Somerset BrookeHome Owners Meeting

December 4th 2007

Agenda

Opening and Welcome Board Updates

– New Member Votes– Financial Update

2008 Projects Mailbox Proposal Misc

– Website Changes– Recycling Discussion & Proposal

Board Updates

Current Board Members– Guy Snowdy – President– Doug Benson – Vice President– Troy Bower – Acting Treasurer

Ratification of Troy Bower (Treasurer)

Voting for Secretary and “At Large” Nominees Michael St Louis Dan Berutti

Financial Update

Current Cash on Hand

Please see Board Member for this

information (web)

P&L Statement - 2007

Please see a Board Member for this information (web)

2008 Projects

Pool Update Landscaping Enhancements Entrance Lighting Mailbox Changes

Somerset Brooke

Cluster Mailbox

Proposal

Why a Proposal for Subdivision Cluster Mail Boxes

– Mail based Identity Theft– Unsightly curb side mail boxes currently in

subdivision– Family safety and protection

Identity Theft Statistics– One in 4 Homes in the USA

– 58.8 victims per 100,000 persons in Kansas

– $18,000 per victim stolen, Lenexa KS

– “Most Identity Theft involves the Mail”, USPS 9% of Identity Theft and fraud cases involved information

from stolen mail 810,000 victims attributed to stolen mail in US

  Use the letter slots at your post office to mail letters, or give them to a letter carrier.

Pick up your mail promptly after delivery. Don’t leave it in your mailbox overnight.

Consult with your local postmaster for the most up-to-date regulations on mailboxes, including the availability of locked centralized or curbside mailboxes. 

 

 

           

 

                                            

Follow these steps to protect your mail:

10 Ways To Protect Against Mail Theft

1. Never put outbound mail into an unsecured mailbox, especially if it contains checks or sensitive personal information. Instead, take it to a U.S. Post Office branch or place it in a U.S.P.S. mail collection box.  

2. Always use a locking mailbox for incoming mail. Install a locking mailbox approved as secure by the U.S. Postal Service or use a U.S. Post Office box. Contact your local Postmaster for regulations and specifications regarding locking mailboxes.  

3. Remove mail from your mailbox promptly, especially if your mailbox is not secure. If you won't be home when sensitive or valuable mail is delivered, have it held or have a trusted neighbor or friend retrieve it.  

4. Don't have mail delivered while you're out of town. Have the post office hold your mail if you'll be away for an extended period.  

5. Don't have blank checks delivered to your home address. Instead, have them held at your bank branch until you can pick them up personally.  

Identity Theft and the Mail

6. Reduce the number of credit offers sent to you by mail. Contact the three

major credit reporting agencies and have your credit report marked "no solicitation."  

7. Make sure you're informed when sensitive mail has been sent to you, and follow up quickly if it doesn't arrive as expected.  

8. Consider starting or joining a Neighborhood Watch program. If you see a mail theft in progress, be a good witness by calling 911 and providing the best possible description of any persons and vehicles involved.  

9. At the workplace, watch out for "Financial Friday" mail theft. Leaving mail in insecure locations over the weekend in order to leave work a little earlier is a dangerous practice that identity thieves know and exploit.  

10.If you feel you've been victimized in a mail fraud scheme that involves the U.S. Mail, submit a Mail Fraud Complaint Form to the U.S. Postal Inspection Service. If you have become a victim of identity theft, contact the FTC, the credit bureaus, and your bank, and obtain expert guidance immediately to resolve your problem as quickly as possible.  

Identity Theft and the Mail

vital ™ F-Series Cluster Box Units F Series cluster box units were designed to meet or exceed newest USPS standards

Robotically welded cluster box unit cabinet and hood seams

Constructed of 300 series stainless steel and aircraft aluminum with rugged, weatherproof powder coat finishes that resist scratching and vandalism on these F Series cluster box units.

NEW!! Standard Sandstone finish (2-3 days lead-time). Other powder coat colors available are Black, White, Forest Green and Dark Bronze (2 weeks lead-time). By USPS direction, Postal Gray is available for replacement or fill in purposes only (3 weeks lead-time)

Tenant & parcel doors constructed with reinforced corners and 360 degree wrap around hinges

Master loading doors designed to prevent prying with interlocking overlapped seams on all F Series cluster box units.

Solid aluminum mail slot frame similar to High Security cluster box unit design - protects adjacent customer compartment and collection compartment

New USPS-1172 910 lock on all F Series cluster box units.

All Cluster Box Units are front loading and come standard with an outgoing mail compartment

F Series cluster box units were designed to reduce mail theft and vandalism with stronger tenant doors, minimal pry points, improved outgoing mail slot and more

All prices include the pedestal for mounting

Cluster Box Options, US Mail Supply

Eight Home unit

Features

8 Standard Compartments

2 Standard Parcel Compartments - Height 10" & 13"

Standard Compartment size - Height 3" x Width 12 7/8“

Price: $1135.00

Cluster Box Options, US Mail Supply

Sixteen Home Unit

Features

16 Standard Compartments

2 Standard Parcel Compartments - Height 10" & 13"

Standard Compartment size - Height 3" x Width 12 7/8“

Price: $1245.00

Cluster Box Installation Cost Scenario AEight Home unitScenario A

Number of Houses per Cluster Box 8Number of Cluster Boxes Required 12

Cost per Cluster Box 1,245.00$ Total Cost of Cluster Boxes Deployed 14,940.00$

Cost of Cement Pad 300.00$ Total Cost of Cement Pads 3,600.00$

Installation and Labour per Cluster Box 100.00$ Total Labour and Installation 1,200.00$

Total Cost of Subdivision Cluster Box Deployment 19,740.00$

8 Home Unit – Possible Layout

Cluster Box Installation Cost Scenario BSixteen Home unitScenario B

Number of Houses per Cluster Box 16Number of Cluster Boxes Required 6

Cost per Cluster Box 1,245.00$ Total Cost of Cluster Boxes Deployed 7,080.94$

Cost of Cement Pad 300.00$ Total Cost of Cement Pads 1,706.25$

Installation and Labour per Cluster Box 100.00$ Total Labour and Installation 568.75$

Total Cost of Subdivision Cluster Box Deployment 9,355.94$

16 Home Unit – Possible Layout

Next Steps

Vote on proposal for Cluster boxes– By-Law Change Required

Formally engage USPS Regional Contact – Bill Quinley

Procure– Boxes themselves– Contractor for cement pads and installation

Misc Updates

Website has Moved– www.SBrooke.com– Password for Directory – Please see Board Member (web)– Restrictions have been posted (PDF)– Send Updates to Doug@SBrooke.com

Recycling Discussion– Two Options

All-In for Entire Neighborhood Per Houshold Reimbursement at the End of the Year