Request for Proposals (RFPs) – Procurement for Performance

1. Procuring Positive Youth Development

Outcomes

2

Successful Youth

Successful Workforce

System Performance

AND

Outcome-Based and Youth Development-Focused Procurement Process

Evidence-Based Youth Development Programs

Overview of the Procurement Process

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1. Identify Local Challenges and Assets

2. Set Goals and Priorities

WIA Procurement Process

Procurement Process

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1. Identify Local Challenges and Assets

2. Set Goals and Priorities

3. Write RFPs

4. Issue RFPs

5. Evaluate and Award RFPs

6. Contract for Services

7. Monitor Progress

WIA Procurement Process

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An RFP is the instructions to service providers on how to apply for program funding.

What is an RFP?

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Goals of WIA Procurement

Contribute to long-term outcomes or goals

Services that yield positive youth development outcomes

Improve WIA performance

The Goals of WIA Procurement

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Identify long-term outcomes before you write your RFP

BEFORE writing and releasing the RFP…

How Can I Reach These Goals?

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Outcomes and Outputs

There are four types of outcomes we need to consider: Long-term outcomes Intermediate outcomes Short-term outcomes Outputs

Understanding Outcomes and Outputs

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Long-Term OutcomesBroad changes in

overall conditions or policy that occur over several years and from several programmatic initiatives

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Increase standard of living for 20% of families living at or below poverty level by

2015

0

1 0

2 0

3 0

4 0

5 0

6 0

7 0

2007 2009 2011 2013 2015

Example: Measuring Long-Term Outcomes

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Connect long-term goals to desired program outcomes

BEFORE writing and releasing the RFP…

How Can I Reach These Goals?

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Intermediate OutcomesSpecific changes

should occur within 1 to 5 years of coordinated programming and are not necessarily the direct consequence of one program or provider

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Increase in length of employmentIncrease in participants’ wagesIncrease in the number of youth

completing post-secondary education

Example: Measuring Intermediate Outcomes

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Timing of Measureslesson

WIA Measures should not be used to judge provider performance

Timing of the WIA Measures do not correspond to Program Years

WIA Measures ≠ Provider Performance

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Short-Term OutcomesChanges in attitudes,

behaviors, knowledge, and skills that can be expected to occur when your youth participates in a specific program or soon after they complete the program

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80% of participants will earn an industry recognized certificate

80% of in-school youth will earn a high school diploma or GED

Example: Measuring Short-Term Outcomes

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A request for short-term outcomes should be included in the proposal narrative section of the RFP

Short-Term Outcomes in the

RFP

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Outputs

Demonstrates that services, products,

and customer satisfaction have

been delivered and measured within 12 months or less

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Test Scores Attendance

Sheets Class

Completions

Example: Measuring Outputs

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A request for program outputs should be included in the proposal narrative section of the RFP

Outputs in the RFP

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Practice Makes Perfect

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What are the 2-3 most significant issues facing youth in your

local area?Issues1.2.3.

Issues1.2.3.

The Needs Assessment

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What evidence or data points to these issues?

Evidence/Data

1.2.3.

Evidence/Data

1.2.3.

The Needs Assessment

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Long-term Changes

What long-term changes (6-10 years) in the local area need to occur to alleviate these challenges?

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ResourcesWhat resources and local assets exist to achieve these long-term outcomes?

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What intermediate changes (1-5 years) need to happen for individuals so that the local area meets its long-term goals?

Intermediate Outcomes

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What short-term changes (by the end of the program year) need to happen so that the local area will meet its intermediate and long-term goals?

Short-Term Outcomes

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What specific programs and services

will achieve these short-term outcomes?

Specific Programs

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What youth will

receive these

services?

Youth

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How and where will services be

delivered?

How and Where

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Long-Term Outcomes

Intermediate

Outcomes

Short-Term

Outcomes

Outputs

6-10 yrs 1-5 yrs End of contract period

During contract period

Decrease in poverty rate

Increase in wage;

increase in length of

employment

80% of participants

will earn industry-

recognized certificate

20 participants

will complete

120 hours of classroom training

Organizing Your Answers

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Quiz

Submit

A) Long-term outcomes

B) Intermediate outcomes

C) Short-term outcomes

D) Outputs

E) C & D

F) All of the above

Quiz: Providers will be held accountable for meeting which of

the following outcomes?

Try againTry again

Correct! Providers should be held

accountable for short-term outcomes that are

attainable during the contract period. They

can also be held accountable for outputs, but remember, outputs

are not outcomes. Click anywhere to continue.

Correct! Providers should be held

accountable for short-term outcomes that are

attainable during the contract period. They

can also be held accountable for outputs, but remember, outputs

are not outcomes. Click anywhere to continue.

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Advance to Next Lesson

Advance to Next Lesson

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