SIS Call Notification Module Revised 4/14/04. SIS Call Notification What Does It Do? Call a list of...

SIS Call Notification Module

Revised 4/14/04

SIS Call Notification

What Does It Do? Call a list of phone numbers from the SIS database Deliver a pre-recorded message

No equipment to purchase No phone lines to deal with

More specifically: Call a list of Students who were absent today Call all Students, Faculty, and / or Staff from one

building or the entire district Call any custom selected group


How Are These Calls Made? Offsite Call Center is capable of making 1,500 calls

in under 2 minutes (Caller ID will show the District phone number)

SIS will interface with this Call Center to provide all

the lists of numbers needed each day (duplicate phone numbers automatically eliminated)

You also interface with this Call Center via a website

to control calling options or start emergency calling You can also interface with the system via your

home telephone to record messages or activate emergency calling


Types of Messages to Deliver Absence or Late-to-School Notifications

“Get out the vote” for Tax or Bond issues (re-imbursed by a committee)

General Messages for: Policy announcement or changes, or Rumor abatement

School Closings for weather or other emergencies Call everyone in district or specific buildings


Call Parents of Absent Students Settings to determine if Tardy / Late to school, Full-Day

absence, or Any Period absence

Different messages can be assigned for each type above

The message can be set to automatically include the student’s name

Language flags by Student can be used to deliver messages for

them in Spanish, Bosnian, etc

Call lists are generated and sent to Call Center during the

normal Daily Summary (or Summary-Preview)


Call Students, Faculty, or Staff Daily Summary also automatically creates a full list

for Students, Faculty, and Staff These files are automatically uploaded each day

along with your attendance call-list (so the Call Center always has an updated list of

telephone numbers) In emergencies, you can activate a message via the

web or a phone to be sent to all Students and/or Staff


Call a Custom Selected Group Using the SIS Data-Grid, you can select any group of Students,

Faculty, or Staff

This call list is sent to the Call Center and then you can activate

a message to be sent to this group

Possible uses for: contacting just homes with registered voters, homes of Kindergartners, homes of Seniors, Students on specific buses, sports teams, etc


Purchase Options Can be purchased for entire district or just certain buildings

(by Fileset)

Annual subscription price based on buildings and call volume (not like our usual up-front purchase plus annual renewal)

Grant Money: Consider Safe-Schools, E-Rate, and Homeland Security grants as a possible source of funds

Very important to determine usage style and estimate correct number of calls to be made

Note: Extra calls purchased and not used will rollover to next school year


Estimated Calls Per Year

a) For Attendance Calling:

#Students x Percent Students Absent w/ A’s x #Calendar Days

Ex: 1,000 students with 6% average absent and 170 calling days = 10,200 calls

b) For Emergency or All-Student Calling:

#Students x Number-of-Messages

Ex: 1,000 students x est. 3 master calls per year = 3,000 calls


Pricing $ 400 per Building per School-Year (provides district bank

of 3,000 calls per building) So a district with 3 buildings would cost $1,200 and a total

of 9,000 calls

Note: each school will have its own calling access, messages, and settings

Additional call volume (when pre-purchased at start of

year) - 1,000 call minimum $130 per 1,000 calls or $300 per 3,000 calls Additional call volume (if purchased after initial yearly

startup) - 1,000 call minimum $160 per 1,000 calls or $400 per 3,000 calls


OrderingDistrict: ____________________________ Contact Name: __________________________ Email: __________________________ School 1: _____________________________ $ 400 School 2: _____________________________ $ 400 School 3: _____________________________ $ 400 School 4: _____________________________ $ 400 School 5: _____________________________ $ 400 Total Sites to be Activated: _______ Total Site Cost: _______ Additional District Call Volume: ________ calls for $ _________ Grand Total: $$ __________________

We expect most of our schools interested in this module to consider it for the 04-05 school year. Please use this template to calculate and order the correct package and additional call volume needed for the school year. If you have any questions on pricing, please email [email protected] with your questions. We would also appreciate a 'heads-up' email to [email protected] if you feel fairly certain your district will be purchasing this module for the 04-05 year as soon as you find out.

SIS Call Notification Module Revised 4/14/04. SIS Call Notification What Does It Do? Call a list of...

Documents

Transcript of SIS Call Notification Module Revised 4/14/04. SIS Call Notification What Does It Do? Call a list of...