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February 01, 2011

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-468-2134 Participant code: 182500

© 2011 The Johns Hopkins University. All rights reserved.

FastFactsFeature Presentation

FastFactsFeature Presentation

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Today’s Topic

We’ll be taking a look at…The new education section on all Hire ISRsThe new Hiring - Faculty ISR

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Today’s PresenterDavid LevySr. ERP Business Analyst

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Session Segments

PresentationDave will be showing us the new education section that will be on all Hire ISRs and the new Hiring - Faculty ISR.During Dave’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Dave will answer as many of your questions as time allows.

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Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!

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How To View Full Screen

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Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

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The New Education Section and Hiring – Faculty ISR

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Agenda

Today, we’ll be taking a look at:The new education section and the Hiring – Faculty ISR. The topics will include:

The new education section on all Hire ISRsThe new Hiring – Faculty ISR

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New Education Section

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New Education SectionRecently the new education infotype (9022) was added to the system.

In order to make sure this infotype is populated at the time an employee is hired, we are adding a new Education section to ALL Hire ISRs.

The new section will be set up as a table to allow the initiator to enter as much education information as they have.

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New Education Section (cont.)The initiator will be required to fill in the Degree field on the first line, but no other information will be required since not all employees will have multiple lines of information.

For any employees with a high school diploma or less there is a selection of No Degree in the Degree field.

At the time this new section is introduced, the Highest Degree field will still be on the ISR. It will no longer be required so can be left blank.

That field will be removed during the next phase of changes.

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New Education Section (cont.)The new Education section contains the following fields which match those on the education infotype:

Abbreviation

Field Name Definition

Degree Degree The degree earned. There is an option for No Degree.

Deg Yr Degree Year The year the degree was awarded.

YrsEd Year of Education

Only filled out when No Degree is chosen for Degree. This shows the education attained. The options are:•< 12 yrs High School•College/No Degree•High School/Ged

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New Education Section (cont.)The new Education section contains the following fields which match those on the education infotype:

Abbreviation

Field Name Definition

Inst Institution The institution where the degree was attained.

Cntry Country Country where the institution is located. This is display only and is populated automatically.

Branch 1 Branch Of Study 1

Major field of study.

Branch 2 Branch Of Study 2

2nd Major/Minor field of study.

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New Education Section (cont.)Below is a screen shot of the Education section:

The Degree field in the 1st line is

always required.

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The New Hiring – Faculty ISR

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The New Hiring – Faculty ISR

The new Hiring – Faculty ISR was created to communicate all hire related activities for all faculty members.The Hiring – Part Time Instructors ISR will be removed from the ISR menu and those hires will now be performed on the Hiring – Faculty ISR.The Hiring – Faculty ISR is identical to the other Hire ISRs except that it contains a faculty data section that will need to be filled out for all faculty hires.The Faculty Data section is identical to the Faculty Data infotype with one additional field called Appt. End Date.

This date will be needed for the end date on the Faculty Data infotype.

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The New Hiring – Faculty ISR (cont.)

The New Faculty Data section

The new Faculty Data section will contain all of the information needed to populate the Faculty Data infotype.

This section will need to be filled out for all hires on this ISR.

The fields that are required depend on the Tenure Status entered.

A job aid will be posted on the HR Shared Services website to help identify which fields need to be completed.

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The New Hiring – Faculty ISR (cont.)

The new Faculty Data section will contain the following fields:

Field Name Definition

Appointment End Date The date the appointment is scheduled to end.

Tenure Status Current tenure status

Tenure Clock Start Start date for period in which tenure must be achieved

Tenure Date Date tenure received

Current Position Current position title

Current Position Date Date the current position began

Primary Rank Display only field that shows the current job assigned to the Primary Appointment. Any other appointments should have the same rank, with some exceptions.

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The new Faculty Data section will contain the following fields:

Field Name Definition

Current Rank The current job assigned to the position. Signifies faculty rank. (i.e. Professor-FAC, Associate Professor-FAC, Assistant Professor-FAC)

Current Rank Date Date when the SAP job became active.

Divisional Rank In addition to the rank designated by the job, each school may wish to assign a rank, which is organization specific. (i.e., Homewood Professor.)

Divisional Rank Date Date the divisional rank is granted.

The New Hiring – Faculty ISR (cont.)

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The new Faculty Data section will contain the following fields:

Field Name Definition

Academic Department Department which grants the appointment. This can differ from the Org. Unit on the Organizational Assignment Infotype (IT0001)

Leadership Role The name of the Leadership Role (i.e., Chairman) in the Academic Department, if applicable.

Leadership Role Start The date the role became effective

Leadership Role End Date

The date the role was terminated

Appt. Type Designates whether this is the primary appointment

Contract Type Length of contract

Faculty Track Research interest track (i.e., Education)

The New Hiring – Faculty ISR (cont.)

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The New Hiring – Faculty ISR (cont.)

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The New Hiring – Faculty ISR (cont.)

An example of a completed Hiring – Faculty ISR:

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The New Hiring – Faculty ISR (cont.)

An example of a completed Hiring – Faculty ISR:

The highest degree field is no longer required.

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The New Hiring – Faculty ISR (cont.)

An example of a completed Hiring – Faculty ISR:

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The New Hiring – Faculty ISR (cont.)

An example of a completed Hiring – Faculty ISR:

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The New Hiring – Faculty ISR (cont.)

An example of a completed Hiring – Faculty ISR:

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ConclusionThe new Education section on the Hire ISRs will allow us to capture education information on all hires that has been missing up to this point.

The new Hiring – Faculty ISR, along with the new Faculty Data section, will allow us to more efficiently hire and capture appointment information on faculty members.

We hope all the changes that will be rolling out will continue to make the form more comprehensive and more intuitive.

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Q&A

We’re going to open the phone lines now!There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.We’ll be answering questions in the order that we receive them.We’ll also be answering the questions that were emailed to us during the presentation.If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

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Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

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Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!