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Shortcut Keys for windows as well as for MS documents.

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  • 1.DescriptionShortcut KeyNew fileCtrl + NOpen fileCtrl + OSave fileCtrl + SMove between Ctrl + F6 open workbooks Close fileCtrl + F4Save asF12Display the print Ctrl + P menu

2. Select whole spreadsheetCtrl + ASelect columnCtrl + SpaceSelect rowShift + SpaceUndo last actionCtrl + ZRedo last actionCtrl + YStart a formulaEquals Sign (eg. SUM(A1+A2)Exit Excel 97Alt + F4Navigating 3. DescriptionShortcut KeyMove to next cell Tab in row Move to previous Shift + Tab cell in row Up one screenPage UpDown one screen Page Down Move to next worksheetCtrl + Page DownMove to previous Ctrl + Page Up worksheet 4. Go to first cell in Ctrl + Home data region Go to last cell in data regionCtrl + EndFormatting Text In Worksheet Description Bold toggle for selectionShortcut Key Ctrl + BItalic toggle for Ctrl + I selection Underline Ctrl + U 5. toggle for selection Strikethrou Ctrl + 5 gh for selection Change the Ctrl + Shift + F font Change the Ctrl + Shift + P font size Ctrl + Shift + 7 Apply outline borders 6. Remove all Ctrl + Shift + Underline borders Wrap text Alt + Enter in same cell Formatting Cells DescriptionShortcut KeyFormat cellsCtrl + 1Select fontCtrl + Shift + FSelect point sizeCtrl + Shift + PFormat asCtrl + Shift + 4 7. currency Format as general Ctrl + Shift + # (hash (to remove any sign) formatting) Format as percentageCtrl + Shift + 5Format as number Ctrl + Shift + 1 Editing/Deleting Text DescriptionShortcut KeyDelete one Delete character to right 8. Delete one character to leftBackspaceEdit active cellF2Cancel cell entry Escape Key Highlighting CellsAA DescriptionShortcut Key Select entire worksheetCtrl + A Select entire rowShift + Spacebar 9. Ctrl + Spacebar Select entire column Manual selectHold Shift + with Left, Right, Up, Down Arrow KeyCopying and Moving Text DescriptionShortcut KeyCutCtrl + XCopyCtrl + CPasteCtrl + V 10. Inserting Text Automatically DescriptionShortcut KeyAutosum a range Alt + Equals Sign of cells Insert the dateCtrl + ; (semi-colon)Insert the timeCtrl + Shift + ; (semicolon)Insert columns/rowsCtrl + Shift + + (plus sign)Insert a new worksheetShift + F11 11. Misc DescriptionShortcut KeyFind textCtrl + FReplace text dialogCtrl + HCreate a chart automatically on new sheetF11Edit a cell commentShift + F2Main Jaws Keystrokes In Excel 12. DescriptionShortcut Key Say Version of ExcelCtrl + Shift + V Move to Next SheetCtrl + Page Down Move to Prior SheetCtrl + Page UpCtrl + G Go to a cell command CollapseShift + Backspace 13. Selection To Active Cell Say Active Insert + C Cell Coordinates AutoSumAlt + EqualsFormula ModeEquals SignInsert Date In Current CellCtrl + ; (semicolon)Insert Time In Current CellCtrl + Shift + ; (semicolon) 14. Current Column First Cell From TopAlt + 1Current Column Alt + 2 Second Cell From Top Current Column Third Cell From TopAlt + 3Current Column Alt + 4 Fourth Cell From Top 15. Data Region Left Ctrl + Left Arrow Data Region Right Ctrl + Right Arrow Data Region DownCtrl + Down Arrow Data Region UpCtrl + Up Arrow Select Whole Data RegionCtrl + Shift + 8 Say FormulaCtrl + F2 16. Spell CheckF7Alt + Shift + g Report Gridline Status Read Row Insert + Delete Total Insert + Enter Read Column Total Alt + Shift + C Say Column Title Say RowAlt + Shift + R 17. Title Say Visible Range Alt + Shift + V Coordinates Cycle Through Tab Controls in Dialog Box Tab BackwardsShift + TabList Cells With CommentsCtrl + Shift + ' (apostrophe)Row Second Cell Alt + Ctrl + 2 From Left 18. Row First Cell From LeftAlt + Ctrl + 1Row Third Cell From LeftAlt + Ctrl + 3Row Fourth Cell Alt + Ctrl + 4 From Left Describe Cell BorderAlt + Shift + BRead Cell CommentAlt + Shift + ' (apostrophe)Auto Filter Ctrl + Shift + A 19. Read Cell Alt + Shift + H Hyperlink Close Office AssistantCtrl + Insert + F4Alt + Ctrl + Shift + 1 Set Monitor Cell One Alt + Ctrl + Shift + 2 Set Monitor Cell Two SetAlt + Ctrl + Shift + 3 20. Monitor Cell Three Set Monitor Cell Alt + Ctrl + Shift + 4 Four Set Monitor Cell Alt + Ctrl + Shift + 5 Five Set Monitor Cell Alt + Ctrl + Shift + 6 Six Set Monitor Cell Alt + Ctrl + Shift + 7 Seven Set Monitor Cell Alt + Ctrl + Shift + 8 Eight 21. Set Monitor Cell Alt + Ctrl + Shift + 9 Nine Set Monitor Cell Alt + Ctrl + Shift + 0 10 Read Monitor Cell Alt + Shift + 1 One Read Monitor Cell Alt + Shift + 2 Two Read Monitor Cell Alt + Shift + 3 Three Read Monitor Cell Alt + Shift + 4 Four 22. Read Monitor Cell Alt + Shift + 5 Five Read Monitor Cell Alt + Shift + 6 Six Read Monitor Cell Alt + Shift + 7 Seven Read Monitor Cell Alt + Shift + 8 Eight Read Monitor Cell Alt + Shift + 9 Nince Read Monitor Cell Alt + Shift + 0 Ten 23. List Visible Cells Ctrl + Shift + D With Data Lists Data In Current ColumnCtrl + Shift + CList Data In Current RowCtrl + Shift + RSelect Hyperlink Ctrl + Shift + H Move To Worksheet ListboxCtrl + Shift + SMove To Monitor Ctrl + Shift + M Cell 24. Select Worksheet Ctrl + Shift + O Objects List Cells At Page Ctrl + Shift + B Breaks1.) Windows Hotkeys Shift + F10 right-clicks. Win + L (XP Only): Locks keyboard. Similar to Lock Workstation. Win + F or F3: Open Find dialog. (All Files) F3 may not work in some applications which use F3 for their own find dialogs. Win + Control + F: Open Find dialog. (Computers) Win + U: Open Utility Manager. Win + F1: Open Windows help. 25. Win + Pause: Open System Properties dialog. Win + Tab: Cycle through taskbar buttons. Enter clicks, AppsKey or Shift + F10 rightclicks. Win + Shift + Tab: Cycle through taskbar buttons in reverse. Alt + Tab: Display CoolSwitch. More commonly known as the AltTab dialog. Alt + Shift + Tab: Display CoolSwitch; go in reverse. Alt + Escape: Send active window to the bottom of the z-order. Alt + Shift + Escape: Activate the window at the bottom of the z-order. Alt + F4: Close active window; or, if all windows are closed, open shutdown dialog. Shift while a CD is loading: Bypass AutoPlay. Shift while login: Bypass startup folder. Only those applications will be ignored which are in the startup folder, not those started from the registry (MicrosoftWindowsCurrentVersionRun) Ctrl + Alt + Delete or Ctrl + Alt + NumpadDel (Both NumLock states): Invoke the Task Manager or NT Security dialog. Ctrl + Shift + Escape (2000/XP ) or (Ctrl + Alt + NumpadDot) : Invoke the task manager. On earlier OSes, acts like Ctrl + Escape. Printscreen: Copy screenshot of current screen to clipboard. Alt + Printscreen: Copy screenshot of current active window to clipboard. Ctrl + Alt + Down Arrow: Invert screen. Untested on OSes other than XP. Ctrl + Alt + Up Arrow: Undo inversion. Win + B : Move focus to systray icons. 26. 2.) Generic Ctrl + C or Ctrl + Insert: Copy. Ctrl + X or Shift + Delete: Cut. Ctrl + V or Shift + Insert: Paste/Move. Ctrl + N: New... File, Tab, Entry, etc. Ctrl + S: Save. Ctrl + O: Open... Ctrl + P: Print. Ctrl + Z: Undo. Ctrl + A: Select all. Ctrl + F: Find... Ctrl+W : to close the current window Ctrl + F4: Close tab or child window. F1: Open help. F11: Toggle full screen mode. Alt or F10: Activate menu bar. Alt + Space: Display system menu. Same as clicking the icon on the titlebar. Escape: Remove focus from current control/menu, or close dialog box. 27. 3.) Generic Navigation Tab: Forward one item. Shift + Tab: Backward one item. Ctrl + Tab: Cycle through tabs/child windows. Ctrl + Shift + Tab: Cycle backwards through tabs/child windows. Enter: If a button's selected, click it, otherwise, click default button. Space: Toggle items such as radio buttons or checkboxes. Alt + (Letter): Activate item corresponding to (Letter). (Letter) is the underlined letter on the item's name. Ctrl + Left: Move cursor to the beginning of previous word. Ctrl + Right: Move cursor to the beginning of next word. Ctrl + Up: Move cursor to beginning of previous paragraph. This and all subsequent Up/Down hotkeys in this section have only been known to work in RichEdit controls. Ctrl + Down: Move cursor to beginning of next paragraph. Shift + Left: Highlight one character to the left. Shift + Right: Highlight one character to the right. Shift + Up: Highlight from current cursor position, to one line up. Shift + Down: Highlight from current cursor position, to one line down. Ctrl + Shift + Left: Highlight to beginning of previous word. Ctrl + Shift + Right: Highlight to beginning of next word. 28. Ctrl + Shift + Up: Highlight to beginning of previous paragraph. Ctrl + Shift + Down: Highlight to beginning of next paragraph. Home: Move cursor to top of a scrollable control. End: Move cursor to bottom of a scrollable control. 4.) Generic File Browser Arrow Keys: Navigate. Shift + Arrow Keys: Select multiple items. Ctrl + Arrow Keys: Change focus without changing selection. "Focus" is the object that will run on Enter. Space toggles selection of the focused item. (Letter): Select first found item that begins with (Letter). BackSpace: Go up one level to the parent directory. Alt + Left: Go back one folder. Alt + Right: Go forward one folder. Enter: Activate (Double-click) selected item(s). Alt + Enter: View properties for selected item. F2: Rename selected item(s). Ctrl + NumpadPlus: In a Details view, resizes all columns to fit the longest item in each one. Delete: Delete selected item(s). 29. Shift + Delete: Delete selected item(s); bypass Recycle Bin. Ctrl while dragging item(s): Copy. Ctrl + Shift while dragging item(s): Create shortcut(s). In tree pane, if any: Left: Collapse the current selection if expanded, or select the parent folder. Right: Expand the current selection if collapsed, or select the first subfolder. NumpadAsterisk: Expand currently selected directory and all subdirectories. No undo. NumpadPlus: Expand currently selected directory. NumpadMinus: Collapse currently selected directory. 5.) Accessibility Right Shift for eight seconds: Toggle FilterKeys on and off. FilterKeys must be enabled. Left Alt + Left Shift + Prin