SNP Surveyor Reminder Call October 3, 2013. Review of Changes and Clarifications in the S&P...

SNP Surveyor Reminder Call

October 3, 2013

Review of Changes and Clarifications

in the S&P Measures

3SNP: Surveyor Reminder Session

Element A - Program DescriptionThe SNP has a description for its Care

Mgmt. program that includes:• Evidence used to develop the

program• Criteria for identifying members who

are eligible for the program• Services offered to eligible members• Defined program goals

SNP 1- Care Mgmt. and Coordination


SNP 1 – Element A

• 2012-13 CCM– The org

coordinates services for members with complex conditions & helps them access resources

– Received credit for evidence that it enrolled and maintained all members

• 2013-14 Care Mgmt.– The org has

appropriate programs to coordinate services and help all members access resources

– May have over-arching Care Mgmt. program and other programs for various sub-populations


• A SNP’s documentation that shows it continues to follow the traditional member identification mechanisms for CCM e.g., analyzes data and accepts referrals from various sources only, does not meet the intent of this element.

• The SNP must have modified its documentation to show it has a Care Mgmt. program for all members

SNP 1 – Element A


• Coordination of care and managing members’ conditions are constants for Care Mgmt. along with:– Comprehensive assessment of member– Determination of benefits or resources

needed– An individualized care plan for each

member with performance goals, monitoring and follow-up

SNP 1 – Element A


• Factors 1 and 2 require a documented process that describes: – how SNP used specific clinical practice

guidelines to develop its program – the criteria SNP uses to identify eligible

members for specific programs within Care Mgmt

• If SNP uses risks or level of need to stratify members, then it must provide the eligibility criteria, services and goals for each program.

SNP 1- Element A


• Documented processes are required e.g.,– Care Mgmt Program Descriptions– Policies and Procedures (may be

supplemented with reports or materials)

– MOC – but it must contain descriptions of actual processes that specifically state what, how, when and who performs the required activities

SNP 1- Element A


Element B – Population Assessment• Annually SNP must:

– Assess the characteristics and needs of member population and pertinent subpopulations

– Review and update Care Mgmt. processes to address member needs

– Review and update Care Mgmt. resources to address member needs



• Factor 1 requires a SNP’s population assessment to include all members, not just those in specific programs like CCM

• Although the stem indicates that it needs to perform the assessment annually, the SNP only needs to provide P&Ps showing it has a systematic process for the assessment -- not actual evidence of implementation

SNP 1- Element B


• In addition to examples in S&P measures, member characteristics for factor 1 can include things like:– Demographic info on age/gender– Most prevalent diseases– HCC Groupings & comorbid conditions– Top Medicaid primary diagnoses– Risk scores– Highest number/percentage of meds

prescribed

SNP 1- Element B


• Factor 3 requires a SNP’s documentation to show it considers program characteristics and resources such as staffing ratios, clinical qualifications, job training, external resources and cultural competency when it reviews and updates resources

• Documented processes are required – E.g., program description, P&Ps or

MOC that contains descriptions of actual processes

SNP 1- Element B


Element E - Satisfaction with Care Mgmt• SNP must submit a report showing it

performed an evaluation of satisfaction by:– Obtaining feedback from members

and– Analyzing member complaints and

inquiries

• Factor 1 requires SNP to obtain feedback on its Care Mgmt. program from a broad sample of members. This sample can include members in Care Mgmt program or other programs within it.



Element F - Analyzing Effectiveness/Identifying Opportunities

• The SNP measures the effectiveness of its Care Mgmt. program using three measures. For each measure, it:– Identifies a relevant process or outcome – Uses valid methods that provide quantitative results – Sets a performance goal – Clearly identifies measure specifications – Analyzes results – Identifies opportunities for improvement, if

applicable



SNP must provide reports that contain appropriate measures (along with any worksheet it submits)

All three measures must:– Have a significant and demonstrable bearing

on all Care Mgmt. members or a subpopulation

– Involve relevant outcomes or processes– Show the use of a valid methodology

• Contain info on sampling (if used) and sample size calculation

• Denominator specific to Care Mgmt. population

SNP 1- Element F


SNP’s report must include:• Comparison to goal or benchmark for each

measure– Measure cannot have exceeded goal

from outset • A quantitative and a qualitative analysis

that goes beyond simple reporting or data display

• SNP-specific analyses of measures. Orgs that present aggregate analysis also need to provide data and results for each individual SNP in it

SNP 1- Element F


Element G - Implementing Interventions and Follow-up Evaluation

• Based on the results of its measurement and analysis of Care Mgmt. effectiveness, the organization:– Implements at least one intervention for

each of the three opportunities identified in Element F to improve performance

– Develops a plan for evaluation of the intervention and re-measurement



• Interventions for factor 1 must have been implemented after 10/15/12

• Factor 1 may be NA if no opportunities

• Factor 2, re-measurement, must be completed whether there are opportunities or not.

SNP 1- Element G


• SNP 1C – Org can provide documented process OR CM Assessment form OR screenshots of assessment system that address factors 1 thru 8

• SNP 1E – factor 1 requires a SNP to evaluate feedback from members obtained from focus groups or satisfaction surveys; AND factor 2 requires an evaluation of complaints and inquiries.

Survey Reminders


• SNP 1F – measures may contain small denominators; surveyors still need to assess them

• SNP 1F – may present 1 satisfaction measure with CM measure and other patient experience measures

• SNP 1F – Orgs may use SF-8, SF-12 or SF- 36 for a physical and BH measure

• SNP 1F and 1G – report required; SNP can summarize or supplement with workbook

Survey Reminders


Elements A and C• For this year’s submissions, SNP

can use its 2012 CAHPS data to meet Element A and its 2013 CAHPS data to address Element C. However the intervention for factor 1 of Element C must have been implemented within the look-back period.

SNP 2 – Improving Member Satisfaction


• 2A – analysis member satisfaction data must contain:– Complaints aka grievances AND

appeals in required categories; or– SNP’s evaluation of CAHPs results

(report from CAHPs vendor alone IS NOT acceptable); or

– Other satisfaction survey results (assessing SNP’s operations)

Survey Reminders


Elements A, B and CNew Care Setting• For 2013, outpatient surgery depts. and

ambulatory surgery centers were added to the list of care settings for planned transitions and SNPs need to include them in their documentation.

• However SNPs that do not require prior auth or have a process for identifying them need to state this in their P&Ps. These plans also need to provide examples as indicated in the explanations from other care settings.

SNP 4 – Care Transitions


Element E – Analyzing Transitions• New for 2013: Factor 3—

implementing interventions– The SNP must implement at least one

intervention from the opportunities identified in factor 2.

– Do not have to show improvement or effectiveness of the intervention

– SNPs can use their existing CMS QIP related to reducing hospital readmissions

SNP 4 – Care Transitions


• SNP 4 – job descriptions are not acceptable documentation

• SNP 4A and 4B – documentation for factor 3 of 4A and factors 1 thru 3 of 4B must contain timeframes for activities

• SNP 4A, 4B and 4C – institutional SNP members residing in facilities may not have as many transitions as members in other types of SNPs

Survey Reminders


• SNP 4C – a SNPs’ analysis that does not meet factor 1 and 3 but has a detailed description of sampling method can receive credit for factors 2 and 4. Also remember to score factors 2 and 4 “yes” for a SNP that uses its entire universe of transitions from 10/15/12 to 6/30/13.

• SNP 4E – the analysis of ER visits and inpatient admits for factor 2 must include all hospitals

Survey Reminders


• SNP 4E – a few orgs have SNP only plans that meet the requirement for contract-level reporting of all MA HEDIS measures (>1,000 members). These SNPs can use HEDIS 2013 data for ER and inpatient visits in their analysis for factor 2.

• Documentation for SNP 4F must be based on the patient-based analysis submitted for factor 1 of SNP 4E

Survey Reminders


• SNP 6A – Orgs can submit an EOC that contains required info to meet factors 1 thru 3 but a Summary of Benefits must be accompanied by a report

• SNP 6E – SNPs’ analysis of network adequacy must include practitioners AND providers that accept members’ Medicare AND Medicaid benefits

Survey Reminders


• S&P measures and Data Sources by Element (in Surveyor Resource Guide--SRG) detail when documentation in more than 1 data source is required or optional

• All analyses must contain SNP specific data

• Several elements in S&P measures require “annual” analysis but refer to the grid (in SRG) for info on timeframes. Explanations in the S&P measures also contain provisions for sampling.

Survey Reminders


• If you cannot open a document in your assigned survey tool, that document must still be reviewed--so contact the SNP Team for help immediately!

• Surveyors conducting primary entity reviews need to review the documentation in the primary tool AND all PBP-level documentation in each subsidiary tool

Survey Reminders


Outstanding Issues Form


• Be sure to fill out the org’s information as it appears on your assignment sheet

• One table for each element – check appropriate box (Issue, No Issue, or NA)

• Check the issue type(s), more than one can be used

• Surveyor copies appropriate text the org has not met from S&P measures in ISS

Completing the OIF


• Surveyor enters a detailed description of the issue on the form and in the ISS support text box– explains the specific reasons why the

SNP has not met an element/factor– explains what the SNP needs to

provide to resolve this– only references documentation in the

required data source(s)

Completing the OIF & Support Text Box


• Ensure that it is clear which factors are not met in an element

• Make sure to identify and record all of the issues in an element

• For Primary/subsidiary submissions, only elements that are reported at the subsidiary level should be filled out on the subsidiary OIF. Primary OIFs should be filled out in their entirety.

• Use language that is appropriate in the NCQA Writing Style Guidelines (Surveyor Resource Guide)

OIF Reminders


• Similar to prior years, surveyors will be assigned multiple tools from the same org to maintain consistency across them

• Review your tools carefully to ascertain if they contain the same documentation and if not, determine which portions serve as direct evidence of performance

• Same/similar documentation needs to receive same or similar scores

Survey Process Reminders


Use the resources the SNP Team provides to verify info during survey

• CMS April 2013 Comprehensive Report for:– SNPs without members– also contains info on service areas and

number of members that may help you determine if documentation is SNP-specific

• SNP Plans by Type for:– SNP Type, plan name and contract

name– percentage of dual-eligible members



• Carefully evaluate all documentation a SNP provided

• Resolve all issues that arise with the SNP Team

• Use the NCQA Style Guide to explain scores < 100% or NA and factors not met

• Remove the org’s comments from the support text boxes

• Never use scoring overrides



• Weekly calls will be scheduled again to discuss any questions you have or issues you encounter

• Notify the SNP Team ASAP if circumstances come up that prevent you from completing your assigned surveys [email protected]

• Be sure to use the resources available on the surveyor webpage: www.ncqa.org/snpsurveyor


mailto:[email protected]

http://www.ncqa.org/snpsurveyor


• S&P Tool Submissions due—Oct. 15• 1st batch assignments sent by 10/18

– Full-time = 5 tools/batch– Part-time = 2-3 tools/batch

• Weekly batches until mid-December (approximately)

• Primary Entity reviews—please review all tools and then notify NCQA of completion

Surveyor Timeline


Questions?


ContactsBrett KayAssistant Vice President, SNP [email protected]

Casandra MonroeAssistant Director, SNP [email protected]

Sandra JonesAssistant Director, SNP [email protected]

Anthony Davis Accreditation Manager, SNP Assessment

202 –[email protected]



ContactsPriyanka OberoiAccreditation Manager, SNP Assessment [email protected]

Nidhi DalwadiAccreditation Manager, SNP Assessment [email protected]

Ling ChenAccreditation Manager, SNP Assessment [email protected]

Delia PonceCoordinator, SNP [email protected]





SNP Surveyor Reminder Call October 3, 2013. Review of Changes and Clarifications in the S&P...

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Transcript of SNP Surveyor Reminder Call October 3, 2013. Review of Changes and Clarifications in the S&P...