SNOWMASS ROTARY CLUBCLUB ASSEMBLY

MARCH 13, 2019

AGENDA! Board Introductions and Review of Chairs / Committee Roles ! Strategic Plan Goals and Status ! Wine Festival Funds Allocation for Charitable Foundation ! Grants Summary ! New Business

! New Honorary Members ! Service Event – Town Clean Up Day May 17, 2019 (in lieu of Meeting on May 15th) ! Social Event Ideas ! Election: President Elect Nominee for 2019-2020 ! Volunteer: Programming Co-Chair and/or Committee Members ! New Venue Options

! Review and Approval of Draft Bylaw Changes ! Centennial Project Options

ROTARY CLUB BOARD MEMBERS:

Julie Ann Woods President

Rob Cairncross Past-PresidentTom Fridstein President ElectAlinio Azevedo President Elect Nominee

(PEN)Peter Goergen SecretaryGary Hartman Treasurer

George Hart Sergeant at ArmsMatt Dube Membership Chair

OTHER MEMBERSHIP CHAIRS

Lindsay Cagley & Tucker V. Burton PR Co-Chairs

Randy Woods Wine Festival ChairTrent Palmer & Martha O’Keefe Programming Co-ChairsSherri Goodwin Community Grants ChairGeorge Hart International GrantsMartha O’Keefe Vocational

George Hart Snowmass Rotary Charitable Foundation

Rob Cairncross Community Service Chair

STRATEGIC PLAN GOALS AND STATUS As of March 13, 2019

1. How many total members does your club want by the end of the Rotary year? 40 of 46 – 40 members, 6 Honorary

2. How many members will participate in club service activities during the Rotary year? 42 of 38 – 27 @ Winefest, 10 Thanksgiving potluck, 5 Dictionary Distribution

3. How many members will attend your district conference? 1 of 1 - Martha 4. How many of your club's committee chairs will attend the district training

assembly? 3 of 2 – Martha, Tom, Peter 5. How much money will be contributed to The Rotary Foundation Annual Fund

by your club and its members during the Rotary year? $2100 of $8000 6. How much money will be contributed to The Rotary Foundation PolioPlus

Fund by your club and its members during the Rotary year? ? of $2000

STRATEGIC PLAN GOALS AND STATUS As of March 13, 2019 (cont’d)

7. How many service projects will your club complete during the Rotary year? 1 of 1 – Nature Trail bridge staining

8. How many Rotary Youth Exchange students will your club host during the Rotary year? 2 of 1 - Angelica de La Torre and Kelsey McHugh 

9. Does your club have an up-to-date strategic plan? YES 10. Does your club's online presence accurately reflect its current activities? YES 11. How many social activities will your club hold outside of regular meetings

during the Rotary year? 2 of 3 - Holiday Party, X-C Ski Event 12. Arrange for the club’s members to talk with the media to tell your club’s, and

Rotary’s, story. YES – Wine Festival and Grants 13. Did your club work on a project with a corporate or government partner this

Rotary year? YES – Thanksgiving Potluck

WINE FESTIVAL 2018 Save the Date: Sept. 13-14, 2019

:Sponsor Contributions $46,550.00Wine Festival Dinner Net Income $7,777.14Wine Festival Grand Tasting Net Income

$41,168.45

Maintenance Fee for Condo -$681.00Total Net Income - Charitable Foundation (FYE 6/30/18)

$94,814.59

Charitable Foundation Grant Allocations unspent (FYE 6/30/18)

$2,010.81

Cash Basis Net Income from Club General Operations (FYE 6/30/18)

$0.00

Total: $96,825.40

2018-19 BUDGET FOR CHARITABLE FOUNDATIONBudget for Charitable Foundation

(FYE 6/30/19)Budget Actual Difference

Community Charities

40% $38,730.16 $ $38,730.16

Community Service Projects

5% $4,841.27 $ $4,841.27

International Charities

23% $22,269.84 $ $22,269.84

Vocational Charities

27% $26,142.86 $ $26,142.86

Endowment Fund 3% $2,904.76 $ $2,904.76G&A for Charitable Foundation

2% $1,936.51 $ $1,936.51

Budget for Charitable Foundation (FYE 6/30/18)

$96,825.40 $96,825.40

GRANTS TO NON-PROFITS 19 Organizations - $38,000

2018-19 Recipients

Aspen Family Connections Buddy ProgramSnowmass Chapel Caring Connections

Aspen Hope Center Challenge Aspen Response

Aspen Strong Christmas Wish Roaring Fork Conservancy

Art Base GlenX Career Spring Expo Stepping Stones

Aspen Youth CenterHomeCare & Hospice of the Valley

WindWalkers EAL and Therapy Center

Bridging Bionics Little Red School House YouthEntity

YouthZone

NEW BUSINESS! New Honorary Members – Sarah Hart and Steve Sewell ! Service Event – Town Clean Up Day May 17, 2019 (in lieu of

Meeting on May 15th) Rob Cairncross –Chair ! Volunteer Opportunities: DAV and Trail Work ! Need new President Elect Nominee for 2019-2020 ! Need Programming Co-Chair and/or Committee Members -

Martha (Thanks to Trent) ! Presidential Citation Award – Pending Goals Achievement ! Draft Bylaw Changes to be Reviewed and Approved ! Centennial Project Options – Randy, Gus, Pete

DRAFT BYLAWS - KEY CHANGES! Article 3 Board of Directors - Clarified the Vice President is

aka President Elect Nominee and added Sergeant-at-Arms as Board Director

! Article 6 Membership – Clarified that members are encouraged to attend at least 60% of meetings; a club member on leave still pays dues but not breakfast fee;

! Article 6.5 Corporate Membership - Added new language

! Article 8 Special Guest of SV Club, Transferring Members, and Honorary Members – Clarifies that Honorary membership is renewable on Jan. 1 each year and are exempt from paying dues but pay for breakfast when they attend.

DRAFT BYLAWS - KEY CHANGES (cont’d)

! Article 9 Club 85 Members – age in years + years in Rotary = 85; pay dues but only breakfasts that are attended (No change)

! Article 12 Meetings – Clarifies that regular meeting notice can be given either through ClubRunner or by e-mail

! Article 15 Committees and Foundations – Cleaned up to reflect what current committees are and clarifies that Social committee may (instead of shall) organize the invocation and/or prayers for each meeting

CENTENNIAL PROJECT

!Money Available: $11,039 (includes $6876.92 carryover)

! Town Hall site !Base Village site !Other?

SUMMARY & QUESTIONS?