Site Selection Training PPT

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NC Pre-K Program Standardized Site Selection Process 2017-2018

Transcript of Site Selection Training PPT

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NC Pre-K Program Standardized Site Selection

Process2017-2018

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Site Selection Materials

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Title of Document Document Number

Conflict of Interest Statement 1NC Pre-K Site Selection Roles and Responsibilities

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NC Pre-K Site Application Decision Tree 3NC Pre-K Site Application 4Instructions for using the NC Pre-K Rubric

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NC Pre-K Site Selection Rubric 6Teacher Education Worksheet 7

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NC Pre-K Standardized Site

Selection Process

2012 and 2013 Legislative Provisions required DCDEE to establish a standardized decision-making process for awarding slots and student selection locally.

•DCDEE convened 17-member workgroup of NC Pre-K Advisory Com. Governance Committee members and local providers; developed recommendations•Site Application and Rubric drafted •Spring - Piloted in 13 counties across NC•Late Spring - Summer

• Surveyed Pilot group• Reconvened Governance Work Group: August• Met with Pilot participants for feedback August: Buncombe,

Hoke, Johnston, Northampton, Onslow and Rockingham

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Participating Counties (*DCDEE Feedback

Session)

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*BeaufortBuncombeCatawbaDavidsonForsyth*Hoke*Johnston*Northampton

*OnslowPamlicoPittRegion A (7 counties)RockinghamSampsonStanlyTransylvania

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NC Pre-K Standardized Site

Selection Process

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Fall•Incorporated recommendations from Pilot Participants and Governance Work Group.

•Presented revised Rubric and supporting materials to NC Pre-K Advisory Committee, November 7.

•Additional recommendations included: • New vs. Existing Sites, including prior participation • Weighting of program standards: ECERS-R for new vs. NC

Pre-K classroom, Substantiated A/N, consideration of multiple classrooms, teachers, limit number of points for discretionary indicators decided by local committees, levels of teacher education/licensure, programs serving greater number of subsidy children/families

Winter (mid-to-late January 2014)•Finalize materials, conduct training, TA to local NC Pre-K Contractors•Local NC Pre-K Contractors implement process for 2014-2015

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Conflict of Interest Statement Full local NC Pre-K Committee identifies the Site

Selection Sub-Committee to (1) recommend eligible sites for child placements to participate in the NC Pre-Kindergarten (NC Pre-K) Program, and (2) advise the local NC Pre-K Committee.

The final selection of sites is determined by the local NC Pre-K Committee.

The Site Selection Sub-Committee must consist of 3 or more “non-conflicted” members and may be a subset of your current NC Pre-K Committee

No conflict or appearance of, no benefit, no profit Each member of the Site Selection Sub-Committee

must read, understand and sign the Conflict of Interest Statement

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NC Pre-K Site Selection Roles and Responsibilities

Contract Administrator• Supports Process

Local NC Pre-K Committee• Oversees the Process

Non-Conflicted Site Selection Sub-Committee

• Non-Conflicted Conducts Process

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NC Pre-K Site Application Decision Tree

The Site Selection Sub-Committee will use the NC Pre-K Site Selection Decision Tree to guide them through the process of recommending sites to the NC Pre-K Committee

The layout of the tree helps the Site Selection Sub-Committee make decisions regarding the qualifications of applying sites and how far they will go in the selection process

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NC Pre-K Site Application

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• NC Pre-K Site Application must be completed by each site interested in being an NC Pre-k Site.

• Approved Sites will be funded for the extent of the contract cycle.

• Approved sites are not required to resubmit an application for each funding cycle unless non-compliance is noted within monitoring results.

• All awards are contingent upon and subject to appropriation, allocation and availability of funding through the North Carolina State Legislature and the North Carolina Division of Child Development and Early Education (DCDEE).

• Approved sites are required to comply with all applicable NC Child Care Rules, specifically Rule .3000 NC Pre-Kindergarten Services and the NC Pre-Kindergarten Program Requirements and Guidance manual during the funding cycle.

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NC Pre-K Site Application-

Sections

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•Site Information •Slot Information•Program Standards•Education Standards•Geographic, Accessibility and Affordability•Classroom and Family Support•Additional Program Information•Additional Required Documents•Signatures•For Office Use Only

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Instructions for using the NC Pre-K Rubric

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• Purpose and Use

• Detailed explanation by sectiono Program Standardso Education Standardso Geographic, Accessibility & Affordability Indicatorso Classroom & Family Support Indicatorso Additional Locally Determined Indicators

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NC Pre-K Site Selection

Rubric Designed to be used by the NC Pre-K Site Selection

Sub-Committee as a comparative tool to help standardize the site selection process in each county or region

Standards and indicators are designed to guide the Site Selection Sub-Committee’s decisions in recommending sites for participation in the NC Pre-K program

The Site Selection Sub-Committee is required to complete a Rubric for each site applicant, using information from the NC Pre-K Site Application completed by potential NC Pre-K Site applicants.

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NC Pre-K Site Selection Rubric

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Program Standards (15 points)

Geographic, Accessibility & Affordability (35 Points)

Education Standards (15 points)

Classroom and Family Support (27 points)

Optional-Additional Locally Determined Indicators (8 points)

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Site Name: Facility License # New Site: Existing Site: Previous NC Pre-K:

# of Pre-K Classrooms Requested:

# of Slots Requested:

Contract Cycle: Rubric Total:

 

1. Program Standards (15 Points) PointsSite Information (Write in point value from each section)Star Rated License:Four-Star (3 points)Five-Star (5 points)Temporary License (change of ownership, etc.) (1 point) (See Sec. 4. A. NC Pre-K Program Requirements)

 

Site has had no Administrative Action in the last 18 months (2 points) Any Administrative Action (0 points)

 

Site has had no substantiated Child Maltreatment Report in the last 18 months (3 points)Any substantiated report (0 points)

 

Site has had no substantiated Facility Licensing Complaint Report in the last 18 months (2 points) Any substantiated Facility Licensing Complaint Report (0 points)

 

New site last ECERS-R rating was above 5.0 OR Existing site with a single NC Pre-K Classroom ECERS-R rating was above 5.0 OR Existing sites with multiple NC Pre-K Classrooms average above a 5.0 (3 points)Any ECERS-R rating below 5.0 (0 points)

 

 Subtotal from this section:

 

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Teacher Education Worksheet

• Review the Site Application page 6 for Teacher Education, Licensure and Teacher Assistant Information and submitted documentation (degree, teaching license, transcript and/or credentials) to determine points for the Lead Teacher and Teacher Assistant.

• Points from the Teacher Education Worksheet will be transferred to the NC Pre-K Site Selection Rubric Education Standards section.

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1. Education Standards (15 Points) PointsSite Administrator (Write in point value from each section)The Site has a NC Pre-K Approved Administrator Administrator has a Level II NCEAC or equivalent working toward Level III NCEAC) (1 point)Administrator has a Level III NCEAC or Principal License with 0-2 years of exp. (3 points)Administrator has a Level III NCEAC or Principal License with 3-4 years exp. (4 points)Administrator has a Level III NCEAC or Principal License with 5+ years exp. (5 points)

 

LEAD TEACHER(S) (See Teacher Education Worksheet)For multi-classroom sites, use Teacher Education Worksheet to rate each lead teacher’s education, licensure level, and experience. Average ALL ratings together and transfer score here.Average of Lead Teacher Education from Teacher Education Worksheet  TEACHER ASSISTANT(S) (See Teacher Education Worksheet) For multi-classroom sites, use Teacher Education Worksheet to rate each assistant teacher’s education and experience. Average ALL ratings together and transfer score here.Average of Teacher Assistant(s) education from Teacher Education Worksheet

 

 Subtotal from this section

 

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1. Education Standards (15 Points) PointsSite Administrator (Write in point value from each section)The Site has a NC Pre-K Approved Administrator Administrator has a Level II NCEAC or equivalent working toward Level III NCEAC) (1 point)Administrator has a Level III NCEAC or Principal License with 0-2 years of exp. (3 points)Administrator has a Level III NCEAC or Principal License with 3-4 years exp. (4 points)Administrator has a Level III NCEAC or Principal License with 5+ years exp. (5 points)

 

LEAD TEACHER(S) (See Teacher Education Worksheet)For multi-classroom sites, use Teacher Education Worksheet to rate each lead teacher’s education, licensure level, and experience. Average ALL ratings together and transfer score here.Average of Lead Teacher Education from Teacher Education Worksheet  TEACHER ASSISTANT(S) (See Teacher Education Worksheet) For multi-classroom sites, use Teacher Education Worksheet to rate each assistant teacher’s education and experience. Average ALL ratings together and transfer score here.Average of Teacher Assistant(s) education from Teacher Education Worksheet

 

 Subtotal from this section

 

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SITE INFORMATIONName of Site/School:Blue SchoolDCDEE Facility ID Number: 54567284 Facility License Type: 5 Star

Site Administrator Name: Lucy Light Title:

Email Address:[email protected] address:121 Sunny StreetMailing address:Same

City: Cloudsville State: NC Zip Code: 27555

Phone Number: 335-321-4567 Fax Number: 919-000-1111

Site Classification (Check One): Public School Private For-Profit Child Care Center Head Start - Public School Developmental Day Program Private Non-Profit Child Care/Head Start Charter School Federal Tax ID #: 10-191-34567Elementary School District in which the site is located: Shady Grove

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Provide a copy of the site administrator’s credential and/or principal license.

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1. Education Standards (15 Points) PointsSite Administrator (Write in point value from each section)The Site has a NC Pre-K Approved Administrator Administrator has a Level II NCEAC or equivalent working toward Level III NCEAC) (1 point)Administrator has a Level III NCEAC or Principal License with 0-2 years of exp. (3 points)Administrator has a Level III NCEAC or Principal License with 3-4 years exp. (4 points)Administrator has a Level III NCEAC or Principal License with 5+ years exp. (5 points)

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LEAD TEACHER(S) (See Teacher Education Worksheet)For multi-classroom sites, use Teacher Education Worksheet to rate each lead teacher’s education, licensure level, and experience. Average ALL ratings together and transfer score here.Average of Lead Teacher Education from Teacher Education Worksheet  4TEACHER ASSISTANT(S) (See Teacher Education Worksheet) For multi-classroom sites, use Teacher Education Worksheet to rate each assistant teacher’s education and experience. Average ALL ratings together and transfer score here.Average of Teacher Assistant(s) education from Teacher Education Worksheet

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Subtotal from this section ?

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Location

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The sub-committee will need to determine the context for what criteria constitutes a high, mid, and low level area of need.

Examples: The level of poverty by zip codes

The location by zip code of current year’s applications for families earning less than 75% SMI

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Plans and Family Engagement

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The sub-committee will need to review the plans:•Limited English Proficiency•Family Engagement

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What is your plan for communicating with and supporting children and families who do not speak English or have limited English proficiency?

1)Our NC Pre-K Lead Teacher speaks fluent Spanish and the teacher assistant is currently taking courses to learn Spanish2)All classroom and center communications are available in English and Spanish 3)We collaborate with our local Family Support and Advocacy group for support in languages other than Spanish. Over the past 3 years they have provided in depth translation and interpretation support for families in our center who speak Mandarin and Arabic. They also support the teacher/child/family connection through attending the home-visits with the lead and teacher assistant.

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NC Pre-K sites shall develop a comprehensive plan for family engagement to implement strategies designed to develop partnerships with families and build reciprocal relationships that promote shared decision-making. What strategies have you used to encourage family engagement? Please submit a copy of your Family Engagement Plan.

1)Family Appreciation days once a month- we provide muffins, coffee and juice to families as they drop their children off 2)We encourage families to volunteer or visit in the classroom anytime but also as expert visitors during our classroom studies/projects 3)We have an annual fall festival for our children and families, local girl/boy scout troops volunteer to support activities and 3 local businesses make monetary donations for food and crafts4)We have a parent formed and led advisory group that meets bi-monthly regarding facility improvement, parent involvement, and early childhood advocacy

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Additional Locally Determined Indicators

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• Designed for counties to have the option of assigning up to 8 points to additional indicators that are determined locally by the Site Selection Sub-Committee

• If Additional indicators are added to this section, the same criteria (indicators and point values) must be applied across each Rubric completed

• Do not have to total 8 points but cannot exceed 8 points

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Additional Locally Determined Indicators

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Examples of indicators:1. New Site – Child Care, Head Start - Staff will be hired to meet the

education requirements: BA/BS ECE with BK licensure or Plan of Study on File to show progress towards licensure

2. Other resources that are utilized by each individual site (TEACH, WAGE$, other compensation: Retirement Plan, Cafeteria Benefits)

3. Additional Trainings that individual staff members have completed

4. Partner with the EESLPD Office to provide mentoring and/or evaluation support for BK Licensed teachers

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5. OPTIONAL- Additional Locally Determined Indicators (up to 8 pts)

*Same criteria must be applied across all sites for consistency

Points

1. Lead Teachers and Teacher Assistants have received at least .5 CEU in Conscious Discipline training

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 2. Director partners with Early Educator Support, Licensure and Professional Development Office to provide Evaluation support to sites BK licensed teachers

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Subtotal from this section   

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What Staff Development has been offered to staff in the last two years? Please list specific

training topics:

1.Conscious Discipline is a consistent training topic for all lead and assistant teachers in our county. As a site, we have collaborated with the local partnership as a provider for .5 CEU of conscious discipline training. They have 2 technical assistance specialists that have attended the train the trainer sessions and provide the training to us. We hope to complete the second session of .5 CEU on the next teacher workday.

2.During 2 staff meetings this year, we have had a private education consultant/trainer come in and provide training on how to appropriately use assessment information in the classroom.

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Finding the Rubric Total

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Subtotals from each section

Points

1. Program Standards 152. Education Standards 113. Geographic, Accessibility and Affordability 124. Classroom and Family Support 155. OPTIONAL- Additional Locally Determined Indicators (up to 8 pts) 

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Total Points 56

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Next Steps

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When…..•Site Applications have been sorted into 2 groups: New and Existing•NC Pre-K Site Selection Rubric has been completed for all site applications –Total points are written on the rubric•Any additional materials have been gathered

Then…..•The Site Selection Sub-Committee will rank order the applications, still in the new and existing groups, with highest total rubric points at the top of each group and lowest total rubric points at the bottom of each group•The Site Selection Sub-Committee will hand off all rank ordered applications with attached rubric and any additional materials to the NC Pre-K Committee

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Next Steps

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• The NC Pre-K Committee will make final site selection decisions based on the rankings of the new and existing sites, ultimately approving sites for the upcoming program year

• The appropriate information will be entered to complete the For Office Use Only section of the NC Pre-K Site Application