SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering...
Transcript of SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering...
![Page 1: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/1.jpg)
SIS Pre-Implementation Project Update
March 2013March 2013
![Page 2: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/2.jpg)
Project MethodologyProject Initiation
T h l P i Ph ITechnology Preview
Business Process Analysis
Phase INeeds
Assessment
Requirements Gathering
Gap Analysis
Assessment
Ph II Gap Analysis
SIS Options Assessment
Phase IIOptions &Readiness
Readiness AssessmentAssessment
![Page 3: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/3.jpg)
Project Timeline – Phases I & II
![Page 4: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/4.jpg)
Project Timeline: – Phases III & IV
![Page 5: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/5.jpg)
Fall Semester Activities• SIS Technology Previews
four previews: Ellucian Banner Kuali Oracle/PeopleSoft– four previews: Ellucian Banner, Kuali, Oracle/PeopleSoft, SAP
• Business Process Analysis (BPA) Visioning sessions
– 103 participants across six business functions/units103 participants across six business functions/units• Admissions, Advising, Bursar, Financial Aid, One Stop, Registrar
D t d hi h l l i i f t d t lif l– Documented high-level vision for student lifecycle
– Identified ‘ideal characteristics’ for future processes
![Page 6: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/6.jpg)
Fall Semester Activitiesh i l i i &• Technical interviews & survey
• Business Process Analysis (BPA) “As Is” sessionsBusiness Process Analysis (BPA) As Is sessions (final group completing this week)– 156 processes documented across ten business units156 processes documented across ten business units
• Admissions, Advising, Bursar, Clermont College, College of Law, College of Medicine, Financial Aid, One Stop, Registrar, UC Blue Ash
• Requirements Gathering– 39% overall participation (322 of 827 invitees)
– >75% average participation in key functional areas & IT
![Page 7: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/7.jpg)
Spring Semester Activities• Readiness Assessment
– interviews with 44 selected stakeholders (1/24 – 2/15)
– university community readiness questionnaire (2/11 – 2/25) 20% average participation (155 of 783 invitees)
• Critical Issues & Risk Analysis sessions (1/30 – 1/31)20 j t t b d 2 t i itt– 20 project team members and 2 steering committee co-chairs
![Page 8: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/8.jpg)
Spring Semester Activities• Recommendation decision making matrix reviewed by
Council of Deans and Faculty Senate (3/13)
• CPS Requirements Gap Analysis
• CPS Options Assessment Analysis
![Page 9: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/9.jpg)
Key Dates and EventsR di t t b d li d t th St i• Readiness report to be delivered to the Steering Committee and Sponsors (4/1)
• Options report to be delivered to the Steering Committee and Sponsors (4/2)Committee and Sponsors (4/2)
• Options report recommendations scored by the• Options report recommendations scored by the Steering Committee using decision making matrix (4-17)17)
• Recommendation provided to the Sponsors (May)
![Page 10: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/10.jpg)
C ll i t P j t S i (CPS)Collegiate Project Services (CPS) Assessment Deliverables
Implementation R diReadiness
Assessment
SIS O iSIS Options Assessment
![Page 11: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/11.jpg)
Wh t i R di A t?What is a Readiness Assessment?An analysis of how wellprepared UC is toAn analysis of how well prepared UC is to implement a modern student information system.system.
The assessment will be based on sixteen “readiness” factors which CPS has found to be predictive of successful ERP implementation projects in higher education.
![Page 12: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/12.jpg)
I l t ti Bl i t El tImplementation Blueprint Elements Implementation Communication Implementation
Timeline
R li i B d
Communication Plan
C i i l I LiRealistic Budget
Project Organization
Critical Issues Lists
Risk Mitigation j g
Roles & Responsibilities
gPlans
StaffingResponsibilities Table
Staffing recommendations
Training PlanTraining Plan
![Page 13: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/13.jpg)
Wh t i O ti A t?What is an Options Assessment?Comparison of major studentComparison of major student information systems in the market and their compelling differences toand their compelling differences to provide a ranking and recommendation for UC.
![Page 14: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/14.jpg)
What are the Options for UC?
Single Vendor
Multiple Vendor
Multiple SourceVendor
ERP Vendor ERP
Source ERP
Solution Solution Solution
![Page 15: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/15.jpg)
H CPS C ll t O ti D tHow CPS Collects Options Data
Technical Interviews & SurveySoftware & Services Vendor DataSoftware & Services Vendor Data
Collection i i lCPS “Experiential” DataIndustry Awareness & Researchdus y wa e ess & esea cRequirements Fit-Gap
![Page 16: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/16.jpg)
How CPS Analyzes the OptionsSolution Offerings
• Match to Functional Needs S i Ali• Strategic Alignment
• Time to SolutionT t l C t f• Total Cost of Ownership
• Solution Track RecordUC Needs
Solution Track Record• Technology Framework• Deployment OptionsDeployment Options• Others…
![Page 17: SIS Project Update 3-2013 · Business Process Analysis ase Needs Assessment Requirements Gathering Ph II Gap Analysis SIS Options Assessment ase Options & Readiness Assessment Readiness](https://reader036.fdocuments.us/reader036/viewer/2022071220/605a507cebc9145779342f3f/html5/thumbnails/17.jpg)
Questions Comments orQuestions, Comments, orConcerns?
Visit www uc edu/sisVisit www.uc.edu/sisE-mail to [email protected]