Simplifying Verification

http://heimshelp.deewr.gov.au/sites/heimshelp/support/pages/webinar-simplifying-verification

Overview• What is verification?

• Validations and verification – what’s the difference?

• Why do you have to verify your data?

• What reports do you have to verify?

• Issues that impact on verifying your data

• Tips and strategies to help you

What is verification?

• The final opportunity to check your data

• Formally confirms the accuracy of your reported data to the department

Validation vs Verification

• The system’s validations cannot identify all issues

• Verification is your own check on the data to identify inconsistences or errors

Validation vs Verification

Why data can be different

• Data corrected on submission

• Changes not reported

• Students not reported

Why is verification necessary• Legislative requirement

• Ensures accuracy of your reported data

Verified data underpins

Funding and reconciliation of payments

Publications and statistical information

When is your student data verified?

Full yearStarts - 15 AprilEnds - 15 May(census dates from 1 January – 31 December)

How do you verify data?

HEIMS Online

How is data verified

Year: 2014Collection: HEP Student Full Year or

VET Student Full Year

VET providers

Table A & B providers

Private higher education providers

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

Verification process

VET providers

Table A & B providers

Private higher education providers

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying

Verification process

VET providers

Table A & B providers

Private higher education providers

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying

• Status after “Refresh Reports”

• Providers refresh their reports when errors are detected and a revision is made

Data refreshing

Verification process

VET providers

Table A & B providers

Private higher education providers

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying

• Status after “Refresh Reports”

• Providers refresh their reports when errors are detected and a revision is made

Data refreshing

• Status “Sign Off”• Sign off only after

reports are checked and there are no errors

• To sign off the check box to confirm the data is accurate is ticked

Signed Off

Verification process

• Activated Status appears when the department commences the verification process

• Reports are ready for checking

Activated

• Status after “Start Verification”

• Providers can start checking their verification reports

Verifying

• Status after “Refresh Reports”

• Providers refresh their reports when errors are detected and a revision is made

Data refreshing

• Status “Sign Off”• Sign off only after

reports are checked and there are no errors

• To sign off the check box to confirm the data is accurate is ticked

Signed Off

Verification process

What reports do you verify?

Reports in HEIMS Online

VET providers

Table A & B providers

Private higher education providers

VET providers

Reports that apply to all providers

Additional reports for higher education providers

Additional reports for Table A & B providers

VET providers

Private higher education providers

Table A & B providers

Additional report

This report applies to all providers

Common issues

• Over reporting of no information codes

• Campus postcodes

• Inconsistent students citizenship

• Overseas students fees

Higher education providerReporting Year: 2014Reporting Period: Full Year

Variation status flags

What to check

Correct student information• enrolments• study load• debts• completions

Variation differences

Common reporting issues

Differences between reports

Differences between reports

Drill down function

Other functionality

User Guides

Student data reports are available for all providers.

Top Tips

• Sign off is final, your reports will be locked

• Reports are refreshed if your data has changed

• Report revisions or additional data before sign off

• Make use of the resources on HEIMSHELP

• Check out any variations that have been highlighted

• Checking your data after each submission will save you time at verification

Need more help?

For all your data questions contactHEIMS Data Collections

HEIMS.datacollections@education.gov.au

Telephone: (02) 6240 7487

For all your policy queries Policy and program management

Administration of FEE-HELP and VET FEE-HELP Financial estimates and payments

HELP IT System (HITS)

Contact: TSEnquiries@education.gov.au