SNOWJAM SEPPP

8/12/2019 SNOWJAM SEPPP

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Table of Contents

Meet the Crew ....................................................................................................................2

Mission, Vision, and Values ..............................................................................................3Needs Assessment ...............................................................................................................4

Goals and Objectives .........................................................................................................5

Logic Model ........................................................................................................................6

Program Description .........................................................................................................8

Facilitation Management .................................................................................................16

Operation Plan .................................................................................................................19

Diversity Plan ...................................................................................................................23

Marketing Plan .................................................................................................................26

Financial Plan ...................................................................................................................31

Risk Management ............................................................................................................36

Evaluation .........................................................................................................................43

Works Cited ......................................................................................................................62


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Meet the Crew

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Mission, Vision, and Values

Mission: It is the mission of SNOWJAM 2013 to benefit the children at the Capitol West

Boys & Girls Club. For at-risk youth, we will provide and teach winter outdoor

recreation, and through donations of winter gear provide the means to do so.

Vision: AOP/NRRPM will be the provider of outdoor recreation events and opportunities

that serve youth.

Values:

Social justice, sustainability, active living Growth through experiential education Respect for the outdoors (LNT) Sense of community Outdoor play and fun Accessibility, equality, and equity


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Needs Assessment

SNOWJAM is needed because it will provide winter recreation opportunities, education,

and the means for continued outdoor recreation for children who may otherwise not have

a chance for such an experience. Winter is a long season in Utah and without the means

to enjoy it, can be quite depressing. Participants of our event will learn a variety of fun

and safe ways of enjoying the winter season. This will help them to be engaged in their

community and to lead an active lifestyle without being discouraged by winter weather.

Specific needs are the venue, participants, instructors, equipment, donations, food, drink,

ski passes, liability waivers, evaluation questionnaires, banners, thank you cards, program

planning, understanding course content, having a successful program, having fun, making

connections, networking, and learning.


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Goals and Objectives

Goals Objectives

Provide winter activityopportunities for youth

Teach 8 children to ski at Solitude Ski Resort Go to the Boys & Girls Club to engage in winter sports

and activities with the children.To educate people onsustainability, activelifestyles, and theimportance of naturalresources

Provide winter clothing to the Boys & Girls Club. Show how reusing clothing is practical and sustainable at

both program locations Show the benefits of active living and how to make it

possible for everyone at both program locations Show how natural resources for winter sports are

threatened at both program locationsFor everyone involved tohave a positive learningexperience

Provide everyone involved (students, children, Boys &Girls Club faculty, donors, and partners) with anevaluation

For everyone involved to write on the evaluation onething they learned and one thing they liked

To receive the evaluations from everyone they weregiven to and write conclusions and recommendations


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Logic Model

Resources &

InputsActivities Outputs Outcomes Impacts

Solitude

Solitude Venue Transportation Lift tickets Rentals Instructors (lesson) Staff Donated winter

clothing for youth

Activities andaccompanying gear Evaluations

1! -2 hour skilesson until4:00pm

Alternativegames

Education of theBoys & GirlsClub, Big 3,

LNT, and winterrecreation

8 youth aretaught to ski

8 youth provided withwinter clothingand food anddrink

Donations arecollected

People are provided withvariouseducation

Partnerscompaniesare

promoted Youth

recreateoutside thiswinter

Youth usetheir newgear andwhat theyhavelearned

Youthdevelopwinteroutdoorrecreatiohabits

Youth lehow to

providetheir owmeans fowinteroutdoorrecreatioBoys &

GirlsClub

Boys & Girls ClubVenue

Staff Boom-box Donated winter

clothing and itemsfor youth

Activities andaccompanying gear

Evaluations

Outdoor partyfrom 1:30 to5:00pm

Rotationaloutdoor gameswith lessons foryouth, ageappropriate

Gear giveawaywith outdoorgames

Hot chocolate,snacks andevaluation

Youth of theBoys & GirlsClub attend anoutdoor party

Youth playoutdoor gamesand receiveoutdooreducation

Youth receiveclothing andvarious gear for

participation


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Logic Model Caveat :

The logic model that was set up needed to be adapted because the program plan changed

on the day of the program. The adaption that was made was the outdoor party that had

been planned. This change had to be made due to the weather. The weather outside was

too cold for the children in the clothing that they had brought. The temperature outside

was well below twenty degrees. When the team arrived at the Boys and Girls Club the

management at the club would not let the students play outside for fear of cold-related

ailments. The time frame also had to be adjusted. Because the outdoor programs were

adapted to be inside, the party only went until 4:00 instead of the planned 5:00 time. Theclothing donations were used and groups did try to teach outdoor winter ethics to the

children.


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Program Description

SNOWJAM 2013 is an event designed to benefit the Boys & Girls Club, promoting play

through winter sports and activities. The program will also be collecting winter clothing

items, which will then be donated to the Boys & Girls Club. The program will take place

at the Boys & Girls Club and Solitude Mountain Resort.

BOYS & GIRLS CLUB SCHEDULE

9:00am - 11:00amEntire SNOWJAM personnel will meet at our Friday meeting spot toorganize all donated clothing items, and take care of any necessarylast minute items in preparation for the event.

11:00am - 12:00pmSNOWJAM personnel will be given this hour to go get lunch andtake care of personal needs before meeting at the Boys & Girls Club.

12:00pmEntire group arrives at Boys & Girls Club (excluding Erik, Oliverand Trace, who will be at Solitude.)

12:00pm -12:15pm Brandon, Cody and Julieanne will meet with the Boys & Girls Clubto go over itinerary for the day.

12:15pm - 1:00pm

Entire group gets everything prepped for the children to arrive.Members of SNOWJAM will go over rotations for the day to ensureeveryone knows where they will be located throughout the event.Beanies will be set up and available to the youth upon arrival. Atthis time SNOWJAM will also give the donated items to the Boys &Girls Club. Additional necessary preparation for the activities willtake place at this time.

1:00pm - 1:15pm Entire group will be ready to meet and greet the children.

1:15pm Children begin to arrive from elementary school.

1:15pm - 1:25pm Welcome to SNOWJAM 2013. Explain rotations.


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1:25pm - 1:30pmGet into rotations. At this time there probably will not be enoughyouth to be in all six rotations, but the program will begin anyway,as children will trickle in as they get out of school at different times.

1:30pm - 1:45pm 1st Rotation

1:45pm - 1:50pm Transition to next station.

1:50pm - 2:05pm 2nd Rotation


2:10pm - 2:25pm 3rd Rotation


2:30pm - 2:45pm 4th Rotation


2:50pm - 3:05pm 5th Rotation

3:05pm - 3:35pm

Hot chocolate and snacks in the kitchen. Evaluation of the childrenwill take place in the gym. Cody, Austin and Kiva will manage this

activity by separating the children into three separate lines andhaving them evaluate our program by placing stickers on a poster.Alexis, Brenna and Julieanne will pass out the stickers to thechildren.

3:35pm - 3:40pmEveryone involved in the program will be given this time for a drinkand bathroom break.

3:40pm - 3:50pm

The group participating in SNOWJAM will walk to a park locatedtwo blocks away from the Boys & Girls Club. This will be the finalactivity of the day, led by Brenna and Julieanne, and the assistanceof the rest of the group. The children will be divided into groups ofthree and the game will be explained to them.

3:50pm - 4:05pmBegin 6 th and final rotation at the park. Big group activity #1 - RelayRaces

4:05pm - 4:10pm Explain new game.

4:10pm - 4:25pm Big Group Activity #2 - Freeze Tag


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4:25pm - 4:35pm Children will be debriefed.

4:35pm - 4:40pm Walk back to the Boys & Girls Club.

4:40pm - 5:00pm Clean up.

Activity Rotation Map

Program Personnel Timeline


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SNOWJAM Schedule


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Activity Descriptions

Station 1: Ninja - Cody/Hugo/Alexis: This game will involve having all of the

children and captains of the game get into a big circle. At the same time, everyone will

strike a ninja pose moving into the circle. The goal of this game is to not get touched by

someone elses ninja move. This game promotes creativity and being active with your

body.

Station 2: Snowman - Jack/Brandon: This game will involve dividing the children

into two groups. Each group will be given about 15 minutes to construct a snowman

using the snow and any other found decorations, such as rocks or sticks. Jack and

Brandon will be the captains of each team to help direct the children. At the end of the

rotation, they will vote on the best snowman. This aims to teach them about the fun that

can be had while playing in the snow. SNOWJAM would like them to learn the attitude

of winter simply being a new type of recreation and fun, rather than snow being an

inconvenience that comes every year. If there is not enough snow for this activity, then

we will use an alternative ball game. If the ball game fails, we will set up the slack-line

and teach the kids about balance and its benefits.

Station 3: Yee-Haw - Kiva/Chase/Austin: This is a fun and socially oriented game.

The children and captains of the game will gather in a circle to play a game full of

laughter and quick thinking. It gets people to open up and get out of their comfort zone in


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a safe environment. This game promotes that you do not have to have any props to play a

fun game; all you need is a few people.

Station 4: Re-Layer - Krista/Colter/Luke: This game involves getting the children

into two lines where they will then compete against each other to try and layer each

captain with different layers of clothing, such as hats, gloves, scarves, sweaters and coats.

There will be three points in the relay line. The captain will stand at the beginning of the

line with the other children. Each individual will run to the first cone, putting their hands

under their armpits while jumping up and down five times followed by slapping theirthighs five times. They will then proceed to skip to the second cone where they will

perform the Russian foot warming dance, after which they will shuffle to the final cone

where the clothing layers are waiting. The child will grab the layer and run back to put

the clothing on the captain before tagging the next child. Once all layers have been added

to the captains, they will then take off those extra layers. Whoever completes all these

steps first wins. The lesson behind this game is to teach children how to properly layer or

delayer in varying outdoor conditions.

Station 5: Eco-Freako - Shannon/Christian/Alex: This is a type of tag game, where

some children will be Polluters and the other children (the Cleaners) will tag them to get

rid of the pollution. Four rounds will be played, each with an emphasis on a specific

environmental issue that is relevant to the Salt Lake Valley. Depending on the age and

ability of the group, the game will be adapted to challenge the children. The four round

themes will be: Sasquatch (as a fun rules round), Water Clean Up, Wildfire Prevention,


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and Air Pollution/Inversion. Ways that the game can be adapted include requiring a

recitation of the ABCs in order to move on, introducing glob tag rules, and quizzing the

children on information after each round. The lesson of this game is to help bring

awareness of environmental issues to the children and ways they can help to manage the

problems found along the Wasatch Front.

Station 6: Relay Races/Freeze Tag - Brenna/Julieanne: These two games will

involve the entire group participating at SNOWJAM. First, the children will be divided

into three groups and put into three separate lines. The Over-Under relay race willinvolve trying to be the first team to get a ball from the front of the line to the back of the

line, by going under the childrens legs and over the childrens heads. The child at the

back of the line with the ball will then run to the front and start over again, and the first

team to have all the children finish will win. The hula-hoop relay race will involve the

same three teams in the same lines, but they will be holding hands. They will be given a

hula-hoop at one end and have to wiggle their way down the line to get the hula-hoop to

the other end. The relay races promote teamwork. After finishing the relays, a game of

Freeze Tag will be played. This game involves having three children who are it try to

tag everyone else. If someone does get tagged, he or she has to freeze in place.

Whoever else has not been tagged can run under the frozen persons legs to un-freeze

them. The goal for the it children is to freeze everyone else. The lesson for this game

is to simply have fun, and to tie in the lessons from Re-Layer.


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SOLITUDE SCHEDULE

1:00pm Oliver, Trace and Erik arrive at Solitude Mountain Resort

1:00pm - 2:00pmOrganize donated clothes and SNOWJAM beanies. Meet with Solitudestaff. Any other preparations that are necessary before the arrival of the

children will need to take place at this time.2:00pm The eight children from the Boys & Girls Club arrive at Solitude.

2:00pm - 2:30pmMeet and greet with the children. Get outfitted with the donatedclothing and geared up with the Solitude rentals.

2:30pm - 4:00pm Ski lesson.

4:00pm - 4:30pm Return ski rentals to Solitude.

4:30pm - 5:00pm The children leave Solitude and Oliver, Trace and Erik do whatever isnecessary to wrap up the event.


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Facilitation and Management

In the weeks leading up to the event, SNOWJAM members will be gathering clothing

donations in order to outfit the participants from the Boys & Girls Club. To gather the

clothing, we will place donation boxes in locations as listed in the Marketing section. We

will also gather donations from SNOWJAM personnel, along with donations from local

sponsors.

In preparation for the ski day, the program will gather the clothing donations that have

been received and take them to the Boys & Girls Club prior to the actual program. At this

time, the eight children who are going skiing will try on the clothes to ensure that they

will have everything they need for their ski day. The Boys & Girls Club will be the ones

to decide which eight children from the ages of 8-12 get to go. Once the clothes have

been organized for each child, the SNOWJAM group will separate them into bags to have

ready for them up at Solitude. If there are missing items at this time, the final two and a

half weeks will be set aside to acquire the needed gear. If these extra items are not

donated, reserved money from the budget will be used to purchase them.

On the day of the event, the Boys & Girls Club van will be arriving at Solitude at

2:00pm. Three members of SNOWJAM (Oliver, Erik and Trace) will arrive one hour

early to get everything set up. These three members will have the clothing organized so

that when the children arrive they will be able to get them outfitted quickly. They will

help get the children their rental equipment, and then head out with the Solitude ski

instructors, one of which is Oliver, for 1.5-2 hours of skiing until lifts close. If any


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At the end of the six rotations, Cody, Kiva and Austin will give the children a brief

survey for evaluation, which will take place in the gym inside the Boys & Girls Club.

Brenna, Alexis and Julieanne will help facilitate the evaluation as needed by passing out

the stickers to the children. The evaluation will be done in the method of using three

different posters and stickers, which the Evaluation team will then be able to analyze

after the event is complete. Once the children have completed the evaluation, everyone

will be given the opportunity to take a 10-minute bathroom break before moving on to

the last part of SNOWJAM.

After the break, SNOWJAM members, participants and some of the Boys & Girls Club

staff will walk two blocks away to a nearby park. This will be the location of the big

group activities. Upon arrival at the park, Brenna and Julieanne will divide the children

into three groups to play a relay race. After that activity is complete, the final activity of

Freeze Tag will take place.

Immediately after the final activity, Julieanne will debrief the children. Questions such

as, What did you learn today? and Did you have fun? Why? will be asked. After the

children are debriefed, the entire group will walk back to the Boys & Girls Club. The

children will then get ready for dinner that is served at the Boys & Girls Club at 5:30pm.

All SNOWJAM members will give a huge thank you to the leaders and all staff

associated with the Boys & Girls Club. SNOWJAM members will then clean up and the

program will be complete.


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Operation Plan

Group Roles and Responsibilities

Diversity Plan Group: It is this groups task to ensure the fundament of our mission

statement is met. That is to expose youth of varying racial and ethnic backgrounds to the

importance of and means to winter outdoor recreation. These youth are also from a

diverse socioeconomic background, with many of them not having access to these

activities. The Diversity Plan Group will ensure that our event caters to all participants by

taking into account ability levels, socioeconomic status, age, and any other elements that

may be relevant.

Marketing Plan and Evaluation Group: It is this groups first task to spread awareness

of our event to the community and any potential donors. This is done via posters put up

throughout the community and around the campus, as well as donation boxes. The

purpose of the posters and the boxes is to collect donations of useable winter clothing and

gear which will be given to The Boys & Girls Club of Greater Salt Lake to distribute to

children in need of these items. This groups second task will be to create an evaluation

of the event to determine whether it accomplished what it was supposed to as laid out in

the program plan. To do this, they will need to create a system, which is simple enough

for the participants to give accurate and useable feedback.

Financial Plan Group: It is this groups task to plan, oversee, and evaluate every

financial aspect of our event. Every dollar spent and every dollar donated has to be


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accounted for and recorded. Since SNOWJAM staff will not be taking cash donations,

the majority of this groups job is to plan a budget for the event to ensure that the

program is able to put on a good and worthwhile event for these children without going

over the budget. Expenditures, which the Financial Plan Group will need to manage,

include: supplies for the event (like tables and toys), refreshments for the children (hot

chocolate, napkins and cups), and beanies with a SNOWJAM logo on them. If the

program does not collect enough winter clothing and gear to outfit all the participants

with, there will be a need to go to thrift stores and use the budget to purchase winter

clothing and gear so all participants are outfitted.

Operations and Facilitation Group: It is this groups task to plan and oversee the event

itself and all activities therein. This group acts as managers overseeing the entire event,

which includes but is not limited to: creating a schedule of events and activities and

making sure that schedule is kept, overseeing personnel and participants, and planning

and facilitating activities.

Risk Management Group: It is this groups task to identify and manage potential

liability issues. It is imperative for the group skiing at Solitude because skiing is an

inherently dangerous sport with a great deal of liability attached to it. It is also important

for the group at The Boys & Girls Club because SNOWJAM will be holding activities

outside in the middle of December, which presents all the risks involved in spending time

outdoors in colder temperatures. Risk management policies will be essential because

many of the programs activities will require the children to run and play, which may also


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present some issues such as risk of injury. All of these liabilities must be accounted for

and minimized by the Risk Management Group before the event takes place. During and

after the event it will be their job to manage issues that may arise.

Leaders: Aside from the five groups listed above, there are three leaders who manage

and oversee the entire event and the SNOWJAM group as the event takes place. The

leaders are Julieanne, Cody, and Brandon. These three conduct all event planning

meetings, create drafts of our program plan, and manage group members to make sure

every member carries out their assigned tasks.

Operations

Program Policies: Because the activity we will be providing to the participants has high

risks and consequences, liability will need to be addressed. Parents will need to sign

liability and photo release forms provided by both the Boys & Girls Club and Solitude

Mountain Resort.

Registration: Registration will be completed by the Boys & Girls Club. It has chosen to

bring as many as eight children to the resort to participate in the program, and it will take

care of the actual registration process with the parents while we will reserve two ski

instructors at the resort.

Staff Preparation: SNOWJAM members will have a global meeting (including the Boys

& Girls Club staff, SNOWJAM 2013 staff and Solitudes ski instructors) to go over the

schedule for the day to make sure everyone is on the same page from the start. This will


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also help us determine exactly who is taking care of the hot chocolate stand, welcoming

the participants, taking care of the children clothing, etc.

Program Pricing: SNOWJAM 2013 is a free event for the participating youth. The planwill utilize as little of the budget as possible. One of SNOWJAMs goals for the event is

to try to operate with a no budget policy by trying to work exclusively with donations.

The plan is to donate any profit back to the Boys & Girls Club, so that the smaller the

expenses are, the higher the profit will be.


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There are an adequate number of accessible parking spaces and clearly accessible routes.

There are no curbs or ramps, and everything is at ground level. Solitude lodges are also

accessible, and follow all ADA regulations, including statutes for doors, bathrooms,

drinking fountains, elevators, and signage.

Solitude does not offer adaptive ski sports, but they are willing and able to bring in

certified and capable adaptive trainers if there is a need. Solitude management is aware

of ADA regulations and adaptive needs, and is prepared to help people of all ability

levels enjoy their time at Solitude Mountain Resort.

The second location is the Capitol West Boys & Girls Club and the outdoor area

surrounding the club. The Club adheres to most ADA regulations. The parking lot has

an accessible space and a ramp built at an acceptable gradient, and inside the club most

routes are accessible and are adequately wide. However, the upper level of the club is

only accessible by stairs. Because SNOWJAM is a private program and understands the

participants are able-bodied and accustomed to this location, the lack of elevator should

not present a problem.

SNOWJAM will also take place in the grassy space around the Club. The parking lot has

a ramp that leads to this space, and the area is on the same level as the club so no ramps

or lifts are needed. All benches are detectable and are at least 27 inches high and there

are no overhanging signs that would present a problem to people with visual

impairments. This area is entirely accessible and complies with ADA regulations.


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Marketing Plan

The goal of SNOWJAMs marketing plan is to collect donations. Individual publicdonations are being collected as well as donations from commercial businesses. Most of

the donation drive will be by display of donation boxes with SNOWJAM flyers (see

Marketing Files for a sample of the promotional materials) in high traffic areas. This will

target a well-rounded audience for public donations. These donations have been

requested starting November 1st, and the donation drive will end on December 1st.

Another way the donation drive is being advertised is through social media, e-mail blasts,

and word of mouth. The social media and email blasts contain basic information to public

and inform individual donors of how they can help accomplish the goal of providing

winter gear for the Boys & Girls Club of Greater Salt Lake. In conjunction with these

social media updates, all SNOWJAM members are utilizing word of mouth to get people

interested, excited, and donating.

The second part of the donation process is striving to get commercial business donations.

These are items that will be used to benefit the Boys & Girls club, as well as giving the

businesses that donate solid advertising, rooted in values and contributions to the local

community. This has been accomplished through personal networking, emails, calls, and

visiting businesses to see if they would be willing to donate to SNOWJAM.


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Public Donations

Winter clothing donation boxes-Locations of Boxes:

The Union Building, Main Lobby, University of Utah

Peterson Heritage Center, Main Lobby, University of Utah

Marriott Honors Community, Main Lobby, University of Utah

Marriott Library, By Entrance, University of Utah

Holladay Lions Fitness and Recreation Center, Main Entryway, Holladay, UT

Security National Life Insurance, Main Break Room, Salt Lake City, UT

9th and 9 th Smiths, Main Entrance, Salt Lake City, UT

Flyers

Flyers include information on: Items Needed, Sponsors, Logo, Explanation of Event,

Blank Space for any potential notes that may need to be placed or approval stamps.

Flyers were posted on and/or around donation boxes in plain sight.

Social media posts

Using the entire AOP/NRRPM group to use their Social Media Networking group to

get the information out to a broader audience through social media mediums.

Efforts have been made to have local snow sports clubs post about this donation

drive on their social media, and other websites.

Email blasts

These are a case-by-case basis. Along with doing social media updates in reference

to SNOWJAM 2013 we will have our AOP/NRRPM group send emails out to


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This individual will be responsible for tracking expenditures and keeping receipts so as to

get reimbursed from the budget provided by student funds.


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The estimated monetary value of items was determined in the following fashion. The

items were first categorized into groups: winter coats, sweaters, hats, gloves, boots, T-

shirts, winter pants, pants, gift cards/donations, and miscellaneous. Then, prices of each

category were estimated by finding an item that accurately represents the less valuable

end of the group on Walmart.com (a store of higher quality than a thrift store but lower


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quality than a non-discount retail store) and using that price for each item in the group.

Donated gift cards were demarcated by their monetary worth and the retailer at which

they can be used; donations such as zoo and museum passes were given the value

entrance would be normally priced at. Given the method of value estimation, the

monetized donations given to the Boys & Girls Club is conservative.


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Risk Management

Risk Management Plan

The risk management plan of SNOWJAM will identify all foreseeable risks. It will then

evaluate those risks through the frequency and severity of which they may occur.

Following will be the treatment of risks by the steps retain, reduce, transfer, and

avoid/close. The final step is the implementation of the risk management through

policies, procedures, and timeliness.

Goal

The aim is to achieve best practice in controlling all the risks to which SNOWJAM 2013

is exposed. We will achieve this by identifying our priority exposures, addressing these

by incorporating appropriate risk management strategies, risk improvements and

contingency planning into our program, monitoring and reviewing ongoing risk to

account for changes in our operations and to enable us to make well-informed decisions

on risk controls.

Objectives

Be conscientious of all risks that could occur prior to and during the day of the

event. Be familiar with the Boys & Girls Club protocols and procedures in case of an

emergency. Ensure that all children involved fill out the necessary forms and releases.


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The Venues

Boys & Girls Club

The Boys & Girls Club is located in downtown Salt Lake City on 567 West 300 North.

The Boys & Girls Club is dedicated to successful youth development by providing

positive guidance of their members to make choices in which will lead them to be caring

and responsible adults. The immediate surrounding area of the Boys & Girls Club

provides the opportunity for outdoor play.

Solitude

Solitude Mountain Resort is located at 12000 Big Cottonwood Canyon Rd, Solitude,

Utah. Solitude is a popular ski resort for many people in the greater Salt Lake area. As a

ski resort they provide an array of jobs for the area along with an abundance of outdoor

recreation opportunities for those that can afford it.

Supervision

Each SNOWJAM activity leader will be responsible for managing risk within their span

of control. While skiing at Solitude the children will be supervised by their instructor

who is trained to manage risks associated with skiing while teaching a younger audience.


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Rules and Regulations

SNOWJAM will follow the basic rules set in place by the Boys & Girls Club: Respect

others, respect yourself, and respect the club. Violations of the rules will be deal with by

the Boys & Girls Club staff. Safety expectations will be delivered to the children before

beginning activities.

Response to Incidents or Injuries

All incidents will be reported to the appropriate Boys & Girls Club staff member.

Appropriate forms will be filled out in the event of an incident.

First Responders

Members of the Boys & Girls club staff are certified in basic first aid and CPR in the

event of an emergency. Some members of SNOWJAM staff are certified wilderness first

responders or emergency medical technicians and will be able to provide first aid if

necessary. In the event of a serious injury further medical aid will be requested by calling

9-1-1 for advanced life support. In the event of an injury while skiing at Solitude

members of the ski patrol on staff at the mountain will handle injuries.

Emergency Exits

All emergency exits are clearly marked with a sign above the door that is visible with and

without adequate lighting. There are maps located next to each door designating other

exits from the building in the event that a particular exit is blocked.


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Handling Donations

All clothes received by means of donation will be washed before donating to the Boys &

Girls Club.

Photography

A disclaimer will be provided before the event to the Boys & Girls Club staff members to

distribute to the children participating. All participants have the option to not have their

photo taken and published. But if their photo is taken the photographer has received

permission to use their photo.

Food

Only group members who currently hold a Utah Food Handlers Certificate will distribute

any food or beverages provided during SNOWJAM. Any participants who consume food

or drink will be expected to wash their hands before returning to group activities. Group

members serving food will be required to wash their hands before beginning service.

Facility

In the event of losing electricity during our event it will not change much in regards to

the program. Our activities are taking place outdoors and will not require power.

In the event of a fire during our event we will follow the appropriate protocols and

considerations put in place by the Boys & Girls Club. They are: accessibility and

condition of the sidewalk and walking area. Removal of snow and/or application of salt

to provide a better surface friction may be used if deemed necessary.


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Contingency Plan

If weather prohibits Boys & Girls Club to drive up the canyon on event date, a new event

date will be scheduled in January, according to availability of Boys & Girls Club and

Solitude Mountain Resort.

Solitude Mountain Resort Venue

Solitude Mountain Resort performs regular maintenance and safety checks on all lifts and

runs. Ski boundary lines are maintained and set up daily by ski patrol for the safety of

guests and staff. Parking lots and walkways are shoveled and salted though ice may still

be present and therefore poses the risk of slipping. Resort staff will address any hazards

upon notification.

Potential Risks

There are inherent and other risks involved with the sport of skiing/boarding. The

following are potential risks we may face while skiing.

Injuries associated with skiing or snowboarding

o Fractures

o Contusions

o Avulsions

o Abrasions

o Concussions

o Ligament and tendon sprains,

strains, and tears

Cold Weather related injurieso Frostbite/Frost nip o Hypothermia

Other potential risks

o Visibility

o Terrain quality

o Loading/Unloading, and riding lifts

o Separation from the group


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Weather

Weather will only prohibit youth from skiing in the case of transportation up the

canyon. Based upon temperatures, breaks can be taken inside ski school lodge to

rest/warm-up.

Supervision

All instruction and lessons will be performed by qualified and trained employees from

Solitude Snowsports Academy. Supervision of youth will be under the responsibility of

Solitude Instructors while on the ski hill, though liability of the resort, staff and

equipment will be released to parents/guardians. Staff from the Boys & Girls Club are

welcome to view lessons and walk the hill.

Risk Reduction

Solitude Snowsports Academy focuses on safety, learning, and fun. Instructors educate

youth on mountain and lift safety. Solitude abides by the National Ski Area Association

Responsibility Code, and educates students and visitors on this code as well as added

safety tips. In addition, lift safety and procedures are taught to students to ensure that

safety is the resorts top priority.

Accident/Incident Procedures

In the case of an emergency, instructors will contact Solitude Mountain Resort

dispatchers who will immediately contact Ski Patrol and the Solitude Snowsports

Academy. Instructors will also contact a direct supervisor who will then contact and


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work with legal guardians or persons responsible for child. An additional instructor will

meet with the class on the hill and take over the remaining students and lesson time. The

initial instructor will remain with the injured student to meet with ski patrol who will

address if any further action will need to be taken.


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Evaluation

The subjects of the evaluation are: donors (businesses), participants (Boys & Girls Club

youth), venues contacts (Boys & Girls Club and Solitude Mountain Resort), and

program personnel (AOP/NRRPM students).

The items needed for evaluation are:

Outputs

Solitude: 8 youth are taught to ski 8 youth provided with winter clothing and food and drink Donations are collected

Boys & Girls Club: Youth of the Boys & Girls Club attend an outdoor party Youth play outdoor games and receive outdoor education Youth receive clothing and various gear for participation

256789:; J

Solitude: Partners companies are promoted Youth recreate outside this winter Youth use their new gear and what they have learned

Boys & Girls Club: Partner companies are promoted Youth recreate outside this winter Youth use their new gear and what they have learned


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Evaluation Questionnaire for Maren and Sarah of the Boys & Girls

Club, Capitol West location

The evaluation questionnaire for the staff of the Boys & Girls Club will produce a

combination of quantitative and qualitative data. The data includes chosen options as

well as personal comments and answers. These questionnaires were emailed to Maren

and Sarah the evening of the program. Sarah printed her copy out, wrote then scanned

her answers, and emailed that back. Maren typed here answers on the emailed file and

emailed it back. The original questionnaire is as follows:

Thank you for being such an important part of SNOWJAM 2013. We are very glad we

could work with you in order for our program to help benefit the children at the Boys &

Girls Club. We hope they were provided and taught outdoor winter recreation activities

and given the means to do so through the donations we raised. The following evaluation

questionnaire will give us valuable information that we will use to judge the quality of

our event and to give us feedback. Your honest and thoughtful answers would be greatly

appreciated.

1. Did SNOWJAM provide an above average day at the Boys & Girls Club for thechildren?O yes O noComments:________________________________________________________

__________________________________________________________________ __________________________________________________________________

2. The event was focused on the elementary school age children, so on a scale from1 to 5 how much did they seem to enjoy it?O 5 Most fun experience everO 4 They had lots of fun


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O 5 exceptionally smooth and organizedO 4 the program flowed and went wellO 3 adequate, the program worked, nothing moreO 2 below average, the program was very choppy and poorly plannedO 1 terrible organization, dysfunctional, the program failed to work

9. Were the goods and services of SNOWJAM, the donated clothes, activities, andlessons, provided equally and with equity to the BGC children?O yes O noComments:________________________________________________________

__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________

10. In which categories were the personnel of SNOWJAM not prepared or professional?O Initial contact and meetingsO Set upO FacilitationO Clean upO None

11. Any additional feedback or comments: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________


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Conclusions and Recommendations for Boys & Girls Club Staff

With very little variance Maren and Sarah had similar evaluations of SNOWJAM. The

differences lay in a Likert scale and personal comments and feedback.

Summary

The enjoyment of the kids at SNOWJAM was described as an above average day, a high

sense of excitement, creating and holding interest, and rated 4/5 by both evaluators. The

elementary school age was a very appropriate focus. It was felt as if the kids learned

something about activities to play outside, dressing for any weather, and environmental

ethics. SNOWJAM personnel impressed both evaluators with the planning of the

program, the management, how prepared they were, the level of professionalism, risk

management, interactions with the children, and the organization and flow was rated an

average of 4.5/5. The donations benefitted all members of the Boys & Girls Club and

were Beyond anything we could have imagined! Many, many kids will be warm this

winter. Another comment was Thank You, Thank You, Thank You for allowing a few

of the kids the opportunity to ski they had the time of their lives!

Conclusions

1. The children had an enjoyable experience at SNOWJAM but there was some

room for improvement.2. The children appeared to learn what we tried to teach, activities to play outside,

dressing for any weather, and environmental ethics.

3. The SNOWJAM personnel were prepared, and professional, and planned,

managed, managed risk, interacted with the children very well.


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4. The donations were an amazing success and had a very large impact on all

members of the Boys & Girls Club.

5. There seemed to be room to be a little more organized and create a better flow

throughout the program.

Recommendations

1. In preparation for a similar event do research to find out what type of activities

the children like the most at the club and implement the lessons into similar

activities.

2. Test the childrens knowledge and see if they can apply what they learn.

3. For similar events make sure a similar sense of enthusiasm and passion is present

in order to perform at the same or even higher level.

4. Communicate to the donors and sponsors what a huge success and impact they

were a part of to encourage future donations.

5. Create flexible plans with backup plans when facilitating events like this in the

future.


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Evaluation Questionnaire for Solitude Mountain Resort Representative

We are conducting this survey to establish the success of the event held at Solitude

Resort, as well as determining future networking and events.

1. Do you feel as if the facilitators of this event communicated efficiently with Solitude in

coordinating SNOWJAM?

Why or why not?

Yes, Oliver was great in giving us time to get the go ahead to provide passes and

rentals and coordinating your event.

2. If you were asked to do a similar event to SNOWJAM in the future, would you requestmore time beforehand to establish the event?

Why or why not?

We had plenty of time, just need enough time to speak with the right people to get

permission for passes and rentals.

3. Would you be willing to hold an event in the future such as this one?

Most definitely

4. On a scale of 1 - 10 (1 being Strongly Disagree, 10 being Strongly Agree) Do you feel

that this

event (SNOWJAM) was worth the resorts time and resources?

Explain: 10 Solitude Mountain Resort is happy to provide experiences such as this

to youth in our community.

5. What are some improvements that you could suggest for similar events in the future?

If there were to be more kids, we could provide more instructors.


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Conclusions and Recommendations for Solitude Mountain Resort

Conclusions

1. There was a sufficient timeframe for Solitude to prepare for the event, considering

the items needed for the success of the event.

2. Solitude enjoyed helping us accomplish this event, and exuberantly expressed

interest in helping in the future with similar events.

3. We were able to facilitate a successful ski event for children from the Boys &

Girls Club.

Recommendations

1. When getting information for who will be attending the event, be sure to get the

size of shoes they wear, to ensure quick boot fitting and ski placement.

2. Solitude was willing to get more instructors for the event in the future; so

establishing a bigger event is possible, and they are willing to help.

3. Make sure there is sufficient time in between permission slips, and other required

information for the participants, to ensure a smooth transitional event.


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Evaluation Questionnaire for SNOWJAM Personnel

The evaluation questionnaire for SNOWJAM personnel will produce qualitative andquantitative data. The data includes chosen answers as well as personal comments and

answers. The Friday after the program all personnel were given the questionnaire and ahard copy of the anonymous answers was collected from everyone. The originalquestionnaire is as follows.

1. Which planning group are you in? What was your workload compared to othergroups?______________________________________________________________

_____________________________________________________________________ _____________________________________________________________________

2. Was our program successful? Why? _____________________________________________________________________ _____________________________________________________________________

3. How much fun did the children seem to have? Which activity appeared the most fun?

1 2 3 4 5A miserable day An average BCG day The most fun day I have ever had

_____________________________________________________________________ _____________________________________________________________________

4.

What did you learn from this event? _____________________________________________________________________ _____________________________________________________________________

5. What was the hardest part of this event for you? _____________________________________________________________________ _____________________________________________________________________

6. How organized was this event? _____________________________________________________________________

_____________________________________________________________________7. What was one positive part of the event? What was one negative?

_____________________________________________________________________ _____________________________________________________________________

8. Which is the most important part of the event? Did we focus on this?


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Safety Having fun Learning Organization _____________________________________________________________________ _____________________________________________________________________

9. Did all students participate and contribute equally to the program? Please explain? _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________What could have been done better? ________________________________________

_____________________________________________________________________ _____________________________________________________________________

10. Please provide feedback for the program leadership: _____________________________________________________________________ _____________________________________________________________________

11. Did we use the knowledge we learned in class? Please provide one example.Yes No

_____________________________________________________________________ _____________________________________________________________________

12. What things you think we should improve in future? _____________________________________________________________________ _____________________________________________________________________


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learned during the process of planning an event included: 'kids are fun/pleasant to work

with' (2 students), 'kids are difficult to work with' (2), 'programs need a back-up plan' (2),

'programs need flexibility' (3), 'patience' (1), 'how to plan/run a program' (5). There was a

variety of other topics stated as well.

Some of the main areas the class felt a struggle in included: 'collecting/managing

donations' (2), 'planning and organization' (7), 'handling kids' (7), 'dealing with the cold'

(2). These challenges attracted the most attention out of the myriad of other challenges.

While the class included planning and organization as one of the biggest obstacles, 55%

gave organization a 5/5 score. 22% gave it a 4/5 score. 22% gave organization a 3/5score. No one gave a lower score.

The personnel unanimously agreed that the program was successful (with one

outlier who questioned the amount of success because of our deviation of purpose, but

agreed nonetheless). 52% of the class stated that the reason for success was that the

participants were happy, had fun, or basically had a good time. 36% of the class stated

that the reason the program was successful was that the goals of donated clothing were

met. 8% thought it was successful because the participants learned new things. The

remaining 4% stated safety to be the most successful part of the program (fig.03).

Initially there was some concern that the program's vision would lose focus, but in

this final evaluation, there was a consensus that our focus was maintained. The dispute

came in what the vision, or main drive for the program, actually was. 63% of the class

saw the focus to be 'fun', 17% found it to be 'safety', 15% found it to be 'education', and

5% saw it to be organization. (fig.04) It is interesting to compare the similar categories in

each topic, as shown in the graphs below.


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Fig.03 Fig.04

The leaders were also evaluated on their proficiency by the personnel. The

responses were mostly positive, but there were areas that were stated to have room for

improvement. 65% felt that the leaders needed to delegate more, 12% suggested more

structure, 18% thought communication could've been improved, and 5% saw a need for

better planning. There was an agreement that the leaders took most of the workload, and

the class recognized this but felt like they had little say in the matter.

Overall, this program was considered to be a success by the personnel. This was

for multiple reasons. The participants were provided with plenty of opportunities to have

fun, and the clothing donation goal was met by far. The leaders worked well with the

personnel, and while their techniques could improve, the general consensus of the class

was entirely positive. Of course, there is always room to innovate and progress, and in

certain areas this evaluation proved that. This will provide areas to focus on when

planning a similar program.


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Evaluation Questionnaire for SNOWJAM Donors

The evaluation questionnaire for all donors and sponsors of SNOWJAM will produce a

combination of qualitative and quantitative data in the forms of chosen answers and

personal comments and answers. The plan was to email and personally deliver the

questionnaire with accompanying Thank-You letters and program photographs. But

because of the small amount of time between the program and the due date of the Special

Event Program Plan Portfolio, six days or four business days, it was not reasonable to

expect the filled out questionnaires back by then. Instead Thank-You letters with

program pictures were delivered to the program donors and sponsors. The original

questionnaire is as follows.

Thank You!

Dear [donor],

Thanks to your recent contributions of [x donations] to the SNOWJAM program and the

Boys & Girls Club, we were able to clothe and prepare [x number children] for the cold

winter months! These children and their parents were elated to receive a little extra

warmth from some generous folks. [Insert more personalized thank-yous here i.e.

descriptions of an individual who benefited from the specific piece of clothing from the

respected donor] [also include a picture of said child(ren). This first page with focus on

the letter while the second will focus on the questionnaire, so that the donor may keep the

letter and return the survey]


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We would like a little feedback from you in order to better any future programs and get

an idea of how well we did. Please use the scales and a short written elaboration to

respond, and feel free to be completely honest. These will be kept entirely confidential.

You may return the survey electronically to [email protected], or simply call us

with your response at (575)-202-4852. The questionnaire can be found on the next page.

Again, thank you so much for your contributions! Thanks to people and organizations

like yours, these children, as well as yourselves, continue to restore our faith in humanity.

1. Did you feel that your contributions to our program made a difference in childrens

life?

1 2 3 4 5 Not at all Somewhat Very much so

2. Were the personnel of SNOWJAM professional and a pleasure to interact with? Ifnot, how could they improve?

1 2 3 4 5Unprofessional Acceptable Very Professional

3. How likely are you to donate to additional programs like this one in the future?

1 2 3 4 5Unlikely Somewhat Likely Extremely Likely

4. What was the main reason that motivated you to donate to our program? _____________________________________________________________________ _____________________________________________________________________


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Evaluation Questionnaire for SNOWJAM Participants

The evaluation for the participants (the children of the Boys & Girls Club) will be

interactive. The evaluation will take place at the Boys & Girls Club and at Solitude

Mountain Resort. For the children it needs to be kept simple so the items evaluations will

be fast and fun. After the activity rotations and before the large group game the children

will be given stickers and guided to placing them on one of three poster boards. Each

board will be the same and will serve the purpose of speeding of the process. A

SNOWJAM personnel will be at each board explaining the questions and their options

that they place their sticker on. The following are photographs of the evaluation boards

after the children at the program placed their stickers.

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N16 BDO* I

P',Q1 I9*2'/ BD

R='2 L'6 ,*.& S'4*&021 ':20402,M


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References

Boys and Girls Club of Greater Salt Lake. (2012). [Annual Report]. Retrieved from

http://www.bgcgsl.org/annualreport.aspx

Franzini, L., Taylor, W., Elliott, M. N., Cuccaro, P., Tortolero, S. R., Janice Gilliland, M.

M., & ... Schuster, M. A. (2010). Neighborhood characteristics favorable to

outdoor physical activity: Disparities by socioeconomic and racial/ethnic

composition. Health & Place , 16 (2), 267-274. doi:10.1016/j.healthplace.2009.10.

009

SNOWJAM SEPPP

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Transcript of SNOWJAM SEPPP