 March 25-28, 2014 Brandeis Bardin 2. Guaranteed attendance. Guarantees payment for the larger of the following number of participants:

2.1 The number participants actually attending the WOLF program, or 2.2 The guaranteed minimum number of participants attending each session as written in item 1.

3. Overbooking. Attendance above the minimum number must have WOLF approval 14 days before program start date. 4. Cancellation. WOLF reserves the right to cancel scheduled session under conditions that would make operation of the program

unsafe. Under such condition, WOLF will reschedule session that meets CLIENTS approval. 5. Withdrawal. After both parties have signed this contract, CLIENT may withdrawal under the following terms: Withdrawal 90 or more days before program start date- 30% of deposit not refunded Withdrawal 30 - 89 days before program start date- None of deposit refunded Withdrawal 5 - 29 days before program start date- 60% of total estimated cost refunded Withdrawal 0 – 14 days before program start date- None of total estimated cost refunded CLIENT IS RESPONSIBLE FOR ALL UNPAID BALANCES TO FULFILL THIS RESPONSIBILITY! 6. Costs - Participants. For each scheduled session of attendance, CLIENT will pay WOLF $335.00 per participant. The

payment includes rental of the camp, services of naturalists and instructors, and program supplies and equipment. Total Estimated Cost: $6,700.00.

7. Costs – Client Staff. CLIENT will be charged $167.50 per person for CLIENT STAFF and supervisory personnel utilized by the

CLIENT in any capacity including, but not limited to high school students serving as overnight supervisors. 8. Booking fee/Deposit. Both parties understand that a deposit of 20% of the estimated total based on the guaranteed minimum

number of participants (item 1). This amount shall be $1,340.00 Refund of deposit/booking fee shall be given as stated in item 4 and item 5.

9. Payment of the remainder of the total estimated cost accrued under this agreement (total estimated cost less deposit paid) shall be

made to WOLF, 301 Science Drive. Ste. 142, Moorpark, CA 93021 14 days prior to arrival at the WOLF program site This amount shall be $5,360.00 CLIENT will receive a final invoice for additional costs including extra participants and all CLIENT personnel upon departure, net due in 10 days.

10. Late charges of 5% per month on the unpaid invoice balance will be charged to the CLIENT beginning on the first day after the

payment deadline.

11. Insurance The participating district and WOLF shall each obtain and maintain in force, at their own expense, the following insurance coverage:

A. Commercial General Liability policy including Bodily Injury, property damage, personal injury, contractual liability, and products/completed operations liability coverage with a minimum one million dollars ($1,000,000) per occurrence limit.

B. Commercial auto Liability policy covering use of all owned, non-owned, and hired automobiles with a minimum combined single limit of one million dollars ($1,000,000) per occurrence for bodily injury and property damage limit.

C. Workers compensation policy covering the respective employees of the participating district and WOLF, with minimum limits as prescribed by law and one million ($1,000,000) employers liability for bodily injury or disease.

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301 Science Drive. Ste. 142 Moorpark, CA 93021 (818) 991-6707 www.wolfadventures.org

CLIENT PROGRAM AGREEMENT PAGE 2

11.1 Proof of Insurance The participating district and WOLF shall each provide a certificate of insurance confirming all policies in force and subject to this agreement. The certificate of the participating district shall include an additionally insured endorsement naming W.O.L.F., 301 Science Drive suite 142, Moorpark, CA, 93021, Moorpark, CA. 93021 its directors, officers, employees and agents as named additionally insured under the commercial general liability policy. The certificate of WOLF shall include an additional insured endorsement naming the participating district, its directors, officers, employees and agents as named additionally insured under the commercial general liability policy. It is expressly understood that the directors, officers, employees, and agents of each of the parties hereto are not the directors, officers, employees, and agents of any other parties hereto.

11.2 The participating district and WOLF shall each indemnify and hold the other, its directors, officers, employees, and agents harmless from any and all claims, demands, damages, or other liability, including costs and attorney fees, for bodily injury or property damage arising from this agreement or performance hereunder; or the wrongful acts or omissions of the indemnifying party and its directors, officers, employees and agents in connection herewith: or the ownership, design, dominion or control; or the supervision, control, or transportation of students by directors, officers, employees and agents of the indemnifying party; or any related matter thereto or arising therefrom.

12 Client will provide certificated personnel who will assist in the instruction and supervision at the WOLF program, minimum ratio

1:15. 12.1 At least one certificated person shall remain on the WOLF program at all times during the period of attendance. 12.2 DISTRICT shall retain responsibility for its participants from time of departure from the home location until time of return to home

location. 13 Supervision. CLIENT will provide cabin leaders/chaperones in a ratio of at least 1:15 for participants under the age of 18. CLIENT

is responsible for the recruitment, supervision, and discipline of cabin leaders/chaperones. Cabin leaders/chaperones will be considered as CLIENT personnel for the purpose of this contract.

14 Damages. CLIENT will be responsible for any and all damages to WOLF property and property of the hosting camp, which may be

reasonably attributed to the action of the attending CLIENT.

15 Rules and regulations. CLIENT will abide by rules and regulations established by WOLF as indicated in the Faculty Guidelines and Student Behavior Contract. CLIENT also agrees to abide by all rules and regulations established by the host camp.

This contract is invalid if not signed and returned with the appropriate deposit within 30 days. Terms of this agreement may only be modified at any time, in writing, by mutual agreement of both parties.

Return the original document along with the required paperwork and deposit to: W.O.L.F. 301 Science Drive. Ste. 142 Moorpark, CA. 93021

APPROVED FOR BY: Dr. Colleen Robertson TITLE Superintendent DATE 10/14/13 Please send deposit with signed contract

to WOLF.

APPROVED FOR WOLF

Michael J. Woodruff MICHAEL J. WOODRUFF DIRECTOR WOLF DATE_____10/11/13_____________________ W.O.L.F. WILDERNESS OUTDOOR LEADERSHIP FOUNDATION 301 Science Drive. Ste.142 Moorpark, CA 93021 (818) 991-6707

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Board of Trustees: Patricia Ehrhardt Robert Fulkerson Scott Mier Jane Ogne Michelle Quintero

Superintendent: Dr. Colleen Robertson Adopted: October 22, 2013

GOVERNANCE

HANDBOOK

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Somis Union School District Governance Handbook 2013

TABLE OF CONTENTS

UNITY OF PURPOSE

The Mission of the Somis Union School District .................................................. l

The Purpose of the Somis Union School District .................................................. l The Core Values of the Somis Union School District ......................................... 2

ROLE AND RESPONSIBILITIES

Three Essential District Roles ............................................................................. 3 A Discussion of Roles ......................................................................................... 3

The Board's Responsibilities ............................................................................... 4

AGREEMENTS TO FACILITATE EFFECTIVE GOVERNANCE

Agreements Signature Page ................................................................................. 5

SUPPORTIVE STRUCTURES AND PROCESSES (protocols)

Our Agreements - How We Will Work Together

Responding to Community or Staff Concerns .................................................... 6

Board Meetings ................................................................................................... 7

Governance Team – Board and Superintendent .................................................. 8

Governance Team – Board Members ............................................................... 8-9

Governance Team – Superintendent ................................................................. 10

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UNITY OF PURPOSE

THE MISSION OF THE SOMIS UNION SCHOOL DISTRICT

At Somis School, our mission is to provide a world class education that challenges our students to use their minds to their fullest potential, and to be responsible stewards of the 21st century.

THE PURPOSE OF THE SOMIS UNION SCHOOL DISTRICT

The School Board is the voice of the people - ensuring local control over the education of the children in our community.

Our responsibility is to make the best possible objective decisions for the running of the school district after careful consideration of input from everyone with interest in the issue(s) at hand.

We set the direction for the district and establish priorities based on input from all stakeholders.

We create policies, supply resources and adopt a district budget to support our educational program and student learning and achievement.

We interpret laws and regulation based on local circumstances.

We serve as a sounding board for community interests - and take into consideration the community's wishes for the children.

We support and celebrate efforts of students and district staff.

We provide leadership to the community on issues affecting public education and Somis Union School District.

We hold the school district accountable to our community.

We serve as a judicial appellate body relative to student or staff discipline or due process issues, and must be able to remain impartial in order to participate in the judicial review process.

We maintain a positive governance team and district culture.

Our responsibility is to ensure that our campus facilities are safe and secure for all students and faculty.

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UNITY OF PURPOSE

THE CORE VALUES OF THE SOMIS UNION SCHOOL DISTRICT

We value:

A nurturing, safe place where children will learn and grow to their potential

Being fiscally conservative A strong focus on academic achievement

A rigorous curriculum

A small, rural, community school where everyone is working in partnership to achieve a world class education for all of our students

Generations of families attending school in our district

Staff feeling supported by the board so they can focus on teaching our children effectively

Offering students a well-rounded education including art, music, and sports The integration of educational technology throughout the grade levels

Making Somis School the school of choice for our community

Open, honest, communication

Hiring and retaining competent, highly qualified staff

Ongoing high quality professional development

Making our campus the heart of the community

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DISTRICT ROLES AND RESPONSIBILITIES

THREE ESSENTIAL DISTRICT ROLES:

The school board works collaboratively with school district staff to see that the best possible education is provided to district students. Three distinct roles are required within the district to make this happen:

The Board: visionary, strategic, agents of change The Board sets the direction, develops a strategic plan and holds the system accountable for the results

Administration: tactical, planning, alignment The administration, led by the superintendent, develops the means to implement the strategic plan

Teachers and other staff: implementation The teachers and staff carry out the plans to achieve the intended results

All three of these roles have to be aligned and integrated. None of the roles can be successful without the others. The Superintendent is the link between the roles. She supports the Board's governance responsibilities as the District's Chief Administrative Officer. She works with the administration to see that plans are developed in alignment with the vision. She oversees district staff to see that district work is carried out in ways that will achieve the ultimate intended results.

A DISCUSSION OF THE BOARD AND SUPERINTENDENT ROLES:

The Board is the elected representation for the community and sees that community interests are considered in decision-making for the school. It sees that the school is well run by adopting fair and responsible policies and procedures that direct district operations. The board provides leadership on educational issues to the community, and fosters an environment within the district where excellence can be attained.

The Superintendent is hired by the board to be the chief administrative officer for the district. She manages the day-to-day operations in the district, and sees that board direction is implemented. The superintendent works with the board to facilitate effective governance and provides leadership on educational matters to the community and staff.

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THE FIVE RESPONSIBILITIES OF THE BOARD

Set the direction for the community's schools:

Focus on student learning Assess needs/baseline data Generate, review or revise setting direction documents (beliefs, vision, priorities, strategic goals, success indicators) Ensure an appropriate inclusive process is used Ensure these documents are the driving force for all district efforts

Establish an effective and efficient structure for the school district: Employ the superintendent and set policy for hiring of other personnel Oversee the development and adoption of policies Set a direction for and adoption of the curriculum Establish budget priorities, adopt the budget and oversee facilities Provide direction for and vote to accept collective bargaining agreements

Demonstrate support through our behavior and actions: Act with professional demeanor that models the district's beliefs and vision Make decisions and provide resources that support mutually agreed upon priorities and goals Uphold board approved district policies Ensure a positive personnel climate exists Be knowledgeable enough about district efforts to explain them to the public

Ensure accountability to the public: Evaluate the superintendent Monitor, review and revise policies Serve as a judicial and appeals body Monitor student achievement and program effectiveness and require program changes as indicated Monitor and adjust district finances Monitor the collective bargaining process

Act as community leaders: Speak with a common voice about district priorities, goals and issues Engage and involve the community in district schools and activities Communicate clear information about policies, programs and fiscal condition of the district Educate the community and the media about the issues facing the district and public education Advocate for children, district programs and public education to the general public, community leaders and local, state and national leaders

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AGREEMENTS TO FACILITATE EFFECTIVE GOVERNANCE

Governance Team Norms and Protocols The Board of Education for the Somis Union School District is entrusted by the community to uphold the Constitutions of California and the United States, to protect the public interest in schools, and to ensure that a high quality education is provided to each student. To effectively meet district challenges, the Board and Superintendent must function together as a governance leadership team. Agreed upon behaviors or norms, and operating procedures or protocols, support consistent behaviors and actions among team members. The purpose of the Somis Union School District governance team agreements is to ensure a positive and productive working relationship among Board members, the Superintendent, district staff, students, and the community. These protocols were developed for and by the members of the governance team, and may be modified over time as needed.

Our Agreements to Facilitate Governance Leadership: Responding to community or staff concerns or complaints Board Meetings Governance team behaviors

We have reviewed and agree to follow the aforementioned governance team norms and protocols in order to support a positive and productive working relationship among the Somis Union School District Board of Education, staff, students and the community. We shall review, revise and renew these agreements annually.

Affirmed on this ______ day of _________ , 2013

Jane Ogne, Board President

Patricia Ehrhardt, Trustee

Scott Mier, Trustee

Michelle Quintero, Clerk

Robert Fulkerson, Trustee

Colleen Robertson, Superintendent

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SUPPORTIVE PROCESSES AND STRUCTURES - PROTOCOLS

Our Agreement – Responding to community or staff concerns:

We will use active listening skills when approached by a member of the community or staff with questions or concerns.

We will consider our Judicial Review responsibility, staff and student confidentiality issues, and due process issues in order to assess whether the issue is appropriate for us to hear at this time.

We will utilize the 6 R's to ensure that we have actively listened to our constituents: Receive-listen to what the person has to say without preparing a response. Repeat- paraphrase or ask a question to clarify for understanding. We will ask the person to identify those to whom they have spoken about the matter prior to contacting a board member. Request- ask what the person would like the board member to do with the information and/or what they see as a solution to the problem. Review- go over the real options available to the person to remedy the situation. Redirect - put the person back into the system at the appropriate place - respecting district lines of authority and chains of command. Report - maintain open lines of communication between the board and superintendent and notify the superintendent of the conversation as soon as possible:

allow the superintendent to verify or clarify the situation and follow-through as necessary and/or appropriate

so that the superintendent knows firsthand what the board member said to the community or staff member

We will ask the community or staff member to follow-up with us about the issue.

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Our Agreement – Board meetings: Public Comment Section

1. The school board hold its meetings in public; but they are not public meetings

2. Our board meeting style is collaborative. The superintendent and board members function as a team.

3. Every regular meeting agenda must provide an opportunity for members of the public to address the board on any item of interest to the public before or during consideration of the item. This right to speak is limited to matters within the jurisdiction of the board. While public entities must be mindful of citizens’ rights to express their political view points, they are not required to tolerate disruptive or threatening speech.

4. The Board President opens the Public comment section and: a. reminds the audience that the total time allotted for public comment on one

agenda item is 20 minutes with a maximum time of 3 minutes per speaker. b. invites members of the audience to come to the podium to make their

statements.

5. The general agenda requirements of Section 54954.2 prohibits the governing board from acting on or discussing matters or appearing on the agenda. However:

Members of a legislative body or its staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights.

Board members or staff, either in response to public questions, or on their own initiative may “ask for clarification, make a brief announcement, or make a brief report on his or her own activities.”

6. The Board President will close the Public Comment Section after a maximum of 20 minutes.

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Our Agreement – Governance Team behaviors:

The Board and Superintendent will: 1. Keep learning and achievement for all students as the primary focus. 2. Value, support, and advocate for public education. 3. Operate openly with trust, integrity and transparency. 4. Govern in a dignified and professional manner, treating everyone with civility,

dignity, and respect, while honoring the right to disagree with each other. 5. Define and respect the difference between administration and policy-making

and respect the roles of each. 6. Keep confidential matters confidential. Uphold the legal requirement for

confidentiality on all matters arising from Board Meeting Executive Sessions; keep all conversations taking place in Closed Session absolutely confidential.

7. Keep communication open and courteous; agree that email and text messages should not be used to address personnel matters nor resolve governance team issues.

Board Members will:

1. Work with all members of the Board and the Superintendent to become a team devoted to students; be dedicated to making all members of the team successful.

2. Act with dignity, and understand the implication of demeanor and behavior.

3. Encourage participation by all members of the Board and avoid monopolizing discussions and debates.

4. Recognize and respect difference of perspective and style on the Board and among staff, students, parents, and the community.

5. Focus on policy making, planning, and evaluation for student success.

6. Communicate a common vision.

7. Understand the distinctions between Board and staff roles, and refrain from performing management functions that are the responsibility of the Superintendent and staff.

8. Support decisions of the majority after honoring the right of individual members, to express opposing viewpoints and vote their convictions.

9. Understand the distinctions between Board and staff roles, and refrain from performing management functions that are the responsibility of the Superintendent and staff.

10. Acknowledge individual requests for reports and projects will be directed only to the Superintendent.

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11. Participate in establishing annual expectations and goals for the Superintendent.

12. Objectively evaluate the Superintendent's performance and provide appropriate feedback.

13. Periodically evaluate its own effectiveness; review its protocols.

14. Take collective responsibility for the Board's performance.

15. Communicate directly with the Superintendent whenever a question or concern is raised by a staff member, student, parent, or community member.

16. Contact the Superintendent whenever contacted by the media regarding an incident, event, or agenda item.

17. Communicate directly with the Superintendent prior to board meetings to address questions and/or concerns about agenda items; honor the "no surprises" rule with the Superintendent and fellow board members.

18. Communicate one-on-one with the Superintendent when an individual concern arises: do not allow a matter to fester.

19. Cast a vote on all matters except when a conflict of interest arises.

20. Listen to and recognize individual constituents and special interest groups, while understanding the importance of using one's best judgment to represent all members of the community.

21. Visit classrooms and attend school functions, as time permits, but avoid interrupting employees at work.

22. Represent the District, when possible, by attending community functions.

23. Participate in professional development and commit the time and energy necessary to be an informed and effective leader.

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The Superintendent will:

1. Work toward creating a team with the Board dedicated to students.

2. Work with the Board to establish a clear vision for the school district.

3. Communicate the common vision.

4. Understand the distinction among Board, Superintendent and staff roles, and respect the role of the Board as the representative of the community and as the maker of policy.

5. Accept leadership responsibility and be accountable for implementing the vision, goals, and policies of the District.

6. Prepare preliminary goals annually for the Board's consideration.

7. Provide data to the Board members so data-driven decisions can be made.

8. Make personnel recommendations and changes in consultation with the Board.

9. Communicate with Board members promptly and effectively.

10. Inform the Board prior to critical information becoming public; apprise all Board members in a timely manner of any major incident or when they may be called on to answer or explain.

11. Distribute information fully and equally to all Board members.

12. Provide information requested by one Board member to every Board member.

13. Distribute the Board agenda in a timely fashion and with enough time for Board study and clarify information prior to scheduled meetings.

14. Never bring a matter to a public meeting that is a surprise to a Board member.

15. Provide requests for additional information through a Board Update, special report, Board agenda items, or as a Board workshop.

16. Present major decisions initially as a discussion item, then place it on the next Board agenda for action.

17. Treat all Board members professionally.

18. Communicate with individual Board members to determine if concerns exist prior to a possible problem developing, and respect the right to disagree with each other.

19. Keep the Board informed regarding issues and/or situations that could possibly concern parents, students, staff, or community.

20. Bring to the attention of the Board matters that affect relationships.

21. Visit classrooms regularly.

22. Represent the school district by being visible in the community.

23. Model the value of life-long learning.

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