Small Community Emergency Response Plan - akml.org · Incident Response Priorities ... –Think...
Transcript of Small Community Emergency Response Plan - akml.org · Incident Response Priorities ... –Think...
An Introduction State of Alaska
Division of Homeland Security and Emergency Management
Small Community Emergency Response Plan
Introductions
HELLO
G Mariel Fonteyn
Julie Harvey
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Agenda
• Why Plan
• Small Community Emergency Response Plan
• SCERP Planning Process
• The SCERP Toolkit
• Responding with the SCERP
Why We Are Here
• Sea Storms 2013
• Galena Flood 2013
• Crooked Creek 2011
• Savoonga Storms 2011
• Eagle Flood 2009
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Kotlik November 2013
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Galena Flood 2013
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Crooked Creek 2011
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Hooper Bay 2003
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Hooper Bay 2003
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Lessons learned
•Local leadership unprepared to deal with response
•Rapid onset with little warning
•Lack of protection for critical infrastructure
•Very long recovery process
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ELEMENTS OF RESPONSE Laying the Foundation
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Response Defined
• The response phase includes the mobilization of necessary emergency services and first responders in the disaster area.
• Generally the response occurs within the first 72 hours of an event.
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Incident Response Priorities L I P
• Life / Safety
• Incident Stabilization
• Protection of Property and Environment
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Response Activities
• Life safety efforts – Evacuating hazard areas
– Firefighting
– Search and Rescue
– Medical Care
• Ongoing public and responder health and safety issues
• Restoring critical infrastructure
• Opening shelters
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Questions
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INTRO TO THE SCERP Small Community Emergency Response Plan
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Description of the SCERP
Your community’s customized resource in a disaster or emergency
SCERP – What Is It?
• Bare bones actionable items for disaster response
• Difference between SCERP and community EOP
• Customized response plan
SCERP Communities
- Atka - Nelson Lagoon
- False Pass - Old Harbor
- Hollis - Tanacross
- Hyder - Tanana
- Kasaan - Tazlina
- Klawock Tribe - St. George Island
- Kluti Kaah - Umkumiut
- Kokhanok - White Mountain
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Response: Incident Complexity Chart
Timeline
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1 SCERP
Emergency Operation Plan (EOP)
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SCERP Process
1. Download the Toolkit found at (word or PPDF) http://www.ready.alaska.gov/plans/SCERP.htm
2. Fill in the Toolkit with a planning team of stakeholders 3. Send the Toolkit to DHS&EM, [email protected]
4. DHS&EM will provide 7 copies of the SCERP to your community
5. Reconvene the planning team and test/exercise the SCERP
6. Work with DHS&EM to make revisions based on lessons learned during the exercise
7. Ensure those that will be called upon during a disaster are aware of the plan.
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Developing the SCERP
Establish the Team
Discuss Hazards
Fill out Tool Kit
Send the tool kit to
DHS&EM
Receive your SCERP
Exercise the SCERP
Revise SCERP
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Establish the Team
• City/village council, school, clinic, utility officials
• VPSO
• School Administrators
• Public Works
• Community Members
• LEPC Members
• IGAP Coordinators
• Who owns or maintains your radios
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Review Hazards
• Hazards provide the context for planning
• Discuss threats to your communities
– Local Hazard Mitigation Plan, Elders
• Review emergency plans
– Evacuation Plans, Community Emergency Operation Plans
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• The community is responsible for determining how best to fill in the Incident Command System (ICS) positions
• These are suggestions
• Any position not filled is filled by Incident Commander (IC)
• Ensure those that will be called upon during a disaster are aware of the plan.
Who will have roles and responsibilities in a disaster?
• Check all info to ensure it is correct
• Remember this information can be modified – Think about how your community will
communicate in an disaster.
– Do you communicate on VHF land, VHF marine, air bands, Ham
– Which channels or frequencies do you or emergency services operate on
• If necessary think about developing a separate Communication Plan (think redundancy)
ICS Contact Info
• Again ensure the numbers are still good
– It’s a good idea to speak with these regional partners to understand their capabilities to assist in a disaster
• Remember this can be modified as needed
Regional Contact Info
Community Critical Infrastructure
• Lodging • Local Store • Airport
– May consider adding is the runway lit, how much fuel is stored
• Airline Info • (Radio) Communication Information
– How are you going to communicate during an incident – What channels do you operate on and who operates on
those – Who maintains your radios. – May consider doing a ICS form 205 Comm Plan
• Identify shelters within your community – Get the people in charge of those assets involved
• School, Church, Community Center, …places that have areas to sleep, and kitchen & bath facilities.
• If possible identify at least a primary and a secondary shelter
• Work towards having a staged ability to operate the shelter (blankets, generator, cots and so on)
Sheltering
• Get a map of your community • Identify the critical assets, washeteria, utility buildings,
clinics, public safety building etc • Mark the routes to the shelters • Mark the routes out of town, to evacuate the
community – Write in these routes on the page 8 of the tool kit
• Airport and Airline Info – This information will help with assets arriving or leaving by
aircraft – www.Airnav.com is a good website for some of this info
Evacuation
• Get the right people at the table to fill this out as accurately as possible
– Some assets may be public health nurse, clinic nurse, health aid etc…
Medical
• Ensure the people on this sheet are the people you need to respond or support in a disaster
• When it happens, who needs to be where?
Community Contact Info
• This information will help those responders from outside the community to respond efficiently
Community Critical Infrastructure
• Where are the SCERP’s going to be held
• Make this decision with your planning team
– Suggestions: VPSO office, City Council, Tribal Council, Health Clinic
Plan Distribution
• We will take the information provided by your community and customize a SCERP
• Upon receipt of the plan please review it, exercise it and make changes as you see fit
Send Completed Toolkit to DHS&EM
Questions
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RESPONDING WITH THE SCERP
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SCERP Priorities
• Life Safety
– Ensure safety of responders
– Care for injured and public health
• Incident Stabilization
• Protection of Property and Environment
– Protect Critical Infrastructure
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Responding with the SCERP
• Visualize the Incident – What happened and what are potential effects
• Rapid Needs Assessment/ Size Up – The initial assessment is an element that drives
the complexity analysis
– Feeds the situational report
– Ongoing safety concerns
• Complexity Analysis – When to get the SEOC involved
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Activating the SCERP
• Incident Management Team (IMT) call out methods
– Telephone
• Phone tree
• Single point call out
– Pagers
– Door to door
• Phone tree method
– Single point call out
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Decision Making Resources
• SEOC
– Good resource for diverse decision making
• Local Subject Matter Experts or Industry Reps
• National Weather Service
– Weather effects almost all incidents
• Division of Forestry
– Wildland fire incidents
• American Red Cross
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Communicating Information to SEOC
• The State Emergency Operation Center is a resource that supports your needs
• Initial Damage Assessment
• Rapid Needs
• SEOC 24/7: 1-800-478-2337
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Sheltering vs. Evacuation
• Size up the current situation with the best information available
• Assess risks Sheltering vs. Evacuation
– Is it safer to stay in place or move residents
– Doesn’t have to mean leaving community
• Use SEOC as a resource
• Estimate time to move residents
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Sheltering vs. Evacuation
• In Alaska during most emergencies people are better off sheltering-in-place.
– Weather concerns
– Lack of transportation means
– Isolated communities
Evacuations should only occur when the risk of sheltering-in-place is greater than the risks associated with leaving.
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Sheltering Considerations
• Identify and inspect community shelter prior to its use
• Back up generators available
• Elderly / Special needs
• Request American Red Cross for assistance
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Evacuation Considerations
• Displacing people adds stress
• Ensure elderly have the necessary medications they need
• Evacuation routes
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Evacuation Phases
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Communicating to the Public
• Public information is extremely important
• Effective communication
– Clear and consistent messages
– Accurate
– Timely
• Where and How to Communicate
– Multiple sources repeated in a timely manner
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Medical Considerations
• Clinic / No Clinic
• Hospital
• Engage the appropriate people
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Disaster Declaration Process
• Starts locally
• Initial damage assessments with the SCERP Damage Assessment page
• Sample declaration in SCERP
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How Can an LEPC Help?
• Link between upper level disaster planning and individual planning among community members.
• Brings community together to discuss plans.
• Reduced duplication of efforts by ensuring every partner knows their role.
• Central review of community plans
• Forum for training and exercises
• Best for larger communities and boroughs
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Forming an LEPC
• Develop membership base
• Write and approve bylaws
• Elect officers
– Determine who will manage grant funds
• Set and advertise meeting schedule
• Attend bi-annual LEPCA and SERC meetings
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LEPC Membership
• Statutory Requirements: • Elected official
• Law enforcement, civil defense, firefighting, first aid, health, local environmental, hospital, transportation personnel
• Broadcast or print media
• Community groups
• Owners and operators of facilities subject to reporting requirements
• Representative of a local or inter-jurisdictional planning and service area if there is one
• Members of the public not described above
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LEPC Grant
• $300,000 from State General Funds each fiscal year (July-June)
– DHS&EM keeps $30,000 to pay for conference travel
– Remaining $270,000 distributed to LEPCs
• SERC Finance Committee decides amount going to each community – 5 baseline levels based on population and hazmat
– Baseline amounts vary based on number of LEPCs applying
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Questions?
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SCERP: Julie Harvey 907-428-7084
LEPC: Mariel Fonteyn 907-428-7024