W12 Conferences Artillery Lane, 150 Du Cane Road, London, W12 0HS 020 3313 1601 http://www.w12conferences.co.uk

Choosing the right meeting room Selecting a suitable meeting space for an important meeting is important in the smooth running of the meeting and it is extremely important to ensure that you and your company are viewed as both professional and very organised. Sure, it's simple enough to look on the internet for a range of possible meeting rooms although not quite so simple to actually pick the correct one to suit your needs and your clients.

It's smart to have a meeting room provider that you use regularly that you can call up each time you've got a meeting. This will make things simple and will save

you a lot of time and money. Before this though, there are a number of aspects to consider. The main aspect to think about is location. While London has great transport links available, it can take a considerable amount of time to travel from one side of London to the other. It is wise to book a meeting room that's close to your offices but also one that is easily accessible by by everyone. The easiest way to accomplish this is by hiring a meeting room with a central location. Image is everything. Businesses spend a huge amount of money on marketing and branding and for that reason it is important to maintain this brand when in meetings. If you're a premium brand, you do not want to book a low cost meeting room. Furthermore you don't want to hire a meeting room which is too extravagant if your primary USP is price because this could create the sense that you are too pricey. The size of the room will have a considerable bearing on the price. It's important to keep costs down however in doing so, you must not sacrifice quality. Choosing a meeting room which is too small will be pretty cosy to put it mildly. The facilities that are available are very important. Does the meeting room contain all the necessary AV equipment needed for hosting your meeting? Is there Wi-Fi? You may want to consider the venue’s ability to offer necessary refreshments throughout the meeting. Last but not least, it is sometimes taken for granted that meeting rooms are appropriately heated however, regrettably this is something which has to be checked prior to hiring a meeting room. Once these points have been considered, the last point for consideration is price! Can you find a meeting room which fits all the requirements which is within your budget? If not, maybe you need to go back through the points to identify the necessary factors and the desirable ones to ensure you make a suitable compromise! It's essential to read testimonials before you hire the meeting room. This will give you a good indication of the quality as well as the service provided. When reading testimonials, be sure to check the date. The testimonial doesn’t count for much if it is out of date. If the list seems long, don’t be put off. Once you've found a good meeting room provider, you'll continue using them for a long time.