Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Societies Handbook 2016/17

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

CONTENTS

Missions, Visions and Values

Your Student Officers

Guild Spaces

Room Bookings

YOUR GUILD

Your staff (includes drop ins)

Committee catch ups

Promoting your society & Social Media

Society Meetings and elections

SUPPORT

Society Money & Accounts

Payment Vouchers (PV’s)

Fundraising

Spend It

Membership Money

Sponsorship & Contracts

Budgets

FINANCE

Green Flag Award

Change It & Summit

HEAR (Higher Education Achievement Award) Annual Guild Awards

Give It a Go (GIAG)

OTHER OPPORTUNITIES Responsibilities

Emergency Procedures

Accidents & First Aid

Risk Assessments

Food Safety

Running Trips

HEALTH & SAFETY

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

YOUR GUILD Liverpool Guild of Students is a student led organisation and as soon as you become a student here, you automatically become one of our members! Student officers are elected each year by all students in a cross campus election, and hold their positions for 12 months. Want to know more about them and what they’re working on? Take a look!

• Sean Turner (President) • Oba Akinwale (Vice President) • Yasmin Gasimova (Vice President) • Ananda Mohan (Vice President)

Mission, Vison and Values Our Mission is to

• Fight for the things that matter • Re-establish the Guild as the heart of campus • Develop and support students

Our Vision is

To improve, develop and enrich the lives of all students - from application to graduation.

Our Values are to be

• Fun and friendly. We're exciting, nurturing, and love what we do. • Ambitious. Good is just not good enough - our student members deserve the best. • Innovative and nimble. We're proactive and inspire change. We do everything with passion and principle. • Representative and involving. We provide the chance to create history and shape the world around us. Every

interaction with us turns students into ambassadors for the Guild. • Professional and responsible. We're inspiring, human, respectful, informative and inclusive. Everything we provide is the

high quality our members deserve. • Sustainable. We've been here for over 100 years. We'll be here for hundreds more by being ethically, environmentally and

financially sustainable.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Your Student Officers Your team of four Student Officers work full time with us to make your University experience better.

Sean Turner– President

Priorities: - Improving Guild-Society relations by initiating a council of society leaders that will recognise the individual needs of societies. - Enhance Liverpool RAG through increased publicity and hosting more events, reaching a RAG total we can be proud of. - Improving Guild activities better, by improving advertising facilities for societies.

Oba Akinwale – Vice President

Priorities: - Championing a system of social inclusion for all. - Turning the Guild into a bastion of charitable endeavours. - Creating a seamless dialogue with the Athletics Union, keeping our Wednesday afternoons free and showing more support for our sports teams from the Guild.

Yasmin Gasimova – Vice President

Priorities: - Provision of academic advisers and developing mentoring schemes and pushing that facilities such as labs, studios and study rooms are open at more convenient times. - Improving support for disadvantaged students, by enhancing financial support, scholarships for refugees and create an empowering environment for women, LGBT+, BME, and disabled students. - Working with the University to be more sustainable, develop more green spaces on campus and work with them to divest from the fossil fuel industry.

Ananda Mohan–Vice President

Priorities: - Improving the education experience through increased academic support, subsidizing key textbooks and continuing commitment to lecture capture. - Improving student housing opportunities, by creating a comprehensive student housing database and lowering student accommodation prices. - Improving greater student interactions with larger cultural celebrations and campus wide student activities.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Guild Spaces Guild venue spaces are free for societies to use for their activities! You can make them through our online system here.

Mountford Hall – Hall/Theatre - Capacity 2300 (standing), 900 (seated), 300 on round tables The Mountford Hall is the 2nd biggest music venue in the city with a capacity of 3000 people and has been host to acts such as The Who, Queen, Placebo and The Wombats. With a brand new bar and a half a million pound PA and tech system this massive space offers students and external organisations a perfect venue to hold large scale events such as music concerts, welcome fairs, gala dinners, variety shows, conferences and guest speaker lecture talks.

Stanley Theatre – Capacity 460 (standing), 120 (seated) The smaller, atmospheric Stanley Theatre holds a crowd of around 460, and is to lend its focus to student projects, theatre and more intimate gigs. A bar at the back of the venue offers visitors the opportunity to chat and enjoy a drink before sitting down to watch the show.

The Cellar – Club/venue - Capacity 360 Liverpool Guild of Students’ very own student nightclub, The Cellar lends a focus on club nights, as well as live comedy and is set in this atmospheric space of arches and booths. It has huge potential for societies to make this space their own for their one off events.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Room Bookings Room bookings are free for societies! You can make them through our online system here.

There are over 100 bookable rooms in the Guild. There are an array of meeting rooms as well as some other very exciting spaces which include a dark room, a roof garden, a cinema, a band room and two dance studios! Societies can also book our amazing Stanley Theatre and Mountford Hall.

Bookings are made in July/August for 1st semester, and over Christmas for 2nd semester. You can submit regular bookings (e.g. weekly) at this time. 3 weeks’ notice is required for events with guest speakers.

Resources include 55” LED TV Screens, tables, chairs and flip charts. Please specify your requirements as fully as possible, including the room layout you’d like, so that we can offer you the best service.

Special one off events and room bookings may need to be risk assessed. Please ensure the correct health and safety documentation is submitted, as your room bookings will not be confirmed until we have these.

If you would like to book an event please get in touch with your Society Coordinator so that we can discuss your booking requirements.

Rooms available for societies to book:

Dance Studios –

There are 2 mirrored dance rooms available to be booked.

The main dance studio (pictured left) and Activity space 7, affectionately named the “Shake and Bake” room because of its multi-purpose function of a dance room/kitchen.

Meeting Rooms - There are a variety of different sized meeting rooms available to be booked by student groups. Sizes vary from small rooms based in the street which hold a maximum of 8 people, to the Gilmour room with a capacity of 100 people! See below.

THE STREET

SPACE TYPE: STALLS / INTERNAL CORRIDOR CAPACITY: 8 STALLS

ACTIVITY SPACES

ROOM TYPE: SMALL MEETING / DISCUSSION CAPACITY: 5-8

GILMOUR

ROOM TYPE: MEETING / DISCUSSION CAPACITY: 70

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

AUNG SAN SUI KYI

ROOM TYPE: MEETINGS / DISCUSSION CAPACITY: 30

ELIZABETH GIDNEY 1

ROOM TYPE: LARGE MEETING / DISCUSSION CAPACITY: 70

ELIZABETH GIDNEY 3

ROOM TYPE: SMALL MEETING / DISCUSSION CAPACITY: 30

HARROLD WILSON

ROOM TYPE: MEETING / DISCUSSION CAPACITY: 60

JAMES E BROWN

ROOM TYPE: MEETING / DISCUSSION CAPACITY: 50

KEN SARO WIWO

ROOM TYPE: MEETING / DISCUSSION CAPACITY: 40

LIBRARY

ROOM TYPE: LARGE MEETINGS / DISCUSSION CAPACITY: 80

MCAUSLAND

ROOM TYPE: LARGE MEETINGS / DISCUSSION CAPACITY: 70

MANDELA

ROOM TYPE: LARGE MEETINGS / DISCUSSION CAPACITY: 100

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

SUPPORT Society Coordinators

You can check which category you belong in on the Societies list.

Drop Ins

You are always welcome to pop in to meet your Society Coordinator in the Student Activities office, but we also run drop ins. These take place in Activity Space 5:

Jo – Friday 12 – 2pm

Katie – Wednesday 1 – 3pm

Laura – Monday 12 – 2pm and Friday 3-5pm

You can use drop ins to:

• Get an account statement

• Ask about room bookings and events • Get help with risk assessments

• Discuss upcoming events

• Get help with activity ideas • Get help filling in a payment voucher or reading your account statement

• Request fundraising resources

• Ask any other questions you might have

Committee Catch ups

These are for societies who re-register before the summer deadline. They are a time for you to pop in and meet with your Society Coordinator, discuss any plans you have and give us feedback on your experience as a society. You will be invited to these via your newsletters and email calendars, so please look out for them. Let us know if you cannot attend so that we can arrange a more suitable date or time for you. You will need to complete a pre-catch up questionnaire online which will be sent out with your invite.

The whole committee are welcome to attend the Committee Catch Up, and we would like to see at least two of you. Last year Society Coordinators held over 110 society catch up sessions from November to February!

Katie Overbury

Performing Arts, Sharing Activity & Student Media

Katie.overbury@liv.ac.uk

Laura Godwyn-Outten

Affecting Change, Celebrating Faith & Celebrating Culture

laura.outten@liv.ac.uk

Jo Fisher

Academic & Medical Societies jofisher@liv.ac.uk

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Promoting your society

There are a huge variety of ways to promote your society. Just a few that you might consider include:

• Creating events from your Dashboard

• Society Newsletter – email your Society Coordinator to be featured • Social Media – tweet us @LiverpoolGuild or find us on Facebook

• Student Media – contact LSMedia, LSRadio, LSFilm or Ellipsis: The Sphinx: editor@liverpoolstudentmedia.com LSRadio: contact@lsradio.co.uk LSFilm: lsfilmmakers@gmail.com Ellipsis: ellipsis@liv.ac.uk

• On campus stalls – if you want to sell cakes, hold a raffle or give out flyers, please go through the room booking system here

• Posters or flyers – there is poster space available in the Courtyard as well as in frames around the building. Please ask in the libraries or departments before putting up posters and use the relevant noticeboards.

• Please let us know your generic email address, when you complete your re-registration form, so that we can share this with your potential members.

• Societies can also their events promoted on the Guilds TV screens. Just make sure that the image is high-res and is 1080px x 1920px. Be sure to follow Liverpool Guild of Students on our various social media platforms:

Social Media Do’s & Don’ts

@LiverpoolGuild – 11,800 followers

/LiverpoolGuildofStudents – 10,050 likes

@LiverpoolGuild – 1400 follwers

DO • Make it clear who you are in your name and

profile picture • Be mindful of the impact your social media

contribution might make to people’s perceptions of you, the University and us. If you make a mistake, be prompt in admitting and correcting it.

DON’T • Upload, post, forward or post a link to any abusive,

obscene, discriminatory, harassing, derogatory or defamatory content.

• Disclose sensitive, anti-competitive, private or confidential information.

• Escalate heated discussions, try to lower the temperature and correct misrepresentations.

• Share personal opinions on current affairs, politics etc from a society page – they may be your views, but that doesn’t mean all your fellow society members believe them too.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Society Meetings and Elections To help current committee members run an easy, fun and fair Annual General Meeting (AGM) What’s an Annual General Meeting (AGM)?

An Annual General Meeting – or AGM - is an open meeting for all paid up society members. Each society holds one before the end of the academic year to elect a new committee and make sure everyone has a fair chance of being involved at committee level. You should hold your AGM before the last week of April so that there is enough time to hand over to the new committee. Before the meeting Look at your Committee Roles. Did they meet the needs of your members this year? If not, have a chat with your committee about amending them and electing people into the new positions. You can let us know about any new positions your committee has on your re-registration form. Remember your society committee must only include registered University of Liverpool students. Give AGM details to us and your society members

• Date, time and location of your AGM • Date nominations open and close • Positions that elections are being held for • How people can nominate themselves and what they should prepare

Sort ballot slips and explain voting to your members Someone on the committee should make ballot slips for each position available – make sure you bring enough copies. If you need any help with printing these, please let your society coordinator know. If there is more than one place for a position available (i.e. you are looking for two Social Secretaries), you should say beforehand that members can vote for more than one candidate (up to the amount of positions available) and then count all the votes for each candidate in turn. At the meeting Voting This is done by a secret ballot, and in the case of an election the vote is by simple majority. If you want to borrow our ballot box, please let us know. In the interests of fairness, current committee should not use email or social media to suggest who they’d prefer members to vote for. However, candidates may wish to use social media to campaign independently. Only paid society members are eligible to vote. You can get a list of members from your section of our website or from your Societies Coordinator. You should use this list to check people off your list as they come in to the room. Each member should only vote once. No lecturers or staff are allowed to vote. Most societies allow each nominee standing a timed speech on the night of the AGM, to give reasons why members should vote for them – we recommend putting a time limit of five minutes on this. You should aim to have at least 20% of all your paid up members of your society at your AGM. If there are five or more candidates for a position, the candidate with the most votes must get 50% of the overall vote. If not, there will be another round of voting where the candidate with the least number of votes is knocked out and members will be asked to vote again. This will continue until the candidate has got 50% or more of the votes or there is only two candidates left. Votes should be counted by a current committee member who is not re-running for a position on next year’s committee. You may also like to use this opportunity to do a report on what the society has been up to, what’s been successful, how much money you’ve made etc.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

After the meeting Handover and have fun! - We have created a handy handover help guide which can be downloaded here. Please submit all of your results and the minutes of your AGM to your relevant Society Coordinator so we can publicise them for you. Following this, your committee should produce a handover guide, including key dates, contacts and lessons learned for the new committee. Remember to complete your re-registration form so that your society keeps going into 2016-2017. All societies will sign our constitution when they re-register which will outline information about your society. AGMs are also a great chance to get everyone together, so hold a big social after it to congratulate those elected and thank those who were not successful.

What is an Emergency General Meetings (EGM?)

An Emergency General Meeting – or EGM - is an open meeting for all paid up society members which occurs at an irregular time, where an issue arises which requires the input of the entire membership and is too serious or urgent to wait until the next AGM. An example of an EGM would be a society needing to elect new committee members if people quit or are unable to fulfil their roles anymore. Before the meeting Inform us and your members the purpose of the EGM This allows members to attend in a position where they can discuss and exercise intelligent judgment; otherwise any resolutions passed are invalid. Existing committee members will have agreed upon one or more resolutions that will be put to the society members from approval at the EGM. At the meeting Recommendations Usually the elected chairperson of the EGM reads out and recommends the resolution to those present for approval, takes questions about the resolution from those present, supervises the vote and declares the result. Voting should be done in the same process as the AGM. After the meeting Please submit all of your results and the minutes of your EGM to your relevant Society Coordinator so we can publicise them for you.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

FINANCE

Accounts Societies have two accounts. You will have a unique three digit code which is the same for each:

Income: 2110/*** - for day-to-day transactions (membership money, fundraised money, sponsorship etc.)

Grant: 2112/*** - for any grants you are awarded (Spend-It, welcome fair grants)

All monies stay within these accounts – societies are not allowed to hold external bank accounts.. Societies should not take membership money or lists of members themselves at any point.

Society Coordinators will send you an account statement each month, but you can request one at any time by going to Reception or emailing your Society Coordinator.

Membership money All membership money should be paid either online through your webpage or by the individual, at Guild Reception. This will all go into your income account.

Payment Vouchers If you spend money on behalf of the society, or have received an invoice for a society activity, you will need to fill in a payment voucher or a PV

These can be picked up from Reception or downloaded here, have a look at our help guide if you are unsure about how to complete it.

Please ensure that your PV is countersigned by another committee member and attach all receipts or invoices as proof of purchase and submit your Payment Voucher to Reception by 12pm on Mondays. We process these on Monday afternoons and you should receive payment within 7 days of approval

Receipts and Invoices Please ensure that receipts are fully itemised and please highlight the items you are claiming back. We can only accept hand written receipts for taxis.

Invoices should have:

• The company address

• The Guild address:

Liverpool Guild of Students 160 Mount Pleasant Liverpool L3 5TR

• Itemised prices • A Unique Tax Registration Number or tax exemption declaration

• You can find an example invoice here.

Card Payments Please email your Society Coordinator to arrange a card payment with the Guild credit card.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Floats You can pick up a float from Reception with a signed payment voucher from your Society Coordinator and committee. The float should be returned as soon as possible after your event. Please speak to your Society Coordinator if you have specific requirements.

What can I claim back for? Society activities and resources that benefit the majority of your members. If you are unsure whether you can claim something back please contact your Society Coordinator before making the purchase.

Fundraising We can provide buckets and resources for fundraising, as well as a secure space to count the money using our counting machine. Please contact your Society Coordinator to arrange this. You will then need to pay the money in to Reception and fill in a fundraising form. All fundraised monies are paid in to a central fundraising account to avoid this money being mixed up with your income. We will then ensure the money reaches the charity for you.

You will need to fill in a fundraising risk assessment, which can be found in the Health and Safety information above.

Further information about fundraising can be found I the fundraising section of the Guild website

Spend It Spend It is the way to get funding for your societies. We have £20,000 to give away throughout the year and you get to decide how we spend it.

We’re putting the power in your hands. Societies will come together to look at all the funding requests and discuss as a group where it would be best used, and why. This will give you chance to meet fellow societies and find out more about what they’re getting up to, and also work together to make sure all societies are happy with where the money is going.

Here’s how it works:

1. Come along to an information meeting 2. Submit your funding request form by the deadline (these will be 4 times a year) 3. Come along to our Spend It meeting to discuss all funding requests from societies, including your own, and decide as a

group where and how money will be given out. Each society requesting funding is invited to present their bid to those in the room.

Spend It dates for your diary: Round one: 21st October, Library, 1pm.

Round two: Wednesday 2nd December, Mandela Room, 5pm. Funding requests must be submitted by Wednesday 25th November. Round three: Wednesday 10th February, The Library, 12noon. Funding requests must be submitted by Wednesday 3rd February. Round four: Wednesday 16th March, The Library, 5pm. Funding requests must be submitted by Wednesday 9th March Round five: Wednesday 20th April, The Library, 12noon. Funding requests must be submitted by Wednesday 13th April.

Sponsorships

Some of our societies have great success from gaining sponsorships. If you would like to seek sponsorship you should contact your Society Coordinator. If you are signing a contract, you must show this to your Society Coordinator before signing anything.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

HEALTH AND SAFETY For each event that you run you will need a risk assessment. Click here to see an example with tips for filling one in. Click here to download a blank version. Please send this to your Society Coordinator at least 2 weeks before any event, or 3 weeks before for a guest speaker.

We ask you to nominate one committee member to be responsible for completing risk assessments, and this should be your Secretary.

Are you serving food? If you are planning to serve hot or self-prepared food at your events/meetings, you will need a Food Hygiene Certificate. People who have this certificate have completed a recognised training course that will tell you everything you need to know to comply with current Food Hygiene laws. Please email your Society Coordinator at least a month before your event to arrange this.

If you are planning to serve food from a caterer, please acquire their Food Hygiene Certificate and Public Liability Insurance. Please send this to your Society Coordinator at least 2 weeks before any event.

If you are planning on preparing your own food you will need to obtain a food hygiene certificate by completing a course online. Once you have completed the training send a copy of the certificate to your Society Coordinator.

Are you fundraising? Fundraising for a charity or your society is great! We can provide collection buckets and resources for fundraising, as well as a secure space to count the money using our counting machine. Please contact your Society Coordinator to arrange this. You will then need to pay the money in to Reception and fill in a Fundraising Form so we can ensure the money reaches the charity. Please click here to see our bucket collection risk assessment. All fundraised monies are paid in to a central fundraising account to avoid this money being mixed up with your society income.

Want to fundraise in Liverpool City Centre? You may need a permit from the council!

It is also worth contacting the charity you are fundraising for so they know you are supporting their cause, and some charities can provide you with additional fundraising goodies such as badges, t-shirts, leaflets, banners etc.

Are you holding a cake sale? You will not need a Food Hygiene Certificate for cake sales, but you will still need a risk assessment. An example cake sale risk assessment can be found here and should be submitted to your Society Coordinator at least two weeks in advance.

Are you running a stall? Find our stall risk assessment here and submit it to your Society Coordinator at least two weeks in advance. You can book your stalls through the room booking system here.

Are you using the kitchen? We have a kitchen available in Activity Space 7. You will need to fill in this risk assessment to use it and submit it to your Society Coordinator at least two weeks in advance.

Are you using the dance studio? We have two dance studios available for you to use. We will need you to fill in the risk assessment here and submit it to your Society Coordinator at the start of each year.

Are you showing a film? Find our film showing risk assessment here submit it to your Society Coordinator at least two weeks in advance. You will also need to check whether the film you want to show is on our Filmbank catalogue, and let your Society Coordinator know what film you intend to show.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Are you holding an event? You will need to risk assess all activity associated with the event. Please get in touch with your Society Coordinator to arrange this. An example event risk assessment can be found here, but you will need to adapt this to the specific details of your event and submit it to your Society Coordinator at least two weeks in advance. You will also need to book in an events meeting with your Society Coordinator at least four weeks in advance.

If you have any specific technical equipment requirements you will need to complete a running order schedule and submit it to your Society Coordinator at least two weeks before the event. Please click here to see an example.

Are you having a guest speaker? Please find the guest speaker risk assessment here and submit it to your Society Coordinator at least three weeks before the event. Please ensure you include the name and organisation your guest speaker is from.

Are you going on a coach trip or day trip? Click here to see our coach trip risk assessment and here to see our day trip risk assessment. You will also need to complete a trip form with the details of everyone attending. Please submit these to your Society Coordinator at least two weeks in advance.

Are you going on a residential trip? You must contact your Society Coordinator at least 6 weeks before a residential trip. You will need to complete a residential trip risk assessment and trip form with the details of everyone attending.

Are you going on a trip abroad? You must contact your Society Coordinator at least 8 weeks before any trip abroad. You will need to complete a trip abroad risk assessment, trip form with the details of everyone attending and send over the details of each attendee’s travel insurance.

Are you taking part in an activity that we haven’t covered here? Get in touch with your Society Coordinator as far in advance as possible and we will help you to risk assess this.

Accidents, Injuries and Incidents Should a member of your society be involved an accident/incident or require medical assistance we have first aid at Reception, and the health and safety of those involved should always take priority. If you require help from the emergency services ring 999, and have someone else contact a member of Guild staff for further support.

If you have an accident or injury while taking part in activities in the Guild, you MUST contact reception as soon as possible to report the incident a complete an accident/incident report form.

If you witness any hazards or have any ‘near misses’ you should also contact reception so we can log these.

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Further Opportunities

As a society committee member, we know that your main focus will be on your own society. However, we always have lots of other opportunities available at the Guild if you were looking for something extra!

You, and your society, can get involved in various projects such as:

• Societies in Schools • Give it a Go

• Fundraising

• Volunteering • The Green Guild Flag

Please ask your Society Coordinator about any of these to get more details

Green Guild Flag Award

Societies can receive an accreditation for being sustainable and environmentally friendly. The Green Guild Flag Award is there to help you run your activities in a more eco-friendly way with 10 criteria that you need to meet to gain the award, from ordering a vegetarian buffet to recording your trip mileage.

To receive your green flag you will need to fulfil the following criteria:

1. Log trip mileage

2. Committee members sign green pledge

3. Be involved in one green project

4. Record printed materials and set target for reduction

5. Recycle materials and compost food waste

6. If providing food at an event Choose Fairtrade / locally sourced / veg food option for one event

7. If purchasing hoodies/t-shirts they are Fairtrade Epona

8. Put on an action-/ event with sustainability – social justice – fundraising for charity

9. Society social media or email communication on sustainability

10. If putting on event, purchase a product or service form Green Directory.

You also opted to find out more about Green Guild projects in general but as we don’t want to bombard you with info you can found out more about our projects – Green Impact, Student Switch Off, Roof Garden, BeeKeeping, Green Schools or Seed Fund – by clicking the links.

If you need any help with Green Flag Award, would like to hold a society session on the Roof Garden or make your society events a little greener please get in touch with Dave Wheatley (d.wheatley@liv.ac.uk )

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Change It & Summit

Got an idea to make University life better?

Tell us Log in and tell us your idea. It will appear on the website the next working day. Students will be able to comment on it and we will let you know if it’s a straightforward or complicated idea. Straightforward ideas Will be dealt with by our staff. They will either be passed or rejected. We will keep you up to date with progress and if/when we plan to bring your idea to life.

Complicated ideas Guild Summit, will spring into action. If members agree, it will go to Board of Trustees for final approval. If it divides opinion, it will go to a preferendum. Campaign Has your idea become something bigger? Use our cheat sheets if you also want to do your own promotion for it. HEAR – (Higher Education Achievement Award)

• The Higher Education Achievement Award is an opportunity to have your non-academic activity recognised when you graduate.

• Your Guild activity is verified by us when you meet certain protocols, such as completing room bookings or attending training etc.

Committee member roles are recognised on your HEAR University transcript, including:

Society President

- Overseeing the running and management of the society - Taking overall charge of implementing activities - Attending all relevant training

Society Secretary

- Overseeing the booking and organising of society meetings - Ensuring the society hold an Annual General Meeting - Submitting Health and Safety documentation to the guild - Attending all relevant training

Society Treasurer

- Handling and authorising financial transactions for the society - Monitoring the society’s financial condition - Ensuring the society is in a strong financial position (is not in debt)

Attending all relevant training

Liverpool Guild of Students Charity Number: 1137398 160 Mount Pleasant, L3 5TR Company Number: 07324992 +44 (0) 151 794 6868 www.liverpoolguild.org

Guild Awards This annual event allows the Liverpool Guild of Students to celebrate all of its volunteers and those who go the extra mile to make a difference to the student experience of others Taking place in the Mountford Hall, this is the pinnacle of the social calendar and is definitely not one to be missed!

Societies nominate themselves and others for awards in the following categories:

Society of the Year – there is an award up for grabs in each category for an exceptional society who works tirelessly to improve the lives of the students around them and make their time at University more rewarding.

Society Individual of the Year – an award for a remarkable society member who is truly dedicated to enriching and developing their society and its activities.

-