Site Return to workplace guidance … · workforce. • Authorization by the CMT is based on...

SITE RETURN TO WORKPLACE GUIDANCE

MAY 2020 V4.0

Honeywell Internal. Subject at all times to changing conditions, government orders or regulations and revisions made by Honeywell Crisis Management Team.

Honeywell Confidential - ©2019 by Honeywell International Inc. All rights reserved.

AGENDA

Honeywell Internal. Subject at all times to changing conditions, government orders or

regulations and revisions made by Honeywell Crisis Management Team. 1

Introduction & Purpose

Leadership & Responsibilities

Rotational Staffing

Communications

Site Action Checklists:

Appendices

Q&A


INTRODUCTION & PURPOSE

• Honeywell’s Crisis Management Team (CMT) will authorize return to the workplace for every location and site when it's

safe to do so. CMT is the only group with authority to make decisions on when a site should be reopened full-time for its

workforce.

• Authorization by the CMT is based on several essential criteria:

• Return to workplace (RTW) may be done in multiple stages (rotational, full, etc.), depending on certain

legal, medical, and operational considerations.

• This Honeywell Site Return to Workplace Guidance incorporates responsibilities and requirements to

prepare all site types for the return of employees.

• Each site will implement guidance as is appropriate for the site size/type/configuration.

• Non-ISC employees who are currently working from home will be provided with at least 72 hours’ notice

prior to their return to work … this is the company’s commitment.

• Each site must have a plan that ensures they are ready to reopen within a designated timeframe of at least

72 hours.

2

Legal/Government Medical Data

Modeling/PredictionsSite Readiness


regulations and revisions made by Honeywell Crisis Management Team.

Subject at all times to changing conditions, government orders or

regulations and revisions made by Honeywell Crisis Management

Team.

3

LEADERSHIP & RESPONSIBILITIES



Leadership:

• Site Incident Management Team (IMT), led by the Site Leader, must be activated and is the required

forum for RTW coordination.

• If possible, IMTs should include site leadership, HSE, HR, Facilities, BCM, Security, Communications, IT, Legal, and

operational leadership for critical functions and SBG representatives.

• If certain functions are not present at your site (such as BCM, Communications, Legal, Security, IT, etc.), ensure engagement with

Regional-level or SBG representation, as necessary.

• All Site RTW activities should be a coordinated IMT effort with all functional representation.

• Site IMT should meet regularly and act as focal point for RTW activities and site-specific decisions.

• Review existing COVID-19 Site Guidance Documentation in order to ensure comprehensive IMT preparedness.

• Organize scenario discussions to prepare for issues that may arise, or adjustments needed as employees return.

• Site Leader:

• Responsible for overall coordination of site RTW activities and IMT facilitation.

• Partner with HR regarding rotational staffing and seating capacity to permit required social distancing.

4

General Site

PreparednessCOVID Case Mitigation

Cleaning & Disinfection

Recommendations14-Day Protocol

Employee Return to

Work





5

Key Functions & Responsibilities:

• Human Resources:

• Develop and adjust staffing plans to accommodate rotational WFH and RTW as appropriate.

• Address any HR-related policy questions or temporary WFH decisions.

• Work as necessary with employees regarding temporary WFH exceptions.

• Health, Safety & Environmental:

• Lead all site safety efforts, including potential temperature screening, necessary placards/signage, and PPE

requirements/provisions.

• Coordinate with IMT members regarding necessary site configurations or adjustments.

• Complete the HSE Non-ISC Location Readiness Verification Form.

• Facilities: Lead site social distancing activities or reconfiguration, as necessary (aligned with HSE). If a

site is an IFM (Integrated Facilities Management Site) site, JLL or CBRE staff onsite will help coordinate

these efforts.

• Communications: Provide overall guidance regarding execution of communications and assist with

preparation of communications, as necessary.

• Legal: Provide legal guidance regarding governmental orders and requirements.





Team.

6

ROTATIONAL STAFFING


ROTATIONAL STAFFING

7

In certain instances, as directed by the CMT, return to workplace may be done utilizing a rotational

WFH staffing approach.

HR is revising the Rotational Staffing Plan for Non-ISC sites (and office staff @ ISC sites) to be

utilized where appropriate.

• Originally designed based on functions / utilized for furloughs

• Update:

• Must now be site-based (rather than function).

• Ensure a plan is in place to address the staffing levels needed to meet social distancing requirements.

Close partnership required with Site Leader and Site IMT:

• Knowledge of site capacity and configuration.

• Assistance with evaluating and adjusting seating, as necessary.

COVID-19 Tracker & Dashboard

Site RTW status and governmental conditions will be tracked in the COVID-19 Tracker Tool; maintained by HR.

• WFH/RTW Status: Full WFH, Non-ISC WFH, Rotational WFH, Non-ISC Rotational WFH, or Full RTW.

• Governmental Conditions: Government Required (WFH), Government Recommended (WFH), or No Government

requirement or recommendation. Honeywell Internal. Subject at all times to changing conditions, government orders or




Team.

8

COMMUNICATIONS


COMMUNICATIONS

Site Communications Toolkit (provided for all sites):

• Talking points

• Email templates re: preparing for RTW and announcing RTW

• Frequently Asked Questions

When a site is approved to RTW, site leadership/site HR is responsible for messaging to site employees.

All-Employee Comms Awareness: Site IMT and managers should maintain awareness of Comms Template

contents and all updates sent to employees.

Media: Media inquiries must always be directed to the Communications team.

People Managers

• Utilizing the communications template and talking points provided, people managers are encouraged to

follow up with employees after the site’s RTW is announced to respond to questions and provide any

additional information.

• Employees can be made aware that there may be seating changes or reconfiguration and there will be

certain limitations to employee interaction, etc.

9



Phase 1: Pre-RTW Approval

Phase 2: Upon Approval (72 Hours)

Phase 3: After Employee Return

10

SITE ACTION CHECKLISTS

Subject at all times to changing conditions,

government orders or regulations and revisions

made by Honeywell Crisis Management Team.


PHASE 1: PRE-RTW APPROVAL (1 OF 2)

Approval of RTW by the CMT will be communicated to the RTW Working Group by the Enterprise BCM Team

Establish regular Site IMT meeting schedule

Ensure full Site IMT awareness of:

Coordinate communications to ensure all site employee coverage and confirm responsibilities

Based on number of employees returning, evaluate seating configurations and begin deployment of

necessary measures to ensure social distancing.

Evaluate common spaces for necessary quantity and type of signage/placards (depending on quantity of

conference rooms, kitchens/break rooms, cafeterias, restrooms, lobbies, etc.)

Determine attendance limitations conference rooms and post placards; or

Close off, if necessary

11

Each Phase Checklist Will Be Assigned via HSE Management System & Tools: MST

▪ RTW Resources

▪ Enterprise communications to employees

▪ Local/Site social distancing requirements

▪ Cleaning process/schedule

▪ PPE use recommendations/requirements &

inventory (if appropriate)

▪ Screening requirements, if any

▪ Customer/Visitor protocols

All elements should be addressed collectively by the Site IMT

and its members, while the Site Leader maintains overall

responsibility.




PHASE 1: PRE-RTW APPROVAL (2 OF 2)

12

Completing Phase 1 Tasks Effectively Will Ensure Your Site Is Ready!Honeywell Internal. Subject at all times to changing conditions, government orders or


Evaluate and revise, as necessary, process for shipping/receiving areas, mailrooms, etc.

Determine necessary vendor services for RTW and reach out to activate/update

Coordinate custodial services and confirm/increase frequency as necessary

NOTE: “Deep-cleaning” is triggered when an active employee is identified as being COVID-19 positive

Maintain awareness of local or regional requirements

Communications

Employees

Regional HR, HSE and Comms partners as needed or required.

Vendor services needed for RTW to determine capacity, notice needed, and requirements

(social distancing, PPE, etc.)


PHASE 2: UPON APPROVAL (72 HOURS)

Post placards/signage, as appropriate.

Based on number of employees returning,

evaluate seating configurations / deploy

measures to ensure social distancing:

Example: Remove chairs / Label every other

desk, if necessary

Prepare to implement temperature

screening, if required

Restart additional services/vendor

activities

Perform communications as appropriate

13

Ensure all people managers at site are aware of:

RTW logistics/announcement

Enterprise wide guidance and communications performed

Local/site Social distancing requirements

Cleaning process/schedule

PPE use recommendations/requirements & inventory (if

appropriate)

Screening requirements, if any

Customer/Visitor protocols

Communications: Employees

Landlord (if tenant) / Confirm services in place

Regional HR, HSE and Comms partners as needed or

required

Vendor services needed for RTW to determine

capacity, notice needed, and requirements (social

distancing, PPE, etc.)



responsibility.




PHASE 3: AFTER EMPLOYEE RETURN

Maintaining and evaluating all actions:

Maintain regular Site IMT Meeting cadence

Perform continual review of social distancing capabilities; adjust or scale as needed

Monitor use of conference rooms

Evaluate quantity/content of employee questions and requests

Restart additional services/vendor activities or scale as needed

Monitor/Maintain appropriate inventories of related PPE/equipment

Implement mask distribution and/or temperature screening, if required

14

Each Phase Checklist Will Be Assigned via HSE Management System & Tools: MST



responsibility.





Team.

15

APPENDICES

HSEPREPAREDNESS

April 2020

Subject at all times to changing conditions,

government orders or regulations and

revisions made by Honeywell Crisis

Management Team.

16


HSE CHECKLIST

Non-ISC Location

Readiness

Verification Form

17

Honeywell Internal. Subject at all times to changing conditions, government

orders or regulations and revisions made by Honeywell Crisis Management

Team.

FACILITY REENTRY & SOCIAL DISTANCING GUIDANCE

Global Real Estate

April 2020

Subject at all times to changing conditions, government

orders or regulations and revisions made by Honeywell

Crisis Management Team.

18

Honeywell Confidential - ©2019 by Honeywell International Inc. Preliminary - not final – no decision will be taken

without satisfaction of any applicable information, consultation or negotiation requirement. All rights reserved.

PREPARING TO RETURN TO THE WORKPLACEPREPARE YOUR SITE AND PEOPLE TO SAFELY AND EFFICIENTLY RESUME OPERATIONS

19

Preparation Timeline Considerations

Risks:o Obtaining building access

o Coordinating with Landlord

o Accounting for building size

o Anticipating vendor lead time

Key decisions impacting site preparation:1. Visitor access

2. Employee communication content

3. Employee schedule*

4. Access point protocol

5. Meeting restrictions (virtual only, conferencing remain closed)

6. Cleaning practice (re-entry clean and/or standard)

7. Café service (suspend, schedule, mobile/grab & go)

8. Shipping / Receiving restrictions

Re-entry

DecisionDay 1

Preparations

CompleteParameters

Established

Actions:1. Employee communication & arrival

2. Furnishing changes & space restrictions

3. Signage support as needed

4. Engineering & Food Services

5. Janitorial

6. Security

* Informed by jurisdictional guidelines, adjusted capacity, & pre-pandemic utilization




SITE RETURN TO WORKPLACE CONSIDERATIONS

20

1. Prepare Employee & Visitor Arrival Experience

• Employee notification / communications

• Visitor guidance

• Parking procedure

• Set up Points of Entry

2. Implement Furnishing Changes & Space

Restrictions

• Social distancing tactics

• Alternating seats

• Single occupant offices

• Collaboration room limits

• Technical / Production areas

• Path of travel in primary circulation

3. Support Installation of HSE Signage

• Site entry restrictions

• Hygiene awareness placards

• Social distancing separation office & technical areas

(floor)

• Hygiene & social distancing in rest rooms

• Elevator/Lift guidance (occupant limits)

• Place seat/desk signage as necessary (e.g. “Do not

use”)

4. Verify Engineering & Food Services

• HVAC check/maintenance

• Fire/Life Safety

• Electrical systems check

• Food service operations

5. Coordinate Janitorial

• Re-entry clean

• Regular cleaning routine

• Reactive COVID incident cleaning plans

• Coordinate & source consumable inventory

6. Verify Security

• Confirm jurisdictional alignment

• Align with Landlord

• Set up access point protocol

• Staffing & post schedule

• Shipping / receiving procedure




EXAMPLES OF SOCIAL DISTANCING CONFIGURATIONS

21Honeywell Internal. Subject at all times to changing conditions, government orders or



COVID-RETURN TO WORKPLACE CHECKLIST

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Phase 1: Pre-RTW Approval





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Phase 1: Pre-RTW ApprovalHoneywell Internal. Subject at all times to changing conditions, government orders or


Phase 1: Pre-RTW ApprovalPhase 1: Pre-RTW Approval



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Phase 1: Pre-RTW ApprovalHoneywell Internal. Subject at all times to changing conditions, government orders or




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Phase 2: RTW ApprovalHoneywell Internal. Subject at all times to changing conditions, government orders or




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Phase 3: After Employees ReturnHoneywell Internal. Subject at all times to changing conditions, government orders or




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