Single Window for International Trade Tom Butterly Chief, Global Trade Solutions

UNECE

Single Window for International Trade

Tom ButterlyChief, Global Trade Solutions

United Nations Economic Commission for Europe (UNECE)

UNECE

Agenda

Single Window Fundamentals

Standards Available from UN/CEFACT

Key issues in Implementing a Single Window

UNECE

Single Window Definition

UN/CEFACT Recommendation 33

“A facility that allows parties involved in trade and transport to lodge standardised information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements.

If information is electronic, then individual data elements should only be submitted once.’

UNECE

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

Electronic

Agriculture

Paper

Trader

Customs

Health Dept

Transport

Current Situation for Government & Traders

FROM TO

Single Window Concept

Should be based on International Standards

UNECE

UN Recommendation 33 on Single Window

Recommends Governments to establish Single Window for Cross Border Trade

Defines features:

… one time submission

..of standardized information and documents

sharing of information amongst government agencies;

coordinated controls and inspections of the various governmental authorities;

Allow payment of duties and other charges;

Be a source of trade related government information.

UNECE

Single Window Facilities in many countries… some examples

Finland Germany Guatemala Hong Kong SAR (China) Mauritius Japan

Malaysia Senegal Singapore Sweden United States Ghana

http://www.unece.org/cefact/single_window/welcome.htm

UNECE

Diversity of SW models:

Adopting to specific national/regional conditions and requirements

Financing

By the State (Finland, Sweden, United States),

By the private sector (e.g. Guatemala, Germany)

Public-private partnership (e.g. Ghana, Mauritius, Senegal, Singapore)

The use of Single Window

Compulsory (Finland, Guatemala, Mauritius, Senegal)

Voluntary (Germany, Malaysia, Sweden, United States)

Services

Free on charge (Finland, Sweden, United States)

Paid based on various payment schemes (Guatemala, Germany, Malaysia,

Mauritius, Senegal, Singapore)

UNECE

A Single Window is ..

essentially a political / organizational / procedural concept –

it is not a technology system (only)!

UNECE

Why Implement a Single Window?

Reduce cost and time; increase predictabilitySimplify processes for tradeSimplify and automate data exchangeAdvance information and securityReduce corruptionIncrease competitiveness of the national economy

The New Trade Facilitation The New Trade Facilitation

implementation mechanismimplementation mechanism

UNECE

KEY FACTORS IN ESTABLISHING

A SUCCESSFUL SINGLE WINDOW

Political will Strong Lead Agency Partnership between Government and Trade Partnerships with Other Government Agencies Process analysis, simplification, harmonization

and standardization Clear Project Boundaries and Objectives (Clear Scope) Strep by Step Implementation (Pilots) Use of International Standards and Recommendations Managing the project and the Change Process

UNECE

Agenda




UNECE

UN/CEFACT Single Window Specific Recommendations

UN/CEFACT Recommendation & Guidelines on Establishing a Single Window (Recommendation No 33)

Draft UN/CEFACT Recommendation 34 - Data Simplification & Standardization for International Trade

UN/CEFACT Recommendation 35 - Establishing a Legal Framework for an International Single Window

Currently preparing a Single Window Implementation Framework (SWIF)– change management issues

UN/CEFACT Repository of Single Window applications http://www.unece.org/cefact/single_window/welcome.htm

UNECE

Rec:19Mode of Transport

Rec:16UN/Locode

ISO Country CodeRec: 17Payment Terms

Rec:9Currency Code

Rec:20 Units of Measurement

Rec: 28Means of Transport

Commodity Code

Rec: 21Package Codes

UNECE

Paper Documentaligned to UN Layout Key

Electronic Document ExchangeXML or UN/EDIFACT

Electronic Edit Form

<?xml version="1.0" encoding="UTF-8"?><n:Invoice xmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70" xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70UBL_Library_0p70_Invoice.xsd">

<cat:ID>token</cat:ID><cat:IssueDate>2003-02-14</cat:IssueDate><n:TaxPointDate>2003-02-14</n:TaxPointDate><cat:BuyerParty>

<cat:PartyName><cat:Name>Bills

Microdevices</cat:Name></cat:PartyName>

</cat:BuyerParty><cat:SellerParty>

<cat:ID/><cat:PartyName>

<cat:Name>Joes Office Supply</cat:Name>

</cat:SellerParty><cat:InvoiceLine>

<cat:ID>1</cat:ID><cat:InvoicedQuantity

unitCode="token">5</cat:InvoicedQuantity><cat:Item>

<cat:Description>Pencils, box #2 red</cat:Description>

</cat:Item></cat:InvoiceLine>

</n:Invoice>

Paper to Paperless

UNECE

Data Dictionaries and Data Exchange

Data Dictionaries

United Nations Trade Data Element Directory – UNTDED

UN/CEFACT Core Component Library – CCL

Electronic Data Exchange

Rec 25: Use of the UN/EDIFACT Standard

These are also ISO Standards

UNECE

The Core Components Library of UN/CEFACT

The foundation of the library is the definition of the formats and semantic content of data

Each “Core Component” captures and defines the details of a concrete concept used in business or administration (for example: address)

UNECE

Cross Border Data Exchange between Single Windows

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept


Paper

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept


Paper

Must be based on International Standards

Country ACountry A Country BCountry B

UNECE

Agenda




UNECE

Implementation Plan

National Data Harmonization

Single WindowSingle Window

Business/Political Process - Collaboration Between Trader and Government (UN/CEFACT Rec. 4, Rec. 18) and between government agencies, UN/CEFACT International Supply Chain Reference model, Business Process Analysis Guide, Unified Modeling Methodology (UMM), GFP Audit Methodology

UN Layout Key, Master Document,

UNTDED, TF Toolkit and Forms Repository

UNTDED, Core Component Library, UN LOCODE and code lists, Rec 34, WCO Data Model

Recommendations 33, and 35

Document Simplification and Standardization

Step by Step ImplementationStep by Step ImplementationBased on International StandardsBased on International Standards

Process Analysis and Simplification

Single Window Implementation Framework (SWIF)

UNECE

Key SW Implementation Issues

A Single Window needs the support (political will) and participation (partnership) of all relevant agencies and private sector participants that participate in International trade

Single Window implementation is a 10+ year Project (decision making, funding planning, data modelling, Legal environment, service provider, business model, ..) – step by step ….

UNECE

SWeL: Single Window e-LogisticsMOC: Ministry of CommerceOGAs: Other government agenciesDOF: Department of FisheriesEDI: Electronic Data Interchange

MICT: Ministry of Information and Communication TechnologyTH eGIF: Thailand’s e-Government Interoperability FrameworkNSWx: National Single Window hub for information sharing and exchangeDLD: Department of Livestock DevelopmentPKI: Public Key Infrastructure

1998 2001 20021999 2000 2003 2006 20072004 2005 2009 20102008

Submission of declaration manually or

electronically via EDI

Paperless customs declaration and clearance (ebXML/XML/PKI)

Implementation Plan for Thailand’s SWeL approved by the Cabinet

Logistics development as one of the national agenda in Thailand’s

Competitiveness Strategy

Agreement to Establishand Implement ASEANSingle Window signed

Cabinet’s designation of Customs as agency to lead SWeL implementation and MICT to

manage the project and allocated budget

Cabinet’s allocation of 31 millionUSD for SWeL implementation

Business model study inclusive of analysis and simplification of business processes in export and import of strategic products

Analysis and simplification of business processes for cross-border movement of goods in 4 modes (road, rail, sea, air)

Data Harmonization Phase 1: transport documents

Data Harmonization Phase 2: permits, licenses, certificates, and their application forms from 21 OGAs

Data Harmonization Phase 3: documents required by OGAs and trade community including bank and insurance

Development of trade facilitation systems (ebXML/XML/PKI) in 12 OGAs

Development of Single Window Entry Prototype

Pilot information sharing and exchange between Customs and 6

OGAs

TH eGIF

Establishment of National Root

Certification Authority

Electronic application for Certificate of Origin and trade permit from MOC

Development of NSWx

Development of e-Port, e-Toll, e-Gate

Cross-border information sharing and exchange

Electronic application for certificate, permit, and license from DLD and DOF

Electronic Transaction Act

Electronic Transaction Act (Amendment)

Royal Decree on Regulatory Practices in

e-Government Implementation

Computer Crime Act

Single Window Development in Thailand

23

UNECE

Management and Steering of the Single Window Project

Develop a long term master plan (with political support) that provides the mandate and objectives for the SW project over the long term …

… with management and oversight of the project to a high Level Steering Board

UNECE

Implementation Framwork

Preliminary

BBusiness

Architecture

CInformation

SystemsArchitecture

DTechnologyArchitecture

FMigrationPlanning

HArchitecture

ChangeManagement

AArchitecture

Vision

EOpportunities

andSolutions

GImplementation

Governance

RequirementsManagement

“ Adopted from An Enterprise Architecture Development Methodology, TOGAF-9. ADM.

Policy integration

Interagency Collaboration

Project Planning

Business Process Analysis

Electronic documents

e-Legislation

Standards for Interoperability

Software development

Migration planning

Feedback and lessons learned

UNECE

Regional Single Window Initiatives

Regional Single Window initiatives, such asASEAN

APEC

Asia Pacific

European Commission

Latin America

Key to regional initiatives is International Standards

UNECE

Data exchange between Single Widows

Source: Indonesia National Single Window, INSW, http://www.unescap.org/tid/projects/tfforum10_bs1_noor.pdf

UNECE

Concluding Comments

Single Window is a key delivery mechanism for implementing trade facilitation and eBusiness concepts – the new TF implementation model!

SW Model should be based on local needs and step by step implementation - plan

Requires strong partnerships within government and between government and the private sector

International Standards are the basis for interoperability and scalability

UNECE standards and recommendations are available to support implementation

UNECE

Follow-up

All UNECE and UN/CEFACT Recommendations, codes, standards and publications are available for free on our website at:

www.unece.org/tradewww.unece.org/cefact/

E-mail: [email protected]

UNECE

Thank you for your attention!

Questions?

Single Window for International Trade Tom Butterly Chief, Global Trade Solutions

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Transcript of Single Window for International Trade Tom Butterly Chief, Global Trade Solutions