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Ship Vetting

WorkshopA SHIP IS ONLY AS GOOD AS HER OWNER

Capt Teerapol Phaparkhorn

Topics Discussions

� Course Introduction

� OCIMF

� SIRE

� Ship Inspection Program:

� Ship Inspection Report Exchange (SIRE)

� Chemical Distribution Institute (CDI)

� Port State Control (PSC)

� Meet The Inspector

� Inspection Checklist

� Barge Inspection Questionnaire (BIQ)

� Vessel Inspection Questionnaire (VIQ)

� Simulation and Inspection Workshop

Agenda

Day 1

0830 - 0900 Registration

0900 - 0915 Safety moment and Course Introduction

0915 - 0945 Information for Terminal Screening

0945 - 1030 Workshop Session 1

0945 - 1030 Break

1045 - 1115 Vetting and Clearance process

1115 - 1200 Workshop Session 2

1200 - 1300 Lunch Break

1300 - 1330 Vessel Inspection Checklist (1)

1330 - 1430 Workshop Session 3

1430 - 1445 Break

1445 - 1515 Vessel Inspection Checklist (2)

1515 - 1615 Workshop Session 4

1615 - 1630 Day Summaries – End of Day 1

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Agenda

Day 2

0830 - 0900 Registration

0900 - 0915 Recap on 1st day

0915 - 0945 Common defects in Observation report (1)

0945 - 1030 Workshop Session 5

1030 - 1045 Break

1045 - 1115 Common defects in Observation report (2)

1115 - 1200 Workshop Session 6 – Meet the Inspector

1200 - 1300 Lunch Break

1300 - 1330 Response to defects finding (1)

1330 - 1430 Workshop Session 7

1430 - 1445 Break

1445 - 1515 Response to defects finding (2)

1515 - 1615 Workshop Session 6

1615 - 1645 Day Summaries – End of Day 2

Vessel Inspection

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Ship Vetting ProcessKey Issues

� Risk Assessment Tools for

Vetting Decision

� Ship Quality Assessors -Competency

7

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When its go wrong!

When it go wrong!

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When it go wrong!

When it go wrong!

Is this our ship?

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Is this our ship?

Is this our ship?

Is this our ship?

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Is this our ship?

Is this our ship?

Prosecution Case

• 25 Years old tanker

• 8 different names, 3 flags, a number of different owner and 4 different Classed

• Break up and sink on Dec, 12, 1999

• 8 years prosecuted escape

• €375,000 fine for Charterer/Class

• €75,000 fine for owner & compensation ~€192m to the government & other related parties

• 11 individual and four corporate defendants had denied responsibility for the sinking

• Firm’s top management not able to escape from guilty prosecuted

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LPG Ship – Sunk!

One to Go Case

Study

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Recent Marine Incident

• Explosion Rocks Chemical Tanker off Hong Kong, One Dead

• One seafarer has lost his life, while three others are missing

following an explosion and fire aboard a Vietnamese chemical tanker off Lamma Island, Hong Kong.

• Teams deployed at the site managed to rescue 21 sailors who escaped from the fire, which occurred on board the 17,542 dwt Aulac Fortune on January 8. 4 sailors were taken to a hospital for medical treatment, South China Morning Post writes citing Hong Kong police officials. Rescue operations are ongoing around one nautical mile south of Lamma Island.

• The 2010-built vessel, which arrived in Hong Kong from Dongguan prior to the explosion, is listing with black smoke pouring from the hull.

• Local media informed that an initial investigation suggested there were at least 25 crew members on board the vessel at the time of the incident.

• The cause of the explosion and the fire is still unknown.

• SUSTAINED DAMAGE TO UPPER DECKS BETWEEN AMIDSHIPS AND SUPERSTRUCTURE AND DEVELOPED LIST TO STARBOARD. 23 PERSONNEL RESCUED, 4 OF WHOM SUSTAINED INJURIES, AND 1 FOUND DEAD. REMAINING 2 PERSONNEL MISSING, THEIR BODIES WERE SUBSEQUENTLY FOUND. VESSEL WAS PREPARING TO RECEIVE BUNKERS FROM A TANKER BARGE MOORED ALONGSIDE AT THE TIME OF INCIDENT.

Recent Marine Incident

�LPG tanker GENESIS RIVER collided with barges pushed by tug VOYAGER on the Houston Ship Channel at Light 71-74, at around 1515 LT May 10, while proceeding down the Channel, en route from Houston to Port Said.

�One barge capsized, another one was badly damaged, leaking its’ cargo of reformate, refined product that is blended with gasoline to boost octane.

�Each barge carried some 25,000 barrels of reformate. Some 25,000 barrels feared to already leak.

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Vessel Fire at Terminal

For Safty Incident Sharing/Learning Purpose only

What’s our vessel?

Vessel A

Vessel B

Ship

Proposed

Ship/Terminal

Dimensions

Vetting Decision

Ship

Acceptance

Y/N

Manager

Assessment

SIRE Inspections

Operational

Performance

Casualty

Record

Terminal

Feedback Flag History

Class HistoryPort State

Inspections

Change in

Status

Owner Fleet

ProfileIndustry

Information

Overview of Ship Vetting System?

Risk Assessment Tools for Vetting Decision

Owner

Audits

Structural Analysis

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Pre Test (1)

1. The operator's policy relating to under keel clearance

should be included as part of the Master/Pilot interchange in the form of a written under keel

calculation. The policy must provide……

2. When entering the accommodation from open deck, the air pressure inside the accommodation should

be…….

3. In the case of oil and chemical tankers, inspections of

cargo tanks should be made at intervals…..

4. The record of lifeboat drills, what frequency of drills required….

5. SOLAS requirement are that the pumproom spaces be adequately ventilated. Te air in the pumproom must be

changed a minimum of times per hour. What is minimum number of air changes per hour required to satisfy the

SOLAS requirement……

Pre Test (2)

1. Operations carried out through a correctly designed and

installed sounding pipe are permissible at any time ..T/F..

2. A flammable gas being present consider grading as Hazardous Areas into 3 zones, what different …….

3. What is CAP …..

4. The magnetic compass must be in good working order and the ship's heading clearly displayed at the main steering

position. The binnacle lights must be operational. The compass must be provided with a mirror to take bearing

...T/F…

5. ESD valves shall be remotely operated, be of the fail-opened

type (opened on loss of actuating power), …T/F…

Pre Test (1A)

1. The operator's policy relating to underkeel clearance should be included as part of the Master/Pilot interchange in the form of a written underkeel calculation. The policy must provide……a minimum allowed under keel clearance for both coastal, river navigation, while alongside and guidance on the action to be taken in shallow water to ensure the minimum clearance is maintained.

2. When entering the accommodation from open deck, the air pressure inside the accommodation should be……. always greater than that of the external atmosphere.

3. In the case of oil and chemical tankers, inspections of cargo tanks should be made at intervals….. of 2.5 years, with a 6 month window either side

4. The record of lifeboat drills, what frequency of drills required…. The drills of the crew shall take place within 24 hours of the ship leaving a port if more than 25% of the crew changed

5. SOLAS requirement are that the pumproom spaces be adequately ventilated. Te air in the pumproom must be changed a minimum of times per hour. What is minimum number of air changes per hour required to satisfy the SOLAS requirement…… The number of changes of air shall be at least 20 per hour

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Pre Test (2A)

1. Operations carried out through a correctly designed and

installed sounding pipe are permissible at any time ..T/F..

2. A flammable gas being present consider grading as Hazardous Areas into 3 zones, what different ……. Zone 0:

Long present Zone 1: Occasionally Zone 2: Short period

3. What is CAP ….. Condition Assessment Programme (CAP) is a

voluntary programme to document the quality of a vessel beyond the normal scope of Classification Societies.

4. The magnetic compass must be in good working order and

the ship's heading clearly displayed at the main steering position. The binnacle lights must be operational. The

compass must be provided with a mirror to take bearing ...T/F…

5. ESD valves shall be remotely operated, be of the fail-opened type (opened on loss of actuating power), …T/F…

Vessel Information

• Ship Particular

• Q88

• HVPQ – Harmonised Vessel Particulars Questionnaire

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• Q88 is a service that INTERTANKO, an association of independent tanker

companies, offers to help companies organize their data. Essentially, q88

is a questionnaire database that helps all companies that are involved in

petroleum transport find and use necessary information about the other

companies that they deal with.

• This is handy for finding ship's particulars and capabilities for planning purposes, but also for -in house data organization, so companies have easy access to organized information when they need to pull data for insurance,

inspection, vetting, and other fleet management issues.

• One of the most user-friendly aspects of the system is that companies can

restrict who views all their data, and they can also 'invite' others to share the information when it becomes necessary to do so.

What is Q88?

What is critical

information details in Q88?

Marine Incident Sharing

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Microsoft

PowerPoint Presentation

A Voice For Safety

Ship Inspection Report

Programme

The SIRE Program

Participants

� The Inspecting/Submitting Company

� The Tanker Operator

� The Master/Officers and Rating

� The SIRE System

� The Report Recipients

� The Inspector

www.ocimf-sire.com

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Accredited SIRE Inspector

� Understand the Inspector’s importance

� Qualifications and Qualities

� Inspector Ethics – Conflicts of Interest

� Accompanied training inspections

� The Examinations

� The Audited Inspection

� Periodic on-board Auditing

� Ad-hoc review of incoming reports

� Minimum number of inspection each year

� Attendance of refresher course

� Subscription and Auditor Appointment

Inspector Knowledge &

Qualities

� What qualities does a SIRE Inspector need?

� Professional conduct

� Honesty

� Impartiality when dealing with operators and vessels’ personnel

� Uphold the reputation of SIRE

� Unbiased

� Superior technical knowledge

Conflicts of Interest

�Ship Operator Employees

�Relationship with Ship Operators

�Declaration of Conflicts of

interests

�OCIMF’s rights to refuse Inspector

applications

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Inspector Qualifications –

Cat 1

� Certificate: A master license of 3,000 GRT of more or Ch.

Engineer of vessel power by main propulsion 3,000 kW or more

� Work Experience: must have at least 60 months actual sea service* aboard tankers, of which not less than 24 months must

have been as senior officer** on board a tanker, a maximum of 3 months of service as a senior officer can be made up

using the equivalence table

� Knowledge: Category 1 Inspectors must be able to

demonstrate familiarity with, and knowledge of, International Regulations, Codes and Conventions and Industry Guidelines,

Procedures and Standards appropriate to the type of vessels being inspected.

Inspector Qualifications –

Cat 3� Certificate:

� Certificate of competency for Officers in charge of a navigation watch or as Master of a ship of less than 500 gross tonnage issued by recognised flag state, or

� Certificate of Competency as Second Engineer or

� Nationally recognised Barge Master license, or

� Nationally recognised barge Chief Engineers license, or

� Extensive day-to-day experience in barge operations or barge terminal management

� Work Experience: Must have served at least two years on the vessels of the type to be inspected, (*Note. Served means in this instance actual accumulated time on board and not calendar years), or

� Have undertaken suitable training to meet the agreed inspecting requirements for Category 3 vessels.

Inspector Category

� Category 1* Oil and Chemical Tankers and Gas Carriers plus vessels listed under Cat 2 and Cat 3.

� Category 2* Small Oil Tankers of less than 5,000 tonnesdwt and Chemical tankers and Gas Carriers of less than 500 tons gross tonnage plus vessels listed under Cat 3.

� Category 3* Barges, together with tugs that are associated with the movement of barges, and also vessels that are used for the carriage of packaged cargoes.

� *A Category 1 Inspector is qualified to inspect all categories of vessels under the SIRE Programme.

� A Category 2 Inspector is qualified to inspect Category 2 and Category 3 vessels.

� A Category 3 Inspector is qualified to inspect Category 3 vessels only

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CDI

Port State Control – PSC

� (PSC) is the inspection of foreign ships in national ports to

verify that the condition of the ship and its equipment comply with the requirements of international regulations

and that the ship is manned and operated in compliance with these rules.

� SOLAS 74, Loadlline 66, MARPOL 73/78, STCW 78/95

provide for control procedures on ships calling at foreign ports

� Role extended to cover operational requirements because some flag States failed to discharge their

responsibilities

� Port states require to inspect 25% of all ships calling at their ports. (50% in Asia/Pacific Region) Paris MOU uses

Targeting system

Deficiency Photo of

the Year

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Port State Control – PSC

•Paris Memorandum Secretariat•Tokyo MoU•USCG Port State Control Home Page•US Coast Guard Port State Information Exchange•Vina del Mar Agreement•Mediterranean MoU•Indian Ocean MoU•Riyadh MoU•Black Sea MoU•Caribbean MoU•Abuja MoU

Port State Control websites

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Tanker Management and Self

Assessment

A Best Practise Guide Third Edition 2017

The TMSA offers a standard

framework for assessment of a company’s Safety Management

System (SMS). It sets out 13 elements of management

practice that are essential for the effective management and

operation of vessels.

Elements in the TMSA3Element 1 Leadership and the Safety Management System

Through visible and effective leadership, management promotes HSSE excellence at all levels in the company.

Element 2 Recruitment and Management of Shore-Based Personnel

To ensure that suitably qualified, competent and motivated shore-based personnel are recruited, trained and retained to meet current and future needs of the company.

Element 3 Recruitment, Management and Wellbeing of Vessel Personnel

To ensure that suitably qualified, competent and motivated vessel personnel are recruited, trained and retained to deliver safe and reliable operations onboard company vessels.

Element 4 Vessel Reliability and Maintenance including Critical Equipment

The company effectively manages onboard maintenance to ensure reliability of the vessel.

Element 5 Navigational Safety

To establish and ensure compliance with safe navigational procedures and practices in line with regulatory and company requirements.

Element 6 Cargo, Ballast, Tank Cleaning, Bunkering, Mooring and Anchoring Operations

To establish planning and operational procedures for cargo, ballast, tank cleaning and bunkering operations and ensure that they are safely and effectively implemented.

Elements in the TMSA3, continuedElement 7 Management of Change

To establish procedures for evaluating and managing changes to operations, procedures, equipment or

personnel to ensure that all risks are identified and mitigated prior to implementing change.

Element 8 Incident Reporting, Investigation and Analysis

To use effective incident reporting, investigation and analysis methods to learn from incidents and near misses, in

order to prevent recurrence.

Element 9 Safety Management

To establish an active fleet wide safety culture through the awareness and involvement of personnel and through effective risk assessment and permit to work programmes.

Element 10 Environmental and Energy Management

To establish an environmental management plan that identifies sources of marine/atmospheric emissions,

includes procedures to optimise energy efficiency and reduce emissions and which sets targets for continual

improvement in environmental performance.

Element 11 Emergency Preparedness and Contingency Planning

To prepare for and regularly test the ability of the company to respond to and effectively manage incidents

Element 12 Measurement, Analysis and Improvement

To establish a structured process for conducting vessel inspections to monitor, analyse and improve the condition

of vessels in the fleet.

Element 13 Maritime Security

To establish and maintain policies and procedures in order to respond to and mitigate identified security threats

covering all company activities including cyber security.

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Crew Matrix

Crew Matrix

Vessel Inspection Checklist

� Terminal Inspection Checklist

� SIRE BIQ – Barge Inspections Questionnaire

� BIQ5 International

� BIQ5 USA

� SIRE VIQ – Vessel Inspections Questionnaire

� VIQ6 Petroleum Tanker

� VIQ6 Chemical Tanker

� VIQ6 LPG Tanker

� VIQ6 LNG Tanker

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Vessel Inspection Checklist

(Continued)

� BIQ5 International

� BIQ5 USA

� VIQ 7 Oil

� VIQ 7 Chemical

� VIQ 7 LPG

Simulation Case 1Pre-Inspection on board?

Inspection

Deficiencies

Workshop

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Safety

Management

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Electrical

Equipment