SITPRO

SITPROSimplifying International Trade

SITPROSITPRO

Gordon CraggeGordon CraggeDirector - Trade Facilitation Director - Trade Facilitation

& Promotion& Promotion


SITPRO SITPRO

The Aligned Series of Export The Aligned Series of Export Documents for International Trade Documents for International Trade

The SITPRO Experience The SITPRO Experience

SITPROSITPRO

• The UK trade facilitation organisation• Established since 1970 • Sponsored by the Department of Trade

and Industry• Supported by British business & industry• Board directorship drawn from all the

sectors of the international trade and the payment and finance functions


SITPRO SITPRO The Problem - too many documents The Problem - too many documents

International Trade Transaction Chain

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SITPRO SITPRO

The SolutionThe Solution

• Simplify the processSimplify the process

• Adopt international trade Adopt international trade facilitation tolls and techniquesfacilitation tolls and techniques

• Standardise information & dataStandardise information & data

• Align documentationAlign documentation


SITPRO SITPRO

So – A Trip to the OperaSo – A Trip to the Opera

forfor

AIDAAIDA

(With acknowledgment to G Verdi) (With acknowledgment to G Verdi)


SITPRO SITPRO

A = AwarenessA = AwarenessUN Recommendation No 1 - UN Layout Key UN Recommendation No 1 - UN Layout Key

for International Trade Documentsfor International Trade Documents

Improve trade efficiencyImprove trade efficiency

Enhance competitivenessEnhance competitiveness

Increase profitabilityIncrease profitability

Reduce costs and administrative burden Reduce costs and administrative burden


SITPRO SITPRO

I = InformationI = InformationConsultation with the users of trade Consultation with the users of trade

documents – exporters, ports, freight documents – exporters, ports, freight forwarders and other service providersforwarders and other service providers

Programme of visits to observe commercial Programme of visits to observe commercial practice and official procedurespractice and official procedures

Committee formed of Trade, Government Committee formed of Trade, Government and Printersand Printers


SITPRO SITPRO

D = DecisionD = DecisionDecided to simplify, standardise and aligned Decided to simplify, standardise and aligned

shipping documentation shipping documentation

Standard Shipping designed to the UNLK Standard Shipping designed to the UNLK providing a single, simple set of data for providing a single, simple set of data for processing goods through the portsprocessing goods through the ports

Licensing regime established to ensure Licensing regime established to ensure credibility and integritycredibility and integrity


SITPROSITPRO

A = ACTIONA = ACTIONSimpler Export Documents launched in 1965 Simpler Export Documents launched in 1965

but reproduction method not specified but reproduction method not specified In 1976 Systematic Export Documentation In 1976 Systematic Export Documentation

issued based on the Master Documentissued based on the Master DocumentTechnical specification supplied for document Technical specification supplied for document reproduction by:reproduction by:- Spirit Duplicator - Spirit Duplicator - Copier - Copier - alternative Copier techniques- alternative Copier techniques


SITPROSITPROThe Aligned Series of Export The Aligned Series of Export

DocumentsDocumentsSAMESAME details are found in the details are found in the SAMESAME place on all documents place on all documents

System maintained and promoted System maintained and promoted by SITPROby SITPRO


SITPRO SITPRO

Aligned Documents - the PastAligned Documents - the PastSED updated and enhanced in 1979 with SED updated and enhanced in 1979 with

the inclusion of the Overlay system the inclusion of the Overlay system TOP FORM made its first appearance in TOP FORM made its first appearance in

1987 with three systems:1987 with three systems:- single-typing simple export sets- single-typing simple export sets- photocopier systems using the Master - photocopier systems using the Master Document with OverlaysDocument with Overlays- laser printed forms using computer - laser printed forms using computer systemssystems


SITPROSITPRO Aligned Documents – the PresentAligned Documents – the Present

TOP FORM 2 – over 70 documents aligned TOP FORM 2 – over 70 documents aligned to the UNLK with UK requirementsto the UNLK with UK requirements

Reproduction of documents offered by:Reproduction of documents offered by:– Printers of pre printed formsPrinters of pre printed forms– Software products for computer systems Software products for computer systems – Web service providersWeb service providers

Incorporated into the ElecTra Toolkit for Incorporated into the ElecTra Toolkit for both both p-docsp-docs and and e-docse-docs

Foundation of UNeDocsUKFoundation of UNeDocsUK


SITPROSITPRO

Aligned Documents in PracticeAligned Documents in Practice

Export SetsExport Sets

OverlayOverlay

ComputerComputer


SITPRO SITPRO

Benefits for UK TradersBenefits for UK Traders

- easy to use, producing error free documents- easy to use, producing error free documents

- accurate and timely information- accurate and timely information

- international standard understood by all - international standard understood by all parties in the trade transaction parties in the trade transaction

- better compliance with commercial practice - better compliance with commercial practice and official proceduresand official procedures

- reduced delays at the port- reduced delays at the port

- 50% reduction in export admin costs- 50% reduction in export admin costs


SITPRO SITPRO

Value of Licensing RegimeValue of Licensing Regime- credibility and integrity of the systemcredibility and integrity of the system- experience and expertise in document experience and expertise in document

standardsstandards- network for obtaining feedback from network for obtaining feedback from

exportersexporters- ‘‘multipliers’ for promoting aligned multipliers’ for promoting aligned

documentsdocuments


SITPRO SITPRO

Finally – some observationsFinally – some observationsIntroduction of aligned documents Introduction of aligned documents

requires political will and government requires political will and government commitmentcommitment

Recognition that implementing standard Recognition that implementing standard documents is not a 100m dash but a documents is not a 100m dash but a marathonmarathon

UK Customs accepted the SSN as the UK Customs accepted the SSN as the export declarationexport declaration


SITPRO SITPRO

Finally, finallyFinally, finallyOver 30 years ago SITPRO introduced the UK Over 30 years ago SITPRO introduced the UK

Aligned Series of Export Documents Aligned Series of Export Documents – – a Single Window for Port Information Systemsa Single Window for Port Information Systems

Now the task is to expand the Single Window Now the task is to expand the Single Window to cover all trade related information and to cover all trade related information and where possible make it electronic where possible make it electronic


SITPROSITPROThank you Thank you

for being a wonderful audiencefor being a wonderful audience

Any Questions?Any Questions?

SITPRO

Documents

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