society management software mumbai

8/12/2019 society management software mumbai

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Click away hassles of Society Management

Logon to www.society123.com


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In this era of modernization, what is that one thing that welook for in our daily life?

We look for ways to make our life easier!

Through mobiles, Internet, Tablets and more


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Web-based management tool for your Coperative Housing Society


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Society123.com offers you hassle-free platform to transform y

society, making it highly functional and easily manageaDeveloped by an expert team with over 25 years of experie

handling society matters, this software enables even a newcome

participate in the management process Centralize and mobilize your activities in Housing Society in sec

environment

With its unmatched capabilities and flexibility, Society123 prom

to better the functioning of your housing society, by digitizing al

functions and making it available for easy access through a hig

secure and stable website www.society123.com
http://www.society123.com/http://www.society123.com/http://www.society123.com/http://www.society123.com/http://www.society123.com/http://www.society123.com/http://www.society123.com/


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Accounts Management

Modular Accounting System enables any individual, familiar or unfamiliaaccounting to easily manage multiple activities simultaneously while mainsociety accounts.

Modules for Various Types of Receipts

Members Contribution

Other Income From Members

Rental Incomes

Interest Income

Modules for Various Types of Payments

Statutory Payments

Metered Expenditures

AMCs and Service contracts

Staff Salary / Advances

Tax & Other Payments

(The Accounts will be maintained in our Offline Software and will be updated in Society12Accounts Module is Complete). Target date to integrate Accounts module is 15thAugust 2


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Other Modules include- Investment of Funds- Members & Outsiders - Security Deposit management- Fixed Assets Management- Share Transfer PremiumManagement- Booking Assets Management

Uploading various documents / Bills / Receipts for easy procurement at a later date (this also haudits)

Receipt and Payment Account & Trial Balance as on any date

Customized Balance Sheet / Income & Expenditure Statements as on any date

Generate Audit Reports [Access granted only to the Auditors]

Along with Audit Report, Audit Memorandum, Form No 1 and Form No 28 [Maharashtra State] agenerated


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Members with appropriate authority have access to this feature to manage alof society meetings. They can easily generate meeting notice, agendas, minuthe meeting and more online

All types of Meetings can be managed

Most of the Agenda items are automatically generated

Notice Header and Footnotes are predefined, and can customize the same whe

required

Predefined Minutes available for selection based on the outcome of the discuss

Attendance of the members attending meeting can be noted


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Every registered society member needs to fulfill all formalities as requireto make it convenient all prerequisite are easily accessible througmodule. Admin can acknowledge and generate various forms

The forms submitted are verified on various predefined parameters

The forms received can be placed as an Agenda in the next Managing Commimeeting

On approval by the Managing Committee, the required data is updated

All Statutory Registers such as I form, J form, Share Register, etc. are updatedsimultaneouslyOh! What a relief

Along with the applications, various NOCs issued by the Society admin can als

generated, printed and issued


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To make sure the societysstatutory compliances are fulfilled regularly, this m

has an inbuilt list of legal compliances, available online to any managing commember through this portal.

Ensures that the Society meets its Legal Compliance needs

A list of Legal Compliance Requirements are available to crosscheck and update

On predefined date, the Compliance Requirement automatically turns into a task thus can be monitored by the assigned person

Updates on change of any Compliance Requirement are automatically done for thinformation and benefit of the users


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To make it more convenient for the committee members all the StatutoryRegisters are maintained online and are automatically updated as and whennew entry is made.

All Statutory Registers can be managed

On approval of the Transfers, respective membership details in I form, J form andShare Registers are updated

On approval of the Nomination Form by the Managing Committee, the NominatioRegister is automatically updated

As and when bills are generated, the Sinking Fund Register is automatically upd

Investment Register is linked to the Fixed Deposit Management Module


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In order to help the society to run smoothly and in a timely manner, Tasks can be generated by Adautomatically by the respective module.

System Generated Tasks

- Compliance Planner

- Vendor Management

- Contracts (Services) Management.

- Documents (Transfer papers / NOCs, Nomination Forms etc.)

- Complaint Handling Module (Help Desk)

- Managing Committee (If undecided and placed for next meeting)- Renewal of FDs

Tasks can also be Posted by the Admin

Managing Quotations is also an intrinsic part of Task Management Module

Tasks that need to be presented before the Managing Committee, are added as an Agenda Iselection

Tasks which are repetitive in nature can be defined to perform accordingly


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To help society members in a better way, there is an integrated commodule - Help Desk, through which registered members can post comp

online. To make it more promising, SMS updates can be sent directly thmobile.

Members Can post Complaints on Facilities and Services ( Help Desk)

Complaints are classified under various categories

Complaints, if not attended within the predefined time, escalates to the next leve

After escalating at three levels, the complaints are placed before the managing

Committee for resolution

SMS alerts / email messages can be sent on request of the member based on pol

adopted by the Society


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To keep a track of the Tenancy information, Tenancy informa

module is highly helpful. Non Occupancy Charges as per Tenancy Data.

Tenancy Expiry Information / Email Reminders to the member

All tenancy Records maintained.

No Leakage of Income.

Information of family members staying with the Tenants are also maintained.

Data updated on approval of the Application by the Managing committee.


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Secure yourselves with Bank Lien Notings - e

accessible and verifiable during share transfer.

Request for NOC for Bank loan & NOC letter by Society

Creation & Noting of the Bank lien on issue of NOC letter

Verification of the Bank Lien at the time of Share transfer

Bank Lien Register is Maintained and updated


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All the Share Transfer details can be stored and can be accessed time to time.

Generation of the Share Transfer Documents based on various situations.

Sale

Gift

Inheritance

Nomination

List of points to verify and intimation of discrepancy to the concerned member

Collect Share Transfer Premium and other charges as per defined policy

Automatically place as an item of Agenda in the MC Meeting to be held next

On approval, update all relevant registers


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A complete and comprehensive list of vendors for maintaining repairing / servicing of various assets / AMCs / services canmaintained and updated from time to time.

Reminder for renewal of the contract / AMCs

Managing Fresh Quotations

Keep a list of all the Vendor Staff working in the Society along with their timeschedules


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With this login the members of the managing committee can maday to day activities with ease. Desired access control can be provided to specific Managing Committee Members, a

their role in the administration.

Besides basic access to the various modules, the Add, Edit, and/or Delete functions be assigned to particular Managing Committee Member(s), again depending on theirin the administration.

To ensure that the control is not limited to only one person, we have incorporated theconcept of approve. Wherein each of the Managing Committee Member can be assthe authority to approve various activities to be formally accepted.

Managing Committee can delegate functional powers to the Administrative Staff, at tsame time exercising complete control, through this approve mechanism.

This approve feature is unique and is not found in any other Society Management Accounting Application.


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Every registered member of the society has the convenient way to access athe relevant information, forms, bills and more through this login.

Login and use the application

Access predefined features in the application

Easy login through registered email ID and a password

Access their accounts , bills and receipts and view/ print

Post complaints on facilities and Services. [ Help Desk ]

Make several standard forms/ applications to Society Admin

. [This is a unique feature not available in any other software]

And many more


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This special login is for the vendors in contract with the society toprovide miscellaneous services, and provides limited / temporary ac

for Various Staff members / Vendors / Service providers.

Limited access can be provided to the vendor(s), as and when required

Permissions granted for add / edit / delete, can be monitored and controlthrough Approval at the Admin level

If these access permissions are misused, all the permissions can be blocby the Admin at any time

Access permission can be granted for predefined period only

The entire access and functional rights to the various modules to differevendors / Staff are set by the Admin


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We are constantly working to provide you with besolutions for society. And going ahead we are develonewer modules which will be available to you very soon!

Security Gate Management

Society Event Management

Facility booking

Notice Boards and Announcements

Health Club Management

Election to Managing Committee

Project Management

Society123.Mall


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Worried about who will handle the application!

We are there to train /guide and assist your staff / admin

continuous basis.

Dedicated person to solve issues via telephone

Email Support - All emails received will be normally replied within 24 hours

Live Chat- A trained person will attend to issues raised through Chat

Module wise user manual

Categorized FAQs

Initial Training at site by our executives

Free Training at our corporate office

Initial set up of various data / parameters / policies into the system by our trainedpersonnel to make it faster and easy

Man power based services [Accounts handling / managers, etc.]

Creating a Pool of Accountants / Managers trained in Housing Society Accounts wand Management for selection by the Societies


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All your queries get answers at a single place.

Free Website Byelaws in English and Marathi

Search the Byelaw by key words

FAQs

News Items

Videos

Articles by Eminent people

Generation of Standard Forms prescribed under the Byelaws [ Blank as wdata filled]

Post Queries and get answers from Professionals

Updation on a weekly basis

No annoying advertisements


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Earned Interest calculations on the Fixed Deposits at any given date.

ZEROAccounting errors assured.

Calculations of amount for Outstanding Liability of Metered billsat year end.

Reminderto follow the Statutory Legal Compliance requirements (TDS, filing of returns, holding

documents to be submitted to Registrar etc.)

Document Storage facility (Quotations, Bills, Receipt, letters, vouchers etc..). For easy reference

procurement at a later date. Ensuring Paperless Work

With Tenancy Module, ensuring for no leakage of Income for Society.

Automatic generation of Balance Sheet (till finalization of Accounts) at any given time

Calculations of Service Tax liabilityand also alerts for the same.

Decision of the Meetingcan be implemented automatically for further action

Taskscan be escalated automatically as per define schedule to further level and can become an

item after the schedule level.

Help Desk module will help smooth communication between Member and Managing Committee

matter been resolved).

Verification of the Bank Lien at the time of Share transfer


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The Society123 applications are developed in most robust andsecured technology J2EE (Java) & PostGres SQL

The applications are hosted on the secure scalable CLOUDinfrastructure provided by Amazon Web Services (AWS) whichincludes...

- Application Hosting- High Performance Computing- On Demand Scaling- Content Delivery- Storage & Backup- Security

More information about AWS can be seen http://aws.amazon.com


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A product by Pangal Computer Services Pvt. Ltd. [PCSPL]

developed in association with Webelement.Inc

society management software mumbai

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