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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

SOCIETY ELECTIONS HANDBOOK

(CURRENT COMMITTEE)

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Contents:

Introduction 3

VPSI Vision 4

The Students’ Union and Elections 5

Why run for a position? 5

Roles available 6

Key deadlines 7

How to nominate yourself 8

Voting 9

Results 10

Handover and training 10

Volunteering 11

Thank you 11

Bucks Students’ Union

Queen Alexandra Road, High Wycombe, Bucks HP11 2JZ

Tel: 01494 601 600 Email: union@bucks.ac.uk Website: bucksstudentsunion.org

Bucks Students’ Union is a registered charity – no. 1144820 VAT Reg. No. 669 0980 87

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Introduction:This nominations pack provides the basic rules and key deadlines for the upcoming elections. If you need more information, or want to discuss any aspects of this handbook further, please contact Matthew Kitching - matthew.kitching@bucks.ac.uk.

Vice President Student Involvent: Mark Sweeney mark.sweeney@bucks.ac.uk

Societies: Lauren Troiano lauren.troiano@bucks.ac.uk

Sports: Holly Furniss holly.furniss@bucks.ac.uk

Website issues: Reece Buckingham reece.buckingham@bucks.ac.uk

Election issues: Will Hoskin william.hoskin@bucks.ac.uk

Election issues: Matthew Kitching matthew.kitching@bucks.ac.uk

ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15As a tenacious organisation, Bucks Students’ Union

represents and empowers its members. It is our aim, to

support student’s participation in all extra-curricular

activities whilst they are here at University, whether

it be being part of a sports team, a society, or

simply taking part in recreational activities. We

do this, because we firmly believe it will develop

your transferable skills and in turn enhance your

employability. There are so many examples of

the positive experiences students have had, that

come about through their involvement with

the Union by participating in the FREE and

high quality opportunities we offer to them.

Mark Sweeney

Vice President Student Involvement

Bucks Students’ Union

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

The Students’ Union and elections:

Bucks Students’ Union is student led, democratic organisation. All of our activities are

organised and led by our members, which is why elections are so important. We hold one

set of elections in March, looking for students to run for Sabbatical positions and committee

members for sports and societies. Because we are a democratic organisation, we run

elections to let our members decide who they want to lead the societies and clubs.

Why is there one week of voting?

The Students’ Union’s sabbatical elections take place from Monday 2 - Friday 6 March 2015.

The society and club elections will also run in this week for a number of reasons:

• To create a buzz around campus

• To raise the elections profile

• To try and engage more members voting in both the sabbatical and society elections

• To oversee the election process in a fair manner.

Why run for a position?

As a current committee, it is your responsibility to tell members about the upcoming

elections. It is important that you are reminding members that they can run for any

position on the committee.

ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Roles available:There are three main roles available on a society committee.

• Chairperson

• Secretary

• Treasurer.

If your committee has further roles, please ensure these are explained, in full detail, to your members.

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Key deadlines:

Nomination period

Nominations open

Monday 12 January 2015

Please visit bucksstudentsunion.org/elections and nominate yourself:

Nominations close

Friday 13 February 2015

The nominations will be closed at midday. After this, you can no longer nominate yourself

for a position. This is also the deadline for members to get student involvement cards.

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Voting period

Elections week

Monday 2 - Friday 6 March 2015

This is the week where members vote for who they want to be on committee.

Elections close

Friday 6 March 2015

Members will no longer be able to vote after this time.

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Post-election

Society election results

Friday 13 March 2015

The results will be announced in Beats cafe.

ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

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How to nominate yourself:Members need to nominate themselves online.

Manifesto

A manifesto is a published declaration of a candidates intentions, a manifesto usually incorporates new ideas and updated versions of old ideas that show how the candidate would make life better in that role.

Manifestos have a limit of 100 words.

Hints & Tips

• It might be helpful to look at the opportunity profile and review

• Make sure any aims and goals are achievable

• Mention some of your existing skills that might be useful to your role.

Photo

You must upload a passport size photo to the website and it must be no larger than 1MB.

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Voting:Single Transferable vote

When voting, members rank candidates in order of preference (1st, 2nd, 3rd choice etc...).

Members can only vote once in any election.

All members must have a student involvement card in order to vote. They must also be a member of the society on our website. You can obtain a student involvement card from the Students’ Union for free.

You must sign up to the society on the Bucks Students’ Union website in order to vote.

Alumni members do not hold voting rights and therefore, cannot vote in elections.

You can vote for yourself.

Re-Open Nomination

Re-Open Nomination (RON) will be an option in every election. Members can vote for RON if they do not feel any of the running candidates are suitable for the role.

How to vote

• Logon to the Bucks Students’ Union website

• Sign in via the “Student login” section with your blackboard credentials

• You must be a part of your society online to nominate yourself

• Click elections

• Find your society and click “Vote now”

• Agree to the terms and conditions

• Click “start voting”

• Vote for the members in preference

• Once you are happy with your decision, please click “vote”.

As a current student, you can take part in society voting. Please ensure third year members are aware that they can vote in this current election.

ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Results:The election voting will be counted by members of Students’ Union staff.

Election results will be announced on Friday 13 March in Beats café. They will also be posted on the Bucks Students’ Union website.

Handover and training (post-election meeting):There will be a handover period, where, as the old committee, you will be providing essential information, sharing contacts and being the first point of contact for any queries or questions.

This allows a crossover period for the old committee to go through all of the information with the newly elected committee. This includes handing over login details, social media password and any previously established links such as sponsors.

As a newly formed committee, you must attend one of the following post-election training sessions: Wednesday 27 May / Friday 29 May 2015.

(These dates are subject to change)

There will be individual role training in October 2015.

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ELECTIONS TAKE PLACE FROM MON 2 - FRI 6 MAR ‘15

Volunteering:All committee roles are voluntary and you can log your volunteering hours on the Students’ Union website. There are incentives for logging 25, 50 and 100 hours.

If you want to backdate any hours, please come and speak to the Volunteering and Societies team in the Students’ Union.

Thank you:Thank you for standing in a Students’ Union election. If you are unsuccessful in this election, but want to obtain a leadership role, please view our website for more opportunities.

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