SIP Manual April 2014

8/12/2019 SIP Manual April 2014

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IILM Institute for Business and Management

Module Manual: Summer Internship

Academic Year: PGDM 2013-15


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CONTENTS

Summer Internship Policy

1. Summer Internship

1.1Pre-Requisites

2. Objectives of Summer Internship

2.1 Orientation in the Company

2.2 On Job Training

2.3 Summer Training Report

2.4 Expectations from the summer intern2.5 Documentation and Presentation of the Final Report

3. Interns In the Organization

3.1 Attendance Policy

3.2 Conduct of interns

4. Role and Responsibilities

4.1 Internship Coordinator

4.2 Faculty Mentor4.3 Training & Placement Team

4.4 Company Mentor

5. Summer Internship Evaluation

ANNEXURE

Annexure-I Format of Cover Page

Annexure-II Declaration Form

Annexure-III Format for I, II & III Progress Reports

Annexure-IV Final Evaluation-Project Report

Annexure-V Final Evaluation- Presentation

Annexure-VII SIP Calendar


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Summer Internship Policy

Summer Internship is an integral and essential part of the two-year full-time PGDMProgram curriculum.

The credits associated with Summer Internship Program are 6 full credits (equivalent to

2 courses).

The duration of Summer Internship Program is beginning 1st May 2014 to 30th June

2014.

The students are expected to fulfill the requirements of the Summer Internship Program

and are evaluated on specified parameters.

The students are expected to behave in a manner that maintains and enhances the

prestige of IILM while following the rules and regulations of the organization where they

are undergoing the internship.

1.

SUMMER INTERNSHIP

An internship is a temporary, hands-on work experience in an organization or company for

which students earn academic credits. It is an opportunity to add practical, relevant experience

to your field of study and is a way to get to know and understand organizations before you

actually join a job. It will acquaint you with the demands of professional world of work in terms

of knowledge, skills and attitude to perform effectively.

An internship is a large part of a students formula for job search success. Students who have

good internship experience can be hired faster and earn more than students who do not have

good experience.

Why an Internship?

To many of you, the world of work is still a strange place, for you may not have ever

employed in a formal way. The internship gives you an opportunity of reality check and

on the basis of internship experience, take decisions about yourself and your career

plans.


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Test drive the path you are choosing and confirm your interest - An internship is a

good way to check out your interest in a possible career field. Not only will you have the

opportunity to build your knowledge base and test your skills by doing your job, but you

will have the opportunity to be exposed to the work of others within the organization

and find out about additional job possibilities.

Be able to relate concepts and theories with practice.

Grow personally - The value of an internship often extends beyond career exploration; a

good experience can have a significant impact on your personal growth by developing

your intellectual, interpersonal, and leadership qualities.

Get experience and skills and enhance your resume with career-related experience -

Employers number one criteria when interviewing potential candidates for employmentis related work experience.

Gain valuable contacts and references - Networking is an essential part of the job

search process and who better to ask for a reference or contact than someone who

knows your work style and habits. Getting to know people working in the career field

youre interested in is easier when youre working side-by-side with them.

1.1.

PRE- REQUISITES:

It is essential that the student should have completed the course on Marketing Research and be

conversant with techniques of questionnaire design, collection and analysis of data.

It is important for the students of IILM, to attend career and employability skills workshops

spread across the 1st year of the PGDM program. These prepare students for the Summer

Internship and covers essentials like professional conduct at work, grooming and body

language, conflict management at workplace, work place dynamics, handling difficult situations

with people and work ethics.

Students are also expected to have attended sessions on mock Group Discussion and Personal

Interview which aimed at preparing them to become more confident professionally and

promote rational and creative thinking.

2. OBJECTIVES OF SUMMER INTERNSHIP


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The objectives of the Summer Internship Program are -

To expose students to real life work.

To provide an opportunity for the Student Interns to apply the concepts learnt in real-

life situations.

To help them assess their own abilities vis--vis demands of the Corporate world.

To provide Student Interns a platform to take up on-the-job training and develop a

network which will be useful in enhancing their career prospects.

To study any one aspect of the company to enhance their research and report writing

skills.

Summer Internship can be broadly classified into three phases-

(i) Orientation in the Company,

(ii) On Job Training and

(iii) Project/research work leading to Summer Training Report.

2.1 Orientation in the Company

During this period, the student intern will understand the company, its customers and the

competitors. He/ She will study the annual reports of the company for the past couple of years,

understand the policies of the company, study the macro-environment in which the industry is

operating.

The Intern may also get oriented to various departments of the company and get to know the

key functionaries. The Interns may meet these functionaries with prior appointment and

understand the various perspectives from them in managing their departments. The interns will

also get to know their company mentor and other executives/supervisors who will be closely

guiding them during the period of Summer Internship.

By the end of the orientation program in the company, the Intern should be able to clearly state

his/her business objectives which would include specific and measurable targets to be achieved

during the On-Job Training , break-up of targets on a weekly basis, synopsis for the Summer

Training Report, etc.

2.2 On-Job Training


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On-Job Training may stretch from the beginning to the end of Summer Internship. During this

period, the Intern may be assigned various tasks by the organizations, which are part of the day-

to-day functioning of the department within the organization. On-Job Training gives direct

exposure to execution and support functions of the department. It gives a flavor of teamwork,

organizational culture, team dynamics, result orientation, organizational pressures,

complexities in achieving the desired results, etc. An Intern should take this as a learning

experience and be ambitious of achieving the desired targets or accomplishing the required

tasks, through professionalism and business acumen. On-Job Training provides good scope for

developing necessary managerial skills and positive attitude.

The Interns should keep this in their mind that the future employers will assess them on their

summer internship - and whether or not their temporary employer liked them enough to invite

them back permanently. So work as hard as you can. At best, you may discover a fabulous new

field you'd never considered before. At a minimum, you'll get a full-time offer, which will make

you more marketable to future employers. The summer should be a time to make an

investment in your future.

2.3 Summer Training Report

Each intern will undertake project/research work during the period of Summer Internship

leading to Summer Training Report. A student would be assigned a specific project/research

work involving project/research design, designing of questionnaires, application of sampling

techniques, administering the survey, tabulation of data, application of statistical/managerial

tools for analysis of data and drawing inferences/testing hypothesis thereof and finally

culminating in the preparation of a detailed Summer Training Report. A good summer training

report, providing value to the corporate may be the trigger for a better placement opportunity.

2.4 Expectations from a Summer Intern

Behave as a quasi-employee of the organization. Follow all the rules, regulations and

codes of conduct of the organization.

Strictly follow the Summer Internship guidelines.

Prepare Industry/Company profile as soon as possible after commencement of the

Summer Internship and submit it to the Faculty Mentor.


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Have continuous interaction with the Faculty Mentor, Placement Manager and the

Company Mentor.

Report constraints if any, to the Faculty Mentor without delay.

Submit weekly progress report to the Faculty Mentor.

Endeavor to secure pre-placement offer in Summer Internship Company through

dedicated work and result orientation.

2.5 Documentation and Presentation of the Final Report

The final reportcontains information about company and the project undertaken during the SIP

months period. The format for project report would be:

Cover page (Format of cover page is in Annexure I)

Certificate of summer internship

Acknowledgement (approx. 250 words)

Contents

Executive Summary (approx. 500 words)

Objective (200 300 words)

Company profile (approx. 1000 words); to include and highlight CSR initiatives,

ethical practices (approx. 300 words); socio, economic, environmental

responsibilities undertaken (approx. 300 words)

Working methodology (research/study/field job) (approx. 500 words)

Analysis (charts, diagrams if required) (approx. 2000 words)

Recommendations/suggestions (approx. 500 words)

Limitations of the project (approx. 200 words)

Learning (approx. 1000 words)

References

The report should be of 6,000 - 8,000 words with graphs and charts. A student needs to

submit the project report in the following manner:

1 soft copy each for company and faculty mentor


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The text material should be typed with one and a half spacing between the lines. Twelve

point font size is to be used in Times New Roman fonts.

Beginning with the first page of Chapter 1/Section 1, pages are to be numbered

consecutively in Arabic numerals. Small Roman numerals should be used for allpreceding pages, with the exception of the title page which is unnumbered.

Allow yourself adequate time to go through the manuscript word by word, line by line

and page by page, ensuring that all typographical and other errors are removed.

Examiners are going to check references and quotations to see whether they are

accurate.

When you are satisfied that all the necessary revision has been completed and the

project report is ready for submission, you should sign a declaration that the work isoriginal and it is ready for examination. The declaration needs to be a part of your

project submission.

3. INTERNS - IN THE ORGANIZATION

3.1 Attendance Policy

100 percent attendance is mandatory. If an Intern is not in a position to attend on any dayduring Summer Internship, he/she shall obtain prior approval of leave from Company Mentor

and Faculty Mentor. Absence without prior approval of leave will be viewed seriously and may

lead to termination of Summer Internship.

Absolute attendance (100%) is a symbol of dedication and commitment of an Intern. Analysis

of the previous Summer Internship experiences proves that those with good attendance record

performed better during Summer Internship and secured Pre-placement Offer (PPO).

3.2 Conduct of InternsThe Interns must bear in mind that they are the ambassadors of IILM and conduct themselves in

the manner befitting the IILM standards. IILM expects the Interns to maintain high professional

and social standards. The interns should conform to the rules and regulations of his/her place of

work. It is particularly important to be regular, punctual, obedient, honest and sincere at work.

Unprofessional behavior, dishonesty, misconduct, indiscipline, irregularity at work and

unsatisfactory performance will lead to cancellation of internship of the student.


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Do's and Don'ts for Students during Summer Internship

Do's: Interns should -

Get an overview of the Company/Industry in which they are placed. This includesunderstanding the core business of the company, organizational chart, key personnel in

the company, manufacturing units, marketing channels, financial policies, etc.

Make an analysis of the company vis--vis the industry and prepare SWOT analysis.

Always maintain formal dress code.

Always be polite in dealings and maintain cordial relationship with the Company

Executives.

Always be positive and open to suggestions.

Maintain strict confidentiality of company information.

Consult Faculty Mentor or refer textbooks to reinforce relevant concepts.

Always submit bills in time when reimbursement is to be claimed. Get conversant with

company policies/rules before incurring expenditure.

Focus on assignment and complete the individual tasks allotted on schedule.

Don'ts: Interns should not -

Criticize the company policies and/or Company Executives.

Criticize or make adverse comments about IILM and/or Faculty Mentor.

Misuse the facilities offered by the company.

Go to meetings and presentations unprepared or ill-prepared.

Be late.

Leave the office without prior permission from the Company Mentor.

Be impolite or rude to Company Executives.

Exceed the work given by the Company Mentor and collect information that is

confidential in nature.

Hold back any material/equipment/accessories provided by the company on a

returnable basis. Interfere in third party assignments.

Encourage friends visiting workplace during office hours and cause inconvenience to

others.


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4. ROLE AND RESPONSIBILITES

4.1 Faculty Mentor

The role of the Faculty Mentor is to facilitate the Intern to undertake a meaningful On-Job

Training and Summer Training Report, provide necessary operational and academic guidanceand to facilitate evaluation, with the help of the Company Mentor while the Summer Internship

is in progress. The Faculty Mentor would be involved at all stages of Summer Internship.

Expectations from Faculty Mentor-

Prepare the students for summer internship

Familiarize Interns with evaluation process, parameters and schedules.

Guide/facilitate Student Interns in achieving the targets/tasks as assigned by the

Summer Internship Company and tracking their performance on a weekly basis.

Evaluate the mentees performance and SI project.

It will be highly appreciable that the Faculty Mentor takes the initiative to hold discussions with

the Company Mentor along with the Interns. This would help the Faculty Mentor to assess the

student's progress in his/her respective project, the quality and the quantity of work put in by

the Interns. These discussions would also help the Faculty Mentor to judge the behavior of the

Interns in the company, and the relationship the Interns maintain with the other

executives/staff of the company.

4.2 Placement TeamPlacement Team is responsible for timely generation of Summer Internship.

Placement Managers will be responsible for-

Liaising with the corporate and maintaining good relationship with the concerned

Company Mentors in the Summer Internship organization.

Ensuring conduct of orientation for the student interns at the Summer Internship

company during the initial days.

Obtaining feedback from the company on the performance of the Interns.

4.3 Company Mentor

The Intern is expected to be rotated in various functional areas of the organization so as to

provide him/her knowledge and experience of the functioning of the same. In addition, the

Intern is to be assigned a project on a theme relevant to the needs of the organization and

possibly of the student.


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Induction to make the trainees familiar with the hierarchy of the organization

Training work related training, field training, data collection training and presentation

of report

Target sets target to make trainees complete their report in time.

Assessment of target achieved and providing the feedback.

Keeping in touch with the Faculty Mentor.

5. SUMMER INTERNSHIP ASSESSMENT

Summer Internship is equivalent to 2 courses and therefore the evaluation of Summer

Internship is critical to the Interns overall performance.The various stages of evaluation and weightage at each stage are given below:

DETAILS OF ASSESSMENT PLAN

Mentor Mentee Constant Interaction 15 marks

The total marks out of 15 will be allotted on the basis of:

High commitment to learning showcased by the intern

Preparation of industry/company profile after commencement of the Summer

Internship and submitting the same to the Faculty Mentor

Regular interaction of the mentee with the mentor. The mentee must regularly interact

with the mentor during 6/8 weeks of summer internship atleast once in a week by

email/phone/ face-to-face meeting.

Progress Reports - Minimum 3 progress reports should be submitted to the faculty

mentor as per the calendar in Annexure VI.

Summer Internship report ( 15 marks)

The grading will be done by the mentor as per the format Annexure IV.


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Final Viva and Presentation (15 marks)

It will comprise of the presentation given by the mentee to a panel.

Feedback forms submitted by Industry Mentors (15 Marks)

On the basis of the feedback given by the industry mentors at the end of the SIP Tenure,

students will be graded out of 15 marks

The industry mentor may judge the student on-

Completion of the project

Field Work

Quality : Depth, Content & Analytical Ability

Presentation Clarity, preciseness & Communication

Implementation

Initiative & Drive

Logical / Analytical Ability

Communication Skills

Application & Knowledge Base

Punctuality & Sincerety

Originality

Interpersonal Relations & Teamwork


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ANNEXURE I - FORMAT OF COVER PAGE

SUMMER TRAINING REPORT

on

PROJECT TITLE

NAME OF THE COMPANY

Submitted in partial fulfillment of the requirements of

PGDM

by

Name of the Student

Batch

Roll No.

IILM Institute for Business & Management

Gurgaon


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ANNEXURE II - DECLARATION FORM

I hereby declare that the Project work entitled___________________________________________

_____________________________________________ (write the title in Block Letters) submitted

by me for the Summer Internship during the PGDM to IILM Institute for Business & Management is

my own original work and has not been submitted earlier either to IILM or to any other Institution

for the fulfillment of the requirement for any course of study. I also declare that no chapter of this

manuscript in whole or in part is lifted and incorporated in this report from any earlier / other work

done by me or others.

Signature of Student: _____________ Signature of Company Mentor: ___________

Name of Student: ________________ Name of Company Mentor: ______________

Designation: __________________________

Date: Date:

Place: Place:


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ANNEXURE III - FORMAT FOR I, II & III PROGRESS REPORTS

Name of the Student: Enrollment No.

Name of the Company:

Location:

Name of Faculty Mentor:

Name of Company Mentor:

Progress of the training:

Description of tasks:

Learning from experience:

Achievements:

Date : Signature:

Note: Each report (approx. 1000 words) should be submitted as per the dates mentioned in

the SIP Calendar (Annexure VI)


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ANNEXURE IV - FINAL EVALUATION PROJECT REPORT

Enrolment No.: ____________________________________________________________________

Name of Student: __________________________________________________________________

Name of the Company: ______________________________________________________________

Location: _________________________________________________________________________

Name of Faculty Mentor: ____________________________________________________________

Name of Company Mentor:___________________________________________________________

Sl. No. DescriptionMax

Marks

Marks

Awarded

1

Project completion: Initial project specifications;

planning efficiency; meeting deadlines; variance with

respect to the project report.

3

2

Quality of Report Structure: Adequate report writing;

formatting; conformity to guidelines; contours of

project; proper spelling, grammar, appropriate

language.

3

3

Content: Description of project; accuracy of facts;

relevance; research undertaken; approach; data

collection; analysis, technical details; objectives

achieved; illustrations.

3

4

Competence: Approach to the project; overcoming

complications; management and organization;

reliability and punctuality; individual contribution to

the project; identifying and valuing learning outcomes;

developing strategies to meet the contingencies.

3

5

Achievements/Recommendations: Objectivity of

recommendations; logical conclusion; practical

implications of the findings.

3

TOTAL 15


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ANNEXURE V - FINAL EVALUATION - PRESENTATION

Enrolment No.: ____________________________________________________________________

Name of Student: __________________________________________________________________

Name of the Company: ______________________________________________________________

Location: _________________________________________________________________________

Name of Faculty Mentor: ____________________________________________________________

Name of Company Mentor: __________________________________________________________

Sl. No. DescriptionMax

Marks

Marks

Awarded

1Quality of Presentation: Scope, objective & structure of

presentation, use of supporting material for presentation3

2Content: Logical sequencing of ideas, application of

managerial tools to business3

3

Communication ability: Clarity of thought & expression,

correct usage of language, transforming ideas into proper

presentation, delivery style, eye-contact, body-language

and confidence

3

4

Findings/ Recommendations: Focused analysis of the

findings, substantiating with practical applications,

stimulating further work in the area

3

5Handling Question Answers session: Preparedness for

questions, convincing and precise response to questions3

TOTAL 15


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ANNEXURE VI - SIP CALENDAR

May, 2014

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

1

Summer

Internship

Inception

2 Initial

Reporting Days 3

4

5 6 7 8 9 10 11

12 13 14 15 16

Last date for

Submission of

first report to

Faculty Mentor

17 18

19 20 21 22 23 24 25

26 27 28 29 30

Last date for

Submission of II

Progress report

to Faculty

Mentor

31


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June, 2014


1

2 3 4 5 6 7 8

9 10 11 12 13

Last date forSubmission of

III Progress

report to

Faculty

Mentor

14 15

16 17 18 19 20

Reminder to

students

about

preparation of

final SIP

report

21 22

23 24 25 26

Feedback

from

Company

Mentors

27 28 29


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July, 2014


30 1

2 3 4 5 6

7

Submission

of SIP report

to Mentors

8 9 10 11 12 13

14

SIP Viva And

Presentations

15

SIP Viva And

Presentations

16

SIP Viva And

Presentations

17

SIP Viva And

Presentations

18

SIP Viva And

Presentations

19

SIP Viva And

Presentations

20

21 22 23 24 25 26 27

28 29 30 31


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ASSESSMENT MAP

This table shows main assessment methods which are used across module and its stages:

Methods of Assessment

Module A1 A2 A3 A4 A5

SIP * *

Notes:

A1: Individual test/ Assignment

A2: Group Assignment/ Project

A3: Open Book Examination

A4: Close Book Examination

A5: Presentation


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TEACHING MAP

This table shows main delivery methods which are used across module and its stages:

Methods of Delivery

Module T1 T2 T3 T4 T5

SIP * * *

Notes:

T1: Lectures

T2: Seminar/ Tutorials

T3: Live Projects & Presentations

T4: Lab Session (practical exposure to a real life situation)

T5: Guest Lectures/ Industrial Visits


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CURRICULUM MAP

This table shows the main learning outcomes which are developed and/or assessed in this

module:

Methods of Delivery

Module L1 L2 L3 L4 L5 L6 L7 L8 L9

SIP * * * * * * * * *

Notes:

L1: An understanding of organizations, their external context and their management.

L2: An awareness of current issues in business & management which is informed by research &

practice in the field.

L3: An understanding of appropriate techniques sufficient to allow investigation into relevant

business & management issues.

L4: The ability to acquire & analyze data and information.

L5: The ability to apply relevant knowledge to practical situation.

L6: The ability to work & lead effectively in a team based environment.

L7: An improvement in both oral & written communication skills.

L8: Be cognizant of the impact of their individual & corporate actions on society and recognize

ethical business practices.

L9: Be sensitive to the social economic and environmental responsibilities of business.

SIP Manual April 2014

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