SHIRE OF WAGIN · OPERATIONAL PROCEDURES ... subdivision/amalgamation of Lot 65, ... Conversion of...

SHIRE OF WAGIN

ORDINARY MEETING OF

COUNCIL

Minutes

27th August 2013

Minutes of the Ordinary Council Meeting 27th August 2013

2

CONTENTS

1. DECLARATION OF OPENING ...................................................................................... 4

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY

APPROVED).................................................................................................................. 4

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................. 4

4. PUBLIC QUESTION TIME ............................................................................................ 4

5. LEAVE OF ABSENCE ................................................................................................... 5

6. PUBLIC FORUM ........................................................................................................... 5

7. CONFIRMATION OF PREVIOUS MEETING MINUTES ................................................ 5

8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ........................................... 6

9. STATUS REPORT – AUGUST 2013 ............................................................................. 7

10. FINANCIAL REPORTS ............................................................................................... 13

11. REPORTS OF COMMITTEES ..................................................................................... 13

11.1 TOWNSCAPE AND TIDY TOWNS COMMITTEE MEETING – 31 JULY 2013 ...... 13

11.1.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE ..................... 21

11.1.2 NAME OF COMMITTEE ........................................................................................ 22

11.1.3 ENTRANCE TO TOWN OPTIONS ........................................................................ 22

11.2 ECONOMIC DEVELOPMENT COMMITTEE MEETING – 13 AUGUST 2013 ....... 23

11.2.1 TO PRIORITISE THE STRATEGIC INITIATIVES .................................................. 25

11.3 WORKS AND SERVICES COMMITTEE MEETING – 22 AUGUST 2013 .............. 36

11.3.1 TOWN DRAINAGE – TUDOR STREET ................................................................ 55

11.3.2 DRAINAGE AT COTTAGE HOMES ...................................................................... 55

11.3.3 TORO MOWER ..................................................................................................... 56

11.3.4 PURCHASE OF 13 TONNE TRUCK ..................................................................... 57

11.3.5 PURCHASE OF A SKID STEER AND TRAILER ................................................... 58

11.3.6 2013/2013 WORKS PROGRAM ............................................................................ 58

11.3.7 2013/2014 PLANT REPLACEMENT PROGRAM .................................................. 58

11.3.8 PARKING ISSUES ON ARTHUR ROAD ............................................................... 59

12. AGENDA ITEMS ......................................................................................................... 60

12.1 WAGIN MEMORIAL SWIMMING POOL – RECONSTRUCTION OF CHANGE

ROOMS ................................................................................................................ 60

12.2 SHIRE OF WAGIN VOLUNTEER BUSHFIRE BRIGADE GUIDELINES AND

OPERATIONAL PROCEDURES ........................................................................... 62

12.3 RADF ROUND 5 FUNDING – ESTABLISHMENT OF COMMITTEE LG ACT 5.9 –

WAGIN COMMUNITY FAMILY PARK COMMITTEE ............................................. 64

12.4 COUNCIL ELECTIONS 2013 ................................................................................ 66

12.5 REGIONAL WASTE SITE ..................................................................................... 71

12.6 PLANNING APPLICATION – OVER SIZED SIDE – LOT 358 (56) SIRDAR STREET

WAGIN .................................................................................................................. 73

13. REPORTS OF OFFICERS ........................................................................................... 75

13.1 WORKS REPORTS – AUGUST 2013 ................................................................... 75

13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT ................. 77

13.3 CEO REPORT – AUGUST 2013 ........................................................................... 81

14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS........................................ 84

15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................... 85

16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........... 85

17. CLOSURE ................................................................................................................... 85


3

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or

intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss

whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act,

omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity

who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting

does so at that person’s or legal entity’s own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any

planning application or application for a licence, any statement or intimation of approval made by a member or

officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as

notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application

lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the

application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the

application.


4

The Shire President Cr Blight declared the meeting open at 7.11pm.

Present: Cr P J Blight President

Cr G R Ball Member

Cr I C Cumming Member

Cr G K B West Member

Cr G T Hegarty Member

Cr R C Walker Member

Cr J L C Ballantyne Member

Cr C J Brockwell Member

Staff: Mr P R Webster Chief Executive Officer

Ms C A Webster Manager Community and Regulatory

Services

Mr A D Hicks Manager of Works

Mrs D J Thompson Executive Assistant

Visitors: Nil

Apologies: Cr D C Lloyd Leave of Absence

Cr E N Pugh Leave of Absence

Cr J G Shaw

Nil

Nil

1. DECLARATION OF OPENING

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY

APPROVED)

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME


5

Nil

TOWNSCAPE AND TIDYTOWNS MEETING 31 JULY 2013

ORDINARY MEETING 23 JULY 2013

5. LEAVE OF ABSENCE

2238 COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. G R Ball

That Councillor Phillip Blight be granted a Leave of Absence for the Ordinary Council

Meeting of 24 September 2013.

Carried 8//0

6. PUBLIC FORUM

7. CONFIRMATION OF PREVIOUS MEETING MINUTES


Moved: Cr. I C Cumming Seconded: Cr. R C Walker

That the Minutes of the Ordinary Council Meeting of 23 July 2013 be confirmed as true

and accurate.

Carried 8/0


Moved: Cr. G T Hegarty Seconded: Cr. G K B West

That the Minutes of the Townscape and Tidy Towns Committee Meeting of 31 July

2013 be received.

Carried 8/0


6

SPECIAL COUNCIL MEETING 1 AUGUST 2013

ECONOMIC DEVELOPMENT MEETING 13 AUGUST 2013

SPECIAL COUNCIL MEETING 20 AUGUST 2013

WORKS AND SERVICES COMMITTEE MEETING 22 AUGUST 2013

Councillor G T Hegarty declared a Financial Interest in item 11.3.3. as he is employed at the

dealership quoting on the John Deere Z970R Mower.


Moved: Cr.G R Ball Seconded: Cr. J L C Ballantyne

That the Minutes of the Economic Development Committee Meeting of 13 August 2013

be received.

Carried 8/0


Moved: Cr. G R Ball Seconded: Cr. C J Brockwell

That the Minutes of the Special Council Meeting of 1 August 2013 be confirmed as

true and accurate.

Carried 8/0


Moved: Cr. G R Ball Seconded: Cr. R C Walker

That the Minutes of the Special Council Meeting of 20 August 2013 be confirmed as

true and accurate.

Carried 8/0


Moved: Cr. G T Hegarty Seconded: Cr. I C Cumming

That the Minutes of the Works and Service Committee Meeting of 22 August 2013 be

received.

Carried 8/0

8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS

Date Resolution

#

Officer Description Action Status Questions &

Comments

FINANCE & ADMINISTRATION

24 May

2011

1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de

Snoo.

Most are complete –

To be discussed at

Townscape Meeting

– July.

Ongoing.

27 Mar

2012

1865 CEO Upgrade Reception Area – Administration

Refer upgrade to the budget

2012/13 for consideration.

Design requested

from D Smith.

Design and Quote

being obtained.

25 Sept

2012

2020 &

2012

MCRS Swimming Pool - Redevelop the Existing

Buildings

Designs and Specifications

completed.

Further design

changes.

Tender in

September.

23 Apr

2013

2160 CEO Integrated Age Care Plan Advise the Wheatbelt

Development request to

participate in an integrated

Aged Care Plan that Council

have agreed to contribute

$2,000 towards the project.

Meetings being held.

23 Apr

2013

2164 &

2165

MFCS Long Outstanding Rates Debtors Commence proceedings – Lot

471 Vale Street – as per

Council Decision.

Seek further clarification for Lot

1722, 1721 Sawle Street and

Lot 12 Vince Street.

In progress

23 Apr

2013

2171 CEO Proposal to reduce the number of Council

Members from 11 to 9.

Submit proposal as requested. Proposal submitted.

Advised unlikely to

be able to process

within time frame.

Submission to be

made for 2015

election.

9. STATUS REPORT – AUGUST 2013


8

Oct

2012

CEO Wagin Airstrip – New Runway Opening Date 12/10/2013 – Invite Min

Buswell.

Hon Jim Chown to

open.

25 June

2013

2196 MCRS Guidelines for Bushfire Brigades and

Operational Procedures

Circulate guidelines to

Councillors and take to the July

meeting.

August Council

Meeting

16 July

2013

2208 CEO RDAF Round 5 - $85,000 Grant The Council allocate $60,000 of

RDAF grant funding to the

Playground and $25,000 to the

upgrade of the War Memorial.

Submitted 18/7/2013

Seeking funds from

Lotterywest.

23 July

2013

2216 CEO Community Emergency Manager –

Employment Term

Advise DFES and the current

CESM that the position should

continue for a further three

years.

23 July

2017

2219 CEO Dryandra Country Visitors Centre –

Funding Assistance - $7,500.

Advise Dryandra Country

Visitors Centre that council

resolved not to provide financial

assistance at this time.


9

HEALTH, BUILDING & PLANNING

26 Oct

2010

1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health

Services.

Letter written to D.O.H. On-going

24 May

2011

1619 CEO Proposed Residential Subdivision –

Lot 896 Arnott Street

Staff not to progress

development until further

consideration of future needs be

determined.

No action at this

stage.

28 June

2011

1652 CEO Boundary Adjustment – Shire of

Wagin, West Arthur and Narrogin

Hold further discussions with the

Shires of Narrogin and West

Arthur on this issue.

Letter sent to Shires of

Narrogin and West

Arthur.

Spoken with

CEO Narrogin

who have

changed stance.

26 July

2011

1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group

consisting of Crs Ball, Ballantyne,

West and Blight to report to

Council.

Working group of Crs

Ball, Ballantyne, Blight

and West.

Further meeting

to be held.

20 Dec

2011

1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset

Management Committee.

Commencement in

2014.

On-going.

26 June

2012

1941 CEO Chellew Park – Lot 268 Refer item to Townscape and

Tidytowns Committee

Referred to

Works &

Services

Committee.

26 Mar

2013

2126 CEO/MCRS Extensions to Caravan Park Order trees, power and water

next.

Trees planted.

26 Mar

2013

2129 CEO Future Accommodation

Requirements –

Library/Gallery/Tourist information

HACC

Undertake feasibility study of

extending Shire Admin Centre

and utilising the Wagin Town

Hall.

Ongoing.


10

26 Mar

2013

2133 CEO Chellew Park – RV Parking Refer to the Works and Services

Committee

26 Mar

2013

2146 CEO Proposed Consolidation of Shire of

Wagin Planning Scheme No 2

Request the Shire Planners to

prepare a consolidation of the

Shire of Wagin Town Planning

Scheme No2 and allocate funding

as outline in the Officers

Recommendation for funding of the

consolidation.

Letter Sent.

23 Apr

2013

2150 &

2151

EHO Outbuilding within Residential Zoned

Areas Policy

Amend the policy as per Council

Resolution and advertise for the

statutory period.

Add placed in The Wagin

Argus. Submission to be

received by 31st May

2013.

Adopted July

2013.

23 Apr

2013

2158 CEO/SPO Wagin Group of Councils Strategic

Waste Regional Landfill Site

Signed MOU for the Strategic

Waste Project.

28 May

2013

2184 CEO New Residence CEO – Marks Court Initiate the

subdivision/amalgamation of Lot

65, Lot 66 and Lot 67 from three

blocks to two with an area of

approx 1200m² and lower the sand

pad by 300m.

Completed.

16 July

2013

2209 CEO Wagin Swimming Pool – Stage 2

Construction of Facilities and Change

Rooms

That the roof of the Swimming Pool

building be redesigned to the

simplest design and the Swimming

Club Clubrooms be removed from

the plan.

23 July

2013

2217 CEO Planning Application – Proposed

Bioenergy Cogeneration Facility for

Conversion of Oak Husks to Electricity

and Steam (part of the Wagin

Integrated Food and Fibre Hub

(WIFFPH)

Advice shire planners of Councils

decision and organise documents

for the application to proceed.

Public comment

received.

To September

meeting.


11

WORKS & SERVICES

25 Oct

2011

1756 MOW Puntapin Dam Proceed with the concept of

abstraction, conveyance and

distribution of water from Puntapin

Dam. Seek interested labour from

local Noongah members.

Put on hold Westrail

have requested that

the shire install the

pipe under the railway

line in a steel sleeve.

18 Dec

2012 &

23 Apr

2013

2091 &

2161

MOW/CEO Skid Steer Loader Refer to Finance Committee

budget review process for

consideration.

On going. Purchased.

26 Feb

2013

2102 CEO Regional Airport Grant - RAD Submit application for option 2 and

seek to excise portion of Reserve

37855 and request that the excised

portion be converted to freehold

title.

Grant submitted.

Result August 2013.

26 Feb

2013

2105 MOW Bullock Hill / Dumbleyung Road

Intersection

Accept option (1) and request

MOW to apply for commodity

grant.

Grant has been

accepted.

Costing on

intersection from

Main Roads.

28 May

2013

2174 MOW Townsite Drainage – Tudor Street Include Sandy Scardetta’s quote

of $28,600 to concrete and

enclose the open drain from

Tavistock Street to Upland Street

for Budget consideration.

Consider in the 13/14

budget.

Refer to Works

and Service

Committee 22nd

August 2013.

28 May

2013

2175 MOW RV and Truck Parking – Tudhoe Street Arrange meeting with Main

Roads re: expanding the external

car park on the north side of the

road 1½m in width as per the

Committees recommendation.

Main Roads have given

approval for the

widening of parking

bays.

28 May

2013

2178 MOW Sprigg Road Network 4 Upgrade Provide a grader and roller to

upgrade Sprigg Road.


12

28 May

2013

2180 MOW/CEO Isuzu Truck P13 Engage a Mechanical Consultant

to investigate the issue with P13

and if appropriate the CEO to

take the necessary action.

Still awaiting outcome.

26 Mar

2013

2126 MOW Extensions to Caravan Park Obtain quotes for power, water

and sewerage for budget

consideration.

Obtain quotes to take

to the budget

meeting.

25 June

2013

MOW Mosquito Control/Fogger MOW to follow up. Chemical purchased.

Fogger purchased.


13

Nil

1. OPENING: Meeting opened at 7.06 pm

2. ATTENDANCE: Cr G K B West Chairperson


Cr R C Walker Member

Cr J G Shaw Member

Ms V Crouch Member

Mr H Pederick Member

Cr C J Brockwell (Proxy)

Staff: Mr P R Webster Chief Executive Officer

Ms C A Webster Manager Community and

Regulatory Services


Apologies: Mrs R Hoysted

Cr E N Pugh


10. FINANCIAL REPORTS

11. REPORTS OF COMMITTEES

COMMITTEES RECOMMENDATION

Moved: Cr. G T Hegarty Seconded: Mr. H Pederick

That the Minutes of the Townscape and Tidy Towns Committee Meeting held on

19th March 2013 be received and confirmed as a true and correct record subject to

inclusion of “non fruiting” in motion 4.1 Planting Options 2013/14 to “To approve

the planting choice of non fruiting olive trees on verges and footpaths.

Carried 7/0

11.1 TOWNSCAPE AND TIDY TOWNS COMMITTEE MEETING – 31 JULY 2013


14

4. CORRESPONDENCE AND REPORTS

Quotation from Sally Malone to complete Wagin Landscapes and Streetscapes –

CEO/MCRS

Attachment (1) Quote

Attachment (2) Sally Malone CV.

Cr Hegarty left the meeting at 7.45pm and returned at 7.46pm.

4.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE


Moved: Cr. G T Hegarty Seconded: Cr. C J Brockwell

That Council engage Sally Malone to assist Council with an overall design for a Streetscape

and Landscape plan for Option 1. Great Southern Highway and Option 3. Ram as per the

quotation at a cost of $14,784.00, being part of the total quotation of $23,160.59.

Carried 7/0


15


16


17


18


19

The MCRS outlined the concept plans as presented by John De Snoo. After

discussion the Committee agreed that the owners of the buildings in Tudhoe Street

be approached with the concept plans to gauge their interest.

Cr Brockwell left the meeting at 8.03pm and returned at 8.04pm.

The MCRS gave a report to the Committee on the recent plantings that had been

undertaken and also outlining when and where the next stage of planting would

occur.

CEO advised that $60,000 grant funding allocated for the Community Park would be

available within the next few weeks. Staff have approached a member of the

Community Park Committee (M Ball) and requested their committee bring their

concept plan to Council, as being a community driven project. Council would

encourage the Committee to bring forward their ideas so this project can commence.

After discussion the Committee felt that the current name of this Committee was

outdated and did not reflect the Committee’s purpose.

4.2 HERITAGE UPGRADES FOR TUDHOE STREET

4.3 RECENT PLANTING PROGRAM

4.4 PLANNING FOR PROPOSED COMMUNITY PARK

4.5 NAME OF COMMITTEE


Moved: Cr. J G Shaw Seconded: Cr. R C Walker

That Council endorse the change of name from the Townscape and Tidy Towns Committee to

the Townscape Enhancement Committee.

Carried 7/0


20

MCRS presented the Committee with several entry statement ideas for

consideration. After discussion the Committee decided that a “sculptural display” as

an entry statement was preferred and decided to hold a community competition. The

winner of the competition would submit the best concept plan for town entry

statements.

Councillors Brockwell, West and Shaw all pledged to donate ($100) one hundred

dollars each as prize money, being three hundred dollars in total.

Information only.

This item was discussed and the CEO and MOW to review trees and visibility at Ram

Park for tourist vision.

4.6 ENTRANCE TO TOWN OPTIONS


Moved: Cr. C J Brockwell Seconded: Cr. J G Shaw

That Council conduct a Community Competition to obtain a concept plan for the town entry

statements and prize money of ($300) three hundred dollars is awarded to the winner. Council

to judge.

Carried 7/0

4.8 PRUNING OF TREES

4.7 NEW SIGN POSITION

5. GENERAL BUSINESS


21

RV Parking – Library Car Park

The issue of RV Parking within the CBD off Tudhoe Street was discussed and

concerns over the height of a fence blocking visibility of the library parking area from

Tudhoe Street was raised.

CEO will contact Mr Trevor Walker in regard to removing the iron from the top of the

fence.

Next Meeting Date

The next meeting will be held on Tuesday 17th September 2013.

There being no further business the Chairperson thanked those in attendance and

closed the meeting at 8.53pm.

6. CLOSURE

I certify that this copy of the Minutes is a true and

correct record of the meeting held on

31st July 2013

Signed: ...............................................................

Presiding Elected Member

Date: ...............................................................

11.1.1 QUOTATION TO COMPLETE LANDSCAPE AND STREETSCAPE

2245 COMMITTEES RECOMMENDATION & COUNCIL DECISION


That Council engage Sally Malone to assist Council with an overall design for a Streetscape

and Landscape plan for Option 1. Great Southern Highway and Option 3. Ram as per the

quotation at a cost of $14,784.00, being part of the total quotation of $23,160.59.

Carried 8/0


22

11.1.2 NAME OF COMMITTEE


Moved: Cr. R C Walker Seconded: Cr. C J Brockwell

That Council endorse the change of name from the Townscape and Tidy Towns Committee to

the Townscape Enhancement Committee.

Carried 8/0

11.1.3 ENTRANCE TO TOWN OPTIONS


Moved: Cr. G K B West Seconded: Cr. C J Brockwell

That Council conduct a Community Competition to obtain a concept for the three main town

entrance statements and prize money of one hundred dollars ($100) is awarded to each

winner.

Carried 8/0


23

1. OPENING:

The meeting opened at 7.03 pm.

2. ATTENDANCE:

Cr G R Ball Council Representative (Chairperson)

Mr N Butterworth Small Business Centre Wheatbelt South

Mr I Pederick Business & Rotary (Proxy)

Mrs F Dawson Community

Mr John Johansson Community

Mrs Joan Johansson Community

Cr D C Lloyd Commercial

STAFF:

Mr P R Webster Chief Executive Officer

Ms C A Webster Manager Community & Regulatory Services


VISITORS:

Mr Zac Donovan WALGA Marketing and Media

Mr Tony Brown WALGA Strategy and Governance

APOLOGIES:

Cr P J Blight

Cr R C Walker

Mr Zac Donovan from WALGA gave a presentation to the Committee of the

new application “Local Eye” that has been developed for local governments.

This application will be made available to local governments for a trial period.

The application is designed to assist residents and visitors of services

available, location of facilities, tourist information, local community events and

other relevant information. Mr Donovan stated the success of this application

would be dependent on feedback received from local governments, however

if successful would be available for use in the new year.

Mr Zac Donovan and Mr Tony Brown left the meeting at 7.52 pm.

11.2 ECONOMIC DEVELOPMENT COMMITTEE MEETING – 13 AUGUST 2013


24


Following discussion to prioritise the Strategic Initiatives, the Committee selected the

following grouping from the Strategic Initiatives to progress in the short term:

Caravan and RV’s Facilities Upgrade

Water Harvesting

Medical, Health and Aged Care Services

Waste Management

Digital Action Plan

Visitors and Tourists All other strategies to be prioritised as medium goals.

4. GENERAL BUSINESS

Jason Clarke

Fiona Dawson provided the committee with an overview of Jason Clarke’s workshop

she had attended recently. She stated Jason was a motivational speaker, consulting

on issues of leadership and innovation and had presented a very interesting vibrant

workshop. She advised the Committee that Jason Clarke was available to hold two

session’s in Wagin on 18th September 2013. The Committee agreed the first

workshop include high school students from Wagin District High School and the

second workshop include Councillors and Staff.

3.1 TO PRIORITISE THE STRATEGIC INITIATIVES

COMMITTEE RECOMMENDATION

Moved: Cr. D C Lloyd Seconded: I Pederick

That Council endorse the following short term grouping of strategic initiatives;


Water Harvesting


Waste Management

Digital Action Plan

Visitors and Tourists

All other remaining strategies to be considered medium goals.


25

6. CLOSURE

There being no further business the Chairman thanked those in attendance and

closed the meeting at 8.57 pm.



13 August 2013

Signed: ...............................................................


Date: ...............................................................

2248 COMMITTEE RECOMMENDATION & COUNCIL DECISION

Moved: Cr. G R Ball Seconded: Cr. G T Hegarty

That Council endorse the following short term grouping of strategic initiatives;


Water Harvesting


Waste Management

Digital Action Plan

Visitors and Tourists

All other remaining strategies to be considered medium goals.

Carried 8/0

11.2.1 TO PRIORITISE THE STRATEGIC INITIATIVES


26

Wagin Economic development Strategy - Draft Synopsis of Strategic Initiatives – August 2013

Short Term Goals

Caravan & RV's

Facilities

Upgrade

Opportunity /

Comparative advantage Strategic Response/Action Targeted Outcome

1 Caravan park upgrade Upgrade bays to accommodate RV's -

Outdoor kitchen Increased capture of RV's patronage

Encourage Indigenous participation in

upgrade works Enhanced collaboration with local Indigenous community

Increase non-potable reticulation &

landscaping Increased shade and appeal for visitors

2

Significant space

available for RV's in CBD

Formalise RV's parking bay marking &

signage Increased capture of RV's patronage

3

Peaceful natural

environment Engage with the tourism industry Identified operators interested in partnership activities

Eco RV's park out of town linked to existing

Eco-trails Extended visitor's experience

Indigenous heritage interpretation service Indigenous employment

4

Affordable convenient

accommodation Additional chalets & backpackers cabins Broadening of accommodation offering

Water Harvesting

Opportunity /


1 Rural de-watering

scheme operational

Expand scheme to irrigate new trees in

CBD & public parks Enhanced town attractiveness

2 Use infrastructure to

attract new businesses

Supply non-potable water to

horticulture/private businesses New horticulture businesses on town periphery

3

Water conservation State

Policy

Align new water harvesting initiatives with

State Policy Secured State Funding

4 Golf Classic

Plan for the irrigation of the municipal golf

course First class golf course as attractor to new residents


27

Medical, Health &

Aged Care

Services

Opportunity /


1 Retention of Hospital is

priority

Engage with Health dept. to jointly "shape"

hospital's future Hospital retained

2 Attraction/retention of

medical professionals

Engage with medical professional bodies

(dental, physio etc...) Identified needs of medical professionals & staff

Target directly young professionals from

education institutions New medical professionals operating from hospital/CBD

3

Niche regional medical

market Specialise in respite & or dementia services Identified operators interested in expanding/relocating

Introduce a wellness clinic/retreat Identified operators interested in expanding/relocating

Waste

Management

Opportunity /


1 Waste management is

Shire's cost

Devise a long term zero waste strategy

across the Shire Adopted comprehensive & specific zero waste strategy

2 Profitable waste streams Engage with out of town successful waste

recovery businesses Aligned Shire waste policy with best private practice

Identify local & regional waste stream

opportunities New locally established waste recovery businesses

3 Food & Fibre Hub

Prioritise & direct relevant waste streams

towards F&FH MOU between Morton, Shire & waste product providers

Digital Action

Plan

Opportunity /


1 NBN infrastructure will

reach town

Confirm Wheatbelt digital action plan status

with RDA

Facilitate workshop with EDAC to evaluate

opportunities Confirmed public & private opportunities

Devise action plan to link NBN opportunities

to EDS Approved digital action plan with public & private focus


28

2 Implement digital action

plan

Facilitate awareness/training with Council

staff & NGO reps. Staff trained in High Speed Digital Technologies (HSDT)

Facilitate awareness/training businesses &

community Businesses & community conversant in HSDT

Visitors &

Tourists

Opportunity /


1 Showground

infrastructure

Progress establishment of "event central"

corporation Registered showground events corporation

Assist corporation to develop business

cases for each event Increased usage of showground

2

Equestrian activities Progress equestrian focus as no.2 event(s)

after Woolorama Increased equestrian activities at showground

Engage with equestrian associations Confirmed industry needs & aspirations

Develop equestrian training & bush

camping venues/trails Town recognised as equestrian centre of excellence

3 Local hospitality services

Facilitate seminars to improve operator's

standards of service Improved quality of service by local hospitality operators

Engage with tourism associations i.e. RAC,

Big 4, RVs etc... Confirmed industry needs & aspirations

Develop new offerings based on industry

needs & aspirations Increased use of caravan park & showground

4 Hospitable & pleasant

town Incorporate tourists needs in CBD upgrade More tourists praising town's offerings (words of mouth)

Information (physical & digital) & signage

upgrade

Friendly/useful signage in appropriate locations


29

Medium Term Goals

Aerodrome

Precinct

Opportunity /


1 Approved Master Plan Publicise the plan & seek input from Gvt.

/Industry Regular plan upgrade based on Gvt. /Industry feedback.

2 Shire ownership of land Plan for expansion & protect public/private

peripheral land Consolidated precinct zone with adjoining land assets

Maximise return on land asset Confirmation of market demand for plane storage

3

Regional Plan for

Aviation

Proactively promote Wagin with aviation

planners Wagin formally integrated in Regional Plan for Aviation

4

Adjacent to Industrial

land and Township

Incorporate Aerodrome precinct in Town

Planning Strategy Upgraded Planning "Town Site Expansion"

5

Safe & cost effective

plane storage Engage with Jandakot Airfield Management MOU to collaborate in shared plane storage strategy

6

Maintenance, and repair

services

Engage with light aircraft maintenance

industry Identified operators interested in expanding/relocating

7

Flying and Maintenance

Training

Engage with light aircraft public/private

training industry MOU with TAFE and or equivalent to use Airfield for training

8

Assembly of light aircraft

units

Engage with Australian & or overseas

manufacturers Land/Housing/Infrastructure incentive package

9

Royal Flying Doctor

Service Engage with RFDS Upgrade RFDS dedicated infrastructure

10

Non-potable water

reticulation

Install reticulation based on long term

landscaping approach Improved visitors experience at the airfield


30

CBD Heritage

Rejuvenation

Opportunity /


1 Local Heritage Planning

Policy

Adapt/modify policy to encourage upgrade

& redevelopment Upgraded Planning "Town Site Expansion"

2 Significant stock of

unused buildings Promote re-use of historical buildings Artists, Craftsman, Aboriginal expression, Backpackers

3

Underground power Underground power application to Office of

Energy Increased landscaping opportunities within the CBD

4

Landscaping plan Implement the plan & progress non-potable

reticulation Increased landscaping opportunities within the CBD

5

Shire/Community

volunteers working

together

3 to 4 CBD streetscape upgrade weekends

each year Enhanced town attractiveness

6 Growing interest in

"green" businesses

CBD Nursery/Community garden &

"horticulture window" Community & private "green" businesses in CBD

7 Improve business service

delivery

Organise/facilitate training for small

businesses Enhanced quality of service delivered by CBD businesses

8 Improve information &

signage

Information bay for visitors, free WiFi,

business web-site Enhanced interaction between visitors and businesses

Council Housing Opportunity /


1 7 houses owned by

Council

Maintenance required, houses should

display best practice Council assets built & maintained to highest standards

2

Council land available Initiate a review of land assets and

strategise future uses Upgraded Planning "Town Site Expansion"

Initiate an accommodation needs

assessment Council housing business case

3

More houses used as

attractor for new

residents

Explore housing projects in partnership with

local investors Revenue generating housing portfolio


31

Affordable

Housing Opportunity /


1 Many affordable private

properties for sale

Engage with property developers within &

outside the Shire Increase in property upgrades & or redevelopment

2 Rental opportunities are

limited

Engage with real estate operators to

increase rental offers Increased private properties to let

2 Council land available

Research suitable Council properties for

future housing Assigned properties for housing & retirement use

3 Community housing

Initiate an accommodation needs

assessment Affordable housing & adaptable design business case

Engage with Dept. of Housing to assess

needs & opportunities Community housing in partnership with government

4

Demand for retirement

homes is rising

Engage with retirement village industry i.e.

Lifestyle Villages Identified operators interested in expanding/relocating

Youth

Employment

Opportunity /


1 Youth leave town for high

mining wages

Engage with Dept. Immigration i.e.457

visas, working holidays Increase in number of "external" youth workers

Council housing program to target & assist

young families Increase in new young families establishing in town

Assess Centerlink new enterprise initiative

schemes Retention of youth working in town

2

Engage with youth Conduct skills audit to assess local needs Accurate knowledge of skills strength & weaknesses

Facilitate business/High School/TAFE

traineeship programs Retention of youth working in town

Identify entrepreneurial & leadership

programs (18 to 25) Increased new businesses driven by young operators


32

3

Labour hire & training Set up labour hire/training business for out

of town demand Influence in the FIFO labour market

4

Strong volunteers groups Expand youth programs within Rotary, Fire

Brigade etc... Increased youth engagement & participation

5 Economic Development

Strategy

Ensure youth involvement in devising &

implementing EDS Youth ultimate ownership of EDS

Food & Fibre Hub Opportunity /


1 Morton Seed & Grain

building energy plant

Engage with Morton & confirm prospect for

satelite businesses MOU between Morton & Shire to support new businesses

2 Rural de-watering

scheme operational

Assess/confirm long term non-potable

water supply to F&FH MOU between Morton & Shire to support new businesses

3 Regional Agriculture

Strategy Engage with Dept. of Agriculture & Food Confirmed F&FH strength & weaknesses

Expand current F&FH business plan Updated F&FH business plan

4 Master plan & land

resources

Prepare/confirm master plan for F&FH with

stakeholders Shire approved F&FH Precinct Plan

5 New agro-business

investment

Provide planning certainty for future

businesses Upgraded Planning "Town Site Expansion"

Engage with potential agro-business

investors MOUs between Morton, Shire & new businesses

Engage with RDA & WDC Confirmed regional agro-businesses strategy

Run grant application workshop with

stakeholders Secured grants to facilitate agro-business investment

Aquaculture

Opportunity /


1 Rural de-watering

scheme operational

Engage with Dept. Of Fisheries & confirm

state requirements Secured approval in principle for the pilot fish farm project

Engage with RDA & WDC Confirmed regional aquaculture strategy


33

2

Pilot fish farm project Engage with TAFE & confirm science/best

practice MOU between Shire & TAFE to support fish farm project

Plan for the fish farm project in the F&FH

precinct master plan Shire approved F&FH Precinct Plan

Engage with local & external potential

aquaculture investors Secured expressions of interest

Run grant application workshop with

stakeholders Secured grants to facilitate aquaculture investment

3

Diversified businesses Research insect farming & hydroponic

farming opportunities Adopted fish farming & associated businesses policy

Economic

Development

Officer

Opportunity /


1 EDS implementation Commit resources to implement the EDS Adopted budget to finance economic development activities

2 Economic development

work

Identify/source appropriately qualified

part/full time staff Secured contract for in-house ED coordination position

Identify/source appropriately qualified

external specialists Secured contracts for discrete missions

Individual

Business

Investment

Opportunity /


1 Business capacity

building

Engage with region's business resource

centre Secured training sessions for businesses

Work on succession planning, risk, HR,

supply chain & leakages Facilitated business training sessions

2

Business support Engage with small business development

commission Confirmed SBDC objectives

Seek business participation in "enterprise

connect" Involvement in "enterprise connect" Federal program

Seek business participation in mentoring

activities Involvement in State business mentoring programs

Establish local business mentors network Active local business mentors network


34

Progressive &

Innovative

Leadership

Opportunity /


1 Leadership capacity

Assess community capacity to identify &

develop program Adopted leadership policy & strategy

2 Industry leadership

Identify & select Regional, State & Federal

leadership programs Secured State & Federal participation

Businesses & clubs to collaborate/support

leadership programs Increased businesses & clubs committed to LPs

3

Innovation Invite "thinkers in residence" to foster

innovation & creativity Secured innovation & creativity "tool box"

Indigenous

perspective

Opportunity /


1 Local Indigenous

community

Engage formally with local indigenous

community (LIC) Agreed regular meeting schedule with LIC

Work with LIC to confirm " economic needs

& aspirations" MOU between LIC & Shire to foster economic activities

2

Indigenous funding Engage with DIA and Federal Indigenous

Affairs Confirmed objectives, strategies & policies

Gain awareness of Indigenous & training &

business programs Involvement/partnership in Indigenous funding applications

3

Partnership activities Caravan park upgrade, CBD rejuvenation,

historical interpretation Involvement of LIC members in projects with Shire

Artists/mentor/business incubation in CBD Indigenous presence/window in CBD

Increase recognition of local Indigenous

heritage Publication of local Indigenous heritage material

4 Regional Indigenous ED

officer

Investigate/facilitate possibility to establish

RIED in town Town recognised as regional centre for IED

Container Port Opportunity /

Strategic Response/Action Targeted Outcome


35

Comparative advantage

1 Rail junction

Engage with Albany & Fremantle Port

Authorities Confirmed authorities needs & aspirations

Engage with Dept. of Transport Confirmed department's needs & aspirations

Engage with CBH to assess containerised

grain possibilities Shire/CBH MOU to support container port concept

Marketing &

communication

Opportunity /


1 Within Wagin

Finalise the EDS and organise public

briefing session Council endorsed EDS distributed within Shire

2 Within the Region

Submit draft EDS to DRA/WDC officers for

comments Response/comments from DRA/WDC officers

3

Within the State Engage with relevant Gvt. Agencies & State

MPs Feedback from Agencies & MPs & secured funding

4 National & International

levels

Engage with federal Agencies & targeted

businesses Agencies feedback, secured funding & private agreements


36

1. OPENING:

Meeting opened at 5.10 pm.

2. ATTENDANCE: Cr G R Ball Chairperson

Cr J L C Ballantyne Member

Cr I C Cumming Member

Cr G K B West Member


STAFF: Mr P R Webster Chief Executive Officer

Mr A D Hicks Manager of Works


APOLOGIES: Nil

3. DECLARATION OF INTEREST

Nil


11.3 WORKS AND SERVICES COMMITTEE MEETING – 22 AUGUST 2013


Moved: Cr. G T Hegarty Seconded: Cr. I C Cumming

That the minutes of the meeting of 22 May 2013 be accepted as a true and correct record.

Carried 5/0


37

BRIEF SUMMARY:

Council requested a drainage assessment of the open drain along Tudor Street and the area

prone to flooding near the intersection of Tudor and Tavistock Street.

BACKGROUND:

With recent and seemingly frequent summer storms, there is a problem with flooding in Tudor

Street in the vicinity of the Town Hall and Creswell’s. These trees may have to be removed to

construct and install a box culvert drain along Tudor Street. Council received a quote from Sandy

Scardetta to construct the concrete drain of $28,600 to be included in the 2013/2014 budget for

consideration.

COMMENT:

Council received drawings from Harley Global that shows the water flow and the fall in the land in

the area of concern. Also, the Shire engaged an engineer from Opus – Bar Wassink – and he

provided us with report drawings which show the Council needs to remove existing pits and

grates, install combination side entry pits, and upgrade the RCP pipes to a 900x300mm box

culvert, compact and hot-mix the surface at a cost of $11,500. The open drain that runs along

Tudor Street will need to have a 900x450mm box culvert installed and covered with gravel at a

cost of $32,232.

CONSULTATION/COMMUNICATION:

Harley Global Consultants

Opus Engineer – Bar Wassink

STATUTORY/LEGAL IMPLICATIONS:

Local Government Act 1995

PROPONENT: Manger of Works

OWNER: Shire of Wagin

LOCATION/ADDRESS: Tudor Street

AUTHOR OF REPORT: Manager of Works

SENIOR OFFICER: Chief Executive Officer

DATE OF REPORT: 15 August 2013

PREVIOUS REPORT(S): Nil

DISCLOSURE OF INTEREST: Nil

FILE REFERENCE: N/A

ATTACHMENTS: Nil

5.1 TOWN DRAINAGE – TUDOR STREET



38

POLICY IMPLICATIONS:

Nil

FINANCIAL IMPLICATIONS:

Impact on 2013/2014 Budget

STRATEGIC IMPLICATIONS:

Nil

VOTING REQUIREMENTS:

Simple Majority

OFFICERS RECOMMENDATION

Moved: Cr. G K B West Seconded: Cr. I C Cumming

That Council upgrade the drainage across Tudor Street as per the engineers report.

Carried 5/0


39

BRIEF SUMMARY:

There has been a drainage issue at the Cottage Homes for a few years. Water is draining off the

Care & Share land and footpath and flooding one of the residence’s front yards.

BACKGROUND:

Drainage problems at the Cottage Homes have been an on-going issue and the Shire has carried

out works on two occasions to prevent water entering the property. The CEO, Councillor

Cumming, Councillor Walker and the author met with Don Davies on the site to discuss the water

problem.

COMMENT:

The outcome of the meeting was to construct an open concrete drain from the Care & Share

building through the footpath onto the road, and place a steel grid over the drain where

pedestrians are walking to prevent the water entering the property.


Nil




Nil


Nil


Nil


Simple Majority

PROPONENT: Manager of Works


LOCATION/ADDRESS: Cottage Homes






FILE REFERENCE: N/A

ATTACHMENTS: Nil

5.2 DRAINAGE AT COTTAGE HOMES


40


Moved: Cr. G K B West Seconded: Cr. G T Hegarty

That the drainage at the Cottage Homes be undertaken with funding from Town maintenance.

Carried 5/0


41

BRIEF SUMMARY:

The shire is currently running a Toro 72 inch ride on mower/slasher that is used for mowing the

Recreation ground, school oval and also slashing other parks around the town site.

BACKGROUND:

The shire is running a 72 in Toro mower/slasher to maintain their ovals and other parks. This

vehicle is in the plant replacement program. This vehicle is changed over every 5 years. The

mower is due to be changed over. There is currently $17,000 in the 2013/2014 budget for the

changeover.

COMMENT:

The shire has received a quote from John Paul at T-Quip for the changeover of a 72inch Toro

Mower/Slasher at the cost of $12,000. There is $17,000 in the plant replacement program of the

2013/2014 budget.


Nil




Nil


Allocations in the 2013/2014 Budget


Nil


Simple Majority



LOCATION/ADDRESS: Shire of Wagin






FILE REFERENCE: N/A

ATTACHMENTS: Quote: T-Quip

5.3 TORO MOWER


42

This item be referred to the Ordinary Council meeting 27 August 2013.


That the works committee except the quote from T-Quip to change the Toro Mower/Slasher over

with the allocation made in the 2013/2014 budget.


43

Hello Mr Hicks,

Thank you for allowing us to quote on a replacement mower.

The pricing below is subject to a price rise October 1 2013.

Toro Z-Master G3 -72”

72” Heavy Duty Cutting Deck

Kohler Fuel Injected Petrol Engine

Deluxe seat

Heavy Duty cutting Spindles

Zero Turn

$16,995 plus GST ($1699.50)=$18,694.50

Less Trade in $6000 inc GST

Changeover $11,540.45 plus GST ($1,154.05)= $12,694.50 inc GST

I trust the above is of help to you and your team.

Kind regards,

Jean-Paul Groosman

Managing Director

36 Abernethy Road Belmont Western Australia 6104

t: (08) 9478 7014 | f: (08) 9478 6667 | m: 0418 919 230

e: [email protected]

w: www.tquip.com.au

mailto:[email protected]

http://www.tquip.com.au/


44

BRIEF SUMMARY:

The Council currently have a five year lease with ISIS Finance on a 2008 Isuzu 6x4 truck. The

lease expires in June 2014. Council have put $175,000 in the 2013/2014 plant replacement

program to purchase a new vehicle outright.

BACKGROUND:

The Council lease an Isuzu 6x4 truck as of April 2009 on a five year term. The lease truck is used

for road construction and other road duties. Council have put $175,000 in the plant replacement

program for the outright purchase with no trade for a new 6x4 end tipper side tipper vehicle.

COMMENT:

The author recommends to the works committee to purchase a new 6x4 vehicle for works

operations with the funds allocated in the 2013/2014 budget.


Nil




Nil




Nil


Simple Majority









FILE REFERENCE: N/A

ATTACHMENTS: Nil

5.4 PURCHASE OF 13 TONNE TRUCK


45


Moved: Cr. J L C Ballantyne Seconded: Cr. G T Hegarty

That Council call tenders on to supply either a manual or automatic transmission new 6x4

thirteen tonne truck.

Carried 5/0


46

BRIEF SUMMARY:

Council was to investigate the merits of acquiring an additional vehicle – skid steer wheel bobcat

or track machine – to assist with works. This would be taken to the 2013/2014 budget for

consideration.

BACKGROUND:

There have been many occasions when the use of a skid steer loader would have made some

tasks undertaken in a more efficient manner, cleaning out he town rains, levelling footpaths and

drive ways.

COMMENT:

Such a machine can be fitted with a large array of implements such as Boom, 4 in 1 bucket, tree

grab, Auger, trencher and others. It would assist and be more efficient to clean out drain culverts

and drive way and many other applications. Council recommendation was to put $50,000 in the

2013/2014 budget for consideration.


Nil




Nil




Nil









FILE REFERENCE: N/A

ATTACHMENTS: Nil

5.5 PURCHASE OF A SKID STEER AND TRAILER


47


Simple Majority


Moved: Cr. J L C Ballantyne Seconded: Cr. I C Cumming

That Council purchase a Skid Steer, Bucket and Ramps for the cost of $23,000.

Carried 5/0


48

BRIEF SUMMARY:

To endorse the 2013/2014 Works Program.

BACKGROUND:

Each year Council reviews the Works Program.

COMMENT:

This is an opportunity for members to have input into setting priorities for future works. Once

adopted, staff will use the Works Program to incorporate works into the annual budget and to

make appropriate application to relevant funding organisations.


Nil




Nil


Will impact on future budgets


Nil


Simple Majority









FILE REFERENCE: N/A

ATTACHMENTS: 2013/2014 Works Program

5.6 2013/2013 WORKS PROGRAM


49


Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne

That Council endorse the 2013/2014 Works Program with alterations to include the Blackspot

intersection of Ware Street and Dumbleyung Road and the footpaths on Tavistock Street from Banks

Lane to Ranford Street.

Carried 5/0


50

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51

BRIEF SUMMARY:

To endorse the Plant Replacement Program.

BACKGROUND:

Each year Council reviews the Plant Replacement Program.

COMMENT:

This is an opportunity for members to be involved with future plant acquisitions. Once adopted,

the Plant replacement program will be used to calculate annual budget including plant

replacement reserve funding.


Nil




Nil




Nil


Simple Majority

PROPONENT: N/A

OWNER: N/A



SENIOR OFFICER: Manager of Works




FILE REFERENCE: N/A

ATTACHMENTS: 2013/2014 Plant Replacement Program

5.7 2013/2014 PLANT REPLACEMENT PROGRAM


52


Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne

That Council endorse the 10 year Plant Replacement Program.

Carried 5/0


53

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54

6. GENERAL BUSINESS

Parking Issues on Arthur Road

Cr Cumming suggested the parking bay on the southern side of the road in front for

the Giant Ram be set back to allow more room for traffic to pass when vehicle are

parking in the area.

7. CLOSURE

There being no further business the Chairman thanked those in attendance and

closed the meeting at 6.08pm.

COMMITTEES RESOLUTION

Moved: Cr. I C Cumming Seconded: Cr. J L C Ballantyne

That Staff investigate options to improve parking on Arthur Road and provide

costings for widening of the area.

Carried 5/0



22 August 2013.

Signed: ...............................................................


Date: ...............................................................


55

11.3.1 TOWN DRAINAGE – TUDOR STREET

11.3.2 DRAINAGE AT COTTAGE HOMES


Moved: Cr. G K B West Seconded: Cr. R C Walker

That the drainage at the Cottage Homes be undertaken with funding from Town

maintenance.

Carried 8/0


Moved: Cr. G K B West Seconded: Cr. I C Cumming

That Council upgrade the drainage across Tudor Street as per the engineers report.

Carried 8/0


56

Cr G Hegarty declared a Financial Interest in this item and left the meeting at

7.35pm.

BRIEF SUMMARY:

The shire is currently running a Toro 72 inch ride on mower/slasher that is used for

mowing the Recreation ground, school oval and also slashing other parks around the

town site.

BACKGROUND:

The shire is running a 72 in Toro mower/slasher to maintain their ovals and other

parks. This vehicle is in the plant replacement program. This vehicle is changed over

every 5 years. The mower is due to be changed over. There is currently $17,000 in

the 2013/2014 budget for the changeover.

COMMENT:

The shire has received a quote from John Paul at T-Quip for the changeover of a

72inch Toro Mower/Slasher at the cost of $12,000. There is $17,000 in the plant

replacement program of the 2013/2014 budget.


Nil




Nil











FILE REFERENCE: N/A

ATTACHMENTS: Quote: T-Quip

11.3.3 TORO MOWER


57


Nil


Simple Majority

This item be referred to the Ordinary Council meeting 27 August 2013.

Cr G Hegarty returned to the meeting at 7.50pm.


That the works committee except the quote from T-Quip to change the Toro

Mower/Slasher over with the allocation made in the 2013/2014 budget.


Moved: Cr. G R Ball Seconded: Cr. I C Cumming

That Council purchase a new Toro Z – Master G3 – 72” mower from T-Quip outright.

Carried 6/1

11.3.4 PURCHASE OF 13 TONNE TRUCK

2252 COMMITTEES RECOMMENDATION

Moved: Cr. G K B West Seconded: Cr. G R Ball

That Council call tenders to supply either a manual or automatic transmission new 6x4

thirteen tonne truck and two way tipping body as per Manager of Works specifications.

Carried 8/0


58

11.3.5 PURCHASE OF A SKID STEER AND TRAILER



That Council purchase a Skid Steer, Bucket and Ramps for the cost of $23,000.

Carried 8/0



That Council endorse the 2013/2014 Works Program with alterations to include the

Blackspot intersection of Ware Street and Dumbleyung Road and the footpaths on

Tavistock Street from Banks Lane to Ranford Street.

Carried 8/0

11.3.7 2013/2014 PLANT REPLACEMENT PROGRAM

11.3.6 2013/2013 WORKS PROGRAM


Moved: Cr. C J Brockwell Seconded: Cr. I C Cumming

That Council endorse the 10 year Plant Replacement Program.


59

11.3.8 PARKING ISSUES ON ARTHUR ROAD

2256 COMMITTEE RESOLUTION & COUNCIL DECISION


The Staff investigate options to improve parking on Arthur Road and provide costings for

widening of the area.

Carried 8/0


60

BRIEF SUMMARY:

Council has allocated funds to reconstruct the change rooms at the Wagin Memorial

Pool.

Various plans have been produced that have included aspects of the design that

Council and community have discussed.

BACKGROUND / COMMENT:

This is Stage 2 of the pool redevelopment and will finish this project.

The budget for this project is $500,000 made up of the following

Dept of Sport and Recreation $162,000

R4R $170,000

Shire of Wagin $168,000

Total $500,000

This figure needs to include demolition ($30,000), landscaping ($10,000) as well as

water & power connection.

Following on from an inspection tour and Council discussions the final two plans

have been prepared.

I consider that Plan A is more balanced and does accommodate all matters that have

been raised. This version can also be reduced in length either by reducing the shade

area at the south end of the building or the length of the community area. Plan B is

functional and would not look out of place.

PROPONENT: Chief Executive Officer


LOCATION/ADDRESS: Wagin Memorial Swimming Pool

AUTHOR OF REPORT: Chief Executive Officer

SENIOR OFFICER: N/A

DATE OF REPORT: 21st August 2013

PREVIOUS REPORT(S):

DISCLOSURE OF INTEREST: N/A

FILE REFERENCE: PRO 16

ATTACHMENTS: Nil

12. AGENDA ITEMS

12.1 WAGIN MEMORIAL SWIMMING POOL – RECONSTRUCTION OF CHANGE

ROOMS


61

I would like Council to consider calling for expressions of interest by the end of

September 2013 with building starting early April 2014.

The proposed time frame would be: -

Call for Expression of Interest (EOI) 30th September 2013

Closure of EOI 30th October 2013.

Select preferred builder by 15th November 2013

Request preferred builder to submit tender 14th December 2013

Plans and specifications will need to be prepared by John De Snoo

The plans will need to be submitted to the Dept of Health for their endorsement prior

to the commencement of building.


Community Council

EHO Staff


Health Act

Dept of Sport and Recreation

R4R


Nil


Funding has been included in 2013/14 budget


Progress with Stage 2 of Wagin Memorial Pool complex


Simple Majority

2257 OFFICER’S RECOMMENDATION & COUNCIL DECISION

Moved: Cr. G R Ball Seconded: Cr. G T Hegarty

That Council call for Expression of Interest (EOI) for the construction of the Wagin

Memorial Swimming Pool change rooms using plans A & B as presented.

Carried 8/0


62

BRIEF SUMMARY:

This matter was brought to Council in June 2013. A number of Councillors met to

discuss the contents of the document and the changes were sent to Cindy Pearce to

comment and correction. This has now been done.

BACKGROUND:

The Shire of Wagin Volunteer Bushfire Brigade Guidelines and Operational

Procedures have been developed by the community DFES coordinator Cindy Pearce

and covers the shires that she looks after. The original document was tabled at the

last Bush fire Advisory meeting and subsequently reviewed by a number of

Councillors and sent to Cindy Pearce for correction. The document has now been

completed and can be endorsed by Council


Wagin Bushfire brigades

CBFCO

CEO

DFES

Adjoining Shires


Nil


New policy


Nil


Nil





SENIOR OFFICER: N/A


PREVIOUS REPORT(S): June 2013


FILE REFERENCE: FRC 2/1

ATTACHMENTS: Under Separate Cover

12.2 SHIRE OF WAGIN VOLUNTEER BUSHFIRE BRIGADE GUIDELINES AND

OPERATIONAL PROCEDURES


63


Simple Majority

This item lay on the table.

2258 OFFICER’S RECOMMENDATION

Moved: Cr. Seconded: Cr.

That Council endorse the Shire of Wagin Volunteer Bushfire Brigade Guidelines

and Operational Procedures as presented.


64

BRIEF SUMMARY:

Council has the opportunity to use funds from the RDAF Round 5 program to

enhance the community. Two projects have been identified as worthy projects for

funding. These being

a) Community Park $60,717

b) Renovate War Memorial $25,000

In 2011 Council appointed a “Wagin Community Family Park” committee.

The members are:-

Mel Ball, P Francisco, H Brockway, L Smith, A Ward, L Finlayson, K Hamersley, D &

C Painter, T Brockwell, CEO & MFCS. The positions on this committee become

vacant as of 19th October 2013 and new members need to be put in place.

A public meeting was held on the 21st August 2013 to discuss the park and concept

plans etc that have been prepared.


At the public meeting held on the 21st August 2013 names were put forward for a

committee to progress this community park. These people were: -

Dwight Kellow, Melanie Ball, Amber Ward, Kristine Hamersley, Rebecca West,

Arthur Pederick, Amy George, Londa Finlayson, Anne Patterson, Carole Drayton,

and Pippa Francisco.

As Council are involved in the project via land tenure, grant applicant, maintenance

and public liability issues I believe that Council should seek names from various

community services groups (Lions, WAGS etc) to form the committee for this project.

I would suggest that Council writes to the various groups seeking a representative to

this committee. I also believe that at least 3 Councillors and CEO or MOW should

also be on the committee





SENIOR OFFICER: N/A

DATE OF REPORT: 21st August 2013

PREVIOUS REPORT(S): N/A


FILE REFERENCE:

ATTACHMENTS: Nil

12.3 RADF ROUND 5 FUNDING – ESTABLISHMENT OF COMMITTEE LG ACT 5.9 –

WAGIN COMMUNITY FAMILY PARK COMMITTEE


65

The work & planning that the current committee has done will be continued on with

by the new committee.

The terms of reference for the group should be: -

I. Develop concept plan for the Wagin Community Family Park

II. Consult with the Wagin community regarding the facilities within the

proposed park

III. Engage with stakeholders regarding services needed ie water,

sewerage, electricity

IV. Recommend to Council funding opportunities to further enhance the

park

V. Report to Council monthly initially on progress regarding the park

development

VI. RADF 5 Funding to be acquitted by April 2014


Community


Nil


Nil


Funding via RDAF 5 of $85,717


Community Park Project has been brought forward one (1) year due to the allocation

of the RDAF 5 Funding


Simple

(Note – Majority needed to appoint the Committee)


Moved: Cr. G K B West Seconded: Cr. C J Brockwell

That Council seeks nominations to form a “Wagin Community Family Park” as per

LG Act sec 5.9 comprising of 3 Councillors, CEO, MCRS, 3 community services

groups and community members.

The committee to be endorsed for a two (2) year period at the October 2013

Council meeting.

Carried 8/0


66

BRIEF SUMMARY:

Local government elections are be to be held on Saturday 19th October 2013. There

are six (6) 4 year term vacancies and one (1) 2 year vacancy.

Advertising for the election has commenced.

Council also needs to resolve the following: -

1. In Person / In House election

2. Appoint CEO as Returning Officer

3. Adopt a Code of Conduct for the election


Local government elections for 2013 are due the 19th October 2013. Adverting

through the WALGA joint scheme has begun, with nomination for the vacant seats

open on Thursday 5th September 2013 and close on Thursday 12th September 2013

at 4pm.

Those whose term have expired and are up for election are: -

Cr J G Shaw

Cr J L C Ballantyne

Cr C J Brockwell

Cr I C Cumming

Cr G K B West

Cr G T Hegarty

Cr E N Pugh – Resigned – 2 year vacancy

I have attached a copy of a “Code of Conduct” for the election that needs to be

adopted.


Council





SENIOR OFFICER: N/A




FILE REFERENCE: CNL 7

ATTACHMENTS: Code of Conduct

12.4 COUNCIL ELECTIONS 2013


67


As per Local Government Act 1995


Nil


Cost included in 2013/14 budget


Nil


Simple Majority


Moved: Cr. I C Cumming Seconded: Cr. R C Walker

That Council

a) Adopt the “Code of Conduct” for the 2013 local government elections.

b) Conduct an in person / in house election.

c) That the Chief Executive Officer be appointed as Returning Officer for the

2013 election.

Carried 8/0


68

SHIRE OF WAGIN

CODE OF CONDUCT

LOCAL GOVERNMENT ELECTIONS

The Shire of Wagin is committed to providing a reliable, efficient and quality service

during Local Government Elections. It is every officer’s responsibility to be courteous

and helpful when dealing with members of the public both on the telephone and in

person. We will strive to exceed our customer’s expectations by providing quality

services.

This code of conduct contains the principles and standards electoral officers are to

apply in performing their duties.

The charter for this Code of Conduct is contained in Regulation 8 of the Local

Government (Elections) Regulations, which provides:

“8 (1) This regulation applies to the ordinary elections to be held in

1999 and

to each subsequent election.

(2) The RO for any election to which this regulation applies is to prepare or adopt an electoral code of conduct for the election which aims to ensure that all electoral officers, act- (a) Lawfully; (b) Professionally; (c) Fairly and impartially; (d) With honesty and integrity; and (e) Without any conflict of interest,

In relation to the election.

(3) The RO is to provide each electoral officer with a copy of, or access to a copy of, the electoral code of conduct.

(4) An electoral officer is to observe and comply with the electoral code of conduct”.

OUR COMMITMENT

ACT LAWFULLY

We will –

Complete the Form 1 LG Declaration by Electoral Officer before acting Prepare – so that we are familiar with the Act and Regulations, and the duties

expected of us: ask questions so that uncertainties are resolved before election day; exercise care in carrying out duties and making decisions (penalties for electoral officers are high)

Abide by the detail of the Act, Regulations, and instructions issued, in performing all duties


69

Maintain surveillance to ensure security of election papers and secrecy of the ballot

Report offences to the appropriate authority. We will not –

Make improper use of official information for the gain or detriment of any person, or falsify reports.

ACT PROFESSIONALLY

We will –

Dress in a manner which depicts the professional position we hold Open on time Behave in a consistently ethical, competent and reliable manner Be familiar with the Local Government Act and Regulations Obey promptly and lawful instruction of a supervising officer Observe “no smoking” policy

ACT FAIRLY AND IMPARTIALLY

We will-

Act impartially to serve the common good, while recognising that equity cab involve treating people differently according to their circumstances

Be polite and sensitive to customer needs : explain the reason for decisions Be alert to any attempt by candidates/scrutineers to gain an unfair advantage :

report any questionable activities in this regard to the appropriate authority Refrain from making comments of a party political nature, or about candidates or

local referendum issues, or policies of the Council.

We will not-

Solicit or accept gifts, fees, favours or remuneration of any kind, from a candidate or person assisting a candidate

ACT WITH HONESTY AND INTEGRITY

We will –

Advise if we cannot allow a vote, and why Have available a supply of Enrolment Eligibility Claim forms Invite aggrieved persons to exercise their rights of appeal or complaint Explain processes and procedures

DUTY OF CARE

As electoral officers we must exercise a duty of care in order to fulfil our obligations

effectively and without causing harm. Such a duty of care includes –

Enduring the efficient and effective use of the resources placed at our disposal Being accountable for the use of those resources; and Setting an example by supporting and monitoring ethical behaviour


70

ACT WITH NO CONFLICT OF INTEREST

Electoral officers are to act without conflict of interest.

Generally, a conflict of interest exists if the relationship between a prospective

electoral officer and a candidate is such as could influence, or be seen by others to

influence, the partiality with which electoral provisions are administered.

Examples of “closely associated” relationships an officer could have to a candidate

where a conflict of interest might arise include:

A spouse (includes defacto) of the candidate A parent of a candidate A close relative of a candidate AA partner of a candidate An employer of a candidate A trustee, if a candidate is a beneficiary Associated through his/her spouse who is living with the officer and is

(a) parent of a candidate living with them (b) partner of candidate (c) an employer of a candidate or (d) a trustee, if a candidate is a beneficiary

If any officer has such a “close association” or is the director of a company

associated with a candidate they must disclose the relevant detail to the RO and

accept that person’s judgement as to whether or not the “interest’ should preclude

their engagement as an electoral officer.

Adopted by the Wagin Shire Council at its ordinary meeting of Council on the

XXXXXXXX

Cr. Phillip Blight – President Peter R Webster – CEO

…………………………….. ……………………………………


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BRIEF SUMMARY:

A number of issues arose from the recent Regional Waste Site meeting: -

I. Name of Group

II. Election of Chairman

III. Council representatives + proxy


This group needs to progress a number of issues over the next few months as the

DEC works approval should be granted and all will be in readiness for development.

At the most recent meeting of the group it was resolved that once the results of the

drilling program is known that work start on planning approvals and public

consultation for the site. This work is to be undertaken by URP.

The meeting also discussed

a) The need for a permanent Chairman to oversee the implementation of this

project. Resolved that nominations be called to chair this group.

b) Name of the group to be “Upper Great Southern Regional Waste Site.

c) Council to nominate a representative plus proxy representative.

d) The need for a part time Executive Officer.

e) Meeting frequency of meeting - every 3 months or as required.

The plan of the area being assessed is also attached. It would appear that the area

of the refuse site is only 10.2ha??????? – More details are being sort.


Adjoining Shires

Consultant – Lindsay Stephens


Comply with DEC licence


Nil


OWNER: Regional Waste Group

LOCATION/ADDRESS: Cuballing


SENIOR OFFICER: N/A


PREVIOUS REPORT(S):


FILE REFERENCE: HLT 13/4

ATTACHMENTS: Nil

12.5 REGIONAL WASTE SITE


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Council’s contribution to share of cost included in 2013/14


Creation of Regional Waste site


Simple Majority


1. Name of Group

Moved: Cr. R C Walker Seconded: Cr. G R Ball

That Council supports the name “Upper Great Southern Regional Landfill Site” for

this project.

Carried 8/0


2. Chair Person

Moved: Cr. R C Walker Seconded: Cr. G K B West

That Council nominate Cr Roger Newman as Chair person of the Upper Great

Southern Regional Landfill Site.

Carried 8/0


3. Council Representative

Moved: Cr. G K B West Seconded: Cr. J L C Ballantyne

That Council endorses Cr Ron Walker as its representative with Cr Blight as the

proxy in Cr Walkers absence.

Carried 8/0


4. Part Time Executive Officer

Moved: Cr. G K B West Seconded: Cr. G T Hegarty

That Council supports the employment of a part time Executive Officer for this

project of developing a Regional Landfill facility.

Carried 8/0


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BRIEF SUMMARY:

A request that the policy regarding outbuildings in the town-site of Wagin be varied to

allow a greater height of a shed.

BACKGROUND:

Council has a policy regarding the development of outbuildings in the town-site of

Wagin (Policy 16 Health, Building and Planning) attached, that limits the sizes of

outbuildings within the town-site of Wagin.

Part viii) of the policy states “the wall height of any outbuilding shall not exceed 3

metres or 3.9 metres at the apex of a pitched roof unless otherwise approved by

Council”

The request by the applicant, on behalf of the owner, is that Council approves a shed

with a wall height of 3665mm and an apex height or 4200mm.

COMMENT:

The property in question is on the corner of Sirdar and Ventnor Streets and is 1.55Ha

(15500m²) in size.

The proposed shed will be 12m x 9m (108m²) and constructed out of colorbond®

steel.

Although a large block, the proposed location is setback just the minimum distances

from front (6m) and side boundaries (1.5m), plan attached.

The reason given for the request for the higher shed is “clearance for a horse float

and is looking into buying a car hoist so requires more clearance height”.

Council is required to approve the application before a building permit can be issued.

Council has previously approved sheds larger than that permitted, both for overall

size and increased height.

This is a large property that is zoned Residential and certainly has the capability of

being subdivided at a later stage.

The proposed shed will be right on the prescribed setback distances which is their

right, although with such a large property in could have been setback further which

might have made it a bit less conspicuous.

PROPONENT: D Smith

OWNER: S Kornaus

LOCATION/ADDRESS: Lot 358 (56) Sirdar Street Wagin

AUTHOR OF REPORT: Health and Building Officer


DATE OF REPORT: 22.8.2013



FILE REFERENCE: A831

ATTACHMENTS: Nil

12.6 PLANNING APPLICATION – OVER SIZED SIDE – LOT 358 (56) SIRDAR

STREET WAGIN


74


The setbacks were checked with the Shires consultant Town Planners.


Shire of Wagin Town Planning Scheme #2, Policy Manual


Council has a policy that sets out permitted shed sizes and heights. This was only

very recently reviewed by Council and was advertised to the public.

However, although in most instances the constraints of the policy are acceptable,

there will always be the odd occasion where a larger shed or a higher shed will be

requested.

Each case is considered on its merits and does not directly impact on the intent of

the policy.


Nil


This is a large property and therefore a larger shed could be considered. In this case

the shed size is adequate, it is the increased height that is being requested.

The request does not set a precedence and could be approved.


Simple majority

2265 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. R C Walker Seconded: Cr. C J Brockwell

That the owner of Lot 358 (56) Sirdar Street Wagin be permitted to develop the property

by erecting a 12m x 9m x 3.6m wall height colorbond® clad shed in the position indicated

on the site plan submitted with the application form.

Carried 7/1


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BRIEF SUMMARY:

A Works Report is provided for Councils information.

BACKGROUND:

Council has previously requested that this information be presented at the Ordinary

Council meetings.

COMMENT:

Works Completed

Description

FARROW ROAD

Clear widen and gravel sheet 2.5km

COLLANILLING ROAD

Clear widen and gravel sheet 3km

RURAL TREE PRUNING Various Rural roads

Future Works

Description

PUNTAPIN PIPE LINE

Brookfield Rail sent the shire a works notice

to remove the pipe from there culvert and

place a steel sleave under the railway line.

DONGOLOCKING

Clear widen and gravel sheet shoulders 3km

WARUP SOUTH

Clear widen and gravel sheet 3km

NORRING/DELLYANINE

Clear widen and gravel sheet 2.5km

PROPONENT: N/A

OWNER: N/A



SENIOR OFFICER: N/A

DATE OF REPORT: 21st June 2013



FILE REFERENCE: N/A

ATTACHMENTS: Capital Works Program

13. REPORTS OF OFFICERS

13.1 WORKS REPORTS – AUGUST 2013


76

On Going Works

Description

RURAL ROADS Bitumen Patching as time permits

MAINTENANCE GRADING

Grading eastern side of shire

BITUMEN SHOULDERS 80% Completed as rain permits

Down Time

Description

Nil

Other


N/A


N/A


N/A


N/A


N/A


Simple Majority

Cr West left the meeting at 8.20pm and returned at 8.21pm.


Moved: Cr. G R Ball Seconded: Cr. G K B West

That Council adopts the Works Management Report comprising of the Works Progress

Report for August 2013.

Carried 8/0


77

BRIEF SUMMARY:

The following report details the activities of this Division for July and August 2013. I

was away at a Conference and Annual Leave for 3 weeks in July so hence this is a 2

monthly report.

COMMENT:

PROPONENT: Manager of Community & Regulatory Services

OWNER: Manager of Community & Regulatory Services

LOCATION/ADDRESS:

AUTHOR OF REPORT: Carolyn Webster





FILE REFERENCE: N/A

ATTACHMENTS: Nil

Item

Notes

Townscape Councillors might note the new town cleanup activity at the Arthur

River Road entrance to town. Again we have been fortunate in

having a local Noongar family undertaking a major clean up

around the “Old Well”. Already we have tourists stopping and

many locals visiting this place. Many people were unaware of its

existence.

The Works Crew will host a BBQ on Friday and these great people

will be presented with certificates of appreciation.

I am trying to locate some additional funding to pay these

volunteers as they are keen to work on a number of other locations

around the Shire, all of which will be positive to tourism.

This meeting will also consider the recommendations of last

month’s Townscape Meeting.

Health and Aged

Care

Wayne Coles from Narrogin KEEDAC visited and described a

mens health program for local Noongar men. No progress reports

have been received from him as yet.

A Quality Audit on our HACC Services is about to take place.

Reports from VERSO Consultants gave some very positiv

e feedback on how well our particular HACC service was running.

13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT – AUGUST

2013


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Asset

Management

The final drawings for the new buildings at the Swimming Pool

are now awaiting final approval of the Council. These will then be

put out to tender in preparation for the building works to start in

April.

The Giant Ram repair and paint project is awaiting final costings on

the working platform hire. As the painter will be using a 2 part

epoxy then it can only be done during fine weather, the contractor

is aware of our need to complete this at the earliest possible date.

CEO new house, see CEO Report.

The new Wedgecarrup Firetruck Shed is almost complete. Final

plumbing, electrical and some painting will see this job complete

within the next 2 weeks.

I have met with the RSL and discussed their ideas in respect to

upgrading/cleaning the War Memorial. Some ANZAC Grant

monies may need to be added to complete this area. We are also

trying to locate some artillery guns. More on this as plans

materialise.

The Arnott St House will be rented to the new Pool Manager as

from October. Other rental options are being explored to

accommodate our new Manager of Finance and Corporate

Services.

Community

Development

We are proposing to host 2 workshops in collaboration with

Narrogin One Life on 18th September. The very popular

motivational speaker Jason Clarke will hold one for the general

public followed by a second involving the WEDAC. Jason attracted

huge audiences in Narrogin last month and we are securing his

time and energy at no cost. His topic will be Sustainable

Communities.

The 4WDL hosted the Wheatbelt Integrated Aged Support and

Care Solutions consultants in Wagin this month. Key findings

included that our sub region will require 45 more High Care beds

over and above our existing 32 beds. That there will be more Home

Care packages and more people will remain in their own homes

making it necessary for more people to be employed in providing

home based services. Places such as Waratah Lodge will change

from Low Care to predominately High Care in the future.

Additionally the governments Ageing in Place will also see beds as

generic and not high or low care. There are some interesting future

possibilities for Wagin and these will be explored more at a

Solutions finding meeting in Perth Mon 10th Sept 2013.

The proposed Community Park planning has received


79

considerable support. There is to be a community Meeting this

week and feedback from that will be reported later. The feeling of

the Shire is to brand and promote this as an intergenerational park

that allows whole families the opportunity of recreating together.

A new Committee to drive this project will be elected at the

meeting.

A new online facility has been developed by Neighbourhood

Watch in collaboration with the Police department’s E-watch it

is an online community safety and crime prevention initiative. An

email based system that connects residents to their local police and

shire. They will receive regular email updates on crime trends and

statistics, safety initiatives, emerging issues and events that are

specific to their area. Supported by WALGA and is free. It

initiated in City of Gosnells. We have participated in the training

program and will be working conjointly with our local police.

Tourism and

Promotion

It is hoped that following this council meeting we will be in a

position to convene a new Tourism and Promotion Committee

early next month under the Parent Committee of WEDAC.

Integrated

Planning

Refer to CEO Report.

O S & H I received a notice from our OSH consultant, John Appleyard who

has reported a serious safety problem with side tipper trucks.

The MOW is to apply the necessary safety check on our vehicle.

Library/Gallery

The Librarian reported that approximately 90 people a week are

using the library. This is a significant increase in user

numbers and we congratulate Stephanie Dimmock and Sharon

Diver in the work they are doing and all the innovative ideas they

are implementing. They are currently planning a book signing and

lunch with the international author Anna Jacobs who lives part of

her year in WA and the rest in the UK .This will be a first for Wagin.

Local Emergency

Management

See separate Report from Cindy Pearce.

Sport and

Recreation

The new CDO and Sport and Recreation officers are settling in

well. A Sport and Rec program will advertised this week and we are

looking at the introduction of some new sports that will hopefully

engage more people across Wagin.

Tae Kwon-do classes now have more than 30 participants and

we are looking at the possibility of introducing Rugby in some form

and reintroducing Mixed Netball.

The CDO managed to attract 16 club members to a Grant

Writing workshop this month. They came away equipped with skills

that will enable them to hopefully successfully apply of much

needed grant monies.


80


N/A


N/A


N/A


N/A


N/A


Simple Majority


Moved: Cr. G R Ball Seconded: Cr. R C Walker

That Council receive and endorse the Manager of Community and Regulatory Services

report.

Carried 8/0


81

COMMENT:

1) RESIGNATION – CR PUGH

Cr Pugh has tendered his resignation from Council effective18th October 2013. Cr Pugh has serviced a total of 21years on Council. A copy of his resignation is attached. Advertising for his vacant seat is being undertaken as part of the election process.

2) REGIONAL WASTE SITE

Preliminary drilling has been undertaken and a report is currently being

prepared by Lindsay Stephens for consideration. Lindsay Stephens will also

be lodging the application for works approval to use the site if the drilling

results prove satisfactory.

A Number of matters came from the meeting: -

a) Name of the Group to be “Upper Great Southern Waste Site”

b) Council representation – seeking constant representation from Council,

need to nominate representatives.

c) Election of Chair – Need for a Elected member to Chair this group for a

period of up to two years.

d) If soil samples prove satisfactory work to commence on the zoning and

development approval through the Shire of Cuballing.

e) Seek the services of an Executive Officer for the group. Steve Friend is to

undertake this role until a suitable person is found.

3) CEO HOUSE – MARKS COURT WAGIN

Work continues on the new CEO house. The house footings have been

poured and frames erected. The bricks should start being laid week starting

20th August 2013.

Approval has been given for this subdivision and amalgamation. The

conditions imposed were that the easements needed to be created on the new

titles and this is being finalised.




SENIOR OFFICER: N/A




FILE REFERENCE:

ATTACHMENTS: 1) Letter of Resignation – Cr Pugh

2) Concept plan

13.3 CEO REPORT – AUGUST 2013


82

A number of minor amendments have been made to the design. These are

a) Kitchen layout has been modified

b) Garage – Now to be one large single door instead of two single door openings.

c) Large window in Main bedroom will be filled in. d) Door on inside laundry not to be installed and to be relocated to opening from

Activity room to Laundry. e) Doors on Home Theatre to open inwards and not outwards towards the dining

room. f) Check size of windows between activity room and Family room?

We are also obtaining quotes for the rear retaining wall.

4) COUNCIL PROJECTS

Whilst Council has agreed to two projects for Round 5 of RDAF funds there is

still a need for a few small projects to be agreed upon.

I would like Council to consider one or two projects under $30,000 that could

be used if grants become available etc. Any thoughts?

The CEO would like to suggest: -

Cemetery upgrade

Mobile grandstand

Shade sails at Skate park

SES building at Recreation Ground

Water tanks at airport for water bombers

5) WALGA – LOCAL GOVERNMENT CONVENTION – 7TH AUGUST TO 9TH

AUGUST 2013

Cr’s Blight, Ball, Walker & Ballantyne as well as the CEO attended the 2013

WALGA Convention. I thought that it was an improvement on previous years

with the speaker being of very high quality. We are trying to obtain copies of

these talks.

I thought the Minister for Local Governments speak was of little substance in

view of the reforms that had recently been announced. I also thought the

WALGA AGM lacked impact in view of the metropolitan reform. There were

only 13 motions debated with little debate being had except of the censure

motion regarding comments made by the President of WALGA.

6) CONCEPT PLANNING – POOL / LIONS PARK AREA

One issue that I believe has arisen because of the Community Park is the future planning of the Pool area, Lions Park and Community Park. The area is not big in area but does contain some of Council more important structure – War Memorial, Swimming Pool, Lions Park etc. I believe that Council should consider developing a concept plan for the area. A sample of what was done in Kondinin is attached. The idea would be to identify area of future development, car parking etc so the area is not just developed because of a good idea. Councils thought on this would be welcomed.


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WASTE AND RECYCLING CONFERENCE – FREMANTLE - 11TH – 13TH

SEPTEMBER 2013

Cr Walker and the CEO will be attending the annual Waste & Recycling Conference in Fremantle in September 2013. The conference covers a wide range of topics including site visits to a number of recycling facilities in Perth.

7) RANGER – CONTRACT

The services of a contract ranger have been engaged to “Door Knock” the Wagin townsite regarding the new Cat Act, Dogs generally and attempt to move a number of roosters out of town. A number of comments about the number of roosters in town have been received at the Shire Office. The Ranger will be here for 4 days starting the 26th August 2013.

8) EXTRACTIVE INDUSTRY – G WARD

As part of this Extractive Industry approval given in August 2010 to Mr Ward, a condition that was imposed was that these conditions would be reviewed annually. I intend to do this over the next month after consultation with the Manager of Works

9) LOCALEYE – APP

Mr Zac Donovan & Tony Brown from WALGA recently addressed the Economic Development Committee about the possibilities of this App. A demonstration was given and it will be useful tourist & business site. WALGA have done a lot of the work however additional can be added. The Shire President may care to comment.

10) MORTON SEEDS – PLANNING APPROVAL – OBJECTION RECEIVED –

(THESE COMMENTS ARE FROM URP) Still awaiting comments from Water Corporation on the matter. The submission that was received by the Shire realised concerns regarding the following: - i) existing ash stream intensifying and causing damage to boundary

fencing and nearby trees (water logging roots); ii) vibrations from the facility; and iii) use of mains water. The advertising period closes on 23 August 2013

and given the next scheduled meeting is 27 August 213, we have advised the current submitter that the matter will be presented to Council at the scheduled meeting in September 2013.

11) MEETING AND UPCOMING EVENTS

SOUTH WEST ABORIGINAL LAND & SEA COUNCIL – 4TH SEPTEMBER 2013 – 3PM It is proposed to hold a meeting between Council and the SWALSC to discuss

the South West Native Title settlement. The meeting is to be held on the 4th

September 2013 commencing at 3pm. A circular will be sent out closer to the

time.

AGED HOMES OFFICIAL OPENING 6TH SEPTEMBER 2013 - 2PM The official opening of the newly completed Aged Units in Wagin will be held on Friday 6th September 2013 starting at 2pm. Hon T Waldron MLA will open the units. Invitations have been sent out.


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AIRPORT OFFICIAL OPENING 12TH OCTOBER 2013 – 12NOON Official opening of the Wagin Airport is Saturday 12th October 2013 at 12noon at the Airport Invitations have been sent out. The opening has been advertised in aero club news and a number of planes are expected at the opening

a) Elected Members

Cr Ballantyne provided feedback on attending the Local Government Convention

recently. He thanked Council for the opportunity to attend and reported that he felt

attending the convention was worthwhile. He reported that the sessions he attended,

were both interesting and informative.

Cr Walker attended Local Government week and endorsed Cr Ballantyne’s

comments also reporting the guest speaker’s provided excellent and enjoyable

sessions. Cr Walker commented that it was pleasing to see the Shire of Wagin logo

included on the Well Aged Program’s brochure.

Cr Ball reported he has attended the local government convention and also endorsed

the above comments.

Shire President Cr P Blight advised that he had attended the following meetings and

functions:

1/08/2013 Special Council Meeting – Draft Budget

7/08/2013 Local Government Convention – Cr Blight provided a

report on the WALGA convention and the WALGA

AGM.

19/08/2013 Community Resource Centre meeting

20/08/2013 Special Council meeting – Adoption of Budget

23/08/2013 Central Country Zone meeting – Pingelly


Moved: Cr. I C Cumming Seconded: Cr. C J Brockwell

That Council receive and endorse the Chief Executive Officers report.

Carried 8/0

14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS


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b) Officer’s

Nil

Nil

Nil

The meeting closed at 9.11pm.

15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING

16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)

17. CLOSURE



27 August 2013.

Signed: ...............................................................


Date: ...............................................................

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