Designed for use withinOil & Gas, Power, Chemical, Facility / Utility, Construction, Pharmaceuticals,

Steel industries, offshore complexes and others

http://www.ask-ehs.com

e-PTWpermit to work complete solutions e -PTW

Isolation

management

Permit monitoring

Job Safety

Analysis

Certificates

Warning & Alerts

External

references

Role based

authorization

Permits

Knowledge

sharing

Area map

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Introduction

Permit Control

Isolation & Control

Job Safety Analysis

Features

Our Approach & Implementation

System Configuration

Summary

Support

Contents

e-PTW

Why e-PTW?

For lengthy, intricate, and voluminous jobs engaging large

number of agencies and work-force and tackling variety of

hazardous work situation with application of lockout-tagout

isolation systems, it becomes a gigantic work to run about, contact

people personally, take their clearances, making entries on the forms with

signature etc.

When the control centers are located at far distances and in tough geographical

terrain, exercising physical control becomes extremely tedious and time consuming

If any reference is needed with previous jobs undertaken earlier, one has to search the

same physically from maintained library of documents

The authority in command is faced with large number of PTW applications for the

various location of the complex and he has to scrutinize among them taking into

consideration the entire work process

e-PTW software proves to be a very useful and convenient tool to establish Control, Co-

ordination and Communication following correct work sequences among the participating

agencies through computer system, facilitating:

Full view of the entire work scenario to enable the in charge to take correct and fast

decision

Right, definite and quick communication

Smooth flow of work, saving time, avoiding lengthy paper work

Easy & quickly retrieval data bank

ASK-EHS has successfully designed custom-made module and implemented the above

required system in India & abroad which are excellent by working the entire satisfaction of

the clients.

Introduction Make it Safe. Make it Happen

e-PTW permit to work complete solutions

Intr

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Management of permit to work documents and certificates. System supports the full cycle

of Permits and Certificates and comes with a customized workflow to validate steps to

promote safe working practices.

FEATURING

Notification generation

Permit creation

Role & Rule controlled

Awareness & Acknowledgement

Concurrence & Authorization

Email notification

Issue & Surrender control

Re-issue control

Issue for testing

Valid to & Expiry

Surprise inspection by safety team

Full audit trail & History

Gas testing

Related safety documents

Attachment

TYPE OF DOCUMENTS

Risk Assessment (JHA, JSA, TRA)

Hot work permit

Cold work permit

Isolation certificate

Confined space certificate

Radiography certificate

Scaffolding certificate

Dive certificate

Excavation certificate

Gas testing records

e-PTW controls the sequence of

status changes a permit is moved

through during its life cycle with its

flow engine. The software provides

facility to authorized parties to

mention all necessary procedures,

isolations and authorization are

completed before moving to the

next stage in the sequence.

e-PTW manages the entire permit

process, including: granting

permission, preparing & approving

a permit, issuing it for work to

commence, testing it and closing it

following job completion.

PERMIT FLOW

STATE EXAMPLES

Raised

Submitted

Approved

Available

Issued

Surrendered

Closed

Cancelled

On Hold

History

Pe

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Permit Control Everybody understands simplicity

Isolation(LOTO)

Certificates

Job Safety Anal.

Dashboard

Visual Display

Gas

Testing

Work

Request

Authorised

Prepared

Assigned

Issued

Closed

Re-Validated

Expired

Hard

Copy

Email

Concur

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Isolation & Control Making plant SAFE to work on

FEATURING

Isolation points & types

Isolation states

Shared isolations

Procedure attachments

Tag & lock box detail

Audit & History

e-PTW system facilities barcode tag labels and

RFID tag item identification technology. Mobile

devices can be used to upload specified

isolation points in order to provide plant

engineers the ability to locate and confirm the

isolation points as specified.

Appropriate isolation sequences and individual

points are provided to the user to perform and

confirm the work using RFID plant identification

and matching tag label barcodes. On

completion, the information can be uploaded

to affirm specified isolation points have been

applied. The system facilities de-isolation

procedure in a similar manner.

ISOLATION POINT VERIFICATION

e-PTW contains feature to manage the entire isolation process with

controls and checks to support logical process flow, ensuring the

synchronization of plant isolation with permits.

The software guides users through the process by selecting the

isolations required while checking if they are already being shared by

other work.

The isolation & de-isolation process can be managed with Lock or Tag

control. It gives engineer the ability to print out Isolations list & Tags

that can be taken to the worksite and used to carry out the required

isolations which are then recoded in the software.

1. Build an Isolation

3. Do Isolation

4. Confirm Done in System

2. Print Isolation Lists & Tags

Job Safety Analysis

Job safety analysis provides the work team with identified hazards, controls, barriers and

safety documents that require communicating prior to work commencement. The JSA can

act as or support a Toolbox Talk where the individual input, agreement, roles and

responsibilities can be agreed with the working party prior to starting work.

CLEAR WORKING PARTY COMMUNICATION

Following task definition the job can be broken down into a series of work steps, each being

recorded on the JSA. Each work step is then analyzed separately to determine the potential

hazards related to it.

A client-specific Hazard library is provided to stimulate thought and to assist in defining the

hazards and controls of each work step.

Draft JSAs can be printed and used to visit the worksite to evaluate the hazard present,

followed with the JSA update, refinement and addition of hazards and controls.

Supplementary assessments such as materials, hazards, lifting plans or crafts can also be

supported with the document attachment facilities of the system.

JSA STEPS

Work Request, Define and

Categorize Work

Raise JSA and define the

Equipment and Work Scope

Form a JSA Team (if required)

Define Work Steps

Conduct Work Site Assessment

Conduct Risk Assessment

Identify all the Hazards and

determine risk ratings

Assign controls to risks that

are not acceptable

Determine risk ratings after

controls are applied

Re-assign controls until all

risks are acceptable

Finalize documents

Submit for approval

Approve or Re-Assess

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6.2

6.3

6.4

6.5

PROVID

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STRUCTURED M

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Features

Knowledge sharing

Knowledge-based processing of safety information, such as JSA, Isolations, allied

with the capture of lesson learnt following work tasks and experiences gathered at

work sites during execution of actual job, provide safety engineers and other

associated agencies with powerful tool to process permits and certificates in an

informed and highly integrated manner.

Isolation management

Application maintains record of each equipment, their isolation points and isolation

procedure with relevant aids like actual photographs, drawings and diagrams. It can

incorporate the uses application of different Lock-out / Tag-out accessories.

Area Map

Area map is an aerial view of the plant layout which depicts the current status of

permits issued and application waiting

Identified dangerous zone classification, content of area, danger from &

associated risk factor

Color codes and symbols identify the nature of permits

Identification marks for different permits with their brief work description

With a single click, entire status of permits and application appears

Identification marks for different isolation points with status

Unique identification marks for confined space and continuous gas testing

monitoring depicted

Warning & Alerts

Software warn issuer if permit being raised coincides with a permit in current use on

same location or grid reference, thereby saving time and effort

Location hazard warning with danger zone classification ensures that users are

aware of the potential dangers, so that the appropriate protection and control

measures can be taken

Reminder for the permit validity expired

State-flow also encompasses email, concurrence, notifications, lesson learned, gas

testing and many other trigger features to support the safety processes

External References

Facility to attach any external references in form of electronic document such as

work procedures, photographs, drawing, diagrams etc.

Permit Monitoring

Facilitates to maintain log of ongoing permits with wireless hand held devices

Dynamic monitoring

The safety team should remain aware of the potential for new hazards as work

progress and not become complacent. If necessary, they should STOP THE JOB and

request to re-assess the task.

Permit Tracker

Track the permits and its current status

Management Information

Rule-based structure within a defined authorization process and flexible analysis

functions deliver real-time management information

Built in management reports like permit issued, suspended permits, Isolation list,

JSA list, Hazards list etc.

Graphical presentation of history to carry out statistical analysis

System supports all reports, permits and certificates to be exported as PDF files for

easy distribution purpose

Complex Job-history

Complex job having large number of permits have been planned, executed and

closed, the same will be kept in storage sequentially for reference

Gas test monitoring

Log of continuous / frequent gas test data using wireless handheld devices

Approval Mechanism

This mechanism validates both the users and the data before allowing a change.

Fe

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Security

System offers advanced configurable security features extending to single sign-

on, security switching, roll and skill matching

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Our Approach & Implementation In your game, good enough isnt just good enough

The strength of ASK-EHS lies in its pool of

t a l e n t , e x p e r t i s e , e x p e r i e n c e a n d

resourcefulness in software solution. Our

strength in software solution acquires

exclusive reputation from the fact that we not

only develop and deliver software to our

clients but also work hand-in-hand with them

to implement the requisite measures at work

places. Our composite team takes the full

responsibility of software implantation; train

the client to use and execute the software

application in real-time environment with

confidence and competence, thereby

deriving full benefit from the software

application. A qualified team of project

leaders, computer programmers, software

testing professionals and implementation

specialist take-up software and technical

development and implementation works.

5. Go-Live

4. Training

3. Testing

2. Software Configuration

1. Requirements

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Our Approach & Implementation

Requirements

The initial stage will confirm the objectives and scope of the project, identify tasks

to be carried out and determine software configuration.

1

Software Configuration

This stage involves making the baseline software work the way a customer wants.

A core element to this process is to build a set of WYSIWYG. These are data input

screens that closely resembles the resulting hard copy printouts and rule logic.

2

Testing

Testing is normally split into two phases, Factory Acceptance Testing (FAT) and

User Acceptance Testing (UAT)

3

Training

While administrator and customer project manager will have undergone

sufficient training to enable them to participate in tasks such as process mapping,

FAT and UAT, additional staff training is still required.

Formal, role-specific training and assessment materials have to be prepared, IT

staff needs formal training on system administration and we normally organize

roll-out training sessions led by the administrator to provide confidence.

4

Go-Live

With preparation, configuration, testing and training completed we reach the

moment everyone has been working for go-live. Staff should be aware of the

impending switch from an existing system to an electronic system from a

combination of a co-ordinate awareness campaign and roll-out training.

Final data is set up, software is installed and tested on user workstations and key

users are selected to begin the process of using the system to process the live

data.

ASK-EHS provides on-site support to staff during this early confidence building

stage and finally the project is signed off and formally handed over to the ASK-EHS

support department who provide ongoing support as and when required.

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System Configuration Your system, your rules

Permits and Certificates ability to operate client specific forms for all

document types in the form of software screens that closely represent the

paper JSA, Permits and Certificates. The system supports any number of

types, which has its own layout, logic and data to provide users with

immediate familiarity and rule based.

Hard copy Certificates and Permits The format of printed Permits and

documents is also client specific. ASK-EHS has implemented different sizes,

color, styles, watermarks, single/double side and continuation sheet

handling on many printer types.

Isolation and Lock-out / Tag-out methods The software can be

configured to match the full range of methods used by different companies

for isolation procedure with features and process flow to support the use of

isolation certificates or the alternative method of showing isolations on

permits. A range of Lock-out/Tag-out methods are matched to suit client

preferences tailor-made tags.

Hazard & Control library Risk assessment is supported by Hazard library.

This can be changed by client to contain their own applicable hazards and

potential controls. The library can be added to and developed by the client

to evolve as new hazard and controls are recognized through work tasks.

User roles & rights ability to assign specific roles and rights to authorized

person to view, add, edit e-PTW system various stages.

Integration e-PTW system is open for integration to other systems. The

multi-tier object-oriented architecture with its fully exposed APIs is

designed to communicate with other systems like MSDS, SAP, ERP systems.

A core design goal of e-PTW system is to provide you with a system

that adapts to your process and required permit forms and

checklists, rather than forcing procedural change to match the

software. The architecture allows the system to be configured precise

requirements using instruction sets that are utilized by you. Some of the

common configuration features are;

Su

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Summary Improved Safety, Cost Reduction, Improved Uptime

Although cost benefits are secondary to that of safety it is beneficial to understand that

adopting an electronic safe system of work can substantially contribute to the goal of

operating excellence while reducing operational costs relatively well.

In summary, benefits are based on more effective and efficient administration systems to

enforce safety procedures prior to, during and after work activities as well as achieving

fewer incidents due to greater safety vigilance.

BETTER

Isolation points & types

Information

Assessment

Knowledge

Rule adoption

Process

Transparency

Application

Responsibility

Communication

Awareness

Behavior

Audit

PERSONAL ADVANTAGES

Easier to access the process

Knowledge and awareness

Quick availibity of authorities

without any personal

communication

EXTRA CONTROL

Cross checks

Role checks

Alerts

Planning & Awareness

Quality

Statistical Analysis

History

BETTER COMMUNICATION

Central information

Faster communication

Confirmed communication

OPERATIONAL EFFECTIVENESS

Increased efficiency

Increased Uptime

Lower operational cost

C

A

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Hot WorkPermit No: 50

Hydro testing

Support

Su

pp

ort

We pride ourselves in our excellent quality

of support, which ranges from helpdesk, to

s y s t e m u p g r a d e s , m a i n t e n a n c e a n d

administration. Our team is smart and experienced

enough in the EHS and IT domains.

*This document, or any related presentation about ASK-EHS strategy, strength and possible future

developments, directions and functionality of products and/or platforms, are all subject to change and may

be changed by ASK-EHS at any time due to any reason without notice. The information in this document is

not a commitment, promise or legal obligation to deliver any material, code or functionality.

Instant Online Support

Email :

Website :

Contact No. : +91 98251 00917

info@ask-ehs.com

http://www.ask-ehs.com

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