Slide 1 GETS - Session 8 Your Support from Rotary International.

GETS - Session 8

Your Support from Rotary International

1. Be aware of the variety of RI resources available to you as governor-elect

2. Recognize the components of the RI funds provided to district governors

3. Become familiar with appropriate use of Rotary’s name and emblem

Learning Objectives for DGE Learning Objectives for DGE

4. Know where to find and how to respond to important RI deadlines

5. Understand your role in encouraging clubs to use RI’s Web site for Rotary business

6. Know your responsibilities related to the Council on Legislation

7. Resolution of select regional issues

Learning Objectives Cont’d Learning Objectives Cont’d

DGTM: Summary of Session 8 : Appendix 37

RI Secretariat – Around the World

RI Headquarters

Southern South America Office

South Pacific and Philippines Office

Europe and Africa Office RIBI – Rotary in Great Britain and Ireland

Brazil Office

Japan Office

Korea Office

South Asia Office

Rotary International

South Pacific & Philippines Office

Frank Pezzimenti International Office

Manager SPPO

Tarak DeyFinancial Services

Supervisor

John JiangFinance Coordinator

Australia & NZ

Desiree BonifacioFinance Coordinator

Philippines

Joy Walker

Club and District Supervisor

Mary Jayne Desmond

CDS Correspondent

Dele Riley

CDS Coordinator

Terry DaviesThe Rotary Foundation

Supervisor

Krissy Aure-Canson

TRF Assistant

Michelle FullerActing Administration

Coordinator/ Literature

Sarah Walsh

Reception

Gaye SmallFinance Clerk - TRF

SPPO ORGANISATION CHART

Your Club & District Support Team

Mary Jane DesmondCorrespondent

Dele RileyCoordinator

Joy WalkerSupervisor

24-Hour Support Online

Member Access

Estimated Allocation

1-d CDS Session One

Distancestravelled

Hotelovernights

Size of district and number of

clubs

Office expenses

RI’s available financial resources

Report E3 Official Duties: Miscellaneous

Report E2 Official Duties: Hotel & Meals

Report D Telephone &

Fax

Report E1 Official Duties:

Automobile Travel

Report C Office Supplies

Expenses

Report B Postage

Expenses

Report A Printing &

Photocopying

Expense Report

Summary

+

Expense Report FormsDG Expense Report Components

*DGTM: Chapters 8 and 10

Eligible Expenses for DGEsAs of 1 July 2007:

• Printing of business cards, stationery (including letterhead and envelopes)

• Mailing of PETS materials to club presidents-elect

• Travel expenses for district team training seminar, district assembly, and PETS

• Travel expenses for conducting site visits for district conference.

As of 1 January 2008:• Telephone line, cell phone account, fax line, and internet access – rental & calls – no line installation costs

Additional RI Funds

* DGTM: Chapter 10

AG training

Up to 10% of RI estimated

allocation

(Form E*)

GETS

3 nights hotel &

2 days meals

(Form B*)

New clubs

Up to 50% of

charter fees

(Form I*)

You may receive the following reimbursements in addition to your estimated allocation :

As governorAs governor elect

Allocation Deadlines

DGTM: Chapter 8

Estimated allocation questionnaire to RI 1 Oct 2007

Rotarian Payee Information Form 1 Dec 2007

Notified of estimated allocation May 2008

GETS/AG training expenses to RI 15 May 2008

70% of allocation sent to you July 2008

Sources of funding

Rotary International(Estimated allocation, GETS, AG training, and new clubs)

District financial resources(if applicable)

Other financial resources(e.g., local sponsorship)

Total

financial

resources

Submission DeadlinesSubmission Deadlines

District meeting dates (Form A*) 1 Oct 2007

International Assembly forms 31 Oct 2007

Official Directory data form 31 Dec 2007

District appointments (Form D*) 1 Mar 2008

Itinerary of official visits 1 June 2008

* DGTM: Chapter 10

Rotary MarksEmblem cannot be altered.

(Use only camera ready artwork or a download)

Rotary website and DGTM: Chapter 8

“Rotary” + further qualifier (name of the club, district or Rotary entity).

Common Misuse of Rotary Marks

Club and District Web sites and Projects

Correct

www.rotary8000.com

Rotary Club of Columbus Memorial Park

Incorrect

www.joinrotary.com

Rotary Memorial Park

- Do not abbreviate - no ‘national’ tags

To register you will need your

District number Club numberMember ID number

Member Access Registration

District Governors-Elect Forum

- View Incoming Officers

- Review Club Data

- Foundation Reports (CRS/MCR)

Member Access for DGEs

Member Access : for clubs

Reminder: Must update membership by 1 June / 1 December for accurate SAR

Update club and membership data

Pay dues based on semiannual report (SAR)

Official Directory Data Form

• In November, RI sends OD form to clubs

• End of December, clubs inform RI about incoming club officers

• DGE can consult this data in Member Access on the RI Website (View Incoming Officers)

• If clubs have updated their data, the DGE can send an e-card to them during the IA, which includes the new RI President’s theme

Council on Legislation• Per capita dues will increase starting in 2008-

2009 to $24.00 and prorated dues will change

• Starting in the 2008-09 Rotary year, the number of nominating committee for RI president increases from 17 to 34.

• RI Board is authorized to suspend or terminate a club that fails to investigate an allegation that a member violated youth protection laws

• 2010 Council on Legislation delegates to be selected by 30 June 2008

• 2010 RC proposals for legislation to be submitted by 31 December 2008

Your District Conference• RIPR Costs to be met by the District

Conference– Travel costs of point of arrival by air– Postage of information packs to RIPR– Accommodation– Meals

• Report within 30 days of the conference• Form F DGTM – pages 177-178• Must include previous RY full District

Financial Reports

Other Resources

• OD Official Directory Sent to the club secretary every year

• MOP Manual of Procedure The Constitutional documents are changed according to the decisions taken by the Council on Legislation during its meeting (every 3 years)

• Issued to DGE at IA – available now on line

• RCOP Rotary Code of PoliciesChanged according to decisions taken by the RI Board (4 times/year)

Regional Issues• Contact Details

• Incorporations

• New Rotary Clubs– New Rotaract Clubs– New Interact Clubs– New Rotary Community Corps

• Semi Annual Returns

• Responsibility

• 3 copies of District Directory to SPPO

Questions

Your Support from RI

See you at International Assembly

San Diego, USA

18-25 January 2009

Slide 1 GETS - Session 8 Your Support from Rotary International.

Documents

Transcript of Slide 1 GETS - Session 8 Your Support from Rotary International.