Shraddha Jain - porwalauto.com · Pithampur, Distt Dhar The Twenty Third Annual General Meeting of...
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S h r a d d h a J a i n Pr a c t i c i n g Compa n y S e c r e t a ry 107 , Go l d Ar c a d e , 3 /I , Ne w Pa l a s i a , I ndo r e ( MP ) , I n d i a - 4 52003 Ph one : ( 0731) 253584 1 E- m a i l s h ra d d h a j ai n 220 4 ( q>g m a il . c o n F OR M N o. MG T -1 3 R e por t o f Sc r u t in i z er [ P u rs u a n t t o S e c ti o n 10 9 o f t h e C o m p a n i e s Act, 20 13 a n d R u l e 21( 2 ) o f C o m p a n i e s ( Ma nag emen t a nd Ad mi n i s t r a t ion ) Ru l es , 2014 a s ame nded ) T o , T h e Ch a i r ma n , POR WAL AUTO COMPONENTS LI MI TED P l o t No . 20 9 , S e ct o r No . l , I n du s t r i a l Ar ea , Pi t hampur , Di s tt Dh a r T h e T we n t y T h i r d Ann ua l Ge n e r a l Mee t i n g of t he membe r s of Porwa l Au t o Co mpon e n t s Li mi t e d ( t h e Compa n y ) he l d o n We d ne s d a y , t he 30t h d a y of Sep t e m be r, 2 0 1 5 at 1: 3 0 PM a t t h e r e g i s t er e d off i ce of t he c ompan y a t P l o t No. 209 , Se c t or No. l , I n dus t r i a l Ar e a , Pi t h a mpur , Di s t t Dh a r . De ar Si r , I , Shr a dd h a J a i n , Pr a c t i ci n g Comp a n y Se c r e t a r y , a ppo in t ed as Sc r u t i n i ze r f or t he p ur po s e of t he pol l t ak en on t he belo w men t ione d r e sol u t ion( s ), a t t he 23r d Annu a l Ge ne r a l Me e t i n g o f th e S h a r e h o l d e rs o f Po r w a l A u t o C o mp o n e n t s L i mi t e d h e l d o n We dn e sd a y, th e 30* da y of Sep t ember , 2015 at 1:30 PM a t t he r eg i s t er e d of fi c e of t he c ompan y a t Pl o t No. 209, Se c t or No.l, I nd u s t r ia l Ar ea , Pi t hampur , Di s t t Dh ar , s u bmi t our r epor t a s under : 1. Aft er t he t ime f i x ed f or c lo si n g of pol l b y t he Chai r man , one ba l lot bo x k e p t for p o lli n g w e r e l o ck e d i n my p r e s e n c e w i th d u e i d e n ti f i c a t i o n m a rk s p l a c e d b y me . 2. T he l oc k ed b a llot bo x wa s s ub seq uen t l y o pened i n my pr e s ence and po l l pa pe r s were d i l i ge n tl y s c r u t i n i z e d . Th e p o l l p a p e r s w e r e r e c o n c i l e d w i t h th e r e c o rd s main t a ined b y t he Compa n y a nd t he au t h or i zat ions / pr o xi es lod g e d w i t h t he Compa n y . 3. T he po l l pa pe r s , wh i c h wer e incompl e t e and / o r whi c h wer e o t her wi s e f ou nd d e f e c t i v e h a v e b e e n t r e a t e d a s i n v a li d a n d k e p t s e p a r a t e l y . 4 . The r e s u l t of t he poll is as under : i t s ?/ i Y > l
Transcript of Shraddha Jain - porwalauto.com · Pithampur, Distt Dhar The Twenty Third Annual General Meeting of...
Shraddha JainPracticing Company Secretary
107, Gold Arcade,3 /I, New Palasia,
Indore (MP), India - 452003Phone:(0731)2535841
E-mail shraddhajain2204(q>gmail.con
FORM No. MGT-13
Report of Scrutinizer
[Pursuant to Section 109 of the Companies Act, 2013 and Rule 21(2) of Companies
(Management and Administration) Rules, 2014 as amended)
To,
The Chairman,PORWAL AUTO COMPONENTS LIMITEDPlot No. 209, Sector No.l, Industrial Area,
Pithampur, Distt Dhar
The Twenty Third Annual General Meeting of the members of Porwal Auto
Components Limited (the Company) held on Wednesday, the 30th day of September,
2015 at 1:30 PM at the registered office of the company at Plot No. 209, Sector No.l,
Industrial Area, Pithampur, Distt Dhar.
Dear Sir,
I, Shraddha Jain, Practicing Company Secretary, appointed as Scrutinizer for the
purpose of the poll taken on the below mentioned resolution(s), at the 23rd Annual General
Meeting of the Shareholders of Porwal Auto Components Limited held on Wednesday, the
30* day of September, 2015 at 1:30 PM at the registered office of the company at Plot No.209, Sector No.l, Industrial Area, Pithampur, Distt Dhar, submit our report as under:
1. After the time fixed for closing of poll by the Chairman, one ballot box kept for
polling were locked in my presence with due identification marks placed by me.
2. The locked ballot box was subsequently opened in my presence and poll paperswere diligently scrutinized. The poll papers were reconciled with the records
maintained by the Company and the authorizations/proxies lodged with the
Company.
3. The poll papers, which were incomplete and/or which were otherwise found
defective have been treated as invalid and kept separately.
4. The result of the poll is as under: its?/ iY >l
Item No.l: Ordinary Resolution
Receive, consider and adopt the audited Balance Sheet as at March 31, 2015, the
Statement of Profit & Loss and the Cash Flow Statement for the financial year ended
March 31, 2015 and the Reports of the Board of Directors and Auditors thereon.
CO VntpH in favour of resolution:
(li) Voted against the resolution:
(iii) Invalid Votes
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NumberofMemberspresentandvoting(inpersonorproxy]
30
Numberofvotescast
bythem(Shares]
1269368
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy]
0
Numberofvotescast
bythem(Shares]
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentandvoting(inpersonorproxy]whosevotesweredeclaredinvalid
0
Totalnumberofvotescastbythem(Shares]
0
Item No.2: Ordinary Resolution
Re-appointment of Mr. Mukesh Jain who retires by rotation.
CO Voted in favour of resolution:
(ii] Voted against the resolution:
(in) Invalid Votes
X eanvjg
NumberofMemberspresentandvoting(inpersonorproxy)
29
Numberofvotescast
bythem(Shares)
1210368
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentand
voting(inpersonorproxy)whosevotesweredeclaredinvalid
Totalnumberofvotescast
bythem(Shares)
0
Item No. 3: Ordinary Resolution
Appointment of Auditors and fixing their remuneration.
(i) Voted in favour of resolution:
(ii) Voted against the resolution:
(iii) Invalid Votes
NumberofMemberspresentandvoting(inpersonorproxy]
30
Numberofvotescastbythem(Shares)
1269368
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentand
voting(inpersonorproxy)whosevotesweredeclaredinvalid
0
Totalnumberofvotescast
bythem(Shares)
0
Item No.4: Special Resolution
Appointment of Mrs. Rajni Jain as Non Executive Independent Director.
[i] Voted in favour of resolution:
[ii] Voted against the resolution:
(iii) Invalid Votes
/
NumberofMemberspresentandvoting(inpersonorproxy]
30
Numberofvotescast
bythem(Shares)
1269368
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentand
voting(inpersonorproxy)whosevotesweredeclaredinvalid
0
Totalnumberofvotescast
bythem(Shares)
0
Item No.5: Special Resolution
Increase in remuneration of Mr. Surendra Jain, Chairman of the company.
[i] Voted in favour of resolution:
(ii) Voted against the resolution:
(in] Invalid Votes
NumberofMemberspresentandvoting(inpersonorproxy)
29
Numberofvotescast
bythem(Shares)
1209868
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentandvoting(inpersonorproxy)whosevotesweredeclaredinvalid
0
Totalnumberofvotescastbythem(Shares)
0
Item No.6: Special Resolution
Increase in remuneration of Mr. Devendra Jain, Managing Director of the company
(i) Voted in favour of resolution:
(ii) Voted against the resolution:
(iii) Invalid Votes
NumberofMemberspresentandvoting(inpersonorproxy)
29
Numberofvotescast
bythem(Shares)
1200368
%oftotalnumberofvalidvotescast
100
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
Totalnumberofmemberspresentand
voting(inpersonorproxy)whosevotesweredeclaredinvalid
0
Totalnumberofvotescast
bythem(Shares)
0
Item No.7: Special Resolution
Increase in remuneration of Mr. Mukesh Jain, Whole Time Director of the company
fi] Voted in favour of resolution:
?7
NumberofMemberspresentandvoting(inpersonorproxy)
29
Numberofvotescast
bythem(Shares)
1210368
%oftotalnumberofvalidvotescast
100
ji)Votedagainsttheresolution:
NumberofMemberspresentandvoting(inpersonorproxy)
0
Numberofvotescast
bythem(Shares)
0
%oftotalnumberofvalidvotescast
0
jii) InvalidVotes
Totalnumberofmemberspresentand
voting(inpersonorproxy)whosevotesweredeclaredinvalid
0
Totalnumberofvotescast
bythem(Shares)
0
5. A Report containing a list of Equity Shareholders who voted "FOR", "AGAINST" andthose whose votes were declared invalid for each resolution is enclosed.
6. The poll papers and all other relevant records were sealed and handed over to the
Company Secretary/Director authorize by the Board for safe keeping.
Thanking you,
Yours Faithfully
Scrutinize 1@&/
Name: Shradtltfafaln
Practicing Company Secretary
ACS: 39488; CP: 14717Place: Pithampur
Date: 03.10.2015
WITNESSES-1
Ravi Prakash Singh
WITNESSES-2
Artinol Nag
To be Countersigned by the Chairman
'908tory
Surendra Jain
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