Site License Advisory Team

Feb. 25, 2010 meeting

Agenda

• Introduce the CIO Site Licensing Team and Site License Advisory Team Roles

• Microsoft Campus Agreement Renewal

• OSU SLS and MCSS compliance: Where are we?

• Changes to SLS Distribution and Funding

• Updating SLS Guidelines

• New licenses, Renewals, and Upgrades

CIO Site Licensing Team

• Ed Quinn

• Michael J Dangler – Site License Software Coordinator

• John Cooper

• Mohammed Rahman

Roles of the Site License Advisory Team

1. Testing, advice and recommendation of software needs

2. Aiding departments in management of software assets

3. Mitigating associated risks

Microsoft Campus Agreement

• IUC has created and released a reseller RFP for all Higher Education in Ohio

• Current MS Campus Agreement (exact same terms, exact same products) can be extended, with our same reseller, for one more year.

• RFP return date for reseller is March 12• Once the IUC has made a decision, we can

decide whether to move to the new agreement now, or maintain our current agreement.

MCSS and SLS – Where are we?

• Problem products:– SSH Secure Shell– Eudora

• SSH has been removed.

• Eudora is in the process of removal.– Removal announced 1/15– Product removed from OSU SLS 2/25

Distribution and Funding

• Current model of funding SLS is not working, and is being restructured

• Funding responsibility will be shifting from Site Licensing to primary users– Some of this has already started:

• SAS, SigmaPlot, and Parallels users are paying 100% of the license

• Site Licensing is discussing SPSS funding with primary users

• As products come up for renewal, more shifts will take place– Site Licensing is working to find ways to communicate

quickly and effectively when new funding sources are required.

Updating OSU SLS Guidelines

• Guidelines are located at:– http://oit.osu.edu/site_license/slat.html

• Two particular guidelines are in question:– Software Site Licensing Policy Guidelines

• A document from 1990 detailing the tasks of OIT Site Licensing and our interaction with the Regionals.

– Software Life-Cycle Management Guide• A document created/approved by this group detailing best

practices for licensing software.

• We may move forward and seek to create a policy from one or both of these documents

New Licenses

• ReadSpeaker– Ken Petri, Web Accessibility Center, has

driven this purchase– Creates an audio track from the text on the

page and “reads” the page to the end-user.– No local installation necessary: installs are

server side– Should be available soon

Upgrades

• Cisco AnyConnect VPN service– Allows x64 connections to a VPN service– This is a different product than the old IPsec

client (CiscoVPN Client)– Should be announced later today or early

tomorrow

Renewals

• Powerterm Pro (maintenance)

• Parallels (maintenance)

• PGP (maintenance, decrease in copy count)

• NVivo (maintenance, decrease in copy count)

Questions/Comments